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Home My WebLink AboutCOM 0485.000 2010-2012 William P.Kenoi �', � • Nancy E.Crawford n Director Mayor [ •d' - Deanna S. Sako 4',24..... Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 _ q (808)961-8234 • Fax(808)961-8569 C O November 22, 2011 Dominic Yagong, Council Chair and : - c) Members of the Hawaii County Council rri Hawaii County Council o � 25 Aupuni Street °° Hilo, Hawaii 96720 Re: Operating Budget The U. S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance is providing federal funds of$1,392,336 for the purpose of supporting the Hawaii County Police Department's COPS Hiring Program. The federally derived funds from this grant will be used to hire six police officers, paying for salaries and fringe benefits for up to three years of service. Enclosed is a resolution to authorize the Mayor to enter into an agreement with the U. S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance for this grant. Also enclosed is a bill for an ordinance amending the Operating Budget by appropriating this $1,392,336 COPS Hiring Program grant. The Office of Justice needs to have the contract signed by the end of December. In order to meet this requirement, the Police Department is requesting to waive the Finance Committee review, and to have this bill placed on the December 7, 2011 Council Agenda. If there are any questions, please do not hesitate to call Nori Ishii of the Hawaii County Police Department at 961-2273. NO/ 116\VA,t4/4- Nancy Crawford Director of Finance Enc. cc: Police Comm. No. 144-11 . 1311( 150 Ref. To: IN GI Ref. Date NOV 2 3 ZAII Hawaii County is an Equal Opportunity Provider and Employer Form #: B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: POLICE DATE: 11/3/11 STAFF CONTACT: Assistant Chief Marshall Kanehailua PHONE: 961-2261 A. REQUEST: As part of the acceptance process with the Department of Justice, a resolution is being submitted to Council for approval prior to the Mayor entering an agreement. We recently received notification that we have been awarded $1,392.336 under this grant. This request is to create an account entitled "COPS 2011" for $1,392,336.00 under the object code 011. Office of Justice needs to have contract signed by end of December. Requesting to waive Finance committee due to time this constraint. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): The Department of Justice Office of Justice Programs Bureau of Justice Assistance has approved an award under the COPS Hiring Program to the Hawaii County Police Department. This award has funding to hire six (6) police officers that include salaries and fringe benefits for up to three years of service. Since the grant award allows for entry level salary, it is our intent to fill the positions with experienced officers at the Police Officer II level and to assume the difference in salaries through departmental funds. This meets with Bureau of Justice Administration's approval. The new positions are specifically for community policing. These position will take a proactive problem- solving approach to establish police community partnerships throughout the island. They will provide valuable assistance to our crime prevention, crime reduction and community relations efforts. These positions will not only complement our community relations endeavors but will focus on educating youths about drugs through their direct participation with law enforcement. The Department of Justice Office of Justice Programs Bureau of Justice Asssistance requires the grantee to retain these positions for a minimum of 12 months at conclusion of the 36 months of federal funding. SIGNED: DATE: //.Z/ - /r Department Head . 1004 - Sff G'. IIP~ t tattXr it rt(to a' )FFIC tae ommtINITy ORit:tt •ml,!„.