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Home My WebLink AboutCOM 0006.028 2010-2012 (ireL:■^OF p William P.Kenoi y %' Nancy E. Crawford Mayor •,\`S= ' Director• if,......................... Deanna S. Sako • • re'OF Deputy Director County of Hawaii Finance Department 25 Aupuni Street, Room 2103 • Hilo,Hawaii 96720 (808)961-8234 • Fax(808)961-8569 May 17, 2012 Dominic Yagong, Chairman, and Members of the Hawai`i County Council -ry County of Hawai`i Hilo, Hawai`i 96720 Dear Chairman Yagong and Members of the County Council: SUBJECT: Transfer of Funds a May 1 through May 15, 2012 Attached is a Report of Transfers Authorized showing transfers made from May 1 through May 15, 2012. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, 4 (24 Kay Oshiro Controller Attachments Comm. No. •28 Ref. To: �L Hawai'i County is an equal opportunity provider and employer. Ref. 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Lo C') Ln In n U Cf5 S.?) Q 45 -t w d Z co N co N N CO CO CO W I- Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks& Recreation DIVISION: FAD/STEP CONTACT: Clyde M. Yoshida PHONE: 808 961-8750 DATE: 04 / 03 / 12 FISCAL PERIOD: July 1, 20 11 to June 30, 20 12 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.481.5484.02.104 Sr Comm Svc Emp Pgm-Oce, travel/Confer $ 500.00 010.481.5484.02.115 Sr Comm Svc Emp Pgm-Oce, misc contract 2,500.00 010.481.5484.02.341 Sr Comm Svc Emp Pgm-Oce, misc charges 5,000.00 010.481.5484.02.106 Sr Comm Svc Emp Pgm-Oce, printing 500.00 TOTAL: $ 8,500.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.481.5484.03.450 Sr Comm Svc Emp Pgm-Eqpt, office equip $ 8,500.00 TOTAL: $ 8,500.00 EXPLANATION (Provide complete explanation): Funds are available due to lower actual cost of items being lower than budgeted. Funds are needed to purchase a copier($6,000)and laser printer($2,500). The current copier and printer are both broken and not cost efficient to repair. The old copier also was not sufficient to handle the needs of the division. Federal funds will be used to purchase the items. I SUBMITTED BY: ',,-c— 0- i' DATE: I / Department Head ACTION: Recommend Approval _Recommend Deferral _Recommend Denial Signed: r7 , 611 w i DATE: / / Director o't finance co- /4A •I,rived _Deferred _ Denied Signed: I b DATE: MAY/ 2 2012 Mayor Transfer No. 26 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FINANCE DIVISION: BUDGET CONTACT: Gary Torn PHONE: 961-8259 DATE: 05 / 02 / 12 FISCAL PERIOD: July 1, 2011 to June 30, 2012 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.911.5911.70.341 PROVISION FOR REALLOCATION - G $ 14,830 TOTAL: $ 14,830 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5129.01.011 PROPERTY MANAGEMENT—REG S&W $ 2,633 010.151.5151.01.011 HUMAN RESOURCES —REG S&W 9,942 010.500.5513.61.011 AQUATICS POOLS—REG S&W 1,089 010.271.5271.01.011 PROSECUTING ATTY—REG S&W 1,166 TOTAL: $ 14,830 EXPLANATION (Provide complete explanation): To transfer amount from the reallocation account into the departmental salaries and wages account; per Human Resources' reallocation quarterly report to the County Council (3rd quarter- Comm. 178.3). SUBMITTED BY: / DATE: /" ! epa ment Head *************** **************************************** ********************************************************* ACTION: Recommend Approval R-commend Deferral Recommend Denial Signed: if1/44'leTh DATE: / L.' Director of Fine e � Approved Deferred Denied • Signed: DATE: raY 2011 Mayor Transfer No. 2"1 Form#:A-102 COUNTY OF HAWAII Revised:07/01_ r l,TM REQUEST TO TRANSFER FUNDS 2012 FIR? 10 fi9in0° DEPARTMENT: ire DIVISION: Misc. Fire Ors ICE ' - HE MAYOR CQNTA`efi:i 'F�tibMlri"W. Belcher PHONE: 932-2921 DATE: 05 / 3 / 12 • FISCAL PERIOD: July 1, 20 11 to June 30, 20 12 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5227.46.449 Basic EMT Training Motor Vehicle $ 187,991 TOTAL: $ 187,991 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5227.42.109 Basic EMT Training, OCE Equip Repair $ 187,991 TOTAL: $ 187,991 EXPLANATION (Provide complete explanation): Funds of$187,991 are available from Basic EMT Training, Motor Vehicle because the ambulances to be purchased in FY2012 will be two instead of the three budgeted. Funds of$187,991 are needed for Basic EMT Training, OCE Equipment Repair because ambulance repairs in FY2012 were higher than budgeted. This was due to the unexpected resignation of one mechanic and the required use of more outside repair services; also ambulance repairs were more than expected. C2A MAYp72012 SUBMITTED BY: ' DATE: Department Head ACTION: VRecommend Approval Recommend Deferral Recommend Denial Signed: c DATE: / / Directo of finance 94--S Approved _Deferred _Denied I - !