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HomeMy WebLinkAboutCOM 0483.001 2010-2012K. Angel Pilago Vice Chair District 8 – North Kona MEMORANDUM Phone No.: (808) 323 -4280 Fax No.: (808) 329 -4786 E -Mail: apilago @co.hawaii.hi.us HAWAII COUNTY COUNCIL County of Hawai West Hawai'i Civic Center Building A - Council 74 -5044 Ane Keohokalole Highway Kailua -Kona, Hawai `i 96740 DATE: December 29, 2011 TO: Dominic Yagong, Council Chair, and Council Members FROM: K. Angel Pilago, Vice Chair District 8 SUBJECT: December 23, 2011 HSAC Executive Meeting Report Attached for Hawai`i County's review and discussion are: 1) December 23, 2011 HSAC Executive Committee Meeting AGENDA & ATTACHMENTS 2) Additional Attachments for December 23, 2011 Meeting I request that this matter be scheduled for 30 minutes on the next Governmental Relations Committee meeting. If there are any questions please call me or my staff at (808)323 -4280. Thank you, KAP /jks Hawai `i County Is An Equal Opportunity Provider And Employer Comm: No. q83.1 3' Ref. To: G RC. Ref. Date, DtU 9 NI Hawai`i State Association of Counties (HSAC) Counties of Kaua`i, Maui, and Hawai`i, and City & County of Honolulu AGENDA HSAC EXECUTIVE COMMITTEE MEETING Friday, December 23, 2011 at 10:00 a.m. Honolulu Hale, Council Chambers (3rd Floor) Honolulu, Hawai`i I. CALL TO ORDER II. APPROVAL OF AGENDA III. MINUTES A. Minutes of the November 3, 2011 HSAC Executive Committee Meeting. IV. REPORTS A. Treasurer's Report 1. Treasurer's Report for the month of October 2011, submitted by the HSAC Treasurer. 2. Treasurer's Report for the month of November 2011, submitted by the HSAC Treasurer. B. County Reports 1. County :of Maui Report 2. County of Hawai`i Report 3. City and County of Honolulu Report 4. County of Kauai, Report C. NACo Report UNFINISHED BUSINESS A. Discussion and, approval of proposed 2012 HSAC Annual Meeting dates. VI. NEW BUSINESS A. Communication (dated November 8. 2011) from City Clerk Bernice K.N. Mau, City and County of Honolulu, transmitting for the Executive Committee's information resolutions which were adopted by the Council of the City and County of Honolulu at its meeting on Wednesday, November 2, 2011 to be included in the 2012 HSAC Legislative Package. (Copy of Resolutions on file in the County of Kauai Council Services Office.) 4396 Rice Street, Suite 209, LThu`e, Kaua`i, Hawaii 96766, (808) 241 -4188 December 23, 2011 Page - 2 - B. Communication (dated December 6, 2011) from Council Chair Jay Furfaro, County of Kaua`i, informing the HSAC Executive Committee of the actions taken regarding the proposals to be included in the 2012 HSAC Legislative Package. C. Communication (dated December 8, 2011) from Council Chair Dominic Yagong, County of Hawai`i, informing the HSAC Executive Committee of the actions taken regarding the proposals to be included in the 2012 HSAC Legislative Package. D. Discussion and approval of the following proposals to be included in the Final Draft of the 2012 HSAC Legislative Package: 1. Proposed Bill for an Act Relating to Traffic Infractions (Provides the Counties with a percentage of fines for uncontested traffic infractions; County of Maui Proposal); 2. Proposed Bill for an Act Relating to Housing (Increases the time for review of affordable housing projects submitted pursuant to Section 201H -38, Hawai`i Revised Statutes; County of Maui Proposal); 3. Proposed Bill for an Act Relating to the Employees' Retirement System (Provides the Counties with representation on the Board of Trustees of the Employees' Retirement System - City and County of Honolulu Proposal); 4. Proposed Bill for an Act Relating to the Employer -Union Health Benefits Trust Fund (H.B. NO. 175, H.D. 2 (2011); City and County of Honolulu Proposal); 5. Proposed Bill for an Act Relating to Liability (Provides the Counties with liability protection for natural conditions on or near public beach parks - City and County of Honolulu Proposal); 6. Proposed Resolution urging the Governor and the Legislature of the State of Hawai`i to preserve the Counties' share of the Transient Accommodations Tax (City and County of Honolulu proposal). E. Discuss the following HSAC Resolutions to be considered by the State House and Senate during the 2012 Legislative Session: 