„...,.., m I'aalR .N, , SEt\Ic15 , -3 j`i I.t 1.1,,, , Strcci, N1`., A\,i•(iitt,;t(lit. 1.).t' :'t1=,30 w September till, 2011 Chief of Police llarry Ktrbojiri i tatyaii County Police Department ±:Ira)Kapiolani Street lfilo. III 96720 Re: COPS Miring Grant Program Grant ?1201 1111.WX00I3 (.)R l i1: /1100100 I)ear Chief of Police Kubojiri: On behalf of the('OPS Office. congratulations on receiving an award for t,officer pctsitiont't and St.302,336 in federal brads over a three-year grant period under the 2011 C(.)PS I liring Progtanr (C111)). Your agency may use(`IIP grant funding. to hire or rehire officers on or alter the official grant assaici start date. i ne:losccf in this packet is your gram award. A list of conditions that apply to your gram is included on the rev ersc side()Idle grant award and on the additional award condition pages. You should read and familiarize yourself with these conditions. To officially accept your grant,the award document must be signed,and all award condition pages,front and back, must be returned to the COPS Office within 90 days from the date of this letter. The enclosed materials include detailed instructions for returning the signed award document by e-mail, fax,or standard mail. I he official stall date of!our grant is September 1,2011. 1 herefore,you can be reimbursed for approved expenditures made on or after this date. Please carefully review the Financial Clearance Memorandum and Feral Funding Memorandurn included in your award package to determine your aappi used budget, as some of your requested items may not have been approved by the COPS Office during the budget review process, and :grant funds may only be used tea approved items. "I he Financial Clearance Memorandum IA ill spells the final ateaith amount,and will also identify arts disallowed costs, A supplemental online award package for 2011 C'OPS('I IP r'manteci can be found at Blip: ,',tS,S:i,ps,u`+doi,2 tit I'kraialt_t1.,p 1;01r :',.`,07, AV'e strongly encourage you to +.isit this site Nnmethately to access a variety of important and helpful documents that will assist you with the implementation(A-your grant, including the 2011 C'IIP Grant Owner's:Manual, which specifies the programmatic and financial terms,conditions, and requirements of your grant. A Frequently Asked Questions(FAQ)document is available to assist you with many questions you may have about your new C'IIP award. ,3A copy is included in this award packet, and can also be found on the CUPS isebsile Iisled above. Within a few weeks you should receive a financial documentation package e from the Office of the Chef Financial Officer.. Office Of°Justice Programs. liiis important package vs ill contain the forms and instructions necessary to begin drawing drawn fumes for your grant. t thee again.cong'ratulatiOils On V`chic ('lIP award. If you has :my elncstitins about your grant, please do not hesitate to call your Grant Program Specialist through the(,'OPS Of lice Response('cuter at 1. 00,121.6770. Sincerely. �> liernarcl K. \ielekian I'lirc'ctoi s l)`,'INc lN.t , j'l=l",I l:_ `,,\f a: ! i t ; ff' : ?; :' I . t._ ,,, `i,,lf°,rl l a l'( fl It:l's:'i, tse, DOMINIC YAGONG �J�<v.oF p ; FRED BLAS Chairperson �'��'4� BRENDA FORD 6k. %��r •I PETE HOFFMANN K. ANGEL PILAGO DONALD IKEDA Vice Chair �r• .re:��` DENNIS"FRESH"ONISHI ••• OF'M►+!- BRITTANY SMART J YOSHIMOTO HAWAI`I COUNTY COUNCIL County of Hawai Hawai'i County Building 25 Aupuni Street Hilo,Hawai`i 96720 November 25, 2011 Dominic Yagong, Chairperson Hawai`i County Council 25 Aupuni Street Hilo, Hawai`i 96720 RE: RESOLUTION NO. 194-11 : A RESOLUTION AUTHORIZING THE OFFICE OF THE MAYOR TO ENTER INTO AN AGREEMENT WITH THE U.S.DEPARTMENT OF JUSTICE,OFFICE OF JUSTICE PROGRAMS,BUREAU OF JUSTICE ASSISTANCE PURSUANT TO HRS 46-7,FOR A COPS HIRING PROGRAM GRANT FOR THE HAWAI`I COUNTY POLICE DEPARTMENT BILL NO. 154 : BILL FOR AN ORDINANCE AMENDING THE OPERATING BUDGET BY APPROPRIATING$1,392,336 COPS HIRING PROGRAM GRANT. Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawai`i, this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. Sineerel Brenda J. Ford, Chairperson, Finance Committee Appro /Date/Waive Council: Disapproved/Date/Refer to FC: JArl VyvwwA. Dominic Yagong, Chairperson Dominic Yagong, Chairperson Hawai`i County Council Hawai`i County Council Serving the Interests of the People of Our Island Hawai`i County is an Equal Opportunity Provider and Employer BJF/dkr