HomeMy WebLinkAboutCOM 0854.000 2010-2012 J±SY OF k��'1
William P. Kenoi cR� ���,;; Nancy E.Crawford
1� Director
Mayor .i \.';t,'.\>, /i::•
Deanna S. Sako
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T De a Director
,E OF�N�';
County of Hawaii
Finance Department
25 Aupuni Street, Suite 2103 • Hilo,Hawaii 96720
(808)961-8234 • Fax(808)961-8569
, .
September 14, 2012 ---
Dominic Yagong, Council Chair and
Members of the Hawaii County Council ---
Hawaii County Council C'
25 Aupuni Street L./
Hilo, Hawaii 96720
Re: Resolution for multi-year lease
Enclosed is a resolution authorizing the payment of funds for more than one fiscal year,
for a new multi-year lease agreement, for one digital multi-function copier for the
Finance Department's Purchasing division. The machine they currently use, which is
approximately seven years old, has increasingly frequent repair needs and is near the
end of its useful life. They wish to replace it with a new unit, to be used at the
Purchasing office in Hilo by the Purchasing, Risk Management and Property
Management divisions.
If there are any questions, please do not hesitate to call Gilbert Benevides of the
Finance Department's Purchasing division at 961-8440.
Nancy rawford
Director of Finance
Enc.
cc: Purchasing
4.&S. 3oa-12')
Comm. No. o Sti
Ref.To: PC.
Hawaii County is an Equal Opportunity Provider and Employer Ref. Date SEP 14 2012
Form #: B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Finance - Purchasing Division DATE: 8/29/12
STAFF CONTACT: Gilbert Benevides PHONE: 961-8440
A. REQUEST:
Approval to enter into a five-year multi-year lease agreement for one (1) digital multifunction copier for the
Purchasing Division, to be located at the County Building.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The current copier was originally leased in 2005, and is now 7 years old. It is a centralized unit being utilized
by Purchasing, Property and Risk Management.
The intervals between needed repairs are consistently getting shorter, and we are experiencing more
downtime with the present unit. The unit is deteriorating, and is approaching the end of its useful life.
We are seeking a replacement copier with comparable features, including 15,000 black &white copies per
month. Monthly lease cost not to exceed $334.00, and black &white copies not to exceed $0.03 each.
SIGNED: &etit, DATE:
Departm t Head