1. Resolution requesting the State Legislature to adopt House Bill 1521 (HB 1521) relating to an amendment to Chapter 339D, Hawai`i Revised Statutes, regarding electronic waste recycling (County of Hawai`i proposal); December 23, 2011 Page - 3 - 2. Resolution requesting that the Hawai`i State Department of Health amend Hawai`i Administrative Rules, Title 11, Chapter 62, §11- 62 -06, General Requirements, to establish up to a ten -year exemption period to connect to a public or private sewer system after installation of an individual wastewater system (County of Hawai`i proposal). F. Communication (dated December 8, 2011) from Council Vice Chair K. Angel Pilago, County of Hawai`i, requesting the HSAC Executive Committee's consideration for seed money in the amount of $2,500.00 to establish a checking account for the 2012 Annual HSAC Conference and to provide deposit money to secure the venue. G. Discussion regarding the hiring of an HSAC Executive Director, modification to membership structure, and corporate sponsorships. VII. ANNOUNCEMENTS A. Schedule next meeting B. Other announcements VIII. ADJOURNMENT Hawaii State Association of Counties Counties of Kauai, Maui and Hawaii, City & County of Honolulu MINUTES HSAC EXECUTIVE COMMITTEE MEETING November 3, 2011 Honolulu Hale, Council Chambers Honolulu, Hawaii I. CALL TO ORDER The HSAC Executive Committee was called to order by President Mei Rapozo at 10:37 a.m. The following members comprised a quorum: County of Kauai: President Mel Rapozo County of Hawaii: Vice President Angc 1 Pilago ;Ind County of Honolulu: cretai 7 Stanley Chang Uo..}r,iy o' Maui: 'i t asur€r Jcsopn Pon.anilia Others Present: Honolulu Counzilmember Nestor Garcia Honolulu staff Andrew Sekine Honolulu staff Mark Aoki Honoi:�lu staff Orlil Myers Maui staff Kirstin Hammen Kauai staff Ashley Bunda Robert Bunda II. APPROVAL OF AGENDA The Committee approved the agenda OCS/121311 /08:15 /TG III. MINUTES The Committee approved the minutes of the October 28, 2011, Special Executive Committee meeting. IV. REPORTS A. Treasurer's Report Vice President Pilago made a motion seconded by Treasurer Pontanilla to approve the Treasurer's Reports of August and September 2011. The motion was approved. Treasurer Pontanilla stated that the annual conference income will be finalized and the budget updated upon collection of outstanding registration fees. B. County Reports 1. Maui County Report. Treasurer Pontanilla reported that the Maui County Council will address disparities in agricultural tax rates in the next year. The Council also is planning to reduce the homeowners exemption in order to generate revenue for the county. 2. Hawaii County Report. Vice President Pilago reported that the Hawaii County Council is working on the building code and plans to finalize the code by mid - January. He cautioned members to be aware of potential conflicts with the state over the building code. He also informed members that the State Department of Commerce and Consumer Affairs were working with the County and the local public access cable channels on a new agreement. 3. City and County of Honolulu Report. Secretary Chang informed members that the County is preparing for the APEC conference. The Council has also recently received a report from the City Administration regarding altemative methods in dealing with sewage sludge. 4. Kauai County Report. President Rapozo informed members that the Council is working on property tax issues, including the methodology of taxing solar power installations on agricultural land. V. UNFINISHED BUSINESS 2 A. Vice President Pilago withdrew the item proposing a draft bill for inclusion in the 2012 HSAC Legislative Package relating to the definition of indigent and partially indigent. VI. NEW BUSINESS A. Proposed amendment to the Fiscal Year 2012 HSAC Annual Operating Budget. Treasurer Pontanilla explained to the Committee that an amendment to the budget was necessary to account for the $5,000 given by HSAC to the Pacific Gateway Center in support of the Sister - Cities Summit. Vice President Pilago made a motion seconded by Treasurer Pontanilla to approve an amendment to the Fiscal Year 2012 HSAC Annual Operating Budget by increasing the line item "Executive Committee Miscellaneous" by $5,000 