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HomeMy WebLinkAboutCOM 0600.000 2010-2012 �''i ? Nancy E.Crawford William P.Kenoi ," - .„ ‘,I�;�. ��' Director Mayor �'�'-s Deanna S. Sako .;;41.- :,;,;;%; , " Deputy Director !°FN► County of Hawaii Finance Department 25 Aupuni Street, Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 February 17, 2012 ,7 Dominic Yagong, Council Chair and , Members of the Hawaii County Council -; Hawaii County Council -_- i 1 25 Aupuni Street o --: Hilo, Hawaii 96720 to v --- Re: Operating Budget The County of Hawaii has been awarded an additional $132,129.05 for Phase II of its Strategic Prevention Framework-State Incentive Grant (SPF-SIG) program bringing the total award to $2,235,269.33 through FY2011-12. These monies, derived from federal funds, were awarded by the Alcohol and Drug Abuse Division of the State of Hawaii Department of Health. The County had previously received an award of$2,103,140.28 for Phase II of this program and these additional funds will be used to continue implementation of this phase. Currently, we have twelve community based non-profit organizations implementing evidence based curriculum at nineteen different program sites, serving 1,600 students. Due to the grant timeline, the Office of Management is requesting that this Bill be waived from the Finance Committee and be placed on the Friday March 9, 2012 Council agenda. If there are any questions, please do not hesitate to call SPF-SIG Project Coordinator Kalani Kahalioumi at 961-8860.Y(4(A't)k4/4 Nancy C awford Director of Finance Enc. cc: Kalani Kahalioumi, Office of Management ( 15111 IQs ) Comm. No. (000 Ref. To:___ , Ref. Dote FEB 17 201 Hawaii County is an Equal Opportunity Provider and Employer Form #: B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Office of the Mayor DATE: 2-16-12 STAFF CONTACT: Kalani Kahalioumi PHONE: 961-8860 A. REQUEST: Appropriate addition revenue in the amout of $132,129.05 and distribute to the designated account for disbrusement of funds for the PHASE II: SPF-SIG Grant 1-1-1-5-4i-68 c'0to . ttl . Sltl • Coc B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): We have been approved to receive a total of $2,235,269.33 in FY12 for the SPF-SIG grant. This exceeds the appropriation of $2,103,140.28 in our operating budget. We have 12 community based non-profit organizations implementing evidence based curriculm at 19 different program sites of which they are serving 1,600 students. We are requesting $132,129.05 and distribute to the designated account for disbrusement of funds for the PHASE II: SPF-SIG Grant 010 . ltt.zz,tt (, l04 afe SIGNED: ■ DATE: l /(i D;•artment Head GRANT SUMMARY (Supplement to B-52, Request for Council Action) Type of Grant Appropriation being requested: (New or an additional appropriation) ❑ New (for this fiscal year period). OR ® Additional appropriation (to an existing grant); Is a draft agreement attached? Has the original grant notification been transmitted to n Yes ❑ No Council? ® Yes ❑ No Name of Grant Program: SPF-SIG PHASE II Grantor: STATE OF HAWAII Department of Health Alcohol and Drug Abuse Division County Grantee Department or Agency: Office of the Mayor County Grantee Contact Person: Kalani Kahalioumi Phone Number: 961-8860 Amount of Grant: $2,235,269.33 Grant Period (Commencement& Completion): September 30,2011 to June 30, 2012 Purpose of Grant: Grant recipeints provide implementation and evaluation of prevention programs that target the reduction of underage alcohol consumption among youth ages 12-17. The contract term are be 12 months: from approximately September 30,2011 through June 30, 2011. County Match required?: ❑ Yes ® No If yes, Matching Amount? Budgeted in account# : In-kind? Explain: Explanation: County's personnel requirements: Amount of new position(s)? Qty: 3 Permanent: ❑ Temporary: ®, Duration: Full-time: ■ Part-time: ®, Time Element: Qty: Contractual: (l Explain: Explanation: Additional Comments about Grant: B-52 Grant Summary Form 0 A •teaQ f NEILABERCROMBIE j ill ` GOVERNOR OF HAWAII l°'0,1'1,f! LOREITE I DIRECTOR A,C,S,W„M,P,H, t. r;)' (fps INTERIM DIRECTOR OF HEALTH STATE OF HAWAII DEPARTMENT OF HEALTH ALCOHOL AND DRUG ABUSE DIVISION KAKUHIHEWA BUILDING In reply,please refer lo: 601 Kamokila Boulevard,Room 360 Flle: DOWADAD Kapolel,Newell 96707 PH: (808)692.7506 FAX: (808)692.7521 January 31, 2012 The Honorable William P. Kenai Mayor, County of Hawaii 25 Aupuni Street Hilo, Hawaii 96720 Dear Provider: Subject: ADM. SERV. OFFICE LOG NO. 10-189 Modification Order No. 3 Enclosed is the Contract Modification Form to be signed by an authorized official of your organization under