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Home My WebLink AboutCOM 0418.000 2010-2012William P. Kenoi Mayor October 5, 2011 County of Hawaii Finance Department 25 Aupuni Street, Suite 2103 • Hilo, Hawai`i 96720 (808) 961-8234 • Fax (808) 961 -8569 Dominic Yagong, Council Chair and Members of the Hawaii County Council Hawai'i County Council 25 Aupuni Street Hilo, Hawaii 96720 Re: Capital Budget Nancy E. Crawford Director Deanna S. Sako Deputy Director o.• Enclosed is a bill for an ordinance adding the Ka'u High — Pahala Elementary gym & CD Shelter project for $17,900,000 to the Capital Budget. These state funds are authorized by the Governor of Hawaii pursuant to Act 160, SLH 2009, Item K11.02 as amended by Act 180, SLH 2010 for the design and construction of a new gymnasium /civil defense shelter on the ground of Ka'u High and Pahala Elementary School. Time is of the essence to expedite the project. To this end, the Department of Public Works is requesting to waive the Finance Committee review, and have this bill placed on the October 19, 2011 Council meeting agenda. If there are any questions, please do not hesitate to call Warren H.W. Lee, Director of the Department of Public Works at 961 -8324. Nancy Crawford Director of Finance Enc. cc: Public Works &It ca5> Hawai`i County is an Equal Opportunity Provider and Employer Comm. No. 408 Ref. To: IJ / COUnc.'/ Ref. Date al'rT § 2011 Form #: B -52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Public Works DATE: 9/19/11 STAFF CONTACT: Warren Lee PHONE: 961 -8324 A. REQUEST: An ordinance amending Ordinance 11 -60, The Capital Budget, by adding the appropriation: Ka'0 High - Pahala Elementary Gym & CD Shelter (State) $17,900,000.00 State Grants Receivable $17,900,000.00 B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): Pursuant to Act 160, SLH 2009, Item K11.02, as amended by Act 180, SLH 2010, the Governor authorizes the use of State Funds for the design and construction of a new gymnasium /civil defense shelter on the ground of Ka`u High and Pahala Elementary School. We are requesting an appropriation in the Capital Projects Fund to account for the reimbursable expenditures. Funding source will be State Grants Receivable. Please waive this Ordinance from the Committee on Finance so that it will proceed for Council's approval. SIGNED: �i Depa ment Head DATE: 412 °h t County of Hawaii PROJECT DATA /FINANCIAL IMPACT STATEMENT Fiscal Year 2011 to 2012 1. DEPARTMENT AND DIVISION: Department of Research and Development 2. DATE: September 19, 2011 3. PROJECT NAME: Ka'u High - Pahala Elementary Gym & CD Shelter 4. SUBMITTER David Yamamoto 5. COUNCIL BENEFIT DISTRICT(S): All 6. TMK: (3) 9 -6- 005:008 7. LOCATION (JUDICIAL DISTRICT): 6 8. TOTAL COUNTY FUNDS NEEDED THIS FY: $0 9. CAPITAL PROJECT ELIGIBILITY (List Criteria): 2) Infrastructure Improvement; 3) New Buildings or structures or addtions to buildings 10. PROJECT /PROGRAM DESCRIPTION: New gymnasium and civil defense shelter 11. PROJECT JUSTIFICATION & OUTCOME(S) (List all that apply): 1) Addresses Public Health and Safety; 2) Inadequate service or facility; 4) Replaces a deteriorated facility; 6) Enhances quality of life; 7) Service improvements. 12. LONG RANGE PLANS /COMMUNITY VALUES: 6) Community Value or Desirability 13. COUNTY MATCHING FUNDS REQ'D? NO;� YES 7 DESCRIBE: No, State Funded 14. LEGAL MANDATE? NOr YES -_ DESCRIBE: No 15. IMPACT ON OPERATIONAL BUDGET: No impact. 16. SUSTAINABILITY FOCUS (List all that apply): 3) Strengthens and Sustains Our Community; 4) Enhances Educaton, Culture and the Arts; 5) Promotes Health and Safety 17. PROJECT READINESS (List all that apply): 4) Staff available to manage project; 6) Can realistically encumber funds in a contract prior to June 30, 2014. 18. EXPENDITURE PHASING (X $1000): vrior tunas Received Ines rY 11 -1L Request FY 12 -13 FY 13 -14 FY 14 -15 FY 15 -16 FY 16 -17 tieyona b Years TOTAL: Planning 50 $50 Land Acquisition $0 Design /Survey 1,500 $1,500 Construction 16,350 , $16,350 TOTAL: $0 $17,900 $0 $0 $0 $0 $0 $0 $17,900 19. 