HomeMy WebLinkAboutCOM 0014.003 2012-2014 t f!,M
William P.Kenoi - � ••
Mayor 1.:
••° � Benedict L.Fuata Civil Defense Administrator
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William T.Takaba �or w•'''�."
Managing Director
I Iuunf g IIf Anitiaii
CIVIL DEFENSE AGENCY --
920 Ululani Street • Hilo,Hawaii 96720-3958 =`3
(808)935-0031 • Fax(808)935-6460
DATE: December 6, 2012
TO: J Yoshimoto, Council Chairman and
Council Members
VIA: lay •:'11i, Con1)ller
FROM: p :` 4fta, vii Defense Administrator
RE: NOTIFICATION OF GRANT AWARD
Compliance with Ordinance No. 12-86, Section 7(1)
Name of Grant Program: FY 2012 Preparedness Grant Program
Grantor: Department of Homeland Security, Federal Emergency
Management Agency, Preparedness Directorate Grants and Training.
County Grantee Department or Agency: Civil Defense Agency
Grant No. (IF KNOWN): EMW-2012-SS-00009
Amount of Grant: $354,925.00
Amount of County Match: $0.00
County Revenue & Expenditure Account Numbers: 010-3308.82 / 010-241-5241.71.
Grant Period (Commencement& Completion): September 1, 2012 through August 31, 2014
Purpose of Grant: Grant funds are provided to prevent, deter, respond to, and recover
from threats and incidents of terrorism, by building or enhancing capabilities. Many capabilities which
support terrorism preparedness may simultaneously support preparedness for other hazards.
Is final report required by grantor? Yes I No
Notification attached: 1 Yes No, because Comm.No. 11-1 2
Ref.To:
Ref.Data ULL 2 1 LUIZ
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Hawai'i County is an equal opportunity provider and employer GA 09/12
NEIL ABERCROMBIE ; •"`""
GOVERNOR *'* �' DARRYLL D.M.WONG
r MAJOR GENERAL
t ADJUTANT GENERAL
T' JOSEPH K.KIM
"'°'1C' BRIGADIER GENERAL
DEPUTY ADJUTANT GENERAL
STATE OF HAWAII
DEPARTMENT OF DEFENSE
OFFICE OF THE ADJUTANT GENERAL
3949 DIAMOND HEAD ROAD
HONOLULU,HAWAII 96816-4495
August 13, 2012
The Honorable William P. Kenoi
Mayor, County of Hawaii
25 Aupuni Street,
Hilo, Hawaii 96720
Dear Mayor Kenoi
Memorandum of Agreement for the
FY 2012 Preparedness Grant Program
The State of Hawaii has been awarded the FY 2012 State Homeland Security Grant Program
(SHGP)funds from the Department of Homeland Security, Federal Emergency Management
Agency, Preparedness Directorate Grants and Training.
The FY 2012 SHGP funds are provided to prevent, deter, respond to, and recover from threats
and incidents of terrorism. The FY 2012 SHGP supports the County of Hawaii in leveraging
funding to support Homeland Security initiatives.
This grant is a result of congressional funding for the purchase of specialized equipment to
enhance the capability of State and county agencies to prevent and respond to incidents of
terrorism but also supports"all hazards" catastrophic preparedness initiatives.
In order to continue to be eligible for the Homeland Security Grant funds, the state must prepare
and submit a Threat Hazard Identification Risk Assessment(THIRA) and the State
Preparedness Report. We will be notifying the department for support in completing these
requirements.
A copy of the investments that the County of Hawaii is authorized to allocate funds is attached
with the Memorandum of Agreement. While the Homeland Security funding continues to focus
on terrorism, the support for"all-hazards" catastrophic preparedness is encouraged. The
performance period for the grant is September 1, 2012 through
August 31, 2014.
The FY 2012 SHGP funding is distributed by program dollars and investment. The investment
is a "collage" of program and capability reviewed and submitted by the County of Hawaii during
the application period.
The Honorable William P. Kenoi
Page 2
August 13, 2012
The County of Hawaii is the recipient of$354,925.00.
The Department of Defense will continue to support the County of Hawaii in your participation in
training and exercises to improve core capabilities and support in emergency preparedness,
prevention, response, and recovery.
All funds will be identified in a Detailed Budget Worksheet (DBVV) and recorded in an Initial
Strategy Implementation Plan (ISIP)that identifies expenditures and portrays the use of the
FY 2012 SHGP funds provided to the County of Hawaii.
Closeout of the FY 2012 SHGP begins at award. Based on the original performance period of
the grant, the encumbrance date for the FY 2012 SHGP funds is October 1, 2013.
The terms and conditions of the grant programs and the funds being distributed for each
investment for the County of Hawaii and programs are in the attached Articles (Enclosure 1). If
you agree with the Articles for the grant programs, please sign and return one set of the original
Articles to the Department of Defense before September 6, 2012, The original set of Articles
will be provided after signatures are completed.
Thank you for your cooperation in expediting this initiative. If you have any questions, please
have your staff contact Ms. Dolores Cook, State Department of Defense, at
808-291-1696, or email at dolorescookOdod.hawaiisaov.
Sincerely,
DARR LL D. M. O
Major General, HING
Director of Civil Defen
Enclosure
cc: Mr. Benedict Fuata, Hawaii County Civil Defense Administrator
Memorandum of Agreement
For
FY 2012 Preparedness Grant Program
State Homeland Security Grant Program
Award Number: EMW-2012-SS-00009
ARTICLE I—PROGRAM DESCRIPTION
The Homeland Security Grant Program funds are important in the implementation of Presidential Policy
Directive 8(PPD-8) by supporting the development and sustainment of core capabilities. Core
Capabilities are essential for the execution of each of the five mission areas outlined in the National
Preparedness Goal(NPG). The development and sustainment of the core capabilities are not exclusive
to any one agency or governmental activity but through the combined efforts of the whole community.
The State Homeland Security Grant Program supports all core capabilities in the Prevention, Mitigation,
Response,and Recovery mission areas.
Files and information related to PPD-8 can be found at http://www.fema.Rov/ppd8.
The County of Hawaii is the sub-grantee receiving FY 2012 State Homeland Security Grant Program
(SHGP)funding.
The approved Homeland Security Grant Program award and the distribution of the State Homeland
Security funds to the County of Hawaii are available at Attachme, .
ARTICLE II-AUTHORITIES
The Statutory Authority for the FY 2012 Homeland Security Grant Program is The Homeland Security Act
of 2002(Public Law 107-296),as amended by section 101 of the Implementing Recommendation of the
9/11 Commission Act of 2007(Public Law 110-53). The appropriation authority for the Homeland
Security Grant Program is The Consolidated Appropriations Act,2012, Division D(Public Law 112-74).
The CFDA number for FY 2012 Homeland Security Grant Program is 97.067.
ARTICLE III—PERIOD OF PERFORMANCE
The FY 2012 Homeland Security Grant Program funding priorities:
1. Implementing Presidential Policy Directive 8: National Preparedness and the Whole
Community Approach to Security and Emergency Management
2. Building and Sustaining Law Enforcement Terrorism Prevention Capabilities
3. Maturation and Enhancement of State Fusion Center
The SHGP is a core assistance program that provides funds to build capabilities at the State and local
levels and to implement the goals and objectives included in State of Hawaii Implementation Strategy of
Homeland Security and initiatives in the State Preparedness Report. Activities implemented under SHGP
Homeland Security Grant Program Memorandum of Agreement IMO
must support terrorism preparedness by building or enhancing capabilities that relate to the prevention
of, protection from, response to,and recovery from terrorism. Many capabilities which support
terrorism preparedness simultaneously support preparedness for other hazards.