and reducing the line item "Adjustments for Travel and Related Expenses" by $5,000. The motion was approved. B. Discussion and approval of proposed 2012 HSAC Annual Meeting dates. The item was deferred. C. Discussion and approval of the City and County of Honolulu's proposals for the 2012 HSAC Legislative Package. The following proposals for the 2012 HSAC Legislative Package were presented to the Committee by Secretary Chang: 1. Employees' Retirement System The Committee voted to approve a proposed draft bill providing the counties with representation on the Board of Trustees of the Employees' Retirement System for inclusion in the 2012 HSAC Legislative Package. 2. Employer -Union Health Benefits Trust Fund The Committee voted to approve a bill, H.B. No. 175, H.D. 2 (2011), providing the counties with representation on the Board of the Employer -Union Health Benefits Trust Fund for inclusion in the 2012 HSAC Legislative Package. 3. Type II Adult Residential Care Homes 3 The Committee voted to approve a proposed draft bill requiring publication of notice and holding a public hearing for applications for Type I1 Residential Care Homes for inclusion in the 2012 HSAC Legislative Package. 4. Reimbursement for costs related to APEC Leaders Meeting The Committee voted to approve, with amendments to correct technical errors, a State Concurrent Resolution urging the United States to reimburse the counties for all costs relating to the Asia - Pacific Economic Cooperation Leaders Meeting, for inclusion in the 2012 HSAC Legislative Package. 5. Bargaining unit for water safety officers The Committee voted to approve, with amendments to correct technical errors, a proposed draft bill creating a new bargaining unit for water safety officers employed by the State and Counties for inclusion in the 2012 HSAC Legislative Package. 6. Easing visa restrictions for the People's Republic of China The Committee voted to approve a State Concurrent Resolution urging the United States Government to ease visa restrictions for the People's Republic of China for inclusion in the 2012 HSAC Legislative Package. 7 Beach park liability protection The Committee voted to approve a proposed draft bill providing the counties with liability protection for natural conditions on or near public beach parks for inclusion in the 2012 HSAC Legislative Package. 8. State funding for activities mandated to the counties The Committee voted to approve, with amendments to correct technical errors, a State Concurrent Resolution urging the State to provide funding for any activities mandated to the counties by the State for inclusion in the 2012 HSAC Legislative Package. 9, Maintaining the county share of the transient accommodations tax The Committee voted to approve a State Concurrent Resolution urging the State to preserve the counties' share of the transient accommodations tax for inclusion in the 2012 HSAC Legislative Package. President Rapozo called for a recess at 11:40 a.m. President Rapozo reconvened the meeting at 11:47 a.m. VII. ANNOUNCEMENTS A. Schedule next meeting. The Executive Committee meeting was scheduled for December 23, 2011 at Honolulu Hale. B. Other Announcements Honolulu Councilmember Garcia informed the members that he would participate in a teleconference with NACo taskforce members in preparation for the NACo legislative conference. He also thanked members for previous participation in NACo activity and encouraged their continued participation. VIII. ADJOURNMENT There being no further business, the meeting was adjourned at 11:52 a.m. Very truly yours, gag STANLEY CHA Secretary Hawaii State Association of Counties 5 Hawaii State Association of Counties (HSAC) Counties of Kauai, Honolulu, Maui, & Hawai`i November 8, 2011 HSAC President and Members of the Executive Committee Dear President: SUBJECT: TREASURER'S,'REPORT FOR OCTOBER 2011 RECEIVED '11 NOV 18 P12 :02 Attached please find a rp0.rt':.of'the Association's revenues and experlfski<d ®tr period October 1, 2011, through October 31, 2011 ; , COUNTY OF ocs:proj:hsac:FY2012 ltr.1;110ltr km Sircerel OSEPH PONTANILLA_. HSAC Treasurer 4396 Rice Street, Suite 209, Lhu`e, Kauai, Hawaii 96766, (808) 241 -4188 Hawaii State Association of Counties REVENUES COLLECTED AND EXPENSES PAID Period: October 