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Home My WebLink AboutCOM 0006.030 2010-2012 � OSN.. ... William P. Kenoi = ''�� '�, • Nancy E. Crawford Mayor 'nn „� Director • `�—' • Deanna S. Sako ' fi'•:�e•'%•�' �TE,os`M►.•1+_ Deputy Director County of Hawaii Finance Department 25 Aupuni Street, Room 2103 • Hilo,Hawaii 96720 (808)961-8234 • Fax(808)961-8569 June 19, 2012 Dominic Yagong, Chairman, and Members of the Hawai`i County Council County of Hawai`i -� Hilo, Hawai`i 96720 Dear Chairman Yagong and Members of the County Council: SUBJECT: Transfer of Funds June 1 through June 15, 2012 Attached is a Report of Transfers Authorized showing transfers made from June 1 through June 15, 2012. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, Kay Oshiro Controller Attachments Comm.No 6-3° Ref.To: Ref.Date. „_ Hawaii County is an equal opportunity provider and employer. 0 CD 0 0 0 0 0 CD 0 0 0 O o 0 0 o 0 00 0000 0 0 0 0 0 0 0 0 0 0 0 0 0 C o 0 0 0 _O o 0 0 0 0 o O_ -Do 0 0 0 0 0 0 0 0 0 O cci O N O v Sri US O N L6 cc N E 1. co r 1� v CO N 0) Q r r u) U' L a 0) 5 0 C W w 0 cn 0 LL o,5 o5 > -O °6 05 O V c/ ■ co co N O N U N (6 'y .V N .V U i CI E a) a L > f6 QO, .O a d .0 < Y 1L- O a O_ co as U co a) N S C S .@ L 3 Z F- ii M Co Y cn 5 Y Y r O N N N N r r r r N CO CO O r 0 0 0 0 0 0 F— 0 0 00 N M 00 N 0 _O M N CO N N N N N N N N cC) LC) LO LO LC) IC) U) IC) U) IC) 0 0 0 0 0 0 0 0 O . d O O O O O O O O 7 0 0 0 0 r0 0 0 0 Or E O O N- OD O O O LO 0 0) Q r r r LO N N- 0 N r O C a) a m _c 0 w U co 0 O co o L E E m o >. 0 U r J 0 N a U C Q .0 N �O o Q m 0 7 U U Co a .� U Q al _ _ Ca D a) U C 0 LI. CC CL ii CO 0 U Y .L a) N N CO r CO N Q' O O 1' O O O 0 O N o M r _N _ M c0 _N o co N r O 0 L U.. N CO CA N 0) N N N O LC) IC) Lo Lo Lo IC) LC) LI) LL to N Y Y■_ 0 O °- a) 0 0•U .0 C a) N co U .O a a)C .O .O a a a ii U a a -a m N 'i O c > > t 7 N co (0 (L6 To N (6 7 C t t a) C C C Q 0 S S 0 0 0 0 a) N L cis -a W. N N_ N N N N N N CO d > ` r r r r H a cfl cn co co co co i0 w Q O • w 0. C Z M r! 1' V v a) @ CC 1— Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Hawaii Police Department DIVISION: ADMINISTRATION/FINANCE CONTACT: Nori Ishii PHONE: 961-2273 DATE: 05 / 31 / 12 FISCAL PERIOD: July 1, 20 11 to June 30, 20 12 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.02.339 Admin -Insurance $ 6,000.00 TOTAL: $ 6,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.20.480 Admin Equip -Misc Equip $ 6,000.00 TOTAL: $ 6,000.00 EXPLANATION (Provide complete explanation): Funds are available under this account due to the lower than anticipated cost for insurance for the depai tment's subsidized motor vehicles. Funds are needed to cover the purchase of a new phone system for the North Kohala station. This phone system is antiquated and obsolete. Hawaiiantel has informed our personnel that they may not be able to repair the system next time because parts are no longer available. SUBMITTED BY: 'Arta -41211011.....--7147 DATE: ° U1/ epartment H ******************************** ************************************************************************************ ACTION: /Recommend Approval Recommend Deferral Recommend Denial Signed: DATE: / / Director of inance %- /Approved _Deferred Denied Signed: DATE: JUN/ 0 8 2Q12 Mayor • 39 Transfer No. Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Highways CONTACT: Cy Yoshioka PHONE: 961-8781 DATE: 06 / 07 / 12 FISCAL PERIOD: July 1, 20 11 to June 30, 20 12 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.331.5331.02.115 Roads in Limbo $ 170,000.00 TOTAL: $ 170,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.32.230 N& S Kohala Rd OCE, Highway Materials $ 170,000.00 TOTAL: $ 170,000.00 EXPLANATION (Provide complete explanation): Transfer to purchase paving materials for Waikoloa Road. This project was not budgeted in FY 11-12. Funds available in Roads in Limbo due to less than anticipated expenditures. (at I SUBMITTED BY: ,' , DATE: Department Head **************r***************************************************************,************************************ ACTION: VRecommend Approval _Recommend Deferral _Recommend Denial Signed: DATE: - / / Director of Fi ance -A+proved _ Deferred _Denied Signed: inito DATE: JUN18 20hz May, Transfer No. 40 1 2 ". 0 2 7' "*Ii Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS 1 1? tIL!".f ,� DEPARTMENT: Public Works DIVISION: Traffic t� C_ CONTACT: Cy Yoshioka PHONE: 961-8781 DATE: 06 / 08 / 12 _ FISCAL PERIOD: July 1, 20 11 to June 30, 20 12 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.911.5912.43.341 Highway Miscellaneous Pub Saf $ 187,000.00 Disaster/Emerg Misc. Charges TOTAL: $ 187,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.32.114 Signal & Streetlight Electricity $ 187,000.00 TOTAL: $ 187,000.00 EXPLANATION (Provide complete explanation): Transfer to cover estimated signal and streetlight electricity for the remainder of FY 11-12. Shortage due to delay in completing LED streetlight conversions. Request to utilize Highway Miscellaneous Public Safety Emergency funds. SUBMITTED BY: ,AW' DATE: to / 12 / 'Z iepartm- t Head ACTION: _ Recommend Approval _ Recommend Deferral Recommend Denial Signed: DATE: ' / f ` Director of Fi ance �YY (Approved _ Deferred _Denied Signed: Ito, ) DATE: JUN/1 3 2QI2 Mayor Transfer No. 41 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Fire DIVISION: Fire Prevention CONTACT: Robert W. Belcher PHONE: 932-2921 DATE: 06 / 13 / 12 FISCAL PERIOD: July 1, 20 11 to June 30, 20 12 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5221.01. 011 Fire Protection, S&W $ 10,000 TOTAL: $ 10,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5224.01.099 Fire Prevention, S&W Misc. $ 10,000 TOTAL: $ 10,000 EXPLANATION (Provide complete explanation): Funds of$10,000 are available from Fire Protection S&W because promotions resulted in lower required salaries than the budgeted amounts for retired higher paid incumbents. Funds of$10,000 are needed for Fire Prevention, Salaries and Wages-Miscellaneous due to higher than budgeted costs for required Standby and Temporary Assignment pay for the Prevention Division. This was , because of the need to have personnel available for incidents, inspections, and other fire prevention matters. SUBMITTED BY: DATE: 06 / I3 / -° Department Head **************** *************************************************************************************************** ACTION: Recommend Approval _Recommend Deferral _Recommend Denial Signed: hham_ L oar/CAW/ DATE: " / Director of ance 04' /Approved _Deferred Denied Signed: DATE: J411 5 2912 May Transfer No. 42 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FINANCE DIVISION: BUDGET CONTACT: Gary Torn PHONE: 961-8259 DATE: 06 / 14 / 12 FISCAL PERIOD: July 1, 2011 to June 30, 2012 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.911.5911.03.341 VACATION PAY $ 4,100 TOTAL: $ 4,100 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.311.5311.01.011 MASS TRANSIT- REGULAR S&W $ 4,100 TOTAL: $ 4,100 EXPLANATION (Provide complete explanation): To transfer funds from the Vacation Pay account to the Mass Transit S&W account to cover shortage due to vacation cash-in-lieu payment during the fiscal year. SUBMITTED BY: Z De DATE: / F rtment ead 60-vi ACTION: Recommend Approval Recommend Deferral Recommend Denial _ Signed: DATE: / / Director of inance ilk /Approved Deferred Denied ' J � � zal2p2 Signed: 4,i, DATE: / ayor Transfer No. 43 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Hawaii Police Depailment DIVISION: ADMINISTRATION/FINANCE CONTACT: Nori Ishii PHONE: 961-2273 DATE: 06 / 12 / 12 FISCAL PERIOD: July 1, 20 11 to June 30, 20 12 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.02.109 Admin-Rep of Equip $ 75,000.00 010.201.5203.02.112 Admin-Mileage&Auto Allow 45,000.00 TOTAL: $ 120,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5207.02.109 South Hilo-Rep of Equip $ 20,000.00 010.201.5207.02.115 South Hilo-Misc Contract Svc 55,000.00 010.201.5212.02.114 Kona-Electricity 20,000.00 010.201.5212.02.115 Kona-Misc Contract Svc 25,000.00 TOTAL: $ 120,000.00 EXPLANATION (Provide complete explanation): Funds are available under the repairs of equipment account due to lower than anticipated cost for equipment maintenance(microwave) and repair cost(radio shop equip, generator,microwave)and mileage account due to vacancies. Funds are needed under the South Hilo repair of equipment account for unanticipated cost for repair,Kona electricity due to higher than anticipated utility costs and South Hilo&Kona contract services account due to higher than anticipated cost of towing. body removal and medical services. # J E ?CC SUBMITTED BY: �-zfur'L 416 �''� i DATE: .E 1` •artment Hear *************** ***************** ********************************************************************************. ACTION: Recommend Approval _Recommend Deferral _ Recommend Denial Signed: `_��.. , /_�.J,t.� DATE: / Director of Fin-ice yY Approved _Deferred _Denied I4 JUN 15 2012 Signed: � DATE: \/ or Transfer No. 44 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: HAWAII POLICE DEPT DIVISION: ADMINISTRATION/FINANCE CONTACT: Non Ishii PHONE: 961-2273 DATE: 06 / 13 / 12 FISCAL PERIOD: July 1, 20 11 to June 30, 20 12 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5206.01.011 Hilo CID -Regular S &W $ 50,000.00 010.201.5212.01.011 Kona-Regular S &W 50,000.00 TOTAL: $ 100,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5207.01.011 South Hilo-Regular S &W $ 60,000.00 010.201.5210.01.011 Waimea-Regular S &W 7,000.00 010.201.5211.01.011 North Kohala-Regular S & W 25,000.00 010.201.5213.01.011 Kau-Regular S &W 8,000.00 TOTAL: $ 100,000.00 EXPLANATION (Provide complete explanation): Funds are available under these accounts due to vacancies. The above section had vacancies throughout the fiscal year and presently has the following vacancies: Hilo CID 7 and Kona 8. The Department anticipates a recruit class beginning July 2012. Funds are needed under the South Hilo,Waimea and Kau Regular salaries&wages accounts due to CIL payments. Funds are needed under the Kohala Regular salaries&wages account due to higher than anticipated cost due to movement of personnel after budget prepared. SUBMITTED BY: =_q14/ DATE: ip D partment Hea ***************** ************************************************************************************************** ACTION: ecommend Approval _Recom end Deferral —Recommend Denial Signed: j DATE: / r J Director of Fina e yY /Approved _Deferred _Denied Signed: DATE: JUN 15 2012 jW I Mayor Transfer No. 45