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Home My WebLink AboutCOM 0616.000 2010-2012 J+`Y os ............ ... Nancy E.Crawford William P. Kenoi -^ Director Mayor :.• . ;:., %:.. Deanna S. Sako •if°:! .qw�'p`_ Deputy Director �Tt a;.N'.M County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 March 1, 2012 Dominic Yagong Council Chair and . 7 Members of the Hawaii County Council Hawaii County Council — 25 Aupuni Street Hilo, Hawaii 96720 Re: Operating Budget The State of Hawai'i Department of Transportation Public Affairs - Safe Community Program is providing an additional funding of$13,000 to the Hawaii County Police Department's Distracted Driving Project. These funds, to be used to conduct an additional 140 hours of Distracted Driving enforcement, increase the total appropriation for this fiscal year from $25,278.40 to $38,278.40. Enclosed is a bill for an ordinance amending the Operating Budget by appropriating the additional funds into the Distracted Driving Project account. If there are any questions, please do not hesitate to call Nori Ishii from the Police Department, at 961-2273. gittl Z6440.01. Nancy Crawford Director of Finance Enc. cc: Police (811 lot.) Comm. No.__ I(o Ref. To: --� Ref' Dote MAR 0 5 2012 Hawaii County is an Equal Opportunity Provider and Employer , Form #: B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Police DATE: 2/21/12 STAFF CONTACT: Sergeant Robert Pauole PHONE: 961-2305 A. REQUEST: To appropriate an additional $13,000.00 for the Distractive Driving Grant under account number 010.201.5216.41 and revenue account 3308.73 B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): The State Department of Transportation Public Affairs-Safe Community Program is providing additional grant funds to be used to conduct an additional 140 hours of Distractive Driving enforcement, resulting in 500 citations. SIGNED: •pad/ _�� / FEB 2 2 2012 DATE: Depart - t Head GRANT SUMMARY (Supplement to B-52,Request for Council Action) Type of Grant Appropriation being requested: (New or an additional appropriation) n New (for this fiscal year period). OR ® Additional appropriation(to an existing grant); Is a draft agreement attached? Has the original grant notification been transmitted to ❑ Yes n No Council? M Yes [ No Name of Grant Program: HCPD Distractive Driving Grantor: State Department of Transportation Safe Community Program County Grantee Department or Agency: Police Department County Grantee Contact Person: Sergeant Robert Pauole Phone Number: 961-2305 Amount of Grant: $13,000.00 Grant Period(Commencement & Completion): October 1, 2011 - September 30, 2012 Purpose of Grant: To reduce the number of motor vehicle collisions resulting in injuries and fatalities caused by distracted driving. County Match required?: ❑ Yes ® No If yes, Matching Amount? Budgeted in account# : In-kind? Explain: Explanation: County's personnel requirements: Amount of new position(s)? Qty: Permanent: ❑ Temporary: ❑, Duration: Full-time: n Part-time: ❑, Time Element: Qty: Contractual: n Explain: Explanation: Additional Comments about Grant: Additional Grant funds are to be used to conduct an additional 140 hours of Distractive Driving enforcement, resulting in 500 citations. B-52 Grant Summary Form STATE OF HAWAII HIGHWAY SAFETY OFFICE GRANT AGREEMENT Grant No: DD12-10(O1-H-02) Page 1(To be completed by applicant agency) 1. Grant Title Hawaii Police Department Distracted Driving Grant 2. Name and Address of Applicant Agency 4. Duration Month—Day—Year Hawaii Police Department 349 Kapiolani Street A. Grant Period Hilo,HI 96720 From: 10/1/11 To: 9/30/12 3. Agency Unit to Handle Grant(Name and Address) Hawaii Police Department B. Project Period 349 Kapiolani Street From: 10/1/11 Hilo,HI 96720 To: 9/30/12 5. Location of Project 6a. Type of Application (Check Appropriate Item) Hawaii Police Department ❑Initial ZRevision ❑Continuation 349 Kapiolani Street Hilo,HI 96720 6b. Reimbursement Schedule Desired ❑Monthly Quarterly 7. Grant Description(Summarize the grant plan covering activities that address the major goals and objectives in approximately 100 words. Limit to 6 lines.) The project objectives are to reduce the number of motor vehicle collisions resulting in injuries and fatalities caused by distracted driving. 8. Federal funds allocated under this agreement shall not exceed $38,278.00 9. Approval Signatures Acceptance of Conditions: It is understood and agreed by the undersigned that a reimbursement grant received as a result of this grant agreement is subject to Public Law 89-564(Highway Safety Act of 1966)and all administrative regulations governing grants established by the U.S.Department of Transportation and the State of Hawaii. It is expressly agreed that this project constitutes an official part of the Hawaii Highway Safety Program and that said applicant agency will meet the requirements as set forth herein,including accompanying schedules A,B,B-1,C&D,which are incorporated herein and made a part of this grant agreement. Authorization to proceed with this Highway Safety Project is requested. 9a. Grant Director 9b. Authorizing Official of Agency Unit Name: Phone: Name: Phone: Title: Fax: Title: Fax: Address: Address: E-Mail: E-Mail: (Signature) (Date) (Signature) (Date) To be prepared by applicant,use separate sheets as required. Form HS 3-71 Rev. 8/6/09 STATE OF HAWAII HIGHWAY SAFETY OFFICE GRANT AGREEMENT-PART II Grant No: DD 12-10(01-H-02) Page 2(To be completed by Highway Safety Office) 10. Grantee: Hawaii Police Department 11. Standard Area: Distracted Driving 13a. Federal Fiscal Year: 2012 12. Effective Date of Agreement:Oct 1,2011-Sept.30,2012 13b. Addendum: ®Yes ❑No 14. Benefit of: ❑State County 15. Action Taken 16.Funding Disposition&Status Grant agreement approved Fiscal Year Amount Grant modification approved 2/3/12 Present Obligation $38,278.00 TOTAL FUNDS OBLIGATED $139,000.00 17. Budget Summary(From Schedule B-Detailed Budget Estimate)-Fiscal Year Grant Period Ending: Cost Category Cost Estimates A. Personnel Costs $38,278.00 B. Travel Expenses C. Contractual/Consultant Services D. Equipment E. Other Direct Costs TOTAL FEDERAL FUNDS $ 38,278.00 18. Grant Approval&Authorization to Expend Obligated Funds A. Approval Recommended By B. Agreement&Funding Authorized By (Program Area Specialist) (Highway Safety Manager) Name: Lee Nagano Name: Lee Nagano Title: Highway Safety Manager Title: Highway Safety Manager Phone/E-Mail: Phone/E-Mail: A AO 2.-I3 112- 4_ 7.-16 I 1 Z..� (Signature) I (Date) (Signature= (Date) V STATE OF HAWAII HIGHWAY SAFETY OFFICE GRANT AGREEMENT—PART III Grant No: DD12-10(O1-H-02) Page 3(To be completed by Highway Safety Office) 19. Addendum(For Highway Safety Office Use Only) This addendum is to increase the Hawaii Police Department's Distracted Driving grant by$13,000,from$25,278 to $38,278. The additional funds are to be used to conduct an additional 140 hours of distracted driving enforcement,resulting in 500 citations.