1, 2011 through October 31, 2011 BEGINNING BALANCE $ 137,388.91 Current period FY 2012 FY 2012 October Year to Date Budget REVENUES Membership Fees $0.00 $43,680.00 $43,680.00 Conference Income $0.00 $0.00 $10,000.00 Interest Income $2.33 $11.30 $32.00 Miscellaneous $0.00 $0.00 $0.00 Fund Balance, prior FY $0.00 $0.00 $80,742.00 Total $2.33 $43,691.30 $134,454.00 Total Receipts This Period EXPENSES Executive Committee Travel $206.39 $2,636.75 $9,000.00 Auditing Services $0.00 $84.37 $4,500.00 Stationery $0.00 $0.00 $150.00 Miscellaneous $65.00 $231.91 $6,100.00 Special Committees Travel $0.00 $0.00 $500.00 Miscellaneous $0.00 $0.00 $100.00 NACo Travel - Board $0.00 $444.80 $10,800.00 Travel - Steering Committees $0.00 $0.00 $4,800.00 Promotional $0.00 $36.00 $250.00 Dues $1,220.00 $1,220.00 $27,268.00 Miscellaneous $0.00 $5,229.70 $1,000.00 WIR Travel $0.00 $0.00 $7,200.00 Promotional $0.00 $0.00 $250.00 Dues $0.00 $0.00 $3,804.00 Miscellaneous $0.00 $0.00 $1,000.00 Adjustments for Travel and Related Expenses $0.00 $0.00 $7,732.00 National Conference Fund $0.00 $0.00 $50,000.00 Conferences $0.00 $0.00 $0.00 Total $1,491.39 $9,883.53 $134,454.00 Total Expenses This Period $2.33 $1,491.39 ENDING BALANCE $135,899.85 ocs: prof: hsac: FY2012:tr:1110tr: km h Hawaii State Association of Counties (HSAC) Counties of Kauaci, Honolulu, Maui, & HawailiFcEiv,p December 9, 2011 HSAC President and Members of the Executive Committee Dear President:. 11 DEC 15 A8 26 r : THE C3LPA COUNTY 1:11: SUBJECT: TREASURER'S REPORT FOR NOVEMBER 2011 • 1,1‘; Attached please find a re'Port".:15f the Association's revenues and expenses for the period November 1, 2011, through November 30, 20,10e1.‘;:',4:*., Please note that this month, the Associati(In yegelVecl- from the County of Maui seed money totaling $4,500. As reflected on the TreaSULerisAleport for April 2011, the Association paid the seed money to the County of Mai*.iftApril to assist the County of Maui with preparation for the 2011 HSAC Conference held in June. Sincerely, 4396 Rice Street, Suite 209, Lihu`e, Kauaq, Hawaii 96766, (808) 241-4188 Hawaii State Association of Counties REVENUES COLLECTED AND EXPENSES PAID Period: November 1, 2011 through November 30, 2011 BEGINNING BALANCE REVENUES Membership Fees Conference Income Interest Income Miscellaneous Fund Balance, prior FY Total Total Recsipts This Period EXPENSES Executive Committee Travel Auditing Services Stationery Miscellaneous Special Committees NACo WIR Travel Miscellaneous Travel - Board Travel - Steering Committees Promotional Dues Miscellaneous Travel Promotional Dues Miscellaneous Adjustments for Travel and Related Expenses National Conference Fund Conferences Total Total Expenses This Period ENDING BALANCE ocs: proj: hsac: FY2012:tr:1111 tr:km h Current period November $0.00 $0.00 $2.30 $4,500.00 $0.00 $4,502.30 FY 2012 FY 2012 Year to Date Budget $43,680.00 $43,680.00 $0.00 $10,000.00 $13.60 $32.00 $4,500.00 $0.00 $0.00 $80,742.00 $48,193.60 $134,454.00 $1,389.20 $4,025.95 $9,000.00 $0.00 $84.37 $4,500.00 $0.00 $0.00 $150.00 $34.43 $266.34 $6,100.00 $0.00 $0.00 $0.00 $500.00 $0.00 $0.00 $100.00 $0.00 $444.80 $10,800.00 $0.00 $0.00 $4,800.00 $0.00 $36.00 $250.00 $0.00 $1,220.00 $27,268.00 $0.00 $5,229.70 $1,000.00 $0.00 $0.00 $7,200.00 $0.00 $0.00 $250.00 $0.00 $0.00 $3,804.00 $0.00 $0.00 $1,000.00 $0.00 $0.00 $0.00 $7,732.00 $0.00 $0.00 $50,000.00 $0.00 $0.00 $0.00 $1,423.63 $11,307.16 $134,454.00 $135,899.85 $4,502.30 $1,423.63 $138,978.52 BERNICE K. N. MAU CITY CLERK November 8, 2011 The Honorable Mel Rapozo Member, Kauai County Council 3371 -A Wilcox Road Lihue, Hawaii 96766 Dear Councilman Rapozo: OFFICE OF THE CITY CLERK CITY AND COUNTY OF HONOLULU HONOLULU, HAWAII 96813 -3077 1 TELEPHONE 768 -3810 This is to inform you that the following Resolutions were adopted by the Council of the City and County of Honolulu at its meeting on Wednesday, November 2, 2011. As directed by the Resolutions, copies are attached for your information: Resolution 11 -293 Resolution 11 -296 Resolution 11 -297 Resolution 11 -321 Approving for inclusion in the 2012 Hawaii State Association of Counties ( "HSAC ") legislative package a proposal that provides the counties with liability protection for natural conditions on or near public