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HomeMy WebLinkAboutRES 253 Draft 02 2010-2012 p•��SY^OF M COUNTY OF HAWAII -. STATE OF HAWAII RESOLUTION NO. 253 12 (DRAFT 2) A RESOLUTION REQUESTING THE OFFICE OF THE LEGISLATIVE AUDITOR TO PROVIDE AN ANNUAL REPORT SUMMARIZING THE ACTUAL PERFORMANCE LEVELS OF NONPROFIT ORGANIZATIONS THAT RECEIVED GRANT FUNDS FROM THE COUNTY. WHEREAS, each year an ad hoc committee of the County Council is established to review applications for County grant funds from qualified nonprofit agencies and make recommendations thereon, which recommendations are considered for approval by the County Council; and WHEREAS,the Hawai`i County Council has a responsibility to manage, monitor, control, and ensure transparency and accountability of limited resources; and WHEREAS, Hawai`i County Code section 2-142(a) provides that: "The nonprofit organization shall follow generally accepted accounting procedures and practices and shall maintain books, records, documents, and other evidence which sufficiently and properly account for the expenditure of County funds. The books, records and documents shall be subject at all reasonable times to inspection, reviews, or audits by the County expending agency, the director, and the legislative auditor, or their representatives."; and WHEREAS, Hawaii County Code section 2-142(d)provides that: "In the case of grants, the nonprofit organization shall submit a final written report to the County council within sixty days after June 30 of the fiscal year. The report shall include an explanation of the public benefits derived from the awarding of the grant, a complete accounting statement of all expenditures supported by County of Hawai`i grant funds, and a listing of other funding sources and amounts obtained during the award period."; and WHEREAS, a comparative review and analysis of performance goals stated in the original grant applications against actual achievements would allow for more effective scrutiny of applications for County grants from those nonprofit organizations that received grant funds the previous fiscal year; and WHEREAS, this analysis would also provide an opportunity for enhanced public scrutiny, as the report provided by the Office of the Legislative Auditor would be kept on file and made available for public inspection at the Office of the County Clerk; and WHEREAS, it is fundamentally necessary to have accountability and transparency to better manage, monitor, and control the allocation of this limited community resource; and WHEREAS, the County Council supports improving efficiency and effectiveness of the appropriation of funds to nonprofit organizations to better serve the County of Hawai`i; now, therefore, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII that the Office of the Legislative Auditor is requested to provide on an annual basis a report analyzing the efficacy of each nonprofit program by comparing the actual achievements of the program as reported by the grantee in the final report against the performance objectives stated in their respective applications for County funds. BE IT FURTHER RESOLVED that the report shall be submitted to the Chair of the ad- hoc committee established to review and make recommendations on grant awards to qualifying nonprofit agencies upon the formation of said ad hoc committee, and further that a copy of the report shall be kept on file for public inspection at the Office of the County Clerk. BE IT FURTHER RESOLVED that the Council requests the first report be provided for those nonprofit organizations that received grant awards for the Fiscal Year 2012 -2013. BE IT FINALLY RESOLVED that the County Clerk shall forward copies of this resolution to the Honorable Mayor William P. Kenoi, the Director of the Department of Finance, and the Office of the Legislative Auditor. Dated at Hilo, Hawai`i, this 3rd day of July , 2012. INTRODUCED BY: - , 41. CILN �BER, COUNTY OF HAWAI`I COUNTY COUNCIL County of Hawai`i Hilo, Hawai`i I hereby certify that the foregoing RESOLUTION was by the vote indicated to the right hereof adopted by the COUNCIL of the County of Hawaii on July 3, 2012 ATTEST: COUNTY CLERK CHAIRPERSON & PRESIDING 0 ROLL CALL VOTE Reference: C-715 .2 /GRC -15 RESOLUTION NO. 253 12 (DRAFT 2) AYES NOES ABS EX BLAS X FORD X HOFFMANN X IKEDA X ONISHI X PILAGO X SMART X YAGONG X YOSHIMOTO X 9 0 0 0 Reference: C-715 .2 /GRC -15 RESOLUTION NO. 253 12 (DRAFT 2)