The Period of Performance shall be twenty-four(24)months from the effective date of the grant award:
September 1,2012 through August 31,2014. The County of Hawaii shall not incur costs or obligate
funds for any purpose pertaining to the operation of the program or any related program project or
activities beyond the expiration date of the period of performance unless there is a grant adjustment
notice changing the period of performance.
ARTICLE IV—AMOUNT AWARDED AND DISTRIBUTION
Expenditures of all grant funds must be allocated against the approved FY 2009 Implementation Strategy
for Hawaii Homeland Security. The County of Hawaii,with agencies receiving the
FY 2012 SHGP funds, is required to complete an initial Detailed Budget Worksheet(DBW)and an Initial
Strategy Implementation Plan(ISIP) identifying the use of the funds. Once the ISIP is approved,changes
will be submitted to the Department of Homeland Security(DHS) Preparedness Directorate,Grants and
Training,for approval.
Funds may only be allocated against the approved FY 2012 investment justifications by program funding
as shown in Imp„'
The Homeland Security Grant Program Guidance provides allowable costs for authorized program
expenditures by program,planning solution and category for sub-grantee. As annotated in the DBW,
the grant funds may be used to support training;exercises;planning;overtime to support training and
exercise program;travel;supplies;and contractual services associated with implementing the
Implementation Strategy for Homeland Security.
Personnel associated with the execution of the grant programs will be identified under Management
and Administration. Sub-grantee may use funds to hire program personnel to support specific
programs under planning,training or exercises. Personnel descriptions must be on file with grant
records at the County and Department of Defense,Grant Management Office.
The County of Hawaii may use up to 5%of the allocated funding for management and administrative
costs for the management and administering of the SHGP. The use of these funds will be defined on the
DBW.
The County of Hawaii is not permitted to sub-grant funds to another agency.
ARTICLE V—COST-SHARE/MATCH
There is no cost-share or match required for these grant funds. If expenditures exceed the maximum
amount of funding,sub-grantee shall pay the costs in excess of the approved budget.
Homeland Security Grant Program Memorandum of Agreement 2
ARTICLE VI—MAINTENANCE OF EFFORT/SUPPLANTING OF FUND
The purpose of these funds is to support sub-grantee to improve or enhance sub-grantee's ability to
prevent,deter, respond to,and recover from threats and acts of terrorism or catastrophic events. The
funds shall be used to supplement and shall not be used to supplant funding dedicated to this effort.
ARTICLE VII—ADMINISTRATIVE AND NATIONAL POLICY REQUIREMENTS
The SHGP cannot be transferred between investments without prior approval.
Threat and Hazard Identification and Risk Assessment(THIRA). Each state is required to develop a
THIRA by December 31, 2012. The THIRA process will provide a foundation to justify and guide
preparedness activities and investments at all levels of government. The THIRA will evaluate a wide
range of threats and hazards based on analysis of relative consequences of the various threats and
hazards. The THIRA will allow the comparison and prioritization of risks,vulnerabilities and cascading
effects.
State Preparedness Report(SPR). The Post-Katrina Emergency Management Reform Act of 2006
(Public Law 109-295) requires any State that receives Federal Preparedness Assistance to submit a State
Preparedness Report to the Federal Emergency Management Agency(FEMA), OHS. Receipt of the
FY 2011 report by FEMA is a prerequisite for applicants to receive any FY 2012 DHS preparedness
grant funding.
Environmental Planning and Historic Preservation(EHP). The County of Hawaii must comply with the
EHP in accordance with DHS Information Bulletin 271,dated December 5,2007. All funding, regardless
of what it is being used for requires an EHP approval prior to encumbering funds. For entries requiring
an EHP review packet,the sub-grantee must complete and submit appropriate documentation prior to
encumbering funds. The DBW provides categorical exempted items and identifies entries requiring a
more comprehensive review.
National Incident Management System(NIMS). The County of Hawaii is required to be in compliance
with the annual NIMS Performance Compliance Objective metrics.
Property Accountability. The sub-grantee is required to provide a complete inventory listing for each
project in the investment to Department of Defense prior to the official close out of the FY 2012
Homeland Security Grant. The inventory list should be in compliance with the County of Hawaii
Property and Inventory Management Procedures. Changes in inventory such as fair, wear and tear,
disposal,or transfers, must be annotated on inventory. Annual inventory listings for each agency
receiving Homeland Security funding is required to be provided to the Department of Defense annually
and final inventory listing prior to close out of the grant. Disposition of property records must
accompany inventory listing.
Standard Financial Requirements. The County of Hawaii shall comply with all applicable laws and
regulations. A non-exclusive list of regulations commonly applicable to FEMA, OHS grants are listed
below:
Homeland Security Grant Program Memorandum of Agreement Mil
Administrative • 44 CFR Part 13, Uniform Administrative Requirements for Grants and
Requirements Cooperative Agreements to State and Local Governments
• 2 CFR Part 215. Uniform Administrative Requirements for Grants and
Cost Principles Agreements with Institutions of Higher Education,hospitals,and Other
Non-Profit Organizations(OMB Circular A-110)
• 2 CFR Part 225. Cost Principles for State, Local,and Indian Tribal Governments
(OMB Circular A-87)
• 2 CFR Part 220.Cost Principles for Educational Institutions(OMB Circular A-21)
• 2 CFR Part 230,Cost Principles for Non-Profit Organizations (OMB Circular
A-122)
lam • (FAR),Part 31.2 Contract Cost Principles and
Procedures,Contracts with Commercial Organizations
• Audits of States, Local Governments,and Non-Profit
Organizations
• Technology systems funded or supported with Homeland Security Grant
Program funds comply with 28 CFR Part 23
ARTICLE VIII—REQUEST FOR REIMBURSEMENT
The method of payment will be by reimbursement. For a reimbursement the appropriate
documentation for payment will include a copy of the purchase order/contract and vendor invoice
certified"purchases/services received". All reimbursement documents will be submitted to Department
of Defense with an original signature in blue ink on Request for Reimbursement. Payment will be made
to the County of Hawaii unless otherwise identified on the Request for Reimbursement.
Advancement for the FY 2012 SHGP will not be authorized. However,the Department of Defense will
work with the County of Hawaii if this form of reimbursement is requested.
In the event that the County of Hawaii requests an advancement of funds,the
FY 2012 SHGP funds received must be placed in an interest-bearing account. Funds placed in an
interest-bearing account where interest earned is in excess of$100.00 for all federal grants,must be
returned to the Department of Health and Human Services at:
United States Department of Health and Human Services
Division of Payment Management Services
P.O. Box 6021
Rockville,MD 20852
Homeland Security Grant Program Memorandum of Agreement 4
Interest earned must be reported by sub-grantee in the quarterly report. A copy of the letter returning
interest and a copy of the check are required to be submitted to the Department of Defense for
reporting purposes.
Upon receipt of equipment/services,the sub-grantee will be required to reconcile the advancement
prior to requesting subsequent advancement requests.
If quarterly reports are not filed, reimbursements and/or advancement will be delayed or suspended.
ARTICLE IX—FINANCIAL REPORTS
FINANCIAL STATUS REPORT: The Department of Defense shall submit financial reports(Federal Financial
Report SF-425)to the Federal Emergency Management Agency within 30 days after the end of each
quarter. A final financial report for the grant is due 90 days after the close of the grant.
