HomeMy WebLinkAboutCOM 0504.002 2010-2012BRENDA J. FORD
Council Member
District 7 - Central Kona
DATE:
TO:
FROM:
SUBJECT:
Phone:
Fax:
(808) 323 -4277
(808) 329- 4786
E -Mail: bford @co.hawaii.hi.us
HAWAII COUNTY COUNCIL
County of Hawaii
West Hawaii Civic Center
74 -5044 Ane Keohokalole Hwy.
Kailua -Kona, Hawaii 96740
December 21, 2011
Dominic Yagong, Chairperson,
and Members of the Hawai`i County Council
Brenda J. Ford, Council Member &eiv-ise--
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HRS 103D — 303 (Competitive sealed proposals) information related to
Resolution No. 201 -11; Amending Resolution No. 34 -11 Authorizing The
Payment of Funds of a Later Fiscal Year and of a Multi- Fiscal Year Agreement
for Furnishing and Implementing Organic Waste Diversion Sites and Compost
Operations in West Hawai`i and East Hawai`i for the Department of
Environmental Management.
Please find attached HRS 103D -303 to be distributed to the council members for discussion.
BJF /dkr
Serving the Interests of the People of Our Island
Hawai`i County Is An Equal Opportunity Provider And Employer
Comm. No. CO : 2
Ref. ToePreeestia Coate
Ref. Dote,DEC 21 au
HRS 103D - 303
§103D -303 Competitive sealed proposals. (a) Competitive
sealed proposals may be utilized to procure goods, services, or
construction designated in rules adopted by the procurement
policy board as goods, services, or construction which are
either not practicable or not advantageous to the State to
procure by competitive sealed bidding. Competitive sealed
proposals may also be utilized when the head of a purchasing
agency determines in writing that the use of competitive sealed
bidding is either not practicable or not advantageous to the
State.
(b) Proposals shall be solicited through a request for
proposals.
(c) Notice of the request for proposals shall be given in
the same manner as provided in section 103D- 302(c).
(d) Proposals shall be opened so as to avoid disclosure of
contents to competing offerors during the process of
negotiation. A register of proposals shall be prepared in
accordance with rules adopted by the policy board and shall be
open for public inspection after contract award.
(e) The request for proposals shall state the relative
importance of price and other evaluation factors.
(f) Discussions may be conducted with responsible offerors
who submit proposals determined to be reasonably susceptible of
being selected for award for the purpose of clarification to
assure full understanding of, and responsiveness to, the
solicitation requirements. Offerors shall be accorded fair and
equal treatment with respect to any opportunity for discussion
and revision of proposals, and revisions may be permitted after
submissions and prior to award for the purpose of obtaining best
and final offers. In conducting discussions, there shall be no
disclosure of any information derived from proposals submitted
by competing offerors.
(g) Award shall be made to the responsible offeror whose
proposal is determined in writing to be the most advantageous
taking into consideration price and the evaluation factors set
forth in the request for proposals. No other factors or
criteria shall be used in the evaluation. The contract file
shall contain the basis on which the award is made.
(h) In cases of awards made under this section,
nonselected offerors may submit a written request for debriefing
to the chief procurement officer or designee within three
working days after the posting of the award of the contract.
Thereafter, the head of the purchasing agency shall provide the
requester a prompt debriefing in accordance with rules adopted
by the policy board. Any protest by the requester pursuant to
section 103D -701 following debriefing shall be filed in writing
with the chief procurement officer or designee within five
working days after the date that the debriefing is completed. [L
Sp 1993, c 8, pt of §2; am L 1995, c 178, § §8, 9; am L 1997, c
352, §23; am L 2003, c 52, §4]
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