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Home My WebLink AboutAGE FC 03/08/2012 2010-2012 ACTIONS Brenda Ford Fred Blas, Member Chair Pete Hoffmann, Member Donald Ikeda, Member Dennis “Fresh” Onishi, Member Dominic Yagong K. Angel Pilago, Member Vice-Chair Brittany Smart, Member J Yoshimoto, Member HAWAI‘I COUNTY COUNCIL COMMITTEE ON FINANCE 29th Session DATE: March 8, 2012 (Thursday) PLACE: Council Chambers Hawai‘i County Building 25 Aupuni Street Hilo, Hawai‘i TIME: 10:00 a.m. (Note: Please turn cell phones, pagers, and other mobile communication devices on silent mode. CALL TO ORDER: 10:07 a.m. STATEMENTS FROM THE PUBLIC ON ITEM(S) ON THE AGENDA REFERRAL(S) Comm. 6.20: TRANSFER OF FUNDS: JANUARY 16 – 31, 2012 From Finance Controller Kay Oshiro, dated February 6, 2012, transmitting a Report of Transfers Authorized showing transfers made for the period January 16 to January 31, 2012. CLOSE FILE: Ayes: Committee Members Blas, Ford, Hoffmann, Ikeda, Onishi, Yoshimoto, and Acting Chair Yagong – 7. Noes: None. Absent: Committee Members Pilago and Smart – 2. Excused: None. Serving the Interests of the People of Our Island Hawai‘i County is an Equal Opportunity Provider and Employer FC-29 Page 2 March 8, 2012 Comm. 6.22: TRANSFER OF FUNDS: FEBRUARY 1 – 15, 2012 From Finance Controller Kay Oshiro, dated February 16, 2012, transmitting a Report of Transfers Authorized showing transfers made for the period February 1 to February 15, 2012. CLOSE FILE: Ayes: Committee Members Blas, Ford, Hoffmann, Ikeda, Onishi, Yoshimoto, and Acting Chair Yagong – 7. Noes: None. Absent: Committee Members Pilago and Smart – 2. Excused: None. Comm. 96.25: REPORT OF CHANGE ORDERS AUTHORIZED: JANUARY 1 – 15, 2012 From Finance Director Nancy Crawford, dated February 6, 2012, transmitting a Report of Change Orders Authorized for the period of January 1 to January 15, 2012. CLOSE FILE: Ayes: Committee Members Blas, Ford, Hoffmann, Ikeda, Onishi, Yoshimoto, and Acting Chair Yagong – 7. Noes: None. Absent: Committee Members Pilago and Smart – 2. Excused: None. Comm. 96.26: REPORT OF CHANGE ORDERS AUTHORIZED: JANUARY 16 – 31, 2012 From Finance Director Nancy Crawford, dated February 14, 2012, transmitting a Report of Change Orders Authorized for the period of January 16 to January 31, 2012. CLOSE FILE: Ayes: Committee Members Blas, Ford, Ikeda, Onishi, Yoshimoto, and Acting Chair Yagong – 6. Noes: None. Absent: Committee Members Hoffmann, Pilago and Smart – 3. Excused: None. FC-29 Page 3 March 8, 2012 Comm. 573: FAIR SHARE ANNUAL REPORT AS OF JUNE 30, 2011 From Planning Director BJ Leithead-Todd, dated January 26, 2012, transmitting the above report. States that the primary intent of this report is “for the council’s review and use in the formulation of the capital budget” (Hawai‘i County Code, Section 2-162.1(a)). CLOSE FILE: Ayes: Committee Members Blas, Ford, Hoffmann, Ikeda, Onishi, Yoshimoto, and Acting Chair Yagong – 7. Noes: None. Absent: Committee Members Pilago and Smart – 2. Excused: None. Comm. 585: HONOKA‘A SEWER CONNECTION GUARANTEED LOAN PROGRAM (AGREEMENT WITH DESIGNATED BANKS, AGREEMENT WITH GUARANTEED BORROWER, AND REQUEST FOR LOAN GUARANTEE) From Finance Director Nancy E. Crawford, dated February 16, 2012, informing the Council that Bank of Hawai‘i, First Hawaiian Bank, and the North Hawai‘i Community Federal Credit Union have been approved to participate in the sewer connection loan program, and have agreed to the terms and conditions of Article 5, Chapter 21 of the Hawai‘i County Code (as amended). CLOSE FILE: Ayes: Committee Members Blas, Ford, Hoffmann, Ikeda, Onishi, Yoshimoto, and Acting Chair Yagong – 7. Noes: None. Absent: Committee Members Pilago and Smart – 2. Excused: None. Comm. 589: LEGISLATIVE AUDITOR’S AUDIT PLAN AND UPDATE FOR FISCAL YEAR 2011-2012 From Legislative Auditor Colleen Schrandt, dated February 14, 2012, transmitting a proposed annual audit plan, together with an update on performance audits, follow-up audit reviews, and other tasks. CLOSE FILE: Ayes: Committee Members Blas, Ford, Hoffmann, Ikeda, Yoshimoto, and Acting Chair Yagong – 6. Noes: None. Absent: Committee Members Onishi, Pilago and Smart – 3. Excused: None. FC-29 Page 4 March 8, 2012 Comm. 595: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE (Res. 224-12) THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE FOR ONE COPIER FOR THE FINANCE DEPARTMENT Authorizes the Mayor to enter into a five-year lease agreement for one copier to be used by the Finance Department’s Motor Vehicle Registration and Licensing Division, Hilo Driver