REPORT SUBMISSION: Sub-grantee is obligated to provide a Grant Expenditure Report to the
Department of Defense on a quarterly basis so as to allow compliance with the Federal Emergency
Management Agency reporting requirements.
Quarterly reports are due to Department of Defense,Attn: Grant Management Office by the 5"'day of
the month following the ending of each quarter.
Semi-annual and Bi-annual Strategy Implementation Reports are due to the Office for Domestic
Preparedness on June 30th and December 31st. Sub-grantee is required to submit changes into the DBW
as the changes may have an impact on distribution of funds by program discipline and category.
ARTICLE X—OTHER
Sub-grantee should advise Department of Defense in the event that funds will not be encumbered in
order to allow for reallocation of funds in a timely manner.
Acceptance of the funds,the County of Hawaii, understands the maintenance and sustainability does
become a department's responsibility. The HSGP does not automatically provide these resources.
As a result of the performance period reduced to 24-months,encumbrance of the FY 2012 HSGP funds
must begin immediately upon receipt. Funds not encumbered prior to October 1, 2013 will be
recommended for reallocation of funds.
Close out of the SHGP begins upon receipt. Grant extensions are not guaranteed. For planning
purposes the following close out information is provided. Changes will be provided in a Grant
Adjustment Notice.
Homeland Security Grant Program Memorandum of Agreement 5
FY 2012 State Homeland Security Grant Program
Performance Period: September 1.2012—August 31,2014
Grant Number: EMW-20I 2-SS-00009
Encumbrance Date: October 1,2013
Closeout Period: September 1,2014 November 30,2014
Last date to submit invoices: October 15,2014
Close out expenditure report due: 5th working day of the quarter
Equipment/Inventory listing due: October 15,2014
Close out Performance Report: October 15,2014
Return of Close out GAN to DoD: November 30,2014
BSIR Closeout:June 31,2014&December 31,2014
Based on original performance period—the dates above will be
adjusted based on extensions granted by DHS.
When deemed appropriate and in the best interest to the State,the Department of Defense will request
extensions to the grant performance from FEMA, DHS. During the grant period,additional funds may be
made available to sub-grantee,specifically as the grant is being closed out and time is critical to
encumber funds. Conversely,there may be instances where funds are required to support statewide
goals and objectives. If such a situation arises and funds are required, no funds will be withdrawn
without coordination with the sub-grantee.
Additional administrative guidance is provided to the sub-grantee entity responsible for the
administration of the FY 2012 SHGP in the form of the FY 2012 Administrative Procedures. In addition to
the terms stated in this Memorandum of Agreement,the sub-grantee is obligated to comply with the
requirements and procedures detailed in the FY 2012 Homeland Security Grant Program guidance.
APPROVED/DISAPPROVED:
LJig
DARRYL1 D. .WONG WILLIAM P. KENO!
Major General, HING Mayor
Director of Civil Defense County of Hawaii
AUG 13 2012 AUG' 2 8 2012
Date Date
APPROVED AS TO FORM:
t:
MICHAEL VINCENT
Deputy Attorney General
Homeland Security Grant Program Memorandum of Agreement 6
-Awned tatter
U.S. Department of Homeland Security
Washington, D.C.20472
DerryII Wong
Hawaii DOD,Civil Defense Division
3949 Diamond Head Road
Honolulu, HI 96816
Re: Grant No. EMW-2012-SS-00009
Dear DarrylI Wong:
Congratulations,on behalf of the Department of Homeland Security.Your grant application submitted under the FY 2012
Homeland Security Grant Program has been approved.The approved project costs amount to$2,801,316.00 .
As part of your award package,you will find Grant Agreement Articles. Please make sure you read and understand the
Articles as they outline the terms and conditions of your Grant award. Maintain a copy of these documents for your official file.
Before you request and receive any of the Federal Grant funds awarded to you,you must establish acceptance of the
Grant and Grant Agreement Articles.
In order to establish acceptance of the Grant and Grant Agreement Articles, please follow these instructions:
Step 1: Please go on-line to the ND Grants system at httpsJ[portal.fema.gpv. After logging in,you will see a subtitle Grants
Management. Under this subtitle, you will see a link that says Award Package(s). Click this link to access your award
packages.Click the Review Award Package link to review and accept the award package for your award. Please print your
award package for your records.
Step 2: Please fill out and have your bank complete and sign the SF1199A, Direct Deposit Sign-up Form.The SF1199A
should be sent directly from your financial institution to the FEMA Finance Center,via fax or mail to the Vendor Maintenance
Office(see address below).The 1199A form will not be accepted unless it is received directly from the financial institution.
Please pay careful attention to the instructions on the form.
FEMA Finance Center
Attn:Vendor Payments
P.O. Box 9001
Winchester,VA 22604
Fax Number. (540)504-1857
If you have any questions or concerns regarding the process to request your grant funds, please call 1-866-927-5646.
#,,X11444"0-r— ELIZABETH HARMAN,Assistant Administrator Grant Programs Directorate
- 1 -
• Apes esat Ardsies
2012-09-01 00:00:00.0
U.S. Department of Homeland Security
Washington, D.C.20472
AGREEMENT ARTICLES
Homeland Security Grant Program
GRANTEE: Hawaii DOD, Civil Defense Division
PROGRAM: Homeland Security Grant Program
AGREEMENT NUMBER: EMW-2012-SS-00009-501
TABLE OF CONTENTS
Article I Summary Description of Project
Article II Fushion Center Investment
Article III Administrative Requirements
Article IV DHS Specific Achnowiedgements and Assurances
Article V Lobbying Prohibitions
Article VI Acknowledgement of Federal Funding from DHS
Article VII Copyright
Article VIII Use of DHS Seal, Logo and Flags
Article IX Activities Conducted Abroad
Article X Fly America Act of 1974
Article XI GPD-Drug-Free Workplace Regulations
Article XII GPD-Trafficking Victims Protection Act of 2000
Article XIII Civil Rights Act of 1964
Article XIV Civil Right Act of 1968
Article XV Americans with Disabilities Act of 1990
Article XVI Age Discrimination Act of 1975
Article)VII Title IX of the Education Amendments of 1972
Article XVIII Rehabilitation Act of 1973
Article XIX Limited English Proficiency
Article XX Animal Welfare Act of 1966
Article XXI Clean Air Act of 1970 and Clean Water Act of 1977
Article XXii Protection of Human Subjects
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Article XXIII National Environmental Policy Act(NEPA)of 1969
Article XXIV National Flood Insurance Act of 1968
Article XXV Flood Distaster Protection Act of 1973
Article XXVI Coastal Wetlands Planning, Protection,and Restoration Act
of 1990
Article XXVII USA Patriot Act of 2001
Article I-Summary Description of Project
The FY 2012 Homeland Security Grant Program(HSGP)funding plays an important role in the implementation of
Presidential Policy Directive—8(PPD-8)by supporting the development and sustainment of core capabilities to fulfill
the National Preparedness Goal(NPG). HSGP funding shall be used for costs related to the planning,organization,
equipment,training,and exercise needs that prevent,protect against,mitigate,respond to,and recover from acts of terrorism
and other catastrophic events. The HSGP consists of the State Homeland Security Program(SHSP)in the amount of
$2,801,316.00. This program provides an integrated mechanism that builds and sustains core capabilities to support the
Nation's Preparedness against terrorist attacks, major disasters and other emergencies.
