HomeMy WebLinkAboutCOM 0006.025 2010-2012 William P. Kenoi r ��'� Nancy E. Crawford
Mayor �� „a>>�°' Director
•:;°:+ ew:;.� Deanna S. Sako
• Deputy Director
•
County of Hawaii
Finance Department
25 Aupuni Street, Room 2103 • Hilo,Hawaii 96720
(808)961-8234 • Fax(808)961-8569
April 2, 2012
Dominic Yagong, Chairman,
and Members of the Hawai`i County Council
County of Hawai`i r )
Hilo, Hawai`i 96720
iv =
Dear Chairman Yagong and Members of the County Council:
SUBJECT: Transfer of Funds
March 16 through March 31, 2012
Attached is a Report of Transfers Authorized showing transfers made from March 16
through March 31, 2012. Copies of the approved transfer forms are attached for
reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
/1111 64-1)
Kay Oshiro
Controller
Attachments
Comm. No.
Ref. To: L
Ref. Date APR 0 2 2012
Hawaii County is an equal opportunity provider and employer.
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Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Public Works DIVISION: Traffic
CONTACT: Ronald Thiel PHONE: 808-961-8341 DATE: 03 / 14 / 12
FISCAL PERIOD: July 1, 20 11 to June 30, 20 12
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.281.5281.22.115 Traffic Safety-Misc. Contract Svc. $ 323,000.00
TOTAL: $ 323,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.281.5281.32.114 Traffic Signals&Street Lights,Electricity $ 323,000.00
TOTAL: $ 323,000.00
EXPLANATION (Provide complete explanation):
Transfer funds from Traffic Safety, Misc.Contract Services(5281.22.115)for Traffic Asset Management
Software already purchased in prior FY to Traffic Signals&Street Lights,Electricity(5281.32.114)for
Electricity.
SUBMITTED BY: , ' f ` a DATE: 1:7 lirnTe12—
Department Head
************** ,************,**««********«****** ********************************************,�*********************
ACTION: Recommend Approval _Recommend Deferral Recommend Denial
Signed: Lam, _L.�.. ._�.��i DATE: /
Directo of Finance
proved _Deferred _Denied
Signed:
MAR 2 1 20/12
DATE:
ayor
Transfer No. 20
Form#:A-102 COUNTY OF HAWAII
i V SUU. U//0I
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PARKS AND RECREATION DIVISION: Admin
CONTACT: Darren Takiue PHONE: 961-8560 DATE: 02 / 28 / 12
FISCAL PERIOD: July 1, 20 11 to June 30, 20 12
FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5503.02.115 P&R Adm Oce, Misc. Cont Services $100,000
TOTAL: $100,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5511.06.480 Ho'olulu Equip Misc Equip $ 28,500
010.500.5505.02.229 Parks Maint Oce, Bldg& Constr Materials $ 20,780
0 10.48 1.5482.02.1 11 RSVP-Oce Mileage $ 20,000
ningnf5 () 11480 $ 19,560
Parks Maint Equip, Misc Equip
010 500.5523 25.480 $ 11,160
Panaewa Zoo Equip
TOTAL: $ 100,000
EXPLANATION (Provide complete explanation):
See attached
t
SUBMITTED BY: , ` ' DATE: ` / 1 /
r epartment Hea. \ `°`
\ 1 -1
CTiON: v recommend Approval _ Recommend Deferral _Recommend Denial
Signed: DATE: '..'/ /
hi4/11(
Director of inance �yy
1 Approved _Deferred _Denied
Signed: DATE:
MAR27 2Q12
. ayor
Transfer No. 21
i.
County of Hawaii is an Equal Opportunity Provider and Employer • fi'^,,`:r ',
EXPLANATION:
Funds are available in 010.500.5503.02.1 15 P&R Adm Oce, Misc Cont Services due to lower than expected costs
in lava viewing contract.
Funds are needed in 010.500.5511.06.480 Ho'olulu to purchase a 40 ft shipping container and a 35 hp tractor with
front loader. These items are needed to increase efficiency in operations and provide improved service.
Funds are needed in 010.500.5505.02.229 Parks Maint Oce to purchase fencing& other building materials for
various upcoming maintenance projects.
Funds are needed in 010.481.5482.02.111 RSVP-Oce Mileage to pay mileage expense to volunteers for their
travel to volunteer sites. Volunteers are used at various county facilities and in the past it they have received
reimbursement to assist them with traveling to the numerous sites they are assisting.
Funds are needed in 010.500.5505.1 1.480 Parks Maint Equip to purchase a Cushman type work utility vehicle, a
muck truck. Pipe/cable locator, and a micro drain micro explorer inspection system. The work utility vehicle will
he used primarily at coconut island and is needed to haul rubbish and supplies across the bridge. Use of
equipment may decrease OT and increase efficiency of parks crew. The Pipe/cable locator and microdrain
inspection system is needed to detect leaks at parks facilities. Use of equipment should decrease the amount of
facility closure times and avoid unnecessary work by pinpointing problem areas.
Funds are also needed in 010.500.5523.25.480 Panaewa Zoo Equip to purchase a Cushman type work utility
vehicle. This piece of equipment will be used to increase efficiency of work and will also be used for emergency
situations at the lava viewing area when needed.
County of Hawaii is an Equal Opportunity Provider and Employer
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Hawaii Police Department DIVISION: ADMINISTRATION/FINANCE
CONTACT: Nori Ishii PHONE: 961-2273 DATE: 03 / 20 / 12
FISCAL PERIOD: July 1, 20 11 to June 30, 20 12
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.02.339 Admin -Insurance $ 44,000.00
TOTAL: $ 44,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5214.02.114 Puna-Electricity $ 30,000.00
010.201.5214.02.115 Puna-Miscellaneous Contract Svc $ 14,000.00
Lt? a
`---` g ! TOTAL: $ 44,000.00
EXPLANATION (Provide complete explanation):
Li
Fundsare a ilable und'cthis account due to the lower than anticipated cost for insurance for the department's
subsidized motor r icljes.
Funds are msade&to cov&higher than anticipated electrical costs for the Pahoa station. The Pahoa station
originally gal been plain-id as a substation. It is now the main station which is manned 24/7. This has caused
an increase in various cost.
Funds are needed to cover higher than anticipated costs for towing,body removal and moving costs. The exact
number of tows and body removals each year cannot be determined. There were unanticipated costs due to the
move from Keaau to Pahoa such as the relocation of the livescan system.
SUBMITTED BY: 4 `11 %ali DATE: MAR 2 p1
- Departmen ' .
************** ************** *****************�'*******************************************************************
ACTION: Recommend Approval Recommend Deferral Recommend Denial
Signed: .� .,.�I DATE: /
Directo iof Finance /y-
/ Approved _Deferred _Denied
Signed:
DATE:
X�R 2 8 ��Z
Mayor
Transfer No. 22
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