beach parks Approving for inclusion in the 2012 Hawaii State Association of Counties ( "HSAC ") legislative package a proposal that urges the Hawaii State Legislature to provide funding for any activities mandated to any of the counties by the State of Hawaii Relating to the inclusion in the 2012 Hawaii State Association of Counties legislative package a proposal urging the Governor and the State Legislature to maintain the counties' share of the transient accommodations tax Approving for inclusion in the 2012 Hawaii State Association of Counties ( "HSAC ") legislative package a proposal that provides the counties with representation on the Board of Trustees of the Employees' Retirement System of the State The Honorable Mel Rapozo Page 2 November 8, 2011 Resolution 11 -322 Resolution 11 -323 Resolution 11 -324, FD1 Resolution 11 -325 Resolution 11 -326 Sincerely, 46a(ce BERNICE K.N. MAU City Clerk to Attachments Relating to the inclusion in the 2012 Hawaii State Association of Counties legislative package of House Bill 175, H.D. 2 (2011) relating to the employer -union health benefits trust Relating to the inclusion in the 2012 Hawaii State Association of Counties legislative package a bill requiring publication of notice and holding a public hearing for applications for a Type II residential care home Relating to the inclusion in the 2012 Hawaii State Association of Counties legislative package a proposal urging the Governor and the State Legislature to assist the counties in obtaining reimbursement from the United States government for all costs incurred by the counties relating to the Asia Pacific Economic Cooperation leaders meeting Approving for inclusion in the 2012 Hawaii State Association of Counties ( "HSAC ") legislative package a proposal that creates a new bargaining unit for water safety officers employed by the State or counties Approving for inclusion in the 2012 Hawaii State Association of Counties ( "HSAC ") legislative package a proposal that urges the United States Department of State, the Department of Homeland Security, and the United States Attorney General to ease visa restrictions for the People's Republic of China COUNTY COUNCIL Jay Furfaro, Chair JoAnn A. Yukimura, Vice Chair Tim Bynum Dickie Chang KipuKai Kuali`i Nadine K. Nakamura Mel Rapozo Council Services Division 4396 Rice Street, Suite 209 Liihu`e, Kauai, Hawaii 96766 December 6, 2011 Mel Rapozo, HSAC President And HSAC Executive Committee Members 4396 Rice Street, Suite 209 Lihu`e, HI 96766 Dear President Rapozo and Executive Committee Members, OFFICE OF THE COUNTY CLERK Ricky Wata,'(I'h teyrr7 Cauufy Clerk Eduardo Topenio, Jr., Deputy County Clerk T11ephnEg ( ) 4. Fax (808) 24T-� 6349 Email cokcouncil @kauai.gov THE CUU, ; -f. COUNTY G i- The Kaua`i County Council at its meeting held on November 16, 2011 and December 1, 2011 approved the following proposals to be included in the 2012 Hawai`i State Association of Counties (HSAC) Legislative Package: 1) Proposed Bill for an Act Relating to Traffic Infractions (Provides the Counties with a percentage of fines for uncontested traffic infractions; County of Maui Proposal); 2) Proposed Bill for an Act Relating to Housing (Increases the time for review of affordable housing projects submitted pursuant to Section 201H -38, Hawai`i Revised Statutes; County of Maui Proposal); 3) Proposed Bill for an Act Relating to Food Labeling (Requires the labeling of genetically engineered food products; County of Maui Proposal); 4) Proposed Bill for an Act Relating to Agricultural Product Branding and Country or Region of Origin Labeling (County of Hawai`i Proposal); 5) Proposed Bill for an Act Relating to the Employees' Retirement System (Provides the Counties with representation on the Board of Trustees of the Employees' Retirement System - City and County of Honolulu Proposal); 6) Proposed Bill for an Act Relating to the Employer -Union Health Benefits Trust Fund (H.B. NO. 175, H.D. 2 (2011); City and County of Honolulu Proposal); 7) Proposed Bill for an Act Relating to Collective Bargaining (Creates a new bargaining unit for Water Safety Officers employed by the State or Counties - City and County of Honolulu Proposal); AN EQUAL OPPORTUNITY EMPLOYER Page 2 8) Proposed Bill for an Act Relating