HomeMy WebLinkAboutCOM 0007.002 2012-2014 William P. Kenoi '�°• ',�. ,
' Nancy E. Crawford
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Mayor • • ��i Director
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+''*•os N►�!''�'" Deanna S. Sako
Deputy Director
County of Hawaii
Finance Department
25 Aupuni Street, Room 2103 • Hilo,Hawaii 96720
(808)961-8234 • Fax(808)961-8569
March 18, 2013
J Yoshimoto, Chairman,
and Members of the Hawai`i County Council
County of Hawai`i
Hilo, Hawai`i 96720 ,;
Dear Chairman Yoshimoto and Members of the County Council:
SUBJECT: Transfer of Funds
March 1 through March 15, 2013
Attached is a Report of Transfers Authorized showing transfers made from March 1
through March 15, 2013. Copies of the approved transfer forms are attached for
reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
Kay Oshiro
Controller
Attachments
Comm. No. 1'
Ref.To: PG-
Ref. Date MAR 1 8 2013
Hawai'i County is an equal opportunity provider and employer.
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Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Finance DIVISION: Purchasing
CONTACT: Jeff Dansdill PHONE: 961-8440 DATE: 02 / 28 / 13
FISCAL PERIOD: July 1, 20 12 to June 30