Licensing, and Commercial Driver Licensing sections. The copier shall be leased at a cost not to exceed $195 per month, plus an amount not to exceed $0.02112 for each black and white copy in excess of the monthly print allowance. RECOMMENDS ADOPTION OF RES. 224-12: Ayes: Committee Members Blas, Ford, Hoffmann, Onishi, Yoshimoto, and Acting Chair Yagong – 6. Noes: None. Absent: Committee Members Ikeda, Pilago and Smart – 3. Excused: None. Comm. 596: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE (Res. 225-12) THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE OF REAL PROPERTY Authorizes the Mayor to enter into a ten-year lease agreement, with one ten-year option to extend the lease, for office space (approximately 8,880 square feet) located at the Department of Water Supply, 345 Kekūanaōa Street, Hilo. By entering into this lease, and relocating the Departments of Environmental Management and Information Technology to this location, the County expects to save $170,000 over the course of the initial ten-years compared to present costs. RECOMMENDS ADOPTION OF RES. 225-12: Ayes: Committee Members Blas, Ford, Hoffmann, Ikeda, Onishi, Yoshimoto, and Acting Chair Yagong – 7. Noes: None. Absent: Committee Members Pilago and Smart – 2. Excused: None. (For informational purposes, Mr. Hoffmann voted “kānalua” twice.) FC-29 Page 5 March 8, 2012 Comm. 597: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE (Res. 226-12) THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE FOR TWO COPIERS FOR THE FINANCE DEPARTMENT Authorizes the Mayor to enter into a five-year lease agreement for two copiers with one copier stand to be used by the Finance Department’s Motor Vehicle Registration and Licensing Division, Kona Driver Licensing, Commercial Driver Licensing, and Periodic Motor Vehicle Inspection sections, as well as at the Vehicle Registration and Licensing Division, and Kona Motor Vehicle Registration section. The copiers shall be leased at a cost not to exceed $90 per month, plus an amount not to exceed $0.02508 for each black and white copy in excess of the monthly print allowance. RECOMMENDS ADOPTION OF RES. 226-12: Ayes: Committee Members Blas, Ford, Hoffmann, Onishi, Yoshimoto, and Acting Chair Yagong – 6. Noes: None. Absent: Committee Members Ikeda, Pilago, and Smart – 3. Excused: None. Comm. 598: AMENDS ORDINANCE NO. 11-59, AS AMENDED, THE OPERATING BUDGET FOR (Bill 194) THE COUNTY OF HAWAI‘I FOR THE FISCAL YEAR ENDING JUNE 30, 2012 Increases revenues in State Grants – Area Plan on Aging ($10,550); and appropriates same to Area Plan on Aging. Funds would be used by the Office of Aging to continue implementation of the Chronic Disease Self Management Program (CDSMP). RECOMMENDS PASSAGE OF BILL 194 ON FIRST READING: Ayes: Committee Members Blas, Ford, Hoffmann, Ikeda, Onishi, Yoshimoto, and Acting Chair Yagong – 7. Noes: None. Absent: Committee Members Pilago and Smart – 2. Excused: None. FC-29 Page 6 March 8, 2012 Comm. 599: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE (Res. 227-12) THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE FOR TWO COPIERS FOR THE FINANCE DEPARTMENT Authorizes the Mayor to enter into a five-year lease agreement for two copiers with copier stands to be used by the Finance Department’s Motor Vehicle Registration and Vehicle Registration and License (VRL) Administration section, as well as at the Hilo Periodic Vehicle Inspection section locations. The copiers shall be leased at a cost not to exceed $240 per month, plus an amount not to exceed $0.0162 for each black and white copy in excess of the monthly print allowance. RECOMMENDS ADOPTION OF RES. 227-12: Ayes: Committee Members Blas, Ford, Hoffmann, Onishi, Yoshimoto, and Acting Chair Yagong – 6. Noes: None. Absent: Committee Members Ikeda, Pilago, and Smart – 3. Excused: None. Comm. 603: URGES THE HAWAI‘I STATE LEGISLATURE TO APPROPRIATE FUNDS FOR THE (Res. 228-12) CONSTRUCTION OF AN ADULT DAY CARE FACILITY IN HILO Urges the Hawai‘i State Legislature to appropriate $7 million to the Hawai‘i Island Community Development Corporation for the construction of a new Hilo Adult Day Care facility. Hawai‘i Island Community Development Corporation proposes the construction of a new facility to be integrated into the Mohouli Senior complex being developed in Hilo. RECOMMENDS ADOPTION OF RES. 228-12 AS AMENDED TO DRAFT 2: Ayes: Committee Members Blas, Hoffmann, Ikeda, Onishi, Yagong, Yoshimoto, and Chair Ford – 7. Noes: None. Absent: Committee Members Pilago and Smart – 2. Excused: None. FC-29 Page 7 March 8, 2012 UNFINISHED BUSINESS: