HomeMy WebLinkAboutCOM 0504.000 2010-2012William P. Kenoi
Mayor
December 7, 2011
County of Hawaii
Finance Department
25 Aupuni Street, Suite 2103 • Hilo, Hawai`i 96720
(808) 961-8234 • Fax (808) 961 -8569
Dominic Yagong Council Chair and
Members of the Hawaii County Council
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
Re: Amend Resolution No. 34 -11
Nancy E. Crawford
Director
Deanna S. Sako
Deputy Director
Enclosed is a resolution to amend Resolution No. 34 -11 which authorizes payment of funds of
a later fiscal year and of a multi -year contract for organic waste diversion and compost
operations in West Hawaii and East Hawaii.
The current contract extension for greenwaste operations expires on 12/31/11 and is planned
to be extended until 6/30/12 to allow time to award a new contract and allow for start -up time.
The Department of Environmental Management (DEM), through the Finance Department, has
issued a Request for Proposals to expand organic waste diversion and establish compost
operations at the South and West Hawaii Sanitary Landfills. Resolution No. 34 -11 authorizes
the Mayor to enter in to a multi -year contract for this purpose. However, the resolution
contains language that impedes the full evaluation of proposals considering all criteria as
required under HRS § 103D -303. The Department of Environmental Management requests
that the estimates of "high equipment and operations and start up costs, which are between
$1,500,000 and $2,000,000" and the contract limitation "at an estimated price per ton not to
exceed an annual average of $70" be deleted.
Due to the pending evaluation of proposals, the Department of Environmental Management
requests that this resolution be waived from the Finance Committee, and be placed on the
December 21, 2011 Council agenda. Additionally, because there is an active procurement in
process, they request that this resolution be heard in Executive Session.
If there are any questions, please do not hesitate to call Robin Bauman from the Department
of Environmental Management at 981 -8324.
Nancy Crawford
Director of Finance
Enc.
cc: Environmental Management
Comm. No. 14
Ref. T o : W f 4 " t G.'/
9 e5.
2.0(-11) Ref. Dote DEC r• R ?!i!1
Hawaii County is an Equal Opportunity Provider and Employer
Form #: B -52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Environmental Management (DEM) DATE: October 14, 2011
STAFF CONTACT: Dora Beck PHONE: 961 -8083
A. REQUEST:
Resolution amending Resolution No. 34 -11 (Draft 2), which authorizes the payment of funds of a later fiscal
year and of a multi - fiscal year contract for organic waste diversion and compost operations in West Hawai'i
and East Hawai'i, to delete the estimates of "high equipment and operations and start up costs, estimated at
between $1,500,000 and $2,000,000" and the contract limitation "at an estimated price per ton not to exceed
an annual average of $70 ".
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The current contract extension for greenwaste operations expires on 12/31/11 and is planned to be extended
until 6/30/12 to allow time to award a new contract and allow for start-up time. The Department of
Environmental Management (DEM), through the Finance Department, has issued a Request for Proposals to
expand organic waste diversion and establish compost operations at the South Hilo Sanitary Landfill and the
West Hawaii Sanitary Landfill. Resolution No. 34 -11 (Draft 2) authorizes the Mayor to enter in to a multi-
year contract for this purpose, however, the resolution contains language that impedes the full evaluation of
proposals considering all criteria as required under HRS § 103D -303. DEM respectfully requests that the
estimates of "high equipment and operations and start up costs, estimated at between $1,500,000 and
$2,000,000" and the contract limitation "at an estimated price per ton not to exceed an annual average of
$70" be deleted.
Due to the pending evaluation of proposals, we ask that this resolution be waived from the Council Finance
Committee and placed on the next Council agenda. In addition, because there is an active procurement in
process, we request that this Resolution be heard in Executive Session.
SIGNED:
Department Head
DATE: October 14, 2011
DOMINIC YAGONG
Chairperson
K. ANGEL PILAGO
Vice Chair
HAWAII COUNTY COUNCIL
County of Hawai`i
Hawai`i County Building
25 Aupuni Street
Hilo, Hawaii 96720
December 8, 2011
Dominic Yagong, Chairperson
Hawai`i County Council
25 Aupuni Street
Hilo, Hawai`i 96720
FRED BLAS
BRENDA FORD
PETE HOFFMANN
DONALD IKEDA
DENNIS "FRESH" ONISHI
BRITTANY SMART
J YOSHIMOTO
RE: Resolution No. 201 -11 : Resolution Amending Resolution No. 34 -11
Authorizing The Payment of Funds of a Later Fiscal Year and of a Multi- Fiscal
Year Agreement for Furnishing and Implementing Organic Waste Diversion Sites
and Compost Operations in West Hawaii and East Hawai`i for the Department of
Environmental Management
Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of
Hawai`i, this written request is submitted with my approval that the above - referenced matter be
waived from the Committee on Finance to the full Council for immediate action. In reviewing
this matter, timely approval is crucial. It is therefore advantageous that approval is granted and
the matter be placed onto the next Council agenda for review. However, in the event this request
is denied, for whatever reason, I understand the matter shall be referred to the Committee on
Finance for placement on its future agenda.
Sincerely,
J'Brenda J. Ford, Chairperson, Finance Committee
Appro l/Date /Waive to Council:
Crvv .
Disapproved /Date /Refer to FC:
)1(1Dominic Yagong, Chairp:!on
Hawai`i County Council
BJF /dkr
Dominic Yagong, Chairperson
Hawai`i County Council
Serving the Interests of the People of Our Island
Hawai`i County is an Equal Opportunity Provider and Employer