HomeMy WebLinkAboutCOM 0014.002 2012-2014 • k
OFN '
William P.Kenoi
Mayor :+ �':1•, /�;•:
Benedict L.Fuata
;; .q:t;;`_= Civil Defense Administrator
William T.Takaba '>•;;.ago_
Managing Director
Count of Pecfintii
CIVIL DEFENSE AGENCY
920 Ululani Street • Hilo,Hawaii 96720-3958
(808)935-0031 • Fax(808)935-6460
DATE: December 3, 2012
TO: J Yoshimoto, Council Chairman and
Council Members
VIA: jir Os- a .ntri1er
rsir
FROM: .a . >vil Defense Administrator
RE: NOTIFICATION OF GRANT AWARD
Compliance with Ordinance No. 12-86, Section 7(1) -�
Name of Grant Program: FY 2011 Homeland Security Grant Program
Grantor: State of Hawaii, Department of Defense, Office of the Director of
Civil Defense
County Grantee Department or Agency: County of Hawaii, Civil Defense Agency
Grant No. (IF KNOWN): 2011-SS-00129
Amount of Grant: $600,000.00
Amount of County Match: $0.00
County Revenue & Expenditure Account Numbers: 010-3308.70/010-241-1541.70
Grant Period (Commencement& Completion): September 1, 2011 to August 31, 2014
Purpose of Grant: To enhance the capability of State and county agencies to prevent
and respond to incidents of terrorism. It also supports "all hazards" catastrophic preparedness initiatives.
Is final report required by grantor? Yes No
Notification attached: Kl Yes No, because
Comm. No. I T, 2-
Ref. To:
Ref. Date UCC. Z(111
CD
Hawai'i County is an equal opportunity provider and employer Form 'GA 09/12
Memorandum of Agreement
For
FY 2011 Homeland Security Grant Program
2011-SS-00129
ARTICLE I PROGRAM DESCRIPTION
The Homeland Security Grant Program (HSGP) funds are aligned to the National Preparedness
Goal used to shape national priorities related to all-hazards. This common planning framework,
supported by the 37 Target Capabilities, help define our level of preparedness and prioritization
of effort. The HSGP includes the State Homeland Security Program (SHSP), Metropolitan
Medical Response System (MMRS) and Citizen Corps Program (CCP).
The County of Hawaii through the State Civil Defense is the sub-grantee receiving FY 2011
HSGP funding.
The approved HSGP award and the distribution of the Homeland Security funds to the County
of Hawaii are available in Attachment 1.
The National Priorities and guidelines is available at
www.fema.gov/pdf/emeraencv/nrf/national preparedness quidelines.pdf
ARTICLE II AUTHORITIES
The statutory authority for the FY 2011 Homeland Security Grant Program funds is the
Department of Homeland Security Appropriations Act, 2011 (Public 111-83); the
recommendations of the 9/11 Act of 2007 (Public Law 110-53); and the Homeland Security Act
of 2002 (6 U.S.0 Section 101 et seq.). The CFDA number for FY 2011 Homeland Security
Grant Program is 97.067.
ARTICLE III PERIOD OF PERFORMANCE
The Period of Performance shall be thirty-six (36) months from the effective date of the grant
award: September 1, 2011, through August 31, 2014. The County of Hawaii shall not incur
costs or obligate funds for any purpose pertaining to the operation of the program or any related
program project or activities beyond the expiration date of the period of performance unless
there is a grant adjustment notice changing the period of performance.
ARTICLE IV AMOUNT AWARDED AND DISTRIBUTION
Expenditures of all grant funds must be allocated against the approved FY 2009 Implementation
Strategy for Hawaii Homeland Security. The County of Hawaii, as well as other agencies
receiving the FY 2011 HSGP funds, is required to complete an initial Detailed Budget
Worksheet (DBWS) and an Initial Strategy Implementation Plan (ISIP) identifying the use of the
funds. Once the ISIP is approved, changes will be submitted to the Department of Homeland
Security (DHS) Preparedness Directorate, Grants and Training, for approval.
Funds may only be allocated against the approved FY 2011 investment justifications by
program funding as shown in Attachment 2 HSGP funds cannot be transferred between grant
programs nor can the funds be transferred between investments without prior approval. The
County of Hawaii is not permitted to sub-grant funds to another agency.
Personnel associated with the execution of the grant programs will be identified under
I'Y 2011 State 1 iomeland Security Grant Program
Memorandum of Agreement
1
Management and Administration. Sub-grantee may use funds to hire program personnel to
support specific programs under planning, training or exercises. Personnel descriptions must
be on file with grant records at the County and State Civil Defense (SCD) agencies.
The County of Hawaii may use up to 5% of the allocated funding for management and
administrative costs for the management and administering the HSGP. The use of these funds
will be defined on the DBWS.
ARTICLE V COST-SHARE/MATCH
There is no cost-share or match required for these grant funds. If expenditures exceed the
maximum amount of funding, sub-grantee shall pay the costs in excess of the approved budget.
ARTICLE VI MAINTENANCE OF EFFORT/SUPPLANTING OF FUND
The purpose of these funds is to support sub-grantee to improve or enhance sub-grantee's
ability to prevent, deter, respond to, and recover from threats and acts of terrorism program
activities. The funds shall be used to supplement and shall not be used to supplant funding
dedicated to this effort.
