HomeMy WebLinkAboutCOM 0599.000 2010-2012 J�tV Oip� .
Nancy E.Crawford
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William P. Kenoi Director
Mayor .:p•� 1t•�%/;.
-minor Deanna S. Sako
Deputy Director
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County of Hawaii
Finance Department
25 Aupuni Street, Suite 2103 • Hilo,Hawai`i 96720
(808)961-8234 • Fax(808)961-8569
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February 17, 2012 _
Dominic Yagong, Council Chair and
Members of the Hawaii County Council '--
Hawaii County Council
25 Aupuni Street d
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Hilo, Hawaii 96720
Re: Resolution for multi-year lease
Enclosed is a resolution authorizing the payment of funds for more than one fiscal year,
for a new multi-year lease agreement, for two copiers for the Finance Department's
Vehicle Registration and Licensing division. The machines they currently use are over
ten years old and near the end of their useful lives. They wish to replace them with new
units, to be used in the Motor Vehicle Registration and Vehicle Registration and License
Administration section and at the Hilo Periodic Motor Vehicle Inspection section
locations.
If there are any questions, please do not hesitate to call Lee Lord of the Finance
Department's VRL division at 961-8021.
Nancy Crawford
Director of Finance
Enc.
cc: VRL
("Res. 3.21- 11)
Comm. No. C 1 -1
To: FZ
`emote FEB 1 7 ZOIZ
Hawaii County is an Equal Opportunity Provider and Employer
Form #: B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Finance DATE: 2/7/12
STAFF CONTACT: Lee Lord i PHONE: 961-8021
A. REQUEST:
Approval to enter into a five (5) year lease agreement for two (2) desktop black &white copy machines with
copier stands for the Department of Finance, Vehicle Registration & Licensing Division, Hilo Motor Vehicle
Registration & VRL Administration Sections, located at 101 Pauahi Street and Hilo Periodic Motor Vehicle
Inspection Section, located at 349 Kapiolani Street.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The Motor Vehicle Registration & VRL Administration Section's black and white copy machine is over 10
years old and requires frequent repairs. The copier is becoming obsolete and parts for repair are becoming
unavailable. Upgrading to a faster, more technologically advanced machine will allow staff to increase their
productivity with less interruption.
The Periodic Motor Vehicle Inspection Section's current copier was originally leased in 2003. The copier is
becoming obsolete and repairs are being required more frequently. Upgrading to a newer model will enable
the PMVI staff to complete their work with more efficiency. A new copier is essential to their program as their
average quantity of copies produced is 6,500 per month. The PMVI program is State funded and copier
lease and maintenance is included in their operational costs.
A new lease for a desktop copy machine with stand, fax capabilities, automatic two-sided copying, advanced
sorting capabilities, 100 page automatic document feeder, two 500 sheet capacity paper trays and minimum
print speed of 45 copies per minute will cost approximately $240.00 per month (for each unit) plus $0.0162
for each black and white copy in excess of the monthly print allowance.
SIGNED:
DATE: P `117
Departm-it Head