Article II-Fushion Center investment
A program hold is placed on Investment#6 and the grantee is prohibited from obligating,expending,or drawing down HSGP
funds in the amount of$300,000 in support of the State Fusion Center. In order to release this hold,the grantee is required
to submit the supplemental Fusion Center Investment Justification Addendum as required by the FY2012 HSGP Funding
Opportunity Announcement(FOA). Please contact your FEMA GPD Headquarters Program Analyst to receive a copy of this
addendum,and to receive further guidance on the steps required to release this hold.
Article III-Administrative Requirements
The administrative requirements that apply to most DHS award recipients through a grant or cooperative agreement arise from
two sources:-Office of Management and Budget(OMB)Circular A-102, Uniform Administrative Requirements for Grants and
Cooperative Agreements to State and Local Governments(also known as the"A-102 Common Rule"),found under FEMA
regulations at Title 44, Code of Federal Regulations(CFR)Part 13, "Uniform Administrative Requirements for Grants and
Cooperative Agreements to State and Local Governments."-OMB Circular A-110, Uniform Administrative Requirements for
Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations,relocated to 2
CFR Part 215.The requirements for allowable costs/cost principles are contained in the A-102 Common Rule,OMB Circular
A-110(2 CFR§215.27), DHS program legislation, Federal awarding agency regulations, and the terms and conditions of the
award.The four costs principles circulars are as follows:-OMB Circular A-21,Cost Principles for Educational Institutions,
relocated to 2 CFR Part 220.-OMB Circular A-87,Cost Principles for State,Local,and Indian Tribal Governments, relocated
to 2 CFR Part 225.-OMB Circular A-122,Cost Principles for Non-Profit Organizations, relocated to 2 CFR Part 230.-OMB
Circular A-133,Audits of States, Local Governments and Non-Profit Organizations.
Article IV-DHS Specific Achnowledgements and Assurances
All recipients of financial assistance must acknowledge and agree-and require any subredpients, contractors,successors,
transferees,and assignees acknowledge and agree-to comply with applicable provisions governing DHS access to records,
accounts,documents, information,facilities,and staff. 1. Recipients must cooperate with any compliance review or complaint
investigation conducted by DHS.2. Recipients must give DHS access to and the right to examine and copy records,accounts,
and other documents and sources of information related to the grant and permit access to facilities,personnel,and other
individuals and information as may be necessary,as required by DHS regulations and other applicable laws or program
guidance.3. Recipients must submit timely,complete,and accurate reports to the appropriate DHS officials and maintain
appropriate backup documentation to support the reports.4. Recipients must comply with all other special reporting,data
collection, and evaluation requirements,as prescribed by law or detailed in program guidance.5. If,during the past three
years,the recipient has been accused of discrimination on the grounds of race,color, national origin (including limited English
proficiency),sex,age,disability, religion,or familial status,the recipient must provide a list of all such proceedings,pending
or completed,including outcome and copies of settlement agreements to the OHS awarding office and the DHS Office of Civil
Rights and Civil Liberties.6. In the event any court or administrative agency makes a finding of discrimination on grounds of
race,color,national origin(including limited English proficiency), sex,age,disability,religion, or familial status against the
recipient,or the recipient settles a case or matter alleging such discrimination, recipients must forward a copy of the complaint
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. and findings to the DHS Component and/or awarding office.The United States has the right to seek judicial enforcement of
these obligations.
Article V-Lobbying Prohibitions
None of the funds provided under an award may be expended by the recipient to pay any person to influence,or attempt to
influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress,or an employee
of a Member of Congress in connection with any Federal action concerning the award or renewal of any Federal contract,
grant,loan,cooperative agreement.These lobbying prohibitions can be found at 31 U.S.C.§ 1352.
Article VI-Acknowledgement of Federal Funding from DHS
All recipients of financial assistance will comply with requirements to acknowledge Federal funding when issuing statements,
press releases,requests for proposals,bid invitations,and other documents describing projects or programs funded in whole
or in part with Federal funds.
Article VII-Copyright
All recipients of financial assistance will comply with requirements that publications or other exercise of copyright for any
work first produced under Federal financial assistance awards hereto related unless the work indudes any information that is
otherwise controlled by the Government(e.g.,classified information or other information subject to national security or export
control laws or regulations). For any scientific,technical,or other copyright work based on or containing data first produced
under this award,including those works published in academic,technical or professional journals,symposia proceedings,
or similar works,the recipient grants the Government a royalty-free,nonexclusive and irrevocable license to reproduce,
display,distribute copies,perform,disseminate,or prepare derivative works,and to authorize others to do so,for Government
purposes in all such copyrighted works.The recipient shall affix the applicable copyright notices of 17 U.S.C. §401 or 402 and
an acknowledgement of Government sponsorship(including award number)to any work first produced under an award.
Article VIII-Use of DHS Seal, Logo and Flags
All recipients of financial assistance must obtain DHS's approval prior to using the DHS seal(s),logos, crests or reproductions
of flags or likenesses of DHS agency officials, induding use of the United States Coast Guard seal, logo,crests or
reproductions of flags or likenesses of Coast Guard officials.
Article IX-Activities Conducted Abroad
All recipients of financial assistance will comply with the requirements that project activities carried on outside the United
States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits,or
approvals are obtained.
Article X-Fly America Act of 1974
All recipients of financial assistance will comply with the requirements of the Preference for U.S. Flag Air Carriers:Travel
supported by U.S. Government funds requirement,which states preference for the use of U.S.flag air carriers(air carriers
holding certificates under 49 U.S.C.§41102)for international air transportation of people and property to the extent that such
service is available,in accordance with the International Mr Transportation Fair Competitive Practices Act of 1974(49 U.S.C.
§40118)and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981,
amendment to Comptroller General Decision B138942.
Article XI-GPD-Drug-Free Workplace Regulations
All recipients of financial assistance will comply with the requirements of the Drug-Free Workplace Act of 1988(41 U.S.C.§
701 at seq.),which requires that all organizations receiving grants from any Federal agency agree to maintain a drug-free
workplace.The recipient must notify the awarding office if an employee of the recipient is convicted of violating a criminal
drug statute. Failure to comply with these requirements may be cause for debarment.These regulations are codified at 2 CFR
3001.
Article X11-GPD-Trafficking Victims Protection Act of 2000
All recipients of financial assistance will comply with the requirements of the government-wide award term which implements
Section 106(g)of the Trafficking Victims Protection Act(TVPA)of 2000,as amended(22 U.S.C.§7104),located at 2 CFR
Part 175.This is implemented in accordance with OMB Interim Final Guidance, Federal Register,Volume 72,No.218,
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November 13,2007.In accordance with the statutory requirement, in each agency award under which funding is provided
to a private entity,Section 106(g)of the TVPA,as amended, requires the agency to include a condition that authorizes the
agency to terminate the award,without penalty,if the recipient or a subrecipfent- (a)Engages in severe forms of trafddng in
persons during the period of time that the award is in effect; (b)Procures a commercial sex act during the period of time that
the award is in effect;or(c)Uses forced labor in the performance of the award or subawards under the award. Full text of the
award term is provided at 2 CFR§ 175.15.
Article XUI-CMI Rights Act of 1964
II recipients of financial assistance will comply with the requirements of Title VI of the Civil Rights Act of 1964(42 U.S.C.