ARTICLE VII COMPLIANCE REQUIREMENTS
The County of Hawaii must comply with DHS FEMA Grant Programs Directorate Information
Bulletin 356, dated February 17, 2011. All HSGP investments require a DHS review to
determine if an EHP Screening Form must be submitted and approved prior to the
encumbrance of funds. Further guidance is provided in the attached FY 2011 Homeland
Security Grant Program State of Hawaii Administrative Guidance.
The County of Hawaii is required to be in compliance with the annual NIMS Performance
Compliance Objective metrics.
The County of Hawaii shall comply with all applicable laws and regulations. A non-exclusive list
of regulations commonly applicable to FEMA, DHS grants are listed below:
• 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative
Agreements to State and Local Governments
• 2 CFR Part 225, Cost Principles for State, Local, and Indian Tribal Governments
(OMB Circular A-87)
• Federal Acquisition Regulations (FAR), Part 31.2 Contract Cost Principles and
Procedures, Contracts with Commercial Organizations
• OMB Circular A-133, Audits of States, Local Governments, and Non-Profit
Organizations
• 28 CFR Part 23,Technology systems funded or supported with Homeland Security
Grant Program funds
ARTICLE VIII PROCUREMENT AND INVENTORY REQUIREMENTS
The County of Hawaii is required to annually conduct a physical inventory of items purchased
with HSGP funds and submit a report to SCD. Prior to the official close-out of the
FY 2011 HSGP grant, a complete inventory listing for each project is required, in compliance
with the County of Hawaii Property and Inventory Management Procedures.
FY 2011 State Homeland Security Grant Program
Memorandum of Agreement
7
The County of Hawaii agrees to competitively procure all goods and services and agree to
follow the State of Hawaii's procurement rules and regulations.
The County of Hawaii agrees that property acquired with grant funds will be tagged and tracked
using a computer-based inventory system.
ARTICLE IX DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILTIES
The County of Hawaii certifies that it, its principals, and contracted organizations, are not
presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a
denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered
transactions by any Federal department or agency. Further, within a three-year period
preceding this MOA, they have not been convicted of or had a civil judgment rendered against
them for commission of fraud or a criminal offense in connection with obtaining, attempting to
obtain, or performing a public transaction or contract under a public transaction, violation of
Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, or receiving stolen property.
The County of Hawaii agrees it is the responsibility of all grant recipients and their respective
agency personnel, grantees, sub-grantees, and contractors under grants, to report any alleged
violations, serious irregularities, sensitive issues, or overt or covert acts that would use public
funds or perform program and administrative requirements in a manner not consistent with State
of Hawaii statutes, related laws and regulations, appropriate guidelines, or purposes or
objectives of the grant.
ARTICLE X ADVANCEMENT AND REIMBURSEMENT FOR DRAWDOWN OF FUNDS
Advancements may be allowable under the FY 2011 SHSGP to sub-grantees and must be pre-
approved. Requests for advancements may be made up to 60 days prior to expenditure and
must be placed in an interest-bearing account. If the interest earned on the fund advancement
is in excess of$100.00, the interest must be returned to the Department of Health and Human
Services. Interest returned must be reported by sub-grantee in the quarterly report.
If advancement is not requested, payments will be made on a reimbursement basis, upon the
submission of required documentation.
ARTICLE XI FINANCIAL REPORTS AND REVIEWS
The County of Hawaii is obligated to complete a Quarterly Report, due to SCD by the 5th
working day of the first month following the end of the calendar quarter.
Closeout of the HSGP begins upon receipt. For planning purposes the following closeout
information is provided. Changes will be provided in a Grant Adjustment Notice (GAN).
FY 2011 State l lomeland Security Grant Program
Memorandum of Agreement
3
•
FY2011 Homeland Security Grant Program
Grant Number: 2011-SS-00129
Period of Performance: September 1, 2011 —August 31, 2014
Encumbrance Date: December 31, 2013
Close-out Period: September 1 — December 31, 2014
Last Date to Submit Invoices: September 30, 2014
Equipment/Inventory List Due: December 31, 2014
Close-out Performance Report Due: October 7, 2014
(5th working day after quarter end)
Return of signed Close-out GAN to SCD: December 31, 2014
The above dates are based on the original performance period and will be adjusted, based on
extensions granted by DHS.
When deemed appropriate and in the best interest to the State, SCD will request extensions to
the grant performance period from FEMA, DHS. Grant extensions are not guaranteed. Nine
months prior to the close of the grant, SCD will begin reviewing expenditures and
encumbrances based on quarterly reports to recommend reallocation of funds not yet
encumbered. Further administrative guidance is provided in the attached State of Hawaii
FY 2011 Homeland Security Grant Program Guidance.
APPROVED/DISAPPROVED:
■
j
DARRYL D. M. WONG WILLIAM . ENOI
Major General Mayor
Hawaii National Guard County of Hawaii
Director of Civil Defense
OCT 2 6 2011 NOV 3 2011
Date Date
APPROVED AS TO FORM:
MICHAEL VINCENT
Deputy Attorney General
1.Y 2011 State 1lomeland Security Grant Program
Memorandum of Agreement
4
STATE OF HAWAII )
SS.