to Liability (Provides the Counties with liability protection for natural conditions on or near public beach parks - City and County of Honolulu Proposal); 9) Proposed Resolution urging the United States Department of State, the Department of Homeland Security, and the United States Attorney General to ease Visa restrictions for the People's Republic of China (City and County of Honolulu proposal); 10)Proposed Resolution urging the Governor and the Legislature of the State of Hawai`i to preserve the Counties' share of the Transient Accommodations Tax (City and County of Honolulu proposal). The Kaua`i County Council at its meeting on November 16, 2011 also approved the HSAC Resolution requesting the State Legislature to adopt House Bill 1521 (HB 1521) relating to an amendment to Chapter 339D, Hawai`i Revised Statutes, regarding electronic waste recycling. Thank you for your attention to this matter. Sincerely, cc: HSAC Executive Committee Members Ab \Lc D: 2012 -331 Council Chair AN EQUAL OPPORTUNITY EMPLOYER 3 DOMINIC YAGONG Chairperson K. ANGEL PILAGO Vice Chair December 8, 2011 HAWAII COUNTY COUNCIL County of Hawaii Hawai'1 County Building 25 Aupuni Street Hilo, Hawai'i 96720 Mel Rapozo, HSAC President and HSAC Executive Committee Members 4396 Rice Street, Suite 209 Lihu `e, HI 96766 Dear President Rapozo and Executive Committee Members, FRED BLAS BRENDA FORD PETE HOFFMANN DONALD IKEDA DENNIS "FRESH" ONISHI BRITTANY SMART J YOSHIMOTO RECEIVEf '11 DEC 14 P1 :51 4i' Fii'.;- THE COUN ; COUNTY OF The Hawaii County Council, at its meeting held on December 7, 2011, approved the following proposals to be included in the 2012 Hawaii State Association of Counties (HSAC) Legislative Package: 1. Proposed Bill for an Act Relating to Traffic Infractions. 2. Proposed Bill for an Act Relating to Housing. 3. Proposed Bill for an Act Relating to Food Labeling. 4. Proposed Bill for an Act Relating to Agricultural Product Branding and Country or Region of Origin Labeling. 5. Proposed Bill for an Act Relating to Gallonage Tax on Liquor. 6. Proposed Bill for an Act Relating to the Employees' Retirement System. 7. Proposed Bill for an Act Relating to the Employer -Union Health Benefits Trust Fund. 8. Proposed Bill for an Act Relating to Adult Residential Care Homes. 9. Proposed Bill for an Act Relating to Collective Bargaining. 10. Proposed Bill for an Act Relating to Liability. 11. Resolution urging U.S. Government to reimburse counties for all costs relating to the Asia Pacific Economic Cooperation (APEC) Leaders Meeting. 12. Resolution urging to ease Visa restrictions for the People's Republic of China. 13. Resolution urging the legislature of the State of Hawaii to provide funding for any activities mandated to any of the Counties by the State of Hawai 14. Senate and House Resolution urging the Governor and the Legislature of the State of Hawaii to preserve the Counties' share for the Transient Accommodations Tax. The Hawai`i County Council, at its meeting on December 7, 2011, also approved the following HSAC Resolutions to be considered by the State Legislature: Serving the Interests of the People of Our Island 1. Resolution requesting the State Legislature to adopt House Bill 1521 relating to E- waste recycling. 2. Resolution requesting that the Hawai`i State Department of Health to amend rules relating to connecting to public or private sewer systems. Thank you for your attention to this matter. Sincerely, fly -----' Dominic Yagon it County Council Ch xc: HSAC Executive Committee Members DY/ke 2 K. Angel Pilago Vice Chair District 8 — North Kona December 8, 2011 Phone No.: (808) 323 -4280 Fax No.: (808) 329 -4786 E -Mail: apilago @co.hawaii.hi.us HAWAII COUNTY COUNCIL County of Hawal `i West Hawai'1 Civic Center Building A - Council 74 -5044 Ane Keohokalole Highway Kailua -Kona, Hawaii 96740 Mel Rapozo, HSAC President o z and HSAC Executive Committee Members c- C -4-1 4396 Rice Street, Suite 209 --i r ` m° -G - -r n r--= Lihu`e, HI 96766 (...:;.:e y�" — 0 Dear President Rapozo and Executive Committee Members, — 7 03 The Hawai`i County Council will be hosting the 2012 Annual HSAC Conference which is scheduled to be held on June 21st and 22'd at the Hapuna Beach Prince Hotel. On behalf of the Hawai`i County Council, may I please