§2000d at seq.),which provides that no person in the United States will,on the grounds of race,color,or national origin,
be excluded from participation in, be denied the benefits of,or be subjected to discrimination under any program or activity
receiving Federal financial assistance.
Article XIV-Civil Right Act of 1968
All recipients of financial assistance will comply with Title VIII of the Civil Rights Act of 1968,which prohibits recipients
from discriminating in the sale, rental,financing,and advertising of dwellings,or in the provision of services in connection
therewith,on the basis of race, color,national origin, religion,disability,familial status,and sex(42 U.S.C.§3601 at seq.),
as implemented by the Department of Housing and Urban Development at 24 CFR Part 100.The prohibition on disability
discrimination Indudes the requirement that new multifamily housing with four or more dwelling units-i.e.,the public and
common use areas and individual apartment units(all units in buildings with elevators and ground-floor units in buildings
without elevators)-be designed and constructed with certain accessible features(see 24 CFR§ 100.201).
Article XV-Americans with Disabilities Act of 1990
All recipients of financial assistance will comply with the requirements of Titles I, II, and III of the Americans with Disabilities
Act,which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private
transportation systems, places of public accommodation,and certain testing entities(42 U.S.C.§§ 12101-12213).
Article XVI-Age Discrimination Act of 1975
All recipients of financial assistance will comply with the requirements of the Age Discrimination Act of 1975(42 U.S.C.§6101
at seq.),which prohibits discrimination on the basis of age in any program or activity receiving Federal financial assistance.
Article XVII-Title IX of the Education Amendments of 1972
All recipients of financial assistance will comply with the requirements of Title IX of the Education Amendments of 1972
(20 U.S.C.§ 1681 et seq.),which provides that no person in the United States will,on the basis of sex,be excluded from
participation in,be denied the benefits of or be subjected to discrimination under any educational program or activity receiving
Federal financial assistance.These regulations are codified at 44 CFR Part 19.
Article XVIII-Rehabilitation Act of 1973
All recipients of financial assistance will comply with the requirements of Section 504 of the Rehabilitation Act of 1973,29
U.S.C.§794,as amended,which provides that no otherwise qualified handicapped individual in the United States will,solely
by reason of the handicap, be excluded from participation in, be denied the benefits of,or be subjected to discrimination under
any program or activity receiving Federal financial assistance.These requirements pertain to the provision of benefits or
services as well as to employment.
Article XIX-Limited English Proficiency
All recipients of financial assistance will comply with the requirements of Executive Order 13166, Improving Access to
Services for Persons with Limited English Proficiency,and resulting agency guidance, national origin and resulting agency
guidance, national origin discrimination includes discrimination on the basis of limited English proficiency(LEP).To ensure
compliance with Title VI, recipients must take reasonable steps to ensure that LEP persons have meaningful access to your
programs.Meaningful access may entail providing language assistance services,including oral and written translation,where
necessary. Recipients are encouraged to consider the need for language services for LEP persons served or encountered
both in developing budgets and in conducting programs and activities. For assistance and information regarding LEP
obligations,go to httpi/www.lep.gov.
Article XX-Animal Welfare Act of 1966
• -5-
. AU recipients of financial assistance will comply with the requirements of the Animal Welfare Act,as amended(7 U.S.C.§
2131 at seq.),which requires that minimum standards of care and treatment be provided for vertebrate animals bred for
commercial sale,used in research,transported commercially,or exhibited to the public. Recipients must establish appropriate
policies and procedures for the humane care and use of animals based on the Guide for the Care and Use of Laboratory
Animals and comply with the Public Health Service Policy and Government Principles Regarding the Care and Use of
Animals.
Article XXI-Clean Air Act of 1970 and Clean Water Act of 1977
All recipients of financial assistance will comply with the requirements of 42 U.S.C. §7401 at seq.and Executive Order 11738,
which provides for the protection and enhancement of the quality of the nation's air resources to promote public health and
welfare and for restoring and maintaining the chemical, physical,and biological integrity of the nation's waters is considered
research for other purposes.
Article XXII-Protection of Human Subjects
All recipients of financial assistance will comply with the requirements of the Federal regulations at 45 CFR Part 46,
which requires that recipients comply with applicable provisions/law for the protection of human subjects for purposes
of research. Recipients must also comply with the requirements in DHS Management Directive 026-04, Protection of
Human Subjects,prior to implementing any work with human subjects. For purposes of 45 CFR Part 46,research means
a systematic investigation, including research,development,testing,and evaluation, designed to develop or contribute to
general knowledge.Activities that meet this definition constitute research for purposes of this policy,whether or not they are
conducted or supported under a program that is considered research for other purposes.The regulations specify additional
protections for research involving human fetuses, pregnant women,and neonates(Subpart B);prisoners(Subpart C);and
children(Subpart D).The use of autopsy materials is governed by applicable State and local law and is not directly regulated
by 45 CFR Part 46.
Article XXIII-National Environmental Policy Act(NEPA)of 1969
All recipients of financial assistance will comply with the requirements of the National Environmental Policy Act(NEPA),
as amended,42 U.S.C.§4331 at seq.,which establishes national policy goals and procedures to protect and enhance
the environment, including protection against natural disasters.To comply with NEPA for its grant-supported activities,
DHS requires the environmental aspects of construction grants(and certain non-construction projects as specified by the
Component and awarding office)to be reviewed and evaluated before final action on the application.
Article XXIV-National Flood Insurance Act of 1968
All recipients of financial assistance will comply with the requirements of Section 1306(c)of the National Flood Insurance Act,
as amended,which provides for benefit payments under the Standard Flood Insurance Policy for demolition or relocation
of a structure insured under the Act that is located along the shore of a lake or other body of water and that is certified by
an appropriate State or local land use authority to be subject to imminent collapse or subsidence as a result of erosion or
undermining caused by waves or currents of water exceeding anticipated cyclical levels.These regulations are codified at 44
CFR Part 63.
Article XXV-Flood Distaster Protection Act of 1973
All recipients of financial assistance will comply with the requirements of the Flood Disaster Protection Act of 1973,as
amended(42 U.S.C.§4001 at seq.),which provides that no Federal financial assistance to acquire,modernize,or construct
property may be provided in identified flood-prone communities in the United States, unless the community participates in the
National Flood Insurance Program and flood insurance is purchased within one year of the identification.The flood insurance
purchase requirement applies to both public and private applicants for DHS support. Lists of fioodprone areas that are eligible
for flood insurance are published in the Federal Register by FEMA.
Article XXVI-Coastal Wetlands Planning,Protection,and Restoration Act of 1990
All recipients of financial assistance will comply with the requirements of Executive Order 11990,which provides that federally
funded construction and improvements minimize the destruction, loss,or degradation of wetlands.The Executive Order
provides that,in furtherance of Section 101(b)(3)of NEPA(42 U.S.C. §4331(b)(3)), Federal agencies,to the extent permitted
by law,must avoid undertaking or assisting with new construction located in wetlands unless the head of the agency finds
that there is no practicable alternative to such construction,and that the proposed action indudes all practicable measures
to minimize harm to wetlands that may result from such use. In making this finding,the head of the agency may take into
-6-
account economic,environmental, and other pertinent factors.The public disclosure requirement described above also
pertains to early public review of any plans or proposals for new construction in wetlands.This is codified at 44 CFR Part 9.