COUNTY OF HAW/1W' )
On November 3, 2011 , before me personally appeared WILLIAM P. KENOI,
to me personally known, who, being by me duly sworn, did say that he is the Mayor of the
County of Hawai`i, a municipal corporation of the State of Hawai`i, that the seal affixed to the
foregoing instrument is the corporate seal of said County of Hawai`i, the foregoing instrument
was signed and sealed on behalf of the County of Hawai`i by authority given to said Mayor of
the County of Hawai`i by Sections 5-1.3 and 13-13 of the County Charter, County of Hawai`i
(2010), as amended, and said WILLIAM P. KENOI acknowledged said instrument to be the free
act and deed of said County of Hawai`i.
Notary Public, State of Hawai`i
Printed Name: Guillerma G. Sumera
My commission expires: 9/22/13
NOTARY CERTIFICATION STATEMENT
Document Identification or Description: Memorandum of Agreement
For the FY 2011 Homeland Security Grant Program
Doe. Date: November 3, 2011 ❑ Undated at time of notarization.
No. of Pages:: 83 Jurisdiction: Third Circuit
I _� ��t otAA 11/3/11
Signature of Notary Date of Notarization and
Certification Statement
Guillerma G. Sumera
Printed Name of Notary
Award Letter
00AR\4•
U.S. Department of Homeland Security
,(' '.�/ashrgtor. G,C.X34 72
i
h
--4AiD 58C
Ms Ed.:ard Teueira
State Ci•.it Defer se
:949 Diamera Head Road
HortIL!L. Hi 96616
Re:Grart No.E14'.V-[311-SS-33129
Dear Ms Ed.•.•aro Terceira:
CorgratLtatiors, or behalf of the Dapartmert of Numeara SecLrlty, YoLr grert applicator sLbmtteo Lrder the FY 2,311 Horreira SecLrity Grart Program has beer
sppro';ad,The appro•:ed project costs emoLrt to$5,516,643,33
As part of yot.r a+•.aro packege• yoL .'rill firs Grart Agreemert Articles.Please make st.re ,roc reac aro Lrcerstaro the Artoes as they oLtlire the terms aro corotiors of
yoLr Grart a•.:ard. r•+a'rteir a copy of these oocLmerts for yot.r official fib_.
Before you request and receive any of the Federal Grant funds awarded to you,you must establish acceptance of the Grant and Grant Agreement Articles,
it order to establish acceptarce of the Grart ara Grart Agreemert Articles, please fo':co,..these rstrLctiors:
Step 1:Pease go or•rre to the ND Grarts system at https:.'portal,fema,;o•:, After ioy;ir; ir. yoL ii,see a sLbtibe Grants Management.Liroer th s sLbtte. yoL see
a irk that says Award Package(s).Click this irk to access yoLr at'and packages.Click the Review Award Package'irk to rev ie.••,aro accept the a..arc package for
yoLr a..;are.Please prirt yoLr tare package for/cLr records.
Step 2:Pease fill oLt are hays yoLr bark compete arc sir the SF2199A. Direct Deposit Sigr-Lp Form,The SF1199A shot.d be sort&rect.,from yoLr frarc:ai:rstitLtior
to the FERIA Firarte Carter. is fax or mail to the VerOor rdairterarce Office f see address beio.:,,The 1199A form iii rot be accepted Lrless it a rece:ed direct/from
the f;rarcial irsttLtior. Please pay carefLi attertior to the irstrLctr•rs or the form.
FEMA Firarce Carter
Attr: Veroor Mairterarce
P.O.Box 533
Berry,ii'e. VA 22611
Fax NLmber: (MA)542.5145
:1 yoL ha..e ary oLestiors or ccrcerrs regareir;the process to re4Lest yoLr;cart fLros,pease cog 2-566-927-5646.
" E Li.ASETH HARMAN. Assistart Acmir`strator Grart Programs Directorate
I
Obligating Document for Award/Amendment
la.AGREEMENT 2.AMENDMENT NO. 3.RECIPIENT NO. 4.TYPE OF S.CONTROL NO.
NO. **• 996000896A ACTION W482926N,W482929N,W482930N
EMW-2011-S5- AWARD
00129-S01
7.ISSUING FEMA OFFICE AND 8.PAYMENT OFFICE AND ADDRESS
6.RECIPIENT ADDRESS Financial Services Branch
NAME AND Grant Operations 500 C Street,S.W.,Room 723
ADDRESS 245 Murray Lane-Building 410,SW Washington DC,20472
State Civil Defense Washington DC,20528-7600
3949 Diamond Head POC:866-927-5646
Road
Honolulu,HI,96816
9.NAME OF PHONE NO. 10.NAME OF FEMA PROJECT COORDINATOR
RECIPIENT (808)733-4300 Central Scheduling and information Desk
PROJECT OFFICER Phone:800-368-6498
Lorinda Wong-Lau Email:Askcsid @dhs.gov
11.EFFECTIVE 12.METHOD OF PAYMENT 13.ASSISTANCE 14.PERFORMANCE PERIOD
DATE OF THIS PARS ARRANGEMENT From: To:
ACTION Cost Reimbursement 09/01/2011 08/31/2014
09/01/2011 Budget Period
From:09/01/2011
08/08/31/2014
15.DESCRIPTION OF ACTION
a.(Indipte funding data for awards or financial changes)
PROGRAM CFDA ACCOUNTING DATA PRIOR AMOUNT CURRENT
NAME NO. (ACCS CODE) TOTAL AWARDED TOTAL CUMULATIVE NON-
ACRONYM )0CXX-XXX-X)0000(-XXXXX- AWARD THIS ACTION AWARD FEDERAL COMMITMENT
XXXX-X)0 X-X +OR(-)
Homeland 97.067 2011-5L-CC-1000-4101- $0.00 $5,518,600.00 $5,518,600.00 $0.00
Security 0:W482929N$
Grant 99,702,00,<br></br>2011-
Program SL-SHS-1000-4101-
D:W482926N$
5,137,205.00,<tu></br>2011
-SL-MMR-1000-4101-
D:W482930N$281,693.00
-_ -
TOTALS
$0.00 $5,518,600.00 $5,518,600.00 $0.00
b.To describe changes other than funding data or financial changes,attach schedule and check here.