_ Y 1 21:11 Signed: DATE: I Y or Transfer No. 28 lYl/'11 V LV iG Form#:A-102 COUNTY OF HAWAII - • Revised:07/01 REQUEST TO TRANSFER FUNDS Irt IR i IT dAirlcs DIVISION: Engineering Division CONAp :F pen-Ishi „r PHONE: 961-8423 DATE: 04 / 26 / 12 COUNTY _ n,,WA I I 3Y _ FISCAL PERIOD: July 1, 20 11 to June 30, 20 12 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.183.5183.02.102 Engineering Division OCE, Telephone $ 2,100 TOTAL: $ 2,100 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.183.5183.06.454 Engineering Division, Comp Equip $ 2,100 TOTAL: $ 2,100 EXPLANATION (Provide complete explanation): Cancellation of baseyard landlines and monthly transfers of cell phone charges to the respective FAP projects have resulted to surplus funds in our telephone account to fund the excess cost of the AutoCad 2012, IFB 2780 • purchase. SUBMITTED BY:, , WILL DATE: ,n � * '. Department Head *************** ** **** ***,***************************************************************************** ********** ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: / / Director ,if Finance o@- Tal y ov-d _ Deferred _Denied r r MAY102 12 Signed: DATE: / Q Mayor Transfer No. 29 1- Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Building Division CONTACT: David Yamamoto PHONE: 961-8466 DATE: 05 / 07 / 12 FISCAL PERIOD: July 1, 20 11 to June 30, 20 12 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.92.104 Bldg Design &Eng Oce, Travel/Conference $ 1,500 010.171.5171.92.106 Bldg Design &Eng Oce, Printing 2,800 010.171.5171.92.109 Bldg Design &Eng Oce, Equip R/M 2,000 TOTAL: $ 6,300 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.173.5173.06.450 Public Works Admin Equip, Office Equip. $ 6,300 _ TOTAL: $ 6,300 EXPLANATION (Provide complete explanation): We have discouraged off-island travel/conference, reduced blue printing expenditures by moving toward electronic bid documents, and anticipated equipment breakdowns have not occurred. These budget reductions has enabled the purchase of three (3)upgraded computers needed to run the Autocad 2012 and other graphics software. ° R ., J ' i C SUBMITTED BY: 'l °' ( = DATE: �� / epart ent Head ************** ***************************************************************************** ********************** ACTION: V Recommend Approval —Recommend Deferral _ Recommend Denial ij ` Signed: 64,1 , � ./ DATE: :', /'-''Director •i inance 4r __Approved 1 —Deferred _Denied Signed: 1,-...7, Vighow,... DATE: MAY 1 4 2912 ay or Transfer No. 30 Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Building Division CONTACT: David Yamamoto PHONE: 961-8466 DATE: 05 / 07 / 12 FISCAL PERIOD: July 1, 20 11 to June 30, 20 12 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.231.5232.02.104 Bldg Insp Oce, Travel & Conferences $ 1,500 TOTAL: $ 1,500 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.173.5173.06.450 Public Works Admin Equip, Office Equip. $ 1,500 TOTAL: $ 1,500 EXPLANATION (Provide complete explanation): We have minimized travel/conference expenditures to purchase 2 replacement printers,to be utilized to print notice/violation letters, inspection forms, plan review comments, etc. Printers that were being used for these purposes are unrepairable. 9 ''."- ft SUBMITTED BY: �11 DATE: Ake4)±1.),,y, Department Head ACTION: V Recommend Approval _Recommend Deferral _ Recommend Denial Signed: H c DATE: ' i 1' Directo f Finance 14- Approved — Deferred _Denied MAY 1 4 2012 Signed: DATE: / / Mayor Transfer No. 31 a, Form#:A-102 COUNTY OF HAWAII ' Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: DEPT OF ENVIRONMENTAL MGMT DIVISION: WASTEWATER DIVISION CONTACT: KARA NITTA PHONE: 981-8325 DATE: 05 / 07 / 12 FISCAL PERIOD: July 1, 20 11 to June 30, 20 12 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 030.901.5902.15.341 HEALTH BENEFITS: MISC CHARGES $ 20,000.00 TOTAL: $ 20,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 030.911.5911.86.341 WORKERS COMP: MISC CHARGES $ 20,000.00 TOTAL: $ 20,000.00 EXPLANATION (Provide complete explanation): Additional funds needed for worker's compensation benefits to cover actual costs which were higher than budgeted due to unforseen injuries. Funds are available in Health Benefits: Misc Charges due to vacancies. SUBMITTED BY: DATE: t'-‘, / tr / - Department Head ************** *,**********,**********,***************,*,********************************************************** ACTION: Recommend Approval Recommend Deferral Recommend Denial Signed: DATE: / / Direc or of Fi nce ?A' /Ap•roved _Deferred _Denied I Signed: 1(10 / DATE: f t fi Mayor Transfer No. 32 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks& Recreation DIVISION: Recreation - Hoolulu Complex CONTACT: Fred Lau PHONE: 961-8720 x27 DATE: 5/ / 11 / 12 FISCAL PERIOD: July 1, 20 11 to June 30, 20 12 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5511.02.114 Electricity $ 7,500 TOTAL: $ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5511.06.480 Misc. Equipment $ 7,500 TOTAL: $ EXPLANATION (Provide complete explanation): Funds to be used for the purchase of 248 metal, folding chairs to replace existing inventory at the Civic. Existing chairs have become so rusted and dented from the wear and tear of over 13 years of constant use that patrons are often forced to rent chairs from outside vendors. Hoolulu also must borrow chairs to have enough seating for County events. Funds are available in the electricty account as the Civic and the tennis stadium were shut down for minor repairs and therefore an unexpected decrease in use was realized. SUBMITTED BY: C.= DATE: S / "' / / Z D::artment Head ************** ****************************************************************************************************** ACTION: _ Recommend Approval _Recommend Deferral _Recommend Denial Signed: I !i.._ �i...��" DATE: / /.: Director .j Finance Approved _Deferred _Denied Signed: IL DATE: MAY/ 15 2g12 Mayor Transfer No. 33