HomeMy WebLinkAboutCOM 0891.000 2010-2012 J+1V Os p''
'''' Nancy E.Crawford
William P.Kenoi • -▪ ^ ���%, Director
Mayor •
• __" Deanna S. Sako
ter•:+ ,.e+.��.` Deputy Director
'ITE Oi'M�•'�
County of Hawaii
Finance Department
25 Aupuni Street, Suite 2103 • Hilo,Hawaii 96720
(808)961-8234 • Fax(808)961-8569
October 19, 2012
Dominic Yagong, Council Chair and
Members of the Hawai`i County Council
Hawai`i County Council
25 Aupuni Street
Hilo, Hawai`i 96720 �a
Re: Resolution for multi-year lease
Enclosed is a resolution authorizing the payment of funds for more than one fiscal year, for a
new multi-year lease agreement, for one multi-function copier for the Department of Research
and Development. The machine they currently use, which is approximately seven years old, is
considered as obsolete and has increasingly frequent repair needs, and has an annual
maintenance cost of$1,986/year plus tax. They wish to replace it with a new unit, to be used at
their Kona office.
If there are any questions, please do not hesitate to call Lois Nishida of the Department of
Research and Development at 961-8584.
F6Ltvitit4
Nancy Crawford
Director of Finance
Enc.
cc: R& D
< eb. 315- 1D.
Comm. No. �9 1
Ref. To: P(�
Hawaii County is an Equal Opportunity Provider and Employer Ref. Date OCT 1 9 •LUIZ
Form #: B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Research and Development DATE: Oct. 17, 2012
STAFF CONTACT: Lois Nishida PHONE: x8584
A. REQUEST:
Authorize the payment of funds of a later fiscal year and of more than one fiscal year for a multi-year lease
for one (1) multi-function copier for the Department of Research and Development's Kona office. Copier
would be leased for a period of sixty (60) months at a cost not to exceed $120 per month, plus an amount
not to exceed $0.030 for each black and white copy in excess of the monthly print allowance.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The current multi-function copier was purchased in 2005 requires frequent repair and is considered obsolete.
The staff requires a reliable machine for network printing, copying, scanning and faxing.The annual
maintenance cost for the exisitng unit is $1,986/year plus tax. The lease of a new unit would be more cost
effective and will service the productivity needs of the staff.
SIGNED: DATE: 10/17/12
Department Head