HomeMy WebLinkAboutCOM 0006.029 2010-2012 William P. Kenoi •. Nancy E. Crawford
Mayor ' i■`;,
ti /. Director
Deanna S. Sako
. .............os: Deputy Director
County of Hawaii
Finance Department
25 Aupuni Street, Room 2103 • Hilo,Hawaii 96720
(808)961-8234 • Fax(808)961-8569
June 5, 2012
ti
Dominic Yagong, Chairman, r)
and Members of the Hawai`i County Council •
County of Hawai`i _
Hilo, Hawai`i 96720 `"
Dear Chairman Yagong and Members of the County Council: c
N �
SUBJECT: Transfer of Funds
May 16 through May 31, 2012
Attached is a Report of Transfers Authorized showing transfers made from May 16
through May 31, 2012. Copies of the approved transfer forms are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
Kay Oshiro
Controller
Attachments
Comm. No. CO .2-C1
Ref. To:
Ref. Date JUN 0 6 2012
Hawai'i County is an equal opportunity provider and employer.
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Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Hawaii Police Department DIVISION: ADMINISTRATION/FINANCE
CONTACT: Nori Ishii PHONE: 961-2273 DATE: 05 / 08 / 12
FISCAL PERIOD: July 1, 20 11 to June 30, 20 12
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.02.231 Admin -Public Safety Supplies $ 19,859.00
TOTAL: $ 19,859.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.20.480 Admin Equip -Misc Equip $ 19,859.00
TOTAL: $ 19,859.00
EXPLANATION (Provide complete explanation):
Funds are currently budget under the Administration-Public Safety Supplies account for the SRT program
(Special Response Team) such as ammunition and ballistic shields . These funds are being transferred to
purchase SRT equipment(rifles).
�. HIS1 ?v./
SUBMITTED BY: -�%�, DATE:
epartmen He• d
*******************************************************************
ACTION: Recommend Approval _Recommend Deferral _Recommend Denial
Signed: DATE: / /''
irector of ance or-
7 A.proved _Deferred _Denied
Signed: 1 C` DATE: MAY 3 2013.
ayor
Transfer No. 34
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Public Works DIVISION: Engineering Division
CONTACT: Ben Ishii PHONE: 961-8423 DATE: 05 / 21 / 12
FISCAL PERIOD: July 1, 20 11 to June 30, 20 12
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.183.5183.02.102 Engineering Division OCE, Telephone $ 897.72
TOTAL: $ 897.72
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.183.5183.06.454 Engineering Division, Comp Equip $ 897.72
TOTAL: $ 897.72
EXPLANATION (Provide complete explanation):
Cancellation of baseyard landlines and monthly transfers of cell phone charges to the respective FAP projects
• have resulted to surplus funds in our telephone account to fund the excess cost of the AutoCad 2012, IFB 2780.
• purchase. Per Steve Wilhelm of Purchasing Division 05/21/12, $897.72 of funds is still needed. Trans No. 29
approved 05/10/12.
FP
SUBMITTED BY: tikt 1 \ �' DATE: .
MA `) 7
Department Head ,--
ACTION: _ Recommend Approval _Recommend Deferral — Recommend Denial
Signed: / DATE: / /
Director of '� ance "i)'
L ' •.`oved _Deferred _ Denied
Signed: 411 DATE: I'�fAY/2 3 202
Mayor
Transfer No. 35
4,
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS Rtt'F ,r
DEPARTMENT: LIQUOR CONTROL DIVISION: 12 (1RY ?s flP1 113 r3
CONTACT: MARCIA MATSUI PHONE: 961-8235 DATE: 05 / 16 (JFff2 t `'"f 1'r'
(,: i?`NTf CH t„i
FISCAL PERIOD: July 1, 20 11 to June 30, 20 12
' G'
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.251.5251.02.341 Misc Charges $ 10,000.00
010.251.5251.02.227 Office Supplies 3,000.00
TOTAL: $ 13,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.251.5251.06.454 Computer Equipment $ 13,000.00
TOTAL: $ 13,000.00
EXPLANATION (Provide complete explanation):
7 investigators are using PCs purchased in 2004. Most have problems downloading emails with diagrams and
information necessary for their work. Investigators work nights and weekends and need dependable equipment,
especially when DIT is not available to service them. The department is also preparing for the installation of
MAGNET(Municipal Automation and Geographic Network)software that will allow our investigators and
licensing personnel to access records while on the road. Scanners will be used to get all licensee information
Laserfiche accessible now and in the future.
Funds available in the Misc Charges account. Health benefit plan increases lower than anticipated.
Funds available in the Office Supplies account. Savings due to administration's directive to recycle and
to use what's available.
SUBMITTED BY: �t'4'—~ DATE: 'l"'i t• ` �t
Department Head
**************,7************° **************************************************************************************
ACTION: Recommend Approval _Recommend Deferral _Recommend Denial
Signed: CA-etc,/ 4 Id DATE: / /
/ Director of '' ance �✓
`. A•• oved _Deferred _Denied
lti . MY 252
Signed: DATE: / 4 12
V Mayor
Transfer No. 36
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
RE CE Y `
DEPARTMENT: Public Works DIVISION: Administration
.12 ifiR? 25 Hi 10 19
CONTACT: Cy Yoshioka PHONE: 961-8781 DATE: 05 / 22 / 12
FISCAL PERIOD: July 1, 20 11 to June 30, 20 12
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.173.5173.02.115 Public Works Admin OCE, Misc Contract $ 76,300.00
TOTAL: $ 76,300.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.173.5173.06.454 Public Works Admin Equip, Computer Equip $ 76,300.00
TOTAL: $ 76,300.00
EXPLANATION (Provide complete explanation):
Transfer to cover the purchase of computers, printers,and a scanner as part of the Building Permit Process
Improvement project.
Funds for the Building Permit improvements were budgeted in the Misc Contract object code. Since these
purchases now include computer equipment, we request to transfer the funds to the proper Computer Equipment
object code.
SUBMITTED BY: DATE: S / 2S / 12--
Depart ent Head
************** ********** *****************************************************************************************
ACTION: Recommend Approval Recommend Deferral _ Recommend Denial
Signed: f DATE: /
,44.47E
9 1
Director o Finance It—
/Approved _ Deferred _Denied
Signed: DATE: MAY 1, 5 201/2
ayor
Transfer No. 37
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Public Works DIVISION: Administration
CONTACT: Cy Yoshioka PHONE: 961-8781 DATE: 05 / 29 / 12
FISCAL PERIOD: July 1, 20 11 to June 30, 20 12
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.181.5181.51.011 Automotive Division S&W, Regular S&W $ 2,100.00
TOTAL: $ 2,100.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.173.5173.01.011 PW Admin S&W, Regular S&W $ 2,100.00
TOTAL: $ 2,100.00
EXPLANATION (Provide complete explanation):
Transfer to cover DPW Administration Salary and Wage (S&W) for the remainder of FY 11-12. Shortage due
to unanticipated retirement and subsequent Cash in Lieu of Vacation (CILV) payment. CILV of $10,695.92
paid with 5/31/12 payroll. Funds available in DPW Automotive S&W due to vacancies.
SUBMITTED Y: DATE: s / 2 t / t2
De.- ment ead
*************** * *********************************,***************************************************************
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: 0,111^-7 DATE: /
/ Director f Finance 'yJ-
Approved _Deferred _ Denied
Signed: DATE: MAY 3 0 2012
Mayor
Transfer No. �g