Article XXVII-USA Patriot Act of 2001
All recipients of financial assistance will comply with the requirements of the Uniting and Strengthening America by Providing
Appropriate Tools Required to Intercept and Obstruct Terrorism Act(USA PATRIOT Act),which amends 18 U.S.C.§§
175-175c.Among other things, it prescribes criminal penalties for possession of any biological agent,toxin,or delivery system
of a type or in a quantity that is not reasonably justified by a prophylactic, protective, bona fide research,or other peaceful
purpose.The act also establishes restrictions on access to specified materials. "Restricted persons,"as defined by the act,
may not possess, ship,transport,or receive any biological agent or toxin that is listed as a select agent.
-7-
O61 111nHa0raat Isr AwaraliAasi.drasat
1a.AGREEMENT NO. 2. 3. RECIPIENT NO. 4.TYPE OF 5. CONTROL NO.
EMW-2012-SS-00009-501 AMENDMEN1996000896 ACTION W503970N
NO. AWARD
6.RECIPIENT NAME AND 7.ISSUING FEMA OFFICE AND 8.PAYMENT OFFICE AND ADDRESS
ADDRESS ADDRESS Financial Services Branch
Hawaii DOD,Civil Defense Grant Operations 500 C Street,S.W.,Room 723
Division 245 Murray Lane-Building 410,SW Washington DC,20472
3949 Diamond Head Road Washington DC,20528-7000
Honolulu,HI,96816 POC:866-927-5646
9.NAME OF RECIPIENT PHONE NO. 10.NAME OF FEMA PROJECT COORDINATOR
PROJECT OFFICER (808) Central Scheduling and Information Desk
Dolores Cook 733-4246 Phone:800-368-6498
Email:Askcsid@dhs.gov
11.EFFECTIVE DATE OF 12. 13.ASSISTANCE ARRANGEMENT 14.PERFORMANCE PERIOD
THIS ACTION METHOD Cost Reimbursement
09/01/2012 OF From: To
PAY 09/01/2012 08/31/2014
PARS Budget Period
From: 09/01/2012 To:08/31/2014
15.DESCRIPTION OF ACTION
a.(Indicate funding data for awards or financial changes)
PROGRAM CFDA NO. ACCOUNTING DATA PRIOR AMOUNT CURRENT CUMULATIVE NON-
NAME (ACCS CODE) TOTAL AWARDED TOTAL FEDERAL COMMITMENT
ACRONYM O XX XDDC-X CXXXX- AWARD THIS AWARD
X3DDDC-XXX0C XXXX-X ACTION
+OR(-)
Homeland 97.067 2012-SL-SHS-1000101- $0.00 $2,801,316.00 $2,801,316.00 $0.00
Security D:W503970N$
Grant 2,801,316.00
Program
TOTALS $0.00 $2,801,316.00 $2,801,316.00 50.00
b.To describe changes other than funding data or financial changes,attach schedule and check here.
N/A
16 a.FOR NON-DISASTER.PROGRAMS:RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE(3)COPIES OF THIS
DOCUMENT TO FEMA(See Block 7 for address)
Homeland Security Grant Program recipients are not required to sign and return copies of this document.However,recipients should
print and keep a copy of this document for their records.
16b.FOR DISASTER PROGRAMS:RECIPIENT IS NOT REQUIRED TO SIGN
This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited
above.
17.RECIPIENT SIGNATORY OFFICIAL(Name and Title) DATE
Darryl'Wong,Mr
08/03/2012
18.FEMA SIGNATORY OFFICIAL(Name and Title) DATE
./, 07/27/2012
(144/6 tgtfh— ANDREA GORDON,Assistance Officer
-8-
•
Investment #1
investment Name: Protection of Critical Infrastructue
Investment Phase: Ongoing
Multi-Applicant investment: No
If the Investment Is ongoing, identify up to three investment(*)from prior year(s)to Include:(FY
Note:Applicants may select up to three investments.Within the GRT, '( 20013-FY 2011)
investments from a drop-down menu. applicants will only have the ability to select previously funded
Year Investment Name
2010 State/Region Law Enforcement HSGP Funding Amount
2009 State/Region Law Enforcement Program 5 ,000.00
2011 Support for State and City Security Systems 51,299,f390.00
$305,000.00
I.C.-Funding Program
Program Funding Amount
SHSP
— $535,750
I.D-Capabilties Building
Maintaining existing capabilitise.
LE-Investment description
Provide a description of this investment,including the planning,organization,equipment,training,and/or exercises that
will be involved.(2,500 char. max)
Security for the citizens is top priority regardless if related to the City and County,Maul or the Judiciary–each project is unique but
with common goal to improve the security infrastructure.
Planning has already been completed for both the City and County
This grant period will complete the implementation Department of Environmental Services(ENV)and the Judiciary.
mositors and control P mentation and execution.The access control system is building from a master plan to install
monires pest nBacees seou S uipment at critical wastewater facilities and provides funds for up to two sites.The investment
g rtty Systems at wastewater treatment plants(WWTP)facilities,including but not limited to,the following
equipment Hardware 1ST Access Controls,Door Control and contacts,Video IP Cameras and Hardware,Power Supply, Intelligent
System Control,Opencard Reader,Netgear Port,Network Software, Mounting Unit and accessories.
The Judiciary will begin planning in the historical site to implement the installation of 39 high definition digital cameras at strategic
locations at the Supreme Court and the intermediate Court of Appeals utilizing an integrated Camera Surveillance and Recording
System in the interior and exterior areas of the buildings.
Maui County's increased reliance on its core network ring for critical communications and Information sharing during emergencies
requires that the core network nodes have hardened and permanently installed power generator
flood,hurricane,high winds,seismic events,tsunami,and wildfires.This capabilities an to backup pow r g effects of
capability for one critical network node/location in Central Maui capable of providing for77ddaeys of continuous u P P generation
Th
project will enhance the Public&Private Services&Resources core capability t�nerator operation.The
FOR OFFICIAL USE ONLY
PAGE 3 OF 38
Continued improvement to the data systems will indude purchasing of Mission Critical Date/information Exchange Infrastructure
Enhancement which enables the network exchange system to integrate multiple input devices,i.e.;smart
platform ,devices,forevpandide overaand virtual devices such as mass-notification products into the server and network system providing a viable and diintegral
activity and communications capability.
IIA-Goals and Objectives
Identify the goals and objectives in your State and/or Urban Area Homeland Security Strategy Supported by this
investment(1,500 char.max)
Implementation Strategy for Hawaii Homeland Security Strategy:Ail three investments cross the majority of the goals stated in the
strategy;specifically,these three initiatives will support
Goal 1 by increased preparedness for any type of incident that would occur within the boundaries of Hawaii.With the opportunity
increase the mission readiness Information and data exchange technology this provides improved capability responders and to
the same time expands the network capability for multiple users,thus being able to provide better information rmnd data t the decision
makers.
Goal 3:Reduce risk to statewide critical infrastructure by implementing the National Infrastructure Protection Plan and the applicable
supporting Sector Specific Plans.Each of the projects will enhance the object of safeguarding critical infrastructure,systems,and
nodes by enhancing their physical characteristics to protect against terrorist and CBRNE attacks.
Goal 8 by strengthening the infrastructure through the continuity of business recovery which is essential for the waste water treatment
facilities and the County of Maui generation power.
II.B-Existing capability levels
Describe existing capability levels that address the identified goals/objectives and what will be in place to support the
investment prior to the use of FY 2012 funds.(1,500 char.max)
Ongoing Access Control&Monitoring System provides ENV remote security access system dosed circuit TV monitoring of major
wastewater treatment and pump station sites to protect and respond to the system's vulnerabilities to manmade and natural threats.