N/A
16 a.FOR NON-DISASTER PROGRAMS:RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE(3)COPIES OF THIS
DOCUMENT TO FEMA(See Block 7 for address)
Homeland Security Grant Program recipients are not required to sign and return copies of this document However,recipients should pnnf
and keep a copy of this document for their records
16b.FOR DISASTER PROGRAMS:RECIPIENT IS NOT REQUIRED TO SIGN
This assistance is subject to terms and conditions attached to this award notice or by Incorporated reference in program legislation cited '
above.
17.RECIPIENT SIGNATORY OFFICIAL(Name and Title) DATE
Edward Teixeira,Vice Director of Civil Defense 10/07/2011
18.FEMA SIGNATORY OFFICIAL(Name and Title) DATE
tra:D<E;lipths
10/07/2011
NIKOLE DUPPINS,Assistance Officer
EReturn to Award Package
Investment #2
Investment Information - Investment #2
Investment Name: Hawaii County: Vital Data Storage System Upgrade
Investment Phase: New
Multi-Applicant Investment: No
I. Overview - Investment #2
I.C. -Funding Program
Designation Program Funding Amount
Primary: SHSP $365,530
Secondary: No Secondary Source
*I.D. -Capabilties Building
Building new capabilities.
I.E. -Investment description
Provide a description of this Investment, including the planning,organization,equipment, training,and/or exercises that
will be involved. (2,500 char. max)
This investment is currently in the Planning Stage. Initiated prior the application of the 2011 HSGP Funds are the following investment
objectives:
1.)Assess risks and vulnerabilities of current magnetic tape data back-up and restoration system.
2.) Identify a project lead for this investment.
3.) Identify systems capabilities Hawaii County(HC)targets to accomplish.
4.) Identify investment requirements that will lead to achieving these targeted capabilities.
5.) Identify and fix targeted accomplishments.
6.) Identify and fix accomplishment completion dates.
7.) Identify and fix an investment budget.
The specific investment is new, but this investment is part of an over-arching Hawaii County Data Systems Continuity of Operations
Program initiated under HSGP 2008 relocating data servers out of Tsunami Evacuation Zone, continues through HSGP 2009 with a
comprehensive assessment of the entire County Data System with the objective of addressing network systems risks and
vulnerabilities. Under HSGP 2011, Hawaii County continues to address Data Systems COOP of data transfer and data storage.
This investment is the targeted final phase of the County's Data System COOP initiatives;the primary objective to safeguard vital files
and records. To meet the objective the media used to store data must be upgraded to a more durable and reliable media. Data
Systems maintains ten domains that house vital documents and historic records. Each of these domains require an upgrade in data
storage media. The media will be split between two locations within the County, but each domain will be stored at both locations. The
facilities have been prepared in previous investments and all that remains is procurement and installation of new data storage media.
Data Systems will maintain this media and they currently possess the knowledge and tools to accomplish this task.
II. Baseline - Investment #2
FOR OFFICIAL USE ONLY PAGE 8 OF 83
II.A. •Goals and Objectives
Identify the goals and objectives in your State and/or Urban Area Homeland Security Strategy Supported by this
Investment. (1,500 char. max)
Goal 4:To develop a comprehensive communications program that includes standardized plans and programs for conncectivity.
operability, and interoperability.
Objectives: Hawaii Region Secure Server(HRSS), (HSPR 2007 page 108)is a server/portal initiative to support all Hawaii Region
emergency management communities to exchange information and receive updated information from the Department of Homeland
Security, sharing calendars, contact lists,tasking forms, etc. Hawaii County requires the capability to back-up and retrieve data
critical and otherwise.
This investment directly supports the Asia Pacific Natural Hazards Information Network(APNHIN), a regional initiative,as Hawaii
County's ARC GIS program is housed on its servers containing multiple GIS data layers. Having the capability to back-up and retrieve
this and other related files, records, and data will allow Hawaii County to utilize. exchange, modify, retain, retrieve, and restore data
related to the APNHIN regional initiative.
The County's Tax Map Key(TMK)information, payroll, licensing, and permit data are all maintained on the County network.
Preservation of this information is essential to the County's ability to resume a normal routine during recovery and vital to advancing
the recovery process. Half the battle in continuity of operations. The other half of the equation is the database. The ability to access
and communicate the data does not do any good if the database is lost.
