HomeMy WebLinkAboutCOM 0604.004 2010-2012SUBMITTED BY: BOB FITZGERALD, DIRECTOR OF PARKS & RECREATION
BILL 197 / Comm. 604
Parks Maintenance Division
Parks and Recreation Department
County of Hawaii
Action Plan Update
Preventive Maintenance- Critical Asset Inventory
As of March 2012
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FC- & WE
COUNTY CLERK
COU :TY O HAWAII
7017 APR 20 AM 11: 19
Pat Daly/ Deac deCamp
1. Preventive Maintenance Plan
Ongoing
Ongoing
Description of Activities:
- Develop guidelines that will defined and delineate the activities needed to
develop a P &R Critical Asset PM program center primarily on roofs, gutters,
fumigation, and exterior paint.
- Defined and delineate to include- ranking, tracking, frequency, performance
measures, accountability, and budgetary forecasts.
Pat Daly/ Deac deCamp
2. Computer -based Inventory Program
Done: Jan
2012
Done: Feb
2012
Done: Mar
2012
Description of Activities:
- Develop a spreadsheet that will accommodate the logging of P& R Critical
Assets inventory- conditions, appearance, findings, actions, etc. regarding Roofs,
Gutters, Fumigation, Exterior Paint
- Capture overview pictures of all districts' P &R facilities. Establish hyperlinks
between spreadsheet comment sections and photos.
Deac deCamp
3. Initial /Cursory Island -Wide Status Reports of P &R Critical Asset Inventory
Ongoing -
Deadline:
May 2012
Sent out
15Feb12
Description of Activities:
- Inspection of roofs, gutters, fumigation, and exterior paint of designated
facilities /amenities.
Send out requests for input to Recreation Administrator regarding the conditions
of roofs, gutters, exterior paint, and termite activities at P &R Recreational
facilities. Provide a basic questionnaire for Recreational staff to utilized and
return.
Received -
15Mar12
Daly /deCamp
4. Evaluation of Initial Data
Ongoing_
Deadline:
May /June -12
May /June -12
May /June -12
May /June -12
Description of Activities:
- Entering of data into Spread Sheet
- Evaluation, categorizing, and prioritize the collected data
- Determination of accountability for repairs and replacement
Daly /deCamp
5. Identification Priorities and Measures
May /June -12
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Description of Activities:
- Development of a facility preventive maintenance priority list to include-
- Generation of work orders for PMD action. Develop specs, scope of work,
tentative timetable for completion, etc. [ /Consultation with PMD Building]
Acquire vendor quotes for projects that required outsourcing due to scope of
work.
Action Plan - Critical Asset Inventory- PM Program- Update April 2012
4/19/2012
Comm. No. rI rT•
Ref. To Pippw..ad I
20 2012
Ref. Date �,....r....
N. Kohala
o*
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Structure /Photo Q-° QJ Qa
Mahukona BP
Pavilion and Comfort Station
Structure: Pavilion and
Comfort Station
Structure: Pavilion /CS
Structure: Pavilion /CS
Material: Metal
Date of inspection: 4/17/12
Material: Roof- Metal- Building -wood
Date of inspection: 4/17/12
Inspector: D. Riordan
Date of inspection: 4/17/12
Inspector: D. Riordan
Structure- Wooden
Inspector: D. Riordan
Condition /Appearance: The
roof is bad shape but
functional. Outer edges have
holes and rust. No inside
leaks. Appearance is unsat.
No gutters
Last Action /Date: No Action
Condition:Servicalbe and acceptable
Last Painted: Unknown
Infestation Level [1 -5] -- 5
HazMat/Structural Concerns:
Findings /Actions: Roof needs
total replacement. Memo to
Komata with and for
recommendations. NLT 4 -27-
12
Findings /Actions: Structure has
termite and rotten wood
pieces:floor is becoming weak but
functional.Safe for use- Maintain
vigilance. Status report memo to
Komata. NLT 4 -27 -12
Findings /Actions:This structure is old
and in marginal shape. Future
replacement of entire building is
advisable. Constant vigilance is
mandatory.
Notes:
Notes:
Structure:
Structure:
Structure:
Material:
Date of inspection:
Material:
Date of inspection:
Inspector:
Date of inspection:
Inspector:
Protocol:
Inspector:
Condition /Appearance:
Last Action /Date:
Condition:
Last Painted:
Infestation Level [1 -5] --
HazMat/Structural Concerns:
Findings /Actions:
Findings /Actions:
Findings /Actions:
N. Kohala
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Structure /Photo Q�
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a`�ti�
Q
Kapa'au Senior
Center
Senior Center
Structure: Senior Center
Structure: Senior Center
Structure: Senior Center
Material:Metal Roof and
Gutters
Date of inspection: 4/17/12
Material:Wood
Date of inspection: 4/17/2012
Inspector: D. Riordan
Date of inspection:
Inspector: D. Riordan
Protocol: None to Date
Inspector:
Condition /Appearance: Roof
and gutters are in good shape
and serviceable. Appearance
is acceptable. No reported
leaks
Last Action /Date: None
Condition:
Last Painted:
Infestation Level [0 -5] -- 0
HazMat/Structural Concerns:
Unknown to date.
Notes:
Findings /Actions:No action
required to date. Continue to
inspect.
Findings /Actions: No termite
activity or damage evident. Vo
action required. Continue to audit
for activity
Findings /Actions:Some paint peeling
on porch posts , window sills and
wooden windows. WO to building
maintenance to prep and paint these
areas- Submitted 4/19/12
Notes:
Structure:
Structure:
Structure:
Material:
Date of inspection:
Material:
Date of inspection:
Inspector:
Date of inspection:
Inspector:
Protocol:
Inspector:
Condition /Appearance:
Last Action /Date:
Condition:
Last Painted:
Infestation Level [1 -5] —
HazMat/Structural Concerns:
Findings /Actions:
Findings /Actions:
Findings /Actions:
Notes:
Structure:
Structure:
Structure: