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Home My WebLink AboutCOM 0006.033 2010-2012 William P. Kenoi =�• '�,'•. Nancy E. Crawford Mayor :V"" Director +;111 /:•. rte .*;.°4, �?:•';;`_ Deanna S. Sako a;oks Deputy Director County of Hawaii Finance Department 25 Aupuni Street, Room 2103 • Hilo,Hawaii 96720 (808)961-8234 • Fax(808)961-8569 August 6, 2012 Dominic Yagong, Chairman, r. and Members of the Hawai`i County Council County of Hawai`i CD Hilo, Hawai`i 96720 Dear Chairman Yagong and Members of the County Council: SUBJECT: Transfer of Funds July 16 through July 31, 2012 Attached is a Report of Transfers Authorized showing transfers made from July 16 through July 31, 2012. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, /C( 6LW Kay Oshiro Controller Attachments Comm. No. (Q• 3 Ref.To: L Ref. Date AU6 0 8 201Z Hawai'i County is an equal opportunity provider and employer. 00 00 00 00 00 00 00 00 0 0 0 0 O 0 0 0 0 0 LO o o Ui C o LI) 0 0 o O O O CO 7 r LO CO 0) 00 ao v- o V- 0 N N N r r 0 CO V 0) O Q r .,.CO- N Ca L LT U-I W J 0 0 0 0 06 La W 0 U 0 W W m U p O 0 O O acEC C . a) ) co -0 CO 2 .CO C2 N O N N y 3 0 w 1- H U N U) U) U U) d 7 C Y N as Qi N U) U) M N LO C CO O N N N N N O r r Lc) N- F". CO 0 0 0 r r CO C CO N co co co co co L) co O O O O 0 0 O 000000 O O O O O 00 0 000000 O . . . . O O O O O U) O 0 0 0 0 0 0 U) C O U) O O o ,- O 0 0 0 0 00 CO 7 r N. CA CO O CC) r O Lf) co O CO V N CD 0) N U) M N C- N. d• O Q N N a- 0 N 0 M oo O T CL N- o a) c W aC. 2 0 as Y 0 _d tl = N L d CT CO 0 7 7 U O LL W W a) U s� w ( L Ca Co .: :. 0 0 W �' m > E CO C co CO C C 06 o E N C O O `-' O 2 2 c' y '0 @ p m O E u) Y CO °'5 N co c 7 00 m Q U o ti E` Z 2 2 W m a 0 I C i 0 CD N N O O 0) O N r In N- O CO CL co. r N O N C'7 r r N 00 • O — _ L CO O r r a) a) O C•) c) 0 0 0 r — Ll N CO CO CO LC) CO CO O) O) O) CA O U) LI) LI) LI) LI) U) U) LI) LI) LC) U) U) LI) lL U) U) a + U i..5. i.5 'V) :6-. V) a) 01 o N N CL 2 N 1— 1— 06 C 0 .0 U N N 0 y 2 7c; Ts; en en Y CO CO °� V a a 2 2 w a_ LU a) N_ O 13 >, 7 co Co N N N C—`o • LL L L a.) Cl) Cl) a) 3 CID 0) a) a) W 2 2 C7 C7 0 0 (/) L • a> N N N N N N N Q) a) > 1 r r O r r r C as CA O O Lf) L as 0 Q \ N N N N N N N- N- N- N w 0 ' w 0. c Z LMI) LLI) LO uo) LLI) LOI) LLI) ce F- Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS RECi �E�; DEPARTMENT: Public Works DIVISION: Traffic 2012 ,��- 1 D(i 39 OFF/ .F ( ¢t+Gn CONTACT: Ronald Thiel PHONE: 808-961-8341 DATE: 07 / 18 I FISCAL PERIOD: July 1, 20 11 to June 30, 20 12 Mt R, _� YC f1. FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.42.218 Traffic Signs &Markings,Fuel $ 2,100.00 TOTAL: $ 323,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.32.109 Traffic Signals& Street Lights, Eqpt Repairs $ 600.00 020.281.5281.32.218 Traffic Signals & Street Lights,Fuel 1,500.00 TOTAL: $ 2,100.00 EXPLANATION (Provide complete explanation): Transfer funds from Traffic Signs&Markings, Fuel (5281.42.218)to Traffic Signals & Street Lights, Eqpt Repairs(5281.32.109) and Traffic Signals& Street Lights,Fuel(5281.32.218)for Automotive Division's repair and fuel billing for month of June 2012. Funds available in Signs &Markings due to less than expected fuel consumption. A SUBMITTED BY. : ' DATE: �,) Department Head ACTION: v/ Recommend Approval _Recommend Deferral _Recommend Denial Signed: „r (4.4-' DATE: , / 1 / I2-- _ Director of Finance --k) Approved —Deferred _Denied Signed: ;' 0-1 v DATE: � I 11 I Mayor Transfer No. 53 1 -0346'7 -t i Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Highway Maintenance CONTACT: Stanley Nakasone PHONE: 808-961-8349 DATE: 07 / 18 / 12 FISCAL PERIOD: July 1, 20 11 to June 30, 20 12 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.32.109 N/S Kohala Rd OCE,Equipment Repairs $ 6,750.00 TOTAL: $ 6,750.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.22.109 N Hilo/Hamakua Rd OCE, Eqpt Repairs $ 2,550.00 020.301.5301.52.228 Kau Rd OCE, Vehicle/Eqpt Parts 2,800.00 020.301.5301.62.228 Puna Rd OCE, Vehicle/Eqpt Parts 1,400.00 TOTAL: $ 6,750.00 EXPLANATION (Provide complete explanation): Transfer is needed to cover higher than anticipated equipment repairs and vehicle/equipment repair parts expenditures in the North Hilo/Hamakua,Kau and Puna Districts. Funds are available in the North/South Kohala District's equipment repairs account due to lower repair expenditures than anticipated. `a t C N "Aktt SUBMITTED BY: / ; DATE: / 'UN Department Head ACTION: Recommend Approval Recommend Deferral _Recommend Denial Signed: lt.1 A, DATE: —7 / ,Y" / 1 )-- 4)-rDirector of Finance 97^ /Approved _Deferred _Denied Signed: /lo DATE: 7 / ''20 / ig Mayor Transfer No. 54 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Mass Transit Agency DIVISION: CONTACT: Tiffany Kai PHONE: 961-8343 DATE: 7 / 20 / 12 FISCAL PERIOD: July 1, 20 11 to June 30, 20 12 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.311.5311.40.449 Mass Transit Equipment $ 41,900 TOTAL: $ 41,900 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.311.5311.02.218 Mass Transit OCE $ 41,900 TOTAL: $ 41,900 EXPLANATION (Provide complete explanation): Additional funds are needed to cover June fuel charges from Automotive Division,that were higher than expected.' Monies available in equipment account due to partial use of matching funds. SUBMITTED BY: DATE: / / �� / f � 'e.o r11%17d ACTION: ` Recommend Approval _Recommend Deferral —Recommend Denial Signed: -e 7J DATE: 7 / }' / I ---- AJ..-Director of Finance c- Approved _Deferred Denied Signed: DATE: 7 `� Mayor Transfer No. 55 Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Mass Transit Agency DIVISION: CONTACT: Tiffany Kai PHONE: 961-8343 DATE: 7 / / 12 FISCAL PERIOD: July 1, 20 11 to June 30, 20 12 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.311.5311.40.449 Mass Transit Equipment $ 9,800 TOTAL: $ 9,800 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.311.531102 218 Mass Transit OCE $ 9,800 TOTAL: $ 9,800 EXPLANATION (Provide complete explanation): Additional funds are needed to cover June fuel charges from Automotive Division that were higher than expected. Funds available in equipment account as only a portion of the County matching funds were expended. 6Vd DATE: / SUBMITTED BY: ,.1 ent Head ************** ****************** w.**************************************************************************** ACTION: V Recommend Approval _Recommend Deferral _ Recommend Denial Signed: i' DATE: 4 'J r Direr it of Finance (Approved _Deferred _Denied Signed: `� DATE: 01 / Z✓ / I9 ayor Transfer No. 56 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Research and Development DIVISION: CONTACT: Lois Nishida PHONE: 961-8584 DATE: 7 /24 / 12 FISCAL PERIOD: July 1, 20 11 to June 30, 20 12 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.161.5163.19.115 Energy-R&D,Misc.Contract Svs. $2,000.00 010.161.5163.20.115 Business Dev.-R&D Misc. Contract Svs. 4,815.00 TOTAL $ 6,815. 00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.161.5161.22.115 Agriculture R&D OCE,Misc.Contract Svs. $ 6,815.00 TOTAL: $ 6,815.00. EXPLANATION (Provide complete explanation): Fiscal 2012 cost of Kapulena project was underestimated. Transfer of funds from Energy and Business Development programs where actual expenses were less than budgeted. 7 SUBMITTED BY: ttjAii L DATE: 7/24/12 Department Head ACTION: Recommend Approval —Recommend Deferral _Recommend Denial Signed: 4-7 CCtiiiiry-al DATE. _I'/ ectFinance ?,G ! Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PARKS AND RECREATION DIVISION: Admin CONTACT: Darren Takiue PHONE: 961-8560 DATE: 06 / 30 / 12 FISCAL PERIOD: July 1, 20 11 to June 30, 20 12 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503.02.115 P&R Adm Oce, Misc Contract Services $14,100 TOTAL: $14,100 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.02.115 Parks Maint Oce, Misc Contract Service $ 14,100 TOTAL: $ 14,100 EXPLANATION (Provide complete explanation): Funds are needed in 010.500.5505.02.115 Parks Maint Oce, Misc Contract Svcs for electrical repairs that County electricians are unable to perform due to safety concerns such as height. Funds are available in 010.500.5503.02.115 P&R Admin Oce, Misc Contract Svcs as lava viewing bids came in under budget. SUBMITTED BY: :\\ c\—.2 c\—.2 DATE: / / Dep ment Head *************** ********************* ***************** ************************************************************ ACTION: I/ Recommend Approval _Recomme' d Deferral _Recommend Denial Signed: I I -� DATE: Jt1 % ' Director ,'f Finance II— Approved _Deferred _Denied Signed: III1!' DATE: 1 / Z✓ / 1 v r I Transfer No. 58 y", \` County of Hawai'i is an Equal Opportunity Provider and Employer 'a' Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: DEPT OF ENVIRONMENTAL MGMT DIVISION: WASTEWATER DIVISION CONTACT: KARA NITTA PHONE: 981-8325 DATE: 07 / 24 / 12 FISCAL PERIOD: July 1, 20 11 to June 30, 20 12 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 030.631.5631.21.480 Wastewater Eqpt,Misc Equipment $ 5,000.00 030.631.5631.31.115 Operator Trng Facility,Misc Contract Srvc 3,400.00 030.901.5902.15.341 Health Benefits,Misc Charges 22,500.00 030.901.5902.17.341 Retirement Benefits,Misc Charges 61 500.00 030.901.5902.20.341 FICA Employers Share,Misc Charges 42,000.00 030.911.5911.86.341 Workers Comp,Misc Charges 4,600.00 TOTAL: $ 139,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 030.631.5631.02.115 Wastewater Oce, Misc Contract Services $ 65,000.00 030.631.5631.02.114 Wastewater Oce, Electricity 74,000.00 TOTAL: $ 139,000.00 EXPLANATION (Provide complete explanation): Additional funds needed for Misc Contract Services to cover unanticipated laboratory testing costs by outside services and to provide technical assistance to the County related to the new draft National Pollutant Discharge Elimination System(NPDES)Permit for the Hilo Wastewater Treatment Plant. Additional funds needed for Wastewater Oce,Electricity to cover actual costs which were higher than budgeted due to increased demand to run equipment necessary for sewage treatment/processing. Funds are available in Wastewater Eqpt, Misc Equipment due to the deferral of the purchase of budgeted, laboratory equipment. Funds are available in the Operator Trng Facility,Misc Contract Srvc due to the Statewide Wastewater Operators Training Center fees not increasing as had been advised. Funds are available in Health Benefits,Misc Charges,Retirement Benefits,Misc Charges,and FICA Employers Share,Misc Charges due to vacancies. Funds are available in Workers Comp,Misc Charges due to less than expected claims filed. SUBMITTED BY ��:.., ,4 DATE: -1 / --- `- / ' IL. Department Head ************** ***************************************************************************************************** ACTION: Recommend Approval _Recommend Deferral _Recommend Denial Signed: r DATE: / / Direct of Finance ! Approved _Deferred _Denied I • I(� 01 31 i� Signed: DATE: / / Mayor Transfer No. 59