II.B. -Existing capability levels
Describe existing capability levels that address the identified goals/objectives and what will be in place to support the
investment prior to the use of FY 2011 funds. (1,500 char. max)
Accomplishments prior to 2011 include;
• This investment will increase Hawaii County's COOP capability during all phases of emergency management safeguarding vital files
and records. This will be accomplished by upgrading current magnetic tape-based storage media to a digital-based media storage
system which does not deteriorate as magnetic media does providing 100%retention of data history reducing media failure exposure
and risk.
• Hawaii County's accomplishments to this investment to date are;
1)HC has reviewed and assessed its needs with its in-house personnel and industry IT experts.
2)HC has identified the technology that it believes will accomplish this investment as detailed above.
3)HC has identified the software and equipment that will accomplish the desired results of this investment.
II.C.-Capability gap(s)
Explain the capability gap(s)that this Investment is intended to address. (1,500 char. max)
1)Reduce the County's exposure and risk due to operating a magnetic-based data back-up and restoration system.
2)Eliminate hardware mechanical failure potential by upgrading to a digital-based data back-up and restoration system which has little
if any moving parts.
3)Eliminate human error potential by upgrading to a digital-based data back-up and restoration system that requires no daily human
intervention.
4) Increase County's file and records storage capacity.
5)Enhance data back-up and restoration by establishing a secondary redundant component which the County is currently operating
without.
6) Increase County's overall capability to work through all phases of emergency management as required as a COOP.
Target Capability 1: Communications
III. Project Management - Investment #2
I.C. -Funding Program
Designation Program Funding Amount
Primary: SHSP $365,530
Secondary: No Secondary Source
FOR OFFICIAL USE ONLY PAGE 9 OF 83
IV.B.-Fusion Center:
No
If applicable, how much of this Investment will be obligated towards Law Enforcement Terrorism Prevention Activities
(LETPA): $0
Target Capability Amount of Proposed Funding Percent of Proposed Funding
Communications $365,530 100%
Total $365,530 100%
Solution Area Amount of Proposed Funding Percent of Proposed Funding
Planning
Organization
Equipment $365,530 100%
Training
Exercises
Total $365,530 100%
# Name Description Step Start End Funding Amount
1 Data Systems COOP upgrade data storage system Execution 01/2012 04/2012 $365,530
FOR OFFICIAL USE ONLY PAGE 10 OF 83
V.A•Outcomes to be achieved
Describe the outcomes that will be achieved as a result of this Investment. The outcomes should demonstrate
improvement towards building capabilities described in Baseline tab.(1,500 char max)
Each County Agency will be able to electronically store vital documents on the County server and because of the relocation of the
server out of the inundation zone, and the installation of an additional server at a separate location combined with the conversion of the
communications network to a digital network that uses IP addresses be able to access those vital documents during any incident.
This project upgrades the media on which data is stored and backed-up which will increase the reliability of accessing the data when
requested.
National Priority 1: Strengthen Communications Capabilities
FOR OFFICIAL USE ONLY PAGE 11 OF 83
IV. Project Management - Investment #2
(End of Investment#2.)
FOR OFFICIAL USE ONLY PAGE 12 OF 83
Investment #3
Investment Information - Investment #3
Investment Name: Kauai County: Expand CBRNE/HAZMAT Response Capabilities
Investment Phase: New
Multi-Applicant Investment: No
I. Overview - Investment#3
I.C. -Funding Program
Designation Program Funding Amount
Primary: SHSP S260,075
Secondary: No Secondary Source
I.D. -Capabilties Building
Building new capabilities.
I.E. -Investment description
Provide a description of this Investment, including the planning, organization, equipment, training, and/or exercises that
will be involved. (2,500 char. max)
This investment will allow for the acquisition of equipment related to the areas of WMD/CBRNE Hazmat Response. Responder Safety
and Health and Communications Operability and Interoperability.
More specifically:
WMD/CBRNE HAZMAT Response-Equipment to support the new County of Kauai HAZMAT station and enhance capability and
readiness to support county-wide as well possibly regional WMD/CBRNE incidents. Primary items will include a HAZMAT Response
Trailer and supporting equipment.
Responder Safety& Health-Responder safety and health will be enhanced via the purchase of WMD/CBRNE/HAZMAT capability-
enhancing equipment, namely HAZMAT Detection, Decontamination, PPE and support Equipment
Communications/Communications Interoperability-Communications and Interoperability will further enhanced via purchase of P-25
compliant equipment.
IL Baseline - Investment #3
ILA. •Goals and Objectives
Identify the goals and objectives in your State and/or Urban Area Homeland Security Strategy Supported by this
Investment. (1,500 char. max)
This investment supports Goalsl and 4 in the Implementation Strategy for Hawaii Homeland Security:
Goal 1: Reduce the risk to responders by increased Statewide preparedness for any type of incident(All-Hazards) through planning,
training, exercises, and resourcing.
FOR OFFICIAL USE ONLY PAGE 13 OF 83
Investment #6
Investment Information - Investment #6
Investment Name: State/Region Law Enforcement System Upgrades
investment Phase: Ongoing
Multi-Applicant Investment: No
I. Overview - Investment #6
If the Investment is ongoing, identify up to three Investment(s)from prior year(s)to include:(FY 2007•FY 2010)
Note:Applicants may select up to three Investments. Within the GRT, applicants will only have the ability to select previously funded
Investments from a drop-down menu.