request the HSAC Executive Committee's consideration of my request for seed money in the amount of $2,500. The money will be used to establish a checking account for the conference and to provide deposit money to secure the venue. Should you have any questions, please contact my staff, Karen Eoff or Jan Kekua- Spencer. Thank you for your attention to this matter. Sincerely, K. Angel Pilago County Council Vice -Chair xc: HSAC Executive Committee Members KAPIke Hawai`i County Is An Equal Opportunity Provider And Employer The Hawaii State Association of Counties Office of the State Director For discussion purposes only, 12.23.2011 The Hawaii State Association of Counties (HSAC) has the potential to be among the most effective advocates for community interests in Hawaii. As HSAC has grown, the organization has encountered several barriers to its ability to be as efficient in operations as possible and as successful as the organization would like to be on legislative and project based issues. The key barriers to HSAC's fulfilling its potential have been: 1: The Lack of a Central Point of Contact 2: No location or standard operating procedures for document retention and maintenance. 3: No consistent party to plan /coordinate HSAC events /travel 4: Little follow through on E.C. Sub - Committee duties and little value extracted from Steering Committees. 5: No web presence, no regular publication. 6: Lack of revenue development. 7: No one to develop membership. 8: Lack of established standards /policies and procedures, and where policies do exist, no central contact charged with administering and enforcing them. 9: The re- training of staff to E.C. members as staff rotates and E.C. members change. 10: Calendaring of HSAC events, leg. Packages, etc. is often ad hoc. Establishing the Office of the State Director would mitigate these barriers to HSAC reaching its full potential as an advocate for our Counties at the Federal and State levels and allow HSAC to grow its reach both through increased membership and, eventually, increased revenues. The State Director would serve as HSAC's chief advocate, administrator, central point of information and communication, and drive the membership and revenue development of the organization. Cost: There are multiple models for the employment of an HSAC State Director. However, whether hiring a part time consultant, retaining a consulting firm, or employing a State Director through the organization full time — the initial cost will need to be shouldered by the member counties through increased fees for the first 12 -24 months. Cost description: Salary / Retainer Fee: Benefits /Fringe /S U TA/ FUTA etc: Office Space: Workstation: Monthly /other description Annualized cost $3,000 - $4,000 a month $36,000 - $48,000 $1,000 - $2,000 a month In kind In kind $12,000 - 24,000 In kind In Kind Misc. Costs, Cell Phone, meals /ent., etc.: Travel: Leg. Conference Annual Conference Interisland E.C. Meetings TOTAL: $500 Airfare /room /p. d. /fees Airfare /room /p.d. /fees Airfare /ca r Additional cost per county per year: $6,000 $3,500 $3,500 $2,000 $63,000- $87,000 $15,750 - $21,750 The initial cost to bring on a State Director is significant. Therefore, this decision mandates the right person /consultant firm /entity be contracted in and it is recommended that the expectation is a commitment for 3 -5 years. The State Director should be charged with weaning HSAC off of the increased annual member county subsidy of $1 5,750- $21,750 by the close of year two and with generating positive cash flow for the organization by year three. Revenue Sources: There exist a myriad of revenue streams available for the State Director to tap including: • Increase in membership dues via corporate partners and /or affiliates • Advertising (website, annual directory, other publications) • Participation in NACo programs: o U.S. Communities purchasing o Financial services An important benefit to HSAC for generating additional, non -tax revenue is the opportunity to use those revenues for activities that benefit HSAC and the counties but may be problematic if taxpayer funds are used. Notes: The State Legislature opens January 18th and the NACo leg conference is in March. To get the most value out of the advocacy efforts