HomeMy WebLinkAboutCOM 0597.000 2010-2012 William P.Kenoi
Nancy D eCrrawford
Mayor + n`�•d„ �/�
• :Rr�
Deanna S. Sako
Mew .` Deputy Director
County of Hawaii
Finance Department
25 Aupuni Street, Suite 2103 • Hilo,Hawai`i 96720 °
(808)961-8234 • Fax(808)961-8569
-°-1
February 17, 2012
a
Dominic Yagong, Council Chair and
Members of the Hawai`i County Council L,,,
Hawaii County Council o°25 Aupuni Street
Hilo, Hawaii 96720
Re: Resolution for multi-year lease
Enclosed is a resolution authorizing the payment of funds for more than one fiscal year,
for a new multi-year lease agreement, for two copiers for the Finance Department's
Vehicle Registration and Licensing division. The machines they currently use were
originally leased in 2006, and are near the end of their useful lives. They wish to
replace them with new units, to be used at the Motor Vehicle Registration and Licensing
Division, Kona Driver Licensing, Commercial Driver Licensing and Periodic Motor
Vehicle Inspection sections, and at the Vehicle Registration and Licensing Division,
Kona Motor Vehicle Registration section.
The Commercial Driver License and Periodic Motor Vehicle Inspection programs are
state funded and will be covering 35% of the lease and maintenance costs.
If there are any questions, please do not hesitate to call Lee Lord of the Finance
Department's VRL division at 961-8021.
1141- F
Nancy Crawford
Director of Finance
Enc.
cc: VRL
I'1 GS, 2.24)- 11) Comm. coo. Ci
Ref. To: F
R4f, Dote FED 17 2012
Hawaii County is an Equal Opportunity Provider and Employer
Form #,,B'52
7-/18%91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Finance DATE: 2/7/12
STAFF CONTACT: Lee Lord Y l PHONE: 961-8021
A. REQUEST:
Approval to enter into a five (5) year lease agreement for two (2) desktop black &white copy machines, one
(1) with copier stand for the Department of Finance, Vehicle Registration & Licensing Division, Kona Driver
Licensing, Commercial Driver Licensing and Periodic Motor Vehicle Inspection Sections and one (1) without
copier stand for the Vehicle Registration & Licensing Division, Kona Motor Vehicle Registration Section.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The Driver License, Commercial Driver License and Periodic Motor Vehicle Inspection Section's black and
white copy machine was originally leased in 2006. This model has since been discontinued and a
maintenance agreement has been increasingly hard to secure due to the difficulty in obtaining parts for
repair. Upgrading to a newer model will allow staff to continue working at a high productivity level and to
better serve the public. Commercial Driver License and Periodic Motor Vehicle Inspection are State funded
programs and will be covering 35% of the lease and maintenance costs.
The Motor Vehicle Registration Section's black and white copy machine was originally purchased in 2006.
The copier is becoming problematic more frequently and is causing a disruption in the office. A new copier
will allow staff to serve the public with less interruption due to equipment failure and malfunction.
A new lease for a multi-function copy machine equipped with fax capabilities, automatic two-sided copying,
sorting capabilities, 25 page minimum automatic document feeder and minimum print speed of 30 copies per
minute will cost approximately $90.00 per month (for each unit) plus $.02508 for each black and white copy
in excess of the monthly print allowance.
SIGNED:
DATE: /771 ^ 701?
Depart lent Head