Year Investment Name HSGP Funding Amount
2010 State/Region Law Enforcement $680,000.00
I.C. -Funding Program
Designation Program Funding Amount
Primary: SHSP $782,545
Secondary: No Secondary Source
I.D. -Capabilties Building
Building new capabilities.
I.E. -Investment description
Provide a description of this Investment, including the planning, organization, equipment,training,and/or exercises that
will be involved. (2,500 char. max)
In the State of Hawaii, law enforcement only exists on two levels—State or County. The Rapid Reaction Force was created to and
continues to support the State Law Enforcement Coalition and County police departments as requested.This investment continues to
build upon the combined resources and capabilities of law enforcement agencies across the State to reduce the risk to responders by
increasing preparedness for all hazard responses and ensuring that responders have access to standardized equipment and
specialized equipment(Goal 1, pp. 7-12). Procurement of personal protection equipment(PPE)for law enforcement officers ensures
that these responders will be well protected when responding to any situation.This mitigates the hazards to officers and ensures the
protection of critical infrastructure sites as identified by the State. In addition to the procurement of PPE,other equipment and
systems include, the acquisition of equi;ment for an alternate/auxiliary dispatch facility to fill a void for police,fire, EMS and a Civil
Defense Warning Point operations due to system or equipment failure.Additional equipment requirements, include the enhancement
of the Automated Fingerprint Identification System,that wil allow for better information sharing,collaboration, protection of critical
infrastructure, and provide another level of safety for law enforcement officers(Goal 3, pp 17-23). This investment will also expand the
Interoperable Communications capabilities for the 2006 Public Safety Interoperable Communications(PSIC)Grant Investment, by
providing a Multi-Protocol Label Switching Network System (MPLS) between analog and digital systems((Goal 4, pp 24-29)
II. Baseline - Investment #6
ILA. -Goals and Objectives
Identify the goals and objectives in your State and/or Urban Area Homeland Security Strategy Supported by this
Investment. (1,500 char.max)
FOR OFFICIAL USE ONLY PAGE 29 OF 83
Goal 1: Reduce the risk to responders by increased Statewide preparedness for any type incident (All-Hazards)through planning,
training, exercises, and resourcing.
Equipment Objective 1: Ensure responders have proper equipment.
Goal 3: Reduce risk to statewide critical infrastructure by implementing the National Infrastructure Protection Plan and the applicable
supporting Sector Specific Plans.
Equipment Objective 3: Identify/procure current electronic technology for mitigating critical infrastructure
Goal 4: To develop a comprehensive communications program that includes standardized plans and programs for connectivity,
operability,and interoperabiltiy.
Equipment Objective 1: Standardize equipment connectivity, operability, and interoperability,throughout the State.
II.B. -Existing capability levels
Describe existing capability levels that address the identified goals/objectives and what will be in place to support the
investment prior to the use of FY 2011 funds.(1,500 char. max)
Goal 1: Reduce the risk to responders by increased Statewide preparedness for any type incident(All-Hazards)through planning,
training,exercises, and resourcing.
The County of Kauai will locate the Alternate/Auxiliary Dispatch Facility in the Fire Department Headquarters. They will develop the
design and plans for a 3-person dispatcher back-up facility as a prerequisite before procurement and acquire. install and test computer
9-1-1, GIS and other software programs with full operational status within 18 months of grant award. The Honolulu Police Department
(HPD)has insufficient inventory of PPE on-hand to sustain a major CBRNE or all hazard/incident for a pro-longed period.The HPD is
continually upgrading, re-supplying, and maintaining PPE for our sworn personnel because the majority of PPE is either disposable.
subject to expiration dates,or maintenance intensive.
Goal 3: The State of Hawaii Automated Fingerprint Identification System (AFIS)is currently near capacity at 90%and does not have
the capability to cature data from remote sites via wireless connectivity.
Goal 4:The County of Hawaii has converted two of the three DS3s switches that comprise the signal transmission hardware to MPLS.
A County-wide Threat,Vulnerability, and Consequence Assessment was completed in January 2009. The Hawaii County Police
Department will have connected their remote police stations to the data network via fiber optic cable.
II.C. -Capability gap(s)
Explain the capability gap(s)that this Investment is intended to address. (1,500 char. max)
Goal 1: This investment will address the current gap where KPD does not have a back-up police,fire and EMS 9-1-1 dispatch facility
or the ability to quickly stand-up an auxiliary capability. Other gaps are the lack of a support vehicle offering ballistic protection, as
well as the need for infrared capabilities for air operations
Goal 1: Currently,the Honolulu Police Department has insufficient stores of Personal Protective Equipment(PPE), i.e. respirators,
personal radiation devices, which are paramount to provide personnel with the ability to respond to, investigate, and mitigate a major
CBRNE or all-hazard event/incident within the City and County of Honolulu's Urban Area.
Goal 3: The enhancement of the AFIS system will increase the storage capacity and provide the capability to use the system from
remote sites vial wireless connectivity.
