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Home My WebLink AboutRES 080 Draft 02 2010-2012COUNTY OF HAWAII STATE OF HAWAII RESOLUTION NO. S0 I1 ( DRAFT 2 ) RESOLUTION AUTHORIZING THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI -YEAR CONTRACT FOR SERVICES OF COLLECTION AND HAULING OF RECYCLABLES AT ISLAND - WIDE SOLID WASTE RECYCLE AND TRANSFER STATIONS. WHEREAS, Section 10 -11 of the County Charter requires that any contract, lease or other obligation requiring payment of funds from the appropriations of a later fiscal year or more than one fiscal year be approved by resolution; and WHEREAS, in order to conserve our resources, the recycling of glass, cardboard, newspaper, mixed papers, plastics, scrap metals, and organic waste is preferable to landfilling; and WHEREAS, in order to divert recyclable materials from the landfill, a convenient 2 -Bin Recycling Program was implemented in 2007 providing recycling bins for residents at county transfer stations; and WHEREAS, the 2008 Integrated Resources and Solid Waste Management Plan (IRSWMP) identified recycling and waste diversion as major activities to help the County reach its recycling goals, and WHEREAS, Resolution 356 -07, A Resolution to Embrace and Adopt the Principles of Zero Waste as a Long -Term Goal for Hawaii County was approved by Council on December 19, 2007; and WHEREAS, landfill waste disposal capacity (air space) is finite. The South Hilo Sanitary Landfill projected to reach maximum capacity at current activity levels within six (6) to eight (8) years. The West Hawai'i Sanitary Landfill has more available air space at this time, but it will also reach capacity at some point in the future; and WHEREAS, landfills are expensive to operate, maintain and close. Landfills must comply with strict Department of Health (DOH) requirements while in operation and must be monitored for at least 30 years after they are closed. The establishment of a new landfill is controversial and takes many years to develop; and WHEREAS, efficient, safe, and lawful collection and hauling services requires capital investment; and WHEREAS, the high capital investment for equipment and operations start-up costs, estimated at $1,000,000, require a multi -year commitment to recoup costs and secure reasonable terms for equipment financing. A multi -year commitment also provides the county the most favorable opportunity for competitive bids; and WHEREAS, the county's current contract for these services expires June 30, 2011 and finds it in their best interest to continue to contract for private services at an average unit price not to exceed $190 per ton for the collection and hauling of recyclables with a three (3) year agreement, with (2) two twelve (12) month option periods to extend contracted services; and WHEREAS, the County is finalizing an Invitation for Bid (IFB) "INVITATION FOR BIDS AND SPECIFICATIONS FOR PRICE AGREEMENT FOR COLLECTION OF RECYCLABLE MATERIALS FROM SOLID WASTE CONVENIENCE CENTERS (TRANSFER STATIONS) FOR THE DEPARTMENT OF ENVIRONMENTAL MANAGEMENT "; now, therefore, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII that in accordance with Article X, Section 10 -11 of the Hawai`i County Charter, the Mayor is hereby authorized to enter into a multi -year contract for services of recycling collections and hauling from island -wide solid waste transfer stations and that sufficient funds be budgeted in future fiscal years to cover the anticipated obligation of the County under the terms of the agreement. BE IT FINALLY RESOLVED that the County Clerk shall forward a copy of this resolution to the Mayor, the Director of Environmental Management and the Director of Finance. Dated at Hilo , Hawai`i, this 2nd day of November , 2011. INTRODUCED BY: COUNCIL MEMBER, COUNTY OF HAWAII COUNTY COUNCIL County of Hawai`i Hilo, Hawai`i I hereby certify that the foregoing RESOLUTION was by the vote indicated to the right hereof adopted by the COUNCIL of the County of Hawai`i on NovPmbPr 2, 2011 ATTEST: COUNTY CLERK CHAIRPERSON & PRESIDING OFFICER 2 ROLL CALL VOTE Reference: C- 212.3/FC —65 RESOLUTION NO. SO 11 (DRAFT 2) AYES NOES ABS EX BLAS X FORD X HOFFMANN X IKEDA X ONISHI X PILAGO X SMART X YAGONG X YOSHIMOTO X 0 6 2 1 Reference: C- 212.3/FC —65 RESOLUTION NO. SO 11 (DRAFT 2)