0 & M COSTS (x $1000): $0 20. FUNDING SOURCE (x $1000): Cty G.O. Bond /Other $0 State Revolving Fund $0 State CIP 17,900 $17,900 Federal (including ARRA - Stimulus) $0 Private (Grants) $0 CBA (Fair Share /Park Dedication, etc) $0 TOTAL: $0 $17,900 $0 $0 $0 $0 $0 $0 $17,900 SWIMMING POOL (DPR operates, maintains and repairs this facility; DPR Lifeguard staffs pool full -time) GYMNASIUM SITE (area for gymnasium, parking, access, etc. may need to share use of existing adjacent school parking to minimize new parking requirements for the gym; Currently site of IWS w /leach field) EXISTING BALLFIELDS w /PARKING (DPR operates, maintains and repairs fields and amenities; Recently completed $289,463 ADA upgrade to this area) TENNIS & BASKETBALL "I COURTS SITE 3, (DPR maintains & repairs facilities) 9601603 POSSIBLE ADDITIONAL PARKING (may need to utilize this area for additional parking to service the gym and possible alternate access /egress for gym) 01604O' Prospective Pahala Gymnasium Site and Existing DPR - operated Ballfields, Swimming Pool, Courts, etc. E�. 500 1,000 2,000 Feet STATE OF HAWAII ALLOTMENT ADVICE TO: The Honorable William P. Kenoi, Mayor ADVICE NO. County of Hawaii COfv1PTROLLER'S NO. Page 1 of 2 I have this day approved the following allotment from the general obligation bond fund appropriation authorized by Sections 62 and 90 of Act 162; •SLH 200q, as amended by Act 180, SLN 2010, for the purse .indicated: TC xxx x xx xxx .xx $73 B 10 401 W t74 B 10 400 W i31 B 10 400 W i31 B 10 400 W M TITLE AND PURPOSE OF ALLOTMENT 0 AMOUNT F K -11.02 (20 x) Transfer and Allotment xxxxXXxxxxx Ka'u High and Pahala Elementary School, C 750,000 00 Hawaii Design, construction, and equipment for a gymnasium/civil defense shelter, ground and site improvements; equipment and appurtenances. (Construction) K -11.02 Ka'u High and Pahala Elementary School, Hawaii (Design) K -11.02 Ka'u High and Pahala Elementary School, Hawaii (Design) K-11.02 Ka'u High and Pahala Elementary School. Hawaii (Design) Purpose: To finance the design for Ka'u High and Pahala Elementary School Cymasiumt Civil Defense Shelter. 750,000 00 750,000 00 50,000 00 STATE OF HAWAII ALLOTMENT ADVICE TO' The Honorable William P. Kenoi, Mayor County of Hawaii ADVICE NO, COMPTROLLERS NO. Page 2 of 2 12-0070 xxxxxxxx XXXXXXXX TC F YR --- APP - D ALLOT CAT — SOURCE! OBJECT ITEM TITLE AND PURPOSE OF ALLOTMENT M 0 F AMOUNT xxx X xx xxx xx xx moor xxxxxx (20 )il x xxxxxxxxxxx xx 531 . 8 10 401 W 20 K-11,02 - Ka'u High and Pahala Elementary Schcol, Hawaii (0rxistruction) Purpose: To finance the construction for Ka'u High and Pahala Elementary School Gymasiumt Civil Defense Shelter. Total Allotment - $17,900,000,00 Statewide Project No. P90081 . C 17,100,000 00 DIRECTOR OF BUDGET AND FINANCE OVERNOR, STATE OF HAWAII DATE. August 30, 2011 ki5PROVED FOR /38,F BY DAGS - AUGUST 1. 1999 STATE ACCOUNTING FORM A-15 JULY 1. 199t (REVISED) DOMINIC YAGONG Chairperson K. ANGEL PILAGO Vice Chair October 6, 2011 HAWAI`I COUNTY COUNCIL County of Hawai Hawaii County Building 25 Aupuni Street Hilo, Hawaii 96720 Dominic Yagong, Chairperson Hawai`i County Council 25 Aupuni Street Hilo, Hawai`i 96720 FRED BLAS BRENDA FORD PETE HOFFMANN DONALD IKEDA DENNIS "FRESH" ONISHI BRITTANY SMART J YOSHIMOTO RE: Bill No. 125 : A Bill for an Ordinance amending Ordinance No. 11 -60, as amended, Relating to Public Improvements and Financing Thereof for the Fiscal Year July 1, 2011 to June 30, 2012; adding the Ka'u High — Pahala Elementary gym & CD Shelter project for $17,900,000 to the Capital Budget Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawai`i, this written request is submitted with my approval that the above - referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. Sincerel , 41t/fLif,/, •lit4L Brenda J. Ford, Chairperson, Finance Committee Appr ed /Date /Waive to Council: Disapproved/Date /Refer to FC: UDominic Yagong, Chai ►" son Dominic Yagong, Chairperson iFIxiigitit,County Council Hawai`i County Council BJF /dkr Serving the Interests of the People of Our Island Hawai`i County is an Equal Opportunity Provider and Employer