Goal 4:The County of Hawaii will convert two of the three DS3s switches that comprise the signal transmission hardware to MPLS.A
County-wide Threat,Vulnerability, and Consequence Assessment was completed in January 2009. This assessment identified gaps in
our capabilities and continues to serve as a good tool to objectively prioritize and target specific investments.The Hawaii Police
Department will have connected their remote police stations to the data network via fiber optic cable.
Target Capability 1: CBRNE Detection
Target Capability 2: Communications
Target Capability 3: Intelligence and Information Sharing and Dissemination
Target Capability 4: WMD and Hazardous Materials Response and Decontamination
III. Project Management - Investment #6
I.C. -Funding Program
Designation Program Funding Amount
Primary: SHSP $782,545
Secondary: No Secondary Source
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*IV.B. -Fusion Center:
No
if applicable, how much of this Investment will be obligated towards Law Enforcement Terrorism Prevention Activities
(LETPA): $573,000
Target Capability Amount of Proposed Funding Percent of Proposed Funding
CBRNE Detection $75,000 9.58%
Communications $482,545 61.66%
Intelligence and Information Sharing and Dissemination $150,000 19.17%
WMD and Hazardous Materials Response and Decontamination $75,000 9.58%
Total $782,545 100%
•
Solution Area Amount of Proposed Funding Percent of Proposed Funding
Planning
Organization
Equipment $782,545 100%
Training
Exercises
Total $782,545 100%
# Name Description Step Start End Funding
Amount
1 Alternate Dispatch Back-up Capability for Kauai Police, Execution 10/2011 12/2014 $273,000
Fire, EMS, Civil Defense
2 HPD Protective Equipment Replacement PPE Execution 11/2011 07/2014 $150,000
3 Automated Fingerprint System Enhance system New 09/2011 12/2014 $150,000
4 Digital based Multi-protocol Label Provide interoperability New 06/2012 09/2012 $209,545
Switching(MPLS) Network
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V.A-Outcomes to be achieved
Describe the outcomes that will be achieved as a result of this Investment.The outcomes should demonstrate
improvement towards building capabilities described in Baseline tab. (1,500 char max)
This investment will enhance and strengthen the operational capability of the State and County agencies.
National Priority 1: Expand Regional Collaboration
National Priority 2: Strengthen Information Sharing and Collaboration Capabilities
National Priority 3: Strengthen Communications Capabilities
National Priority 4: Strengthen CBRNE Detection, Response, & Decontamination Capabilities
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IV. Project Management - Investment #6
(End of Investment#6.)
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}
Investment #10
Investment Information - Investment #10
Investment Name: State Outreach and Citizen Preparedness
Investment Phase: Ongoing
Multi-Applicant Investment: No
I. Overview - Investment #10
If the Investment is ongoing, Identify up to three Investment(s)from prior year(s)to incllude:(FY 2007-FY 2010)
Note:Applicants may select up to three Investments.Within the GRT, applicants will only have the ability to select previously funded
Investments from a drop-down menu.
Year Investment Name HSGP Funding Amount
2010 State Outreach and Citizen Preparedness $246,916.00
I.C. -Funding Program
Designation Program Funding Amount
Primary: CCP $99,702
Secondary: No Secondary Source
* I.D. -Capabilties Building
Building new capabilities.
I.E. -Investment description
Provide a description of this Investment, including the planning,organization, equipment, training, and/or exercises that
will be involved.(2,500 char. max)
Networking of Citizen Corps(CC)partners,affiliates and emergency response agencies facilitated tasking of volunteers during recent
tsunami Warnings. The 2010 Chilean Tsunami Warning CERT activation statewide included Police tasking CERTs.The Warning
showed unmet needs in shelter management and preparedness among Limited English Proficient(LEP)residents. To address gaps
identified by counties,cross training for CERTs includes shelter operations(general and pets),damage assessment,first aid, CPR,
fire basics,and ham radio conducted by 6 agencies. Cross-training familiarized agencies and CERTs of the various roles,
responsibilities and coordination required to serve the whole community.Cross-training will provide counties flexibility in CERT and
volunteer assignments. Co-sponsorship of the State Office of Language Access(OLA)2010 conference brought CC partners(State
and County Civil Defense, NOAA, VOAD), language media and agencies together to address the needs of the LEP population.The CC
Language Identification and Emergency Cards(LIEC-16 language)were distributed to agencies with interpreters along with
preparedness information for distribution to Hawaii's LEP(22-27%of residents). Emergency preparedness will continue as the 2011
OLA conference theme.The Chilean and 2011 Sendai Tsunami Warnings increased CERT visibility but more trainers are needed to
keep up with the demand. This investment will use a community approach in conducting CERT Train-the-Trainer and CERT Program
Manager statewide training.These two trainings will grow the number of trainers and trainings statewide. Growing the ranks of CERTs
will increase the number of communities with CERTs.They will be able to ask their neighbors to be prepared, inform them of planning,
training and volunteer opportunities. CERTs come from all sectors of the community and will be able to assist with outreach until full
engagement of the whole community is achieved. In 2009 Hawaii State VOAD identified organization visibility and increasing post
disaster capability as needs. HS VOAD created a website,document portal,flyer,conducted disaster donation management
discussions,and volunteer affiliation drives.The Sendai Tsunami warning activated both HS VOAD and county VOADs, increasing
visibility and recruitment opportunities. CC assisting HS VOAD with agency recruitment will increase outreach efforts. In 2011 Post
disaster child-care training was conducted for agencies.