ENV's current operations and maintenance staff from 2 divisions will operate and maintain this investment as part of its daily
operations.Operations and maintenance are available 2417.
Currently there is only 1 exterior and no interior cameras in the Judiciary complex.The goal is to provide necessary support and
assistance prior to the grant award with development of protocols and security awareness for the 2 facilities that will have enhanced
security surveillance.
Maui has a core network ring connecting about 30 County facilities essential for regular and emergency communications.6 locations
on the ring are without effective backup power,each designated as essential for Maui's Continuity of Operations Plans.
Currently Hawaii County data and Information exchange spans several generations of technology which limits'and reduces mission
readiness.Current boards aren't digital,document ready.Live-feed imagery capability is non-existent,creating delays in resource
alignment and deployment thus leading to Insufficient incident and resource support assessment;and resulting in delayed response
and recovery efforts.Currently there are several areas of duplication which this project will serve to mitigate.
II.0-Capability gap(s)
Explain the capability gap(s)that this investment is intended to address.(1,500 char.max)
This ongoing investment hardens additional wastewater treatment plant sites and addresses identified security,gaps to protect against
potential damage from criminal/terrorist intent that can damage/interfere with the wastewater system.Such events public health through potential uncontrolled discharge of raw wastewater and communicable diseases.This investment will provide
more more effective efficient monitoring of the island-vide system.
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PAGE 4 OF 36
, Security and remote monitoring will mitigate criminal tampering and monitor natural hazards effects.. Current infrastructure site work
ie,building permits,conduit installation,power connections,mounted antenna anchors installation,etc,will be completed by June
2014.
Developing and installing an integrated camera surveillance and recording system will increase Judiciary courthouse security and
safety of staff,users and public for the Supreme Court and Intermediate Court of Appeals. .
In the event of a power outage at any of the aforementioned 6 locations on Maui,personnel will need to deploy a small portable
gen enerator. In the event of a major incident,portable generators only provide a short-term stopgap fix, increasing risk of longer response
Hawaii County's project will improve infrastructure readiness by bringing technology for operational commitment to a new level,
reducing duplication and redundant reporting.
Core Capability 1: Access Control and Identity Verification
Core Capability 2: Infrastructure Systems
Core Capability 3: On-scene Security and Protection
Core Capability 4: Public and Private Services and Resources
PAGE OFFICIAL USE ONLY
PAGE 5 OF 36
III Prnl, ct M.rn_rrlr•Mit nt _urrl Milf Aur > Irivt ,trip HI ::1
I.C.-Funding Program
Program I Funding Amount
ISHSP $535,750
IV.B-Fusion Center.
Please note that all fusion center-related funding requests must be consolidated into a single Investment per funding
source(e.g.,SHSP,UASI)in which recognized fusion centers reside.
No
if applicable,how much of this Investment will be obligated towards Law Enforcement Terrorism Prevention Activities
(LETPA): $199,750
Core Capability Amount of Proposed Percent of Proposed
Funding Funding
Access Control and Identity Verilicatiop $49,750 9.29%
infrastructure Systems $280,000 52.26%
On-scene Security and Protection $6,000 1.12%
Public and Private Services and Resources $200,000 37.33%
Total
$535,750 100%
Solution Area Amount of Proposed Percent of Proposed
Funding Funding
Planning
$36,000 6.7%
Organization
Equipment $467,600 87.3%
Training
Exercises $32,150 696
Total
$535,750 100%
# Name Description Step Start End Funding
(mm/yyyy) (mm/yyyy) Amount
1 Maui County Back up critical sites in Hawaii County
Backup Power with generator power Execution 09/2012 08/2013 $156,000
Courthouse Conduct historial review for camera
2 Security surveillance system at selected Planning 09/2012 08/2013 $49,750
courthouse facliiteis
3 Hawaii County Continue the data ring around Hawaii
Data Connectivity County Execution 09/2012 08/2014 $330,000
IV.°-Does this investment require new construction or renovation,retrofitting,or modification of existing structures?
No
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PAGE6OF36
IV A( urnpli ,l)rti∎of . 111(1 Inil),i, t lu ,lnirirt ?1
VA-Outcomes to be achieved
Describe the outcomes that will be achieved as a result of this Investment.The outcomes should demonstrate
improvement towards building capabilities described in Baseline tab.(1,500 char max)
Harden critical wastewater infrastructure facilities with electronic access control and monitoring systems at two sites to restrict
access and reduce opportunities for damage or use of wastewater infrastructure for criminal purposes from petty theft and property
damage to large-scale toxic chemical intrusion.Funding will complete an additional 1—2 sites.The ability to respond to potential
illegal access or other events will strengthen with 24/7 monitoring capability.
The historical review will take approximately a year.It will provide the approval to Improve security with surveillance and monitoring at
key court complexes which will have the ability for 24/7 courthouse security system and when completed linked to the Capitol's
surveillance system..
Establish a backup power generation system(minimum functional life of 20 yrs)at two critical Central Maui network node will be of
sufficient capability to provide persistent power to the entire facility,ensuring core communications,the facility's availability for the
County's Continuity of Operations Plans and sufficient power for its post-disaster congregate care shelter.
Improve technological architecture by implementing mission critical data/information exchange infrastructure,developing mission
critical EOC Common Operating Picture Status Boards and field monitoring and surveillance enhancements and developing an
automated incident reporting system.
(End of investment#1.)
PAGE 7 OF 36
FOR OFFICIAL USE ONLY
Investment #5
IiivE �tiiu nt Int��un. tint Inv �ti n it n:5
Investment Name: Whole Community Outreach and Citizen Preparedness
investment Phase: Ongoing
Multi-Applicant invstrnent: No
I Ova ivi�rw Inv� tiln�rnt ",
If the Investment Is ongoing, Identify up to three Investment(s)from prior year(s)to Include:(FY 2008-FY 2011)
Note:Applicants may select up to three Investments.Within the GRT,applicants will only have the ability to select previously funded
investments from a drop-down menu.
Year investment Name HSGP Funding Amount
2009 State Outreach and Citizen Preparedness $229,772.00
2010 State Outreach and Citizen Preparedness $246,916.00
2011 State Outreach and Citizen Preparedness $99,702.00
I.C.-Funding Program
Program I Funding Amount
SHSP $204,566
1.13-Capabiities Building
Maintaining existing capabilities.
I.E-investment description
Provide a description of this Investment,including the planning,organization,equipment,training,and/or exercises that
will be involved.(2,500 char.max)
Tsunamis and unusual weather damages highlighted how government cannot do ft all.Emergencies and disasters focused on recovery
gaps and the need to coordinate responsibilities in order to serve the whole community. Inclusion rather than exclusion must be the
planning norm in order to shorten recovery periods while serving all.Damages helped everyone identify themselves and their affiliated
organization as a stake holder in community resiliency.Joint planning by responders and recovery agencies helps new stakeholders
identify the role best suited for them while filling gaps. Planned recruitment expands the resource base with new solutions while
sustaining services to all communities by leveraging more resources and funding.This investment will use an all community outreach
effort to recruit stakeholders and develop joint community investments. Utilizing existing relationships grounded in trust will help
everyone identify themselves as a response and recovery stakeholder and will sustain capabilities,reduce gaps and reduce recovery
periods.Statewide planning meetings will plan and conduct joint state and county outreach.Pilot project CERT trainings for blind
teens,JROTC and Joint Base Pearl Harbor-Hicicam will begin.Emergency responder,private and public sector EOC responder
families and Mends personalize disaster impact and will receive CERT training in order to be better prepared for response efforts.They
are from every community segment and will help conduct outreach,network and sustain capabilities through existing relationships by
tapping their own networks.Prepared family and Mends will help emergency responders perform their duties.CERTs will exercise with
the first responders who train them and continue building on that relationship.State VOAD will sustain response and long-term
recovery plans to meet needs not met by government by annual recruitment,planning,training and exercises with local VOADs on
donations management.Increasing awareness of volunteer affiliation and management needs will be strategized.Contingency
Planners of the Pacific organization's subject matter expert presentations increases awareness while connecting and recruiting
emergency planners from government,private sectors,and non-profits. UASI Dept.of Transit Systems preparedness messages to
Limited English Proficient groups will increase awareness of response protocols. Language media will translate Civil Air Patrol tsunami
FOR OFFICIAL USE ONLY PAGE 22 OF 36
warnings.
