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Home My WebLink AboutCOM 0601.000 2010-2012 K. Angel . K. An • • ti ,Im' ` Phone No.: (808)323-4280 Vice Chair • Nk•!1%`��%� Fax No.: (808)329-4786 District 8-North Kona - =- i' E-Mail: apilago @co.hawaii.hi.us • ',Tp'Of'Hi.'1 ' HAWAII COUNTY COUNCIL County of Hawai West Hawaii Civic Center Building A -Council 74-5044 Ane Keohokalole Highway Kailua-Kona,Hawai 7 96740 N c) C ( )C) MEMORANDUM DATE: February 21, 2012 -° P,•.? TO: Dominic Yagong, Council Chair, and Council Members .� FROM: 4i K. Angel Pilago, Vice Chair District 8 SUBJECT: Fiscal Year 2013 Proposed Annual Operating Budget Attached for Hawai`i County's review and approval is: 1) Letter dated January 24, 2012 from HSAC Treasurer Joseph Pontanilla recommending all four counties to submit their approval or disapproval of the proposed annual operating budget to the HSAC Executive Committee before May 2012. Per Section 19 of the bylaws of the Hawai`i State Association of Counties, Inc., requires that on or before April 1501 , the executive committee shall prepare and submit to each council an operating budget, and shall adopt the budget at its annual meeting. I request that this matter be waived from the Governmental Relations Committee and scheduled for the March 9, 2012 Council Meeting Agenda. If there are any questions please call me or my staff at (808)323-4280. Thank you, KAP/jks )Q I Comm. No• _ir Ref. To: Ref. Dote fl12-- Hawai`i County Is An Equal Opportunity Provider And Employer Hawaii State Association of Counties (HSAC) Counties of Kaua`i, Honolulu, Maui, & Ha `' n January24,2012 '12 JAN 27 A10 :56 President Mel Rapozo and Executive Committee Members : THE 0311 Dear President Rapozo: COUNTY r SUBJECT: FISCAL YEAR 2013 PROPOSED ANNUAL OPERATING BUDGET As Treasurer of the'°i_ aii ate Association of Counties (HSAC), I am subriiitting the:attached propdse• ann l operating budget for Fiscal Year (FY) 2013. The proposed budget details incorporate the following assumptions and changes: r,Nth„ 1. Membership Fees of$10,920 for each,95Att4011 remain the same. 2. Conference Income will reflect a i'oxiihal $10,000 for the June conference that the County of Haw 4i ill li ing. 3. Interest Income will increase by 05used 1'.4 l an average of $2.75 per •' month. `; ; =-''. 4. The budget will increase by $4,326 for FY 2013, due to the $1 increase in Interest Income and$4,325 increase in the Fund Balance fr '•2011. _4 5. tive Committee Travel will remain the same ($3,917 x 3 m ers x . . e " ' r " xe ties �oju ittee Auditing/Professional Services will remain the .r �` �� / df 7,, ";''! • 7 . EXe'cu ye C•'e.•. • ee Miscellaneous will be reduced by $5,(500 to' $1,100 !, ,,-,(g5 x'.1.'0 meet; gl plus $750 for legislative activities). During FY 2012, , 'tie x`ecuti . ,,,, ittee Miscellaneous was increased by $5,000 to ;' $6,100,cto�lp w f��;a donation of$5,000 to the Pacific Gateway Center in ! suppo of the. o :f Counties of Hawaii: Sister-Cities Summit. A similar i ,!r `` ,,�' ='a+ t 4'.6 , IZ; of • fI cipated for FY 2013. 8 .: ;,,,p,,,,,,1.,:p: ea ,5'e Travel will remain the same. 4. �'' . 9. i: ec ,- . ., ttee Miscellaneous will remain the same. i' ,�: 4' el-Board will remain the same ($1,200 x 3 Board Directors x 3 meetings). 11. NACo Travel-Steering Committees will remain the same ($1,200 x 2 Steering Committee members x 2 meetings). 12. NACo and WIR dues will remain the same. 13. WIR Travel will remain the same ($1,200 x 2 Board Directors x 3 meetings). 