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II. Baseline - Investment #10
II.A. -Goals and Objectives
Identify the goals and objectives in your State and/or Urban Area Homeland Security Strategy Supported by this
Investment. (1,500 char.max)
Objectives:
Expand preparedness program of reaching vulnerable populations such as LEP via the agencies that serve them.
Expand volunteer cadre by conducting TTT for trainers and volunteer cross training opportunities.
Objectives achieved by:
Identifying agencies working with vulnerable populations,expand collaboration venues and distribute LIEC.
Identify training resources, increase regional collaboration and conduct CERT TTT.
Outcomes:
Increase awareness of the need for preparedness,training,resources and the need for volunteers to support the LEP community.
Expand prepared,trained and affiliated volunteer cadre such as CERT graduates/teams in every community sector.
II.B. -Existing capability levels
Describe existing capability levels that address the identified goals/objectives and what will be in place to support the
investment prior to the use of FY 2011 funds. (1,500 char. max)
Hawaii's Citizen Corps Program including its affiliated organizations has taken root in all four counties. These programs have been
supported by allocations of prior year Citizen Corps Program Grant funds are in place to support funding in this investment.Continued
support for vulnerable population groups especially people with Limited English Proficiency remains a significant problem in Hawaii and
a gap in citizen preparedness. CERT T-T-T activities have been achieved by sending a few trainers to EMI or having seasoned trainers
train novice trainers. Trainers have trained over 2100 CERT volunteers and while this has strengthened Citizen Corps capabilities within
each county program,a statewide cadre of trainers has not been achieved nor has an increase of trainers been developed.
II.C.-Capability gap(s)
Explain the capability gap(s)that this Investment is intended to address. (1,500 char.max)
This investment will provide funding to develop outreach or messages that address the needs of vulnerable population groups
especially those with LEP or with access and disability needs. This investment will also provide funding to address the gap in
volunteer membership by conducting T-T-T courses in all four counties in coordination with the CERT Program Manager.As a result,
more networking will be realized and contribute to developing statewide objectives and activities for CERT members in terms of
training,exercises, and community preparedness. The identification of additional cross-training venues for CERT graduates and Hawaii
State VOAD agencies will also be an outcome supported by this investment.
Target Capability 1: Community Preparedness and Participation
Target Capability 2: Emergency Public Information and Warning
Target Capability 3: Emergency Public Safety and Security
Target Capability 4: Mass Care (Sheltering, Feeding and Related Services)
Target Capability 5: Planning
Target Capability 6: Volunteer Management and Donations
III. Project Management - Investment #10
I.C. -Funding Program
Designation Program Funding Amount
Primary: CCP $99,702
Secondary: No Secondary Source
IV.B. -Fusion Center:
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No
If applicable, how much of this Investment will be obligated towards Law Enforcement Terrorism Prevention Activities
(LETPA): $0
Target Capability Amount of Proposed Funding Percent of Proposed Funding
Community Preparedness and Participation $94,202 94.48%
Emergency Public Information and Warning
Emergency Public Safety and Security
Mass Care(Sheltering, Feeding and Related Services)
Planning $5,500 5.52%
Volunteer Management and Donations
Total $99,702 100%
Solution Area Amount of Proposed Funding Percent of Proposed Funding
Planning $5,500 5.5%
Organization
Equipment $21,500 21.6%
Training $65,702 65.9%
Exercises $7,000 7%
Total $99,702 100°k
# Name Description Step Start End Funding Amount
1 CERT Training Train-the-trainer and CERT training Planning 12/2011 06/2013 $72,702
2 Community Outreach community outreach to all sectors Execution 12/2011 06/2013 $27,000
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V.A-Outcomes to be achieved
Describe the outcomes that will be achieved as a result of this Investment.The outcomes should demonstrate
Improvement towards building capabilities described in Baseline tab. (1,500 char max)
Increasing the number of CERT trainers will provide counties with more training venues so more citizens,the community sector that is
the least involved in planning and preparedness but has the greatest potential to strengthen a community or state's capabilities can be
involved.Citizens knowledgeable about emergency management plans for sheltering,evacuation and logistics are quick to realize that
government is unable to do it all and they must participate by making their own emergency plans, provide their own cache of disaster
supplies, harden their homes to increase their recovery potential and volunteer to support their communities during disasters.
Increasing the number of citizens involved and prepared increases the number of days before government distribution of supplies must
begin and reduces the need for government to purchase more resources. Prepared citizen will carry preparedness messages to their
families,friends,workplace and place of worship multiplying outreach efforts.Affiliated trained volunteers are less likely to hinder
rescue and response efforts,are more likely to be known to response agencies, come with skills and know the roles they are to play
within their communities and response efforts. The use of affiliated volunteers bridges staffing gaps and reduces volunteer mobilization
time, but it occurs only by building collaborative relationships among emergency management, volunteer training and management
agencies and our citizens.
National Priority 1: Expand Regional Collaboration
National Priority 2: Implement the NIMS and NRP
National Priority 3: Strengthen Information Sharing and Collaboration Capabilities
National Priority 4: Strengthen Planning and Citizen Preparedness Capabilities
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