II ,It =?
HA-Goals and Objectives
Identify the goals and objectives in your State and/or Urban Area Homeland Security Strategy Supported by this
Investment.(1,500 char.max)
The Implementation Strategy for Hawaii Homeland Security stress citizen preparedness,private sector coordination and community
resiliency.Goal 7:Promote individual/family/community preparedness through effective planning,supporting community-based
network initiatives,continuing to develop volunteer opportunities,building awareness,and expanding the mass-notification program(pp
41 -46).
Objectives achieved by:sustaining existing preparedness and training programs by partnering with stakeholders with on-going
relationships with emergency responders(families,friends, military,private sector and non-profit EOC staff)to recruit for training;
sustaining response and recovery plans by recruiting more VOAD member agencies;sustaining private sector support for planning,
response and recovery efforts by engaging more sectors and building on existing relationships;and.sustaining recovery efforts through
private sector and faith based outreach services,donations and volunteer affiliation.
11.13-Existing capability levels
Describe existing capability levels that address the Identified goals/objectives and what will be in place to support the
investment prior to the use of FY 2012 funds.(1,500 char.max)
Statewide CERT training graduates number nearly 2500 and exceeds the combined number of fire fighters and EMTs statewide.As
promising as this is,it does not come close to the 13,000 needed to match 1%of the state's population(1.3 million).Separate
exercises and conferences were conducted due to counties being islands.Statewide CERT TTT and Program Manager training
highlighted the trainers'and managers'need to network and build relationships in order to sustain this program.Providing trainer and
manager opportunities to share plans,lessons learned and skills built relationships. Using relationships built during training will
develop unified strategies and plans and strengthen recruitment and outreach efforts.Years with statewide planning meetings
increased CERT graduates by more than 100 while years without meetings showed decreases.Continued joint planning will build
relationships and sustain the program through the sharing of best practices for planning,recruitment,training,exercises and volunteer
retention.UASI CERT TTT supports and enhances State CERT TTT and expands trainer cadre. Pilot projects with the University of the
Nations and Neighborhood Security Watch programs meet State HLS strategies and priorities.Expanding CERT training to blind
teens,JROTC and Joint Base Pearl Harbor-Hidcam staff and dependents will continue to meet State HLS strategies and priorities for
planning,equipment,training and exercises.
II.0-Capability gap(s)
Explain the capability gap(s)that this investment Is intended to address.(1,500 char.max)
The major gap includes the reorganization of the Blue Water Citizen Corp Council. Reorganization will serve as the guiding force to
implement the all hazard whole community strategy.
Citizen Corps outreach has included annual private sector outreach but the outreach efforts have not induded all counties.Identify
focus areas for the Private Sector coordination and the development of a plan for the Private Sector Liaison for FY 2013.A Private
Sector plan for outreach will prioritize sectors and how best to integrate each sector with emergency support functions.
The state does not have a private sector liaison.With some of the outreach coordination,this will support the private sector until
funding can be made available to support a position.
Core Capability 1: Community Resilience
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III Prr(t1 :t i11.3n1c n( MJI( tunr, Iii' tint tit
I.C.-Funding Program
Program Funding Amount
SHSP $204,566
IV.S-Fusion Center.
Please note that all fusion center-related funding requests must be consolidated into a single investment per funding
source(e.g.,SHSP,UASI)in which recognized fusion centers reside.
No
If applicable,how much of this investment will be obligated towards Law Enforcement Terrorism Prevention Activities
(LETPA): $0
Core Capability Amount of Proposed Percent of Proposed
Funding Funding
Community Resilience $204,566 100%
Total $204,566 100%
Solution Area Amount of Proposed Percent of Proposed
Funding Funding
Planning $129,000 63.1%
Organization
Equipment $20,000 9.8%
Training $50,566 24.7%
Exercises $5,000 2.4%
Total $204,566 100%
Name Description Step Start End Funding
(mm/yyyy) (mm/yyyy) Amount
Whole Continue building resilient citizens,
1 Community community and state through conferences, Execution 10/2012 08/2014 $13,309
Outreach Citizen Corps Councils,VOAD, other private
and public community representatives.
2 Liaison
Citizen Establish Private Sector Resource Guide Execution 01/2013 08/2014 $9,000
3 Citizen Corps Continue to support a Statewide Citizen Planning 01/2013 08/2014 $106,691
Coordinator Coordinator
4 Statewide Citizen Conduct training for 600 CERT volunteers; Other 01/2012 08/2014 $50,566
Corps Training recertify 100 CERT volunteers.
Whole Whole Community Outreach promotions such
5 Community as CERT kits and giveaways. Other 09/2012 08/2014 $20,000
Resiliency
Statewide Integrate with Exercise Coordinate on
Community
6 Resiliency development of a exercise concept involving Execution 01/2013 09/2013 $5,000
Exercise the Citizen Corps.
IV.G-Does this investment require new construction or renovation,retrofitting,or modification of existing structures?
FOR OFFICIAL USE ONLY PAGE 24 OF 36
No
FOR OFFICIAL USE ONLY PAGE 25 OF 36
IV Al.‘ Innp,uct lit
VA-Outcomes to be achieved
Describe the outcomes that will be achieved as a result of this investment.The outcomes should demonstrate
improvement towards building capabilities described in Baseline tab.(1,500 char max)
FY 2012 period's 4 CERT TTT(1 State,3 UASI)will provide trainers with CERT training updates and increase the number of trainers.
The State TTT expands the program to another island,to blind teens,Joint Base Pearl Harbor-Hickam and to NOAA Storm
Ready/Tsunami Ready communities.Increasing the number of trainings per year will increase the number of graduates and teams.A
Ready Responder component will be added to support first responders who provide the trainings and response and recovery efforts.
Rural counties will sustain recertification,exercise,conference,and additional training components to expand the skills of the CERT
teams to fill response and recovery gaps identified by the counties.The 3 UASI trainings will increase the number of trainers and triple
the number of trainings and graduates to include faith based and private sector.A JROTC training(pilot)will include ham radio,and
supplemental training to build capacity in hub-shelters in DOE schools.The State's CERT Program Manager training will refocus the
CERT on building community resiliency by coordinating public and private sector outreach to sustain the CERT program.CERT
Program Managers will meet quarterly to develop sustainment priorities,review lessons learned and coordinate outreach.Planning will
prioritize organizations from Ready Responder sectors and the private sectors until the whole community has been contacted and
include linking the private sector with recovery efforts.
(End of Investment#5.)
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