14. WIR Miscellaneous and NACo Miscellaneous ($1,000 each) will remain the same. These miscellaneous funds are appropriated for congressional luncheons and contingencies. 4396 Rice Street,Suite 209,L1hu`e,Kauai,Hawaii 96766,(808)241-4188 January 25, 2012 Page-2 - 15. Adjustments for Travel and Related Expenses will increase by $9,326 to $17,058. The increase includes additional revenue of $1 for Interest Income and $4,325 for Fund Balance, and a decrease in expenses of $5,000 for Executive Committee Miscellaneous. 16. The National Conference Fund will remain the same at$50,000. 17. A notation is included to reflect the payment and receipt of annual conference seed money. It is my recommendation that all four counties submit their approval or disapproval,of the proposed annual operating budget to the HSAC Executive Committee before the May 012 meeting of tlw I$„AC Executive Comunittee. 1 t 1. ? r Sincerely yours, .,„?...45-i"' 1`�'� ^. TANILLA H i X 41 s C=Tre.c�$l r 1* = 'r'r ;441-,,,,'7,::;/,,,I, Attachment ,'' " ` .i�ti -,,,'JN�M. ocs:prof:hsac:FY2013:1tr:budgetcover:kmh y .j k9 j`(r. c ti;. J., { � y .i S ".'�f 9r.:-...t1 ' � � ?- tf. �� a �L„ ti r �4W of HSAC FISCAL YEAR(FY)2013 PROPOSED BUDGET FY2012 FY 2013 Proposed Budget Budget REVENUES 1. Membership Fees $43,680 $43,680 2. Conference Income $10,000 $10,000 3. Interest Income $32 $33 4. Corporate Sponsorship $0 $0 Total Revenues $53,712 $53,713 Fund Balance, prior FY $80,742 $85,067 TOTAL REVENUES AND FUND BALANCE $134,454 $138,780 EXPENSES 1. Executive Committee Travel $9,000 $9,000 2. Executive Committee Auditing/Professional Services $4,500 $4,500 3. Executive Committee Stationery $150 $150 4. Executive Committee Miscellaneous $6,100 $1,100 1. Special Committee Travel $500 $500 2. Special Committee Miscellaneous $100 $100 1. NACo Travel-Board $10,800 $10,800 2. NACo Travel-Steering Committees $4,800 $4,800 3. NACo Promotional $250 $250 4. NACo Dues $27,268 $27,268 5. NACo Miscellaneous $1,000 $1,000 1. WIR Travel $7,200 $7,200 2. WIR Promotional $250 $250 3. WIR Dues $3,804 $3,804 4. WIR Miscellaneous $1,000 $1,000 1.Adjustments for Travel and Related Expenses $7,732 $17,058 2. National Conference Fund $50,000 $50,000 TOTAL EXPENDITURES $134,454 $138,780 BALANCE $0 $0 Rec'd.for Pd.for 2013 ANNUAL CONFERENCE SEED MONEY 2012 Conf. Conf. $2,500.00 $2,500.00 ocs:proj:hsac:FY2013:misc:budget:kmh JNtVfOF.......• DOMINIC YAGONG ,•'(1:1;'.k...1. **J+,, • FRED BLAS Chairperson BRENDA FORD : •c j *iv-,'I I.- PETE HOFFMANN K.Angel Pilago -" _' _ DONALD IKEDA Vice Chair '.,+f,T4•..1.?!..!!---o:�'�`_• DENNIS"FRESH"ONISHI -- BRITTANY SMART J YOSHIMOTO HAWAII COUNTY COUNCIL County of Hawai`i Hawai`i County Building 25 Aupuni Street Hilo, Hawai`i 96720 February 21, 2012 Dominic Yagong, Chairperson Hawai`i County Council 25 Aupuni Street Hilo, Hawai`i 96720 RE: COMMUNICATION NO. 601 : REQUESTING APPROVAL OF HAWAII STATE ASSOCIATION OFCOUNTIES (HSAC) FISCAL YEAR 2013 PROPOSED ANNUAL OPERATING BUDGET. Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawai`i, this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Governmental Relations to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Governmental Relations for placement on its future agenda. Sincer ly r • K. Angel Pilago, it Committee on Governmental Relations Approv /Date/Waive Council: Disapproved/Date/Refer to GRC Pr \ W^'`x`u. 7/ Dominic Yagong, Chairp on Dominic Yagong, Chairperson Hawaii County Council Hawai`i County Council KAP/jks Serving the Interests of the People of Our Island Hawai`i County Is an Equal Opportunity Provider And Employer