Comm. 557: AMENDS CHAPTER 24, ARTICLE 10, DIVISION 7 OF THE HAWAI‘I COUNTY CODE (Bill 179) 1983 (2005 EDITION, AS AMENDED), RELATING TO PARKING METER ZONES Changes the parking meter zone from a two-hour rate to an eight-hour rate at the Hawai‘i County Building located at 25 Aupuni Street, Hilo, to accommodate the public’s ability to attend meetings of the County Council, meet with County officials, and conduct other County business without leaving the facility to add more money into meters. Postponed: February 14, 2012 (Note: There is a pending motion by Ms. Ford and duly seconded by Mr. Yoshimoto, to approve Bill 179.) POSTPONED TO THE CALL OF THE CHAIR: Ayes: Committee Members Blas, Ford, Hoffmann, Ikeda, Onishi, Yagong, Yoshimoto, and Acting Chair Yagong – 7. Noes: None. Absent: Committee Members Pilago and Smart – 2. Excused: None. ; and Comm. 557.1: From Council Member Brenda J. Ford, dated February 14, 2012, transmitting a spreadsheet regarding employee and public parking stalls. Comm. 559: AMENDS CHAPTER 24, ARTICLE 8, DIVISION 5 OF THE HAWAI‘I COUNTY CODE (Bill 180) 1983 (2005 EDITION, AS AMENDED), RELATING TO RESERVED PARKING AT COUNTY FACILITIES Redefines the responsibility of the Director of Public Works, eliminates the monthly rental charge paid by County employees and officials for parking stalls at three County buildings, establishes priorities for assigning reserved parking spaces, and eliminates any shifting of reserved parking privileges. Postponed: February 14, 2012 (Note: There is a pending motion by Mr. Hoffmann and duly seconded by Mr. Blas, to approve Bill 180.) FORWARDS BILL 180 TO COUNCIL WITH A NEGATIVE RECOMMENDATION: Ayes: Committee Members Blas, Ford, and Acting Chair Yagong – 3. Noes: Committee Members Ikeda, Onishi, and Yoshimoto – 3. Absent: Committee Members Hoffmann, Pilago, and Smart – 3. Excused: None. (For informational purposes, Mr. Blas voted “kānalua” twice.) ; and FC-29 Page 8 March 8, 2012 \ Comm. 559.1: From Council Member Brenda J. Ford, dated February 23, 2012, transmitting proposed amendments to Bill 180 relating to Section 1, Section 24-230(a) and (b), and Section 7. ADJOURNMENT: 12:30 p.m. The meeting places are accessible for persons with disabilities. Persons who need special accommodations for this meeting should call 961-8245 by March 5, 2012. Relay users please call 711(961-8245) to contact our office. Notice is hereby given that pursuant to Hawai‘i Revised Statutes (hereinafter “HRS”) §92-3.5, the Hawai‘i County Council will be conducting this Committee meeting via videoconference. Council Members will be present at the following location(s):  Council Room, Hawai‘i County Building, 25 Aupuni Street, First Floor, Room 1401  Kona Council Office, West Hawai‘i Civic Center, 74-5044 Ane Keohokālole Highway, Building A If audio stream is lost between Hilo and Kona for more than a short period of time, the meeting will be terminated. Public Attendance via Videoconference is also available at the following locations until 4:30 p.m. or later in the event public witness testimony has not been completed:  Pāhoa Council Office, Pāhoa Marketplace, 15-2660 Pāhoa Village Road, Room 304  Waimea Council Office, Holomua Center, 64-1067 Māmalahoa Highway, Suite 5 Copies of this agenda and item(s) listed on the agenda are available on the County Council-Clerk web page at http://www.hawaiicounty.gov/lb-council-committee/. For further information, please call 961-8245. Submitting Testimony: Those submitting written testimony at the meeting should bring fourteen (14) copies for before 12:00 noon on the business day prior to the distribution. Public testimony may also be submitted meeting (1) by mail to the County Clerk’s Office in Hilo at 25 Aupuni St., Hilo, Hawai‘i, 96720; (2) by facsimile Please submit separate testimony for to (808) 961-8912; or (3) by e-mail to counciltestimony@co.hawaii.hi.us. each item. Viewing of Meetings on Government Access Television - Channel 52: th Human Services, Social Services, and Public Safety; and Finance Committee meetings - Wednesday, March 14 and th Tuesday, March 20 at 7 a.m. and 6:30 p.m. Public Works and Parks and Recreation; Planning; and Governmental th nd Relations Committee meetings - Thursday, March 15and 22 at 7 a.m. and 8:30 p.m. All Committee meetings - th Saturday, March 17 at 8 a.m. and 5 p.m. These airtimes are subject to preemption by broadcasts from the State Legislature, and are subject to change by Na Leo ‘O Hawai‘i. Please check the current legislative broadcast schedule on the Na Leo ‘O Hawai‘i website at http://www.naleo.tv/schedule.