Item B. Please return the signed agreement within three (3) working days to the Alcohol and Drug Abuse Division (ADAD) at the above address is appreciated, A copy of the agreement will be sent to you by the State Department of Health, Administrative Services Office after it has been fully executed. Should you have any questions on the execution of the modification form, please contact your assigned ADAD Program Specialist. Sincerely, rAA-1 Terri Nakano Acting Chief, Alcohol and Drug Abuse Division cc: ASO CONTRACT MODIFICATION FORM STATE OF HAWAII DEPARTMENT OF HEALTH Date January 27,2012 ADM.SERV. OFFICE LOG NO. 10-189 MODIFICATION ORDER NO. 3 Contractor/Provider County of Hawaii Contract Title Underage Drinking Prevention Plan Under Hawaii's Strategic Prevention Framework-State Incentive Grant Phase li Funding RFP for the County of Hawaii A. MODIFICATIONS The following modifications are to be performed in accordance with all contract stipulations (specifications, delivery point, rate of delivery, period of performance, price, quantity, or other provisions by mutual action of the parties to the contract). See attached for Contract Modification(s). B. CONTRACTOR/PROVIDER's QUOTATION The modifications described in A, above,will be performed at a contract price E21 increase ❑decrease of$1,008,428.21. The Contractor/Provider will not undertake to perform the changes in A, above, until this modification order has been approved and issued, .. _ Contractor/Pr¢vider's Signature C. STATEMENT OF CONTRACT FUNDS Original Contract Price $ .103.140.28 Previous Adjusted Contract Price $ 1,226,841.12 Amount of this Change: Plus © Minus ❑ $ 1,008,428.21 New Adjusted Contract Price $ 2,235,269.33 D. VALIDATION OF CONTRACT MODIFICATION Director of Health Date ASO-MOD FORM (rev.4/30/04) Attachment CONTRACT MODIFICATION: Effective February 29, 2012, the parties mutually agree that the PROVIDER shall continue the provision of services with the following modification(s): 1. Attachment 3, Compensation and Payment Schedule. a. Modification Order No. 2. The New Adjusted Contract Price in Section C. is changed from"$1,266,841.12" to "$1,226,841,12"to correct a math subtraction error. b. The total amount of compensation is increased by "$1,008,428.21"of federal funds for fiscal year 2012 from "$1,226,841.12"to"$2,235,269.33." The "Budget Summary,"attached to the Contract as Exhibit"I,"is hereby deleted and replaced with a"Budget,"attached hereto as Exhibit"J"and made a part hereof. In addition, the PROVIDER shall submit a STATE approved detailed Budget no later than fifteen (15)days after the execution of this modification, and failure to comply may result in the withholding of payments to the PROVIDER, Upon submission of a STATE approved detailed Budget, the STATE approved detail Budget shall become a part of Exhibit "J" and made a part of this Contract, 2. All other terms and conditions of the Contract shall remain the same. ADM. SERV. OFFICE LOG NO. 10-189-M3 BUDGET April 1, 2010 to June 30, 2012 Underage Drinking Prevention Plan Under Hawaii's $2,235,269.33 Strategic Prevention Framework-State Incentive Grant Phase II Funding RFP for the County of Hawaii SOURCE OF FUNDS: April 1, 2010 to June 30, 2010 S 10 203 H 000479 10 576 $116,841.12 July 1,2010 to September 29,2010 S 11 203 H 000479 10 576 $0.00 September 30,2010 to June 30, 2011 S 11 203 H 000479 11 576 $600,000.00 July 1,2011 to September 29,2011 S 12 203 H 000479 11 576 $0.00 September 30, 2011 to June 30,2012 S 12 203 H 000479 11 576 $1,518,428.21 ADM. SERV. OFFICE Exhibit"3" LOG NO. 10-189-M3 DOMINIC YAGONG �` wus h'•'•!+,; FRED BLAS Chairperson •,, ��V i '\, BRENDA FORD -i4 -'' I,�:*: DONALD IKEDA• K.ANGEL PILAGO - DENNIS"FRESH"ONISHI Vice Chair K.,.ew���`- K.ANGEL PILAGO E OF`MF' BRITTANY SMART J YOSHIMOTO HAWAI`I COUNTY COUNCIL County of Hawai`i Hawai`i County Building 25 Aupuni Street Hilo, Hawai`i 96720 February 21, 2012 Dominic Yagong, Chairperson Hawai`i County Council 25 Aupuni Street Hilo, Hawai`i 96720 RE: Bill No. 195 : An Ordinance To Amend Ordinance No. 11-59, As Amended, The Operating Budget For The County Of Hawaii For The Fiscal Year Ending June 30, 2012. (Strategic Prevention Framework-State Incentive Grant(SPF-SIG)). Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawai`i, this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. Sincerely, VI') r-gte—r-014-0..icto,C... Tj Brenda J. Ford, Chair Committee on Finance Appro Date/Waive o Council: Disapproved/Date/Refer to FC: Dominic Yagong, Chairp on Dominic Yagong, Chairperson Hawaii County Council Hawai`i County Council BJF/lw Hawaii County is an Equal Opportunity Provider and Employer