of a State Director it makes sense to bring on the SD sooner rather than later. An additional benefit of bringing the SD on sooner is the individual's support in executing the annual conference in Kona this June, which would be the ideal time to introduce the SD to the whole HSAC community. A. EXPANDING MEMBERSHIP OPPORTUNITIES B. MODIFICATION OF DUES C. CENTRALIZATION /CONTINUITY 1 Niro ofCouNtie$ The Uccc A /Alfc7cVv C,wXrcd Membership comprises all counties in 47 States except Connecticut, Rhode Island and Vermont 47 have State Association of Counties or equivalent 46 have professional staffs and /or executive director equivalent, except Hawaii Most offer associate memberships EXPANDING MEMBERSHIP OPPORTUNITIES eparate member c dories for organizations or individuals may be established by the [HSAC] executive committee, but no such member shall be provided voting rights." HSAC Bylaws Amended May 14, 2004 Refer to Handout for Detailed Draft Proposal 2 MODIFICATION OF DUES Current annual dues around $10,000 per county Primary Revenue generating activities Annual Conference (fees, advertising) Annual HSAC Golf Tournament MODIFICATION OF DUES Potential new sources of revenue that could reduce counties' dues • Membership expansion • Advertising sales in HSAC publications such as newsletter, annual directory • Advertising on HSAC website 3 CENTRALIZATION /CONTINUITY 46 have professional staffs and /or executive director equivalent, except Hawaii Benefits Q Central point of contact C✓f Maintain all HSAC records /documents O Plan /coordinate all HSAC events D Ensure follow through of commitments O Manage /maintain website, publications O Fundraising /Membership DECISION MAKING A. EXPAND MEMBERSHIP OPPORTUNITIES Associate /Corporate Memberships B. CENTRALIZATION /CONTINUITY Hire Executive Director /Staff C. MODIFICATION OF DUES Establish fee structure for Associate /Corporate Memberships 4 Hawaii State Association of Counties Counties of Kauai, Maui and Hawaii, City & County of Honolulu FROM: SUBJECT: December 22, 2011 PRESIDENT MEL RAPOZO HAWAII STATE ASSOCIATION OF COUNTIES SECRETARY STANLEY CHANG HAWAII STATE ASSOCIATION OF CO S HSAC BYLAWS SECTION 20 At your request, I have reviewed the HSAC bylaws Section 20 (Travel) which defines when HSAC is responsible to pay for travel expenses. The bylaws define "travel expenses" as air transportation expenses incurred by a member when traveling to conduct corporation business. Eligible air transportation must be on a commercial airline at the economy class rate and the most direct route to and from the points of authorized travel. The bylaws specify certain members of various boards and committees of HSAC, NACo and WIR as eligible for reimbursement for air transportation expenses for certain purposes as described below. For the sake of clarity, we have added the actual names of the incumbents of the member positions specified in the bylaws. HSAC Executive Committee: Mel Rapozo, President K. Angel Pilago, Vice President Stanley Chang, Secretary Joseph Pontanilla, Treasurer These members are eligible to be reimbursed for air transportation expenses to attend the HSAC annual meeting and each Executive Committee meeting. NACo Board of Directors: Kipukai Kualii, Kauai Councilmember Joseph Pontanilla, Maui Councilmember Stanley Chang, Honolulu Councilmember OCS/122211/03:10/CT 2 These members are eligible to be reimbursed for air transportation expenses in their conduct of official business for NACo. NACo Steering Committee Members: Tulsi Gabbard, Honolulu Councilmember (Community and Economic Development Steering Committee) Romy Cachola, Honolulu Councilmember (Transportation Steering Committee) Michael Victorino, Maui Councilmember (Environment, Energy and Land Use Steering Committee) Only two (2) members of Steering Committees are eligible to be reimbursed for air transportation expenses to attend two (2) meetings per year of their respective Steering Committees. HSAC bylaws and policies do not clarify how the two members to receive reimbursement are selected. WIR Board of Directors: K. Angel Pilago, Hawaii Councilmember Dickie Chang, Kauai Councilmember These members are eligible to be reimbursed for air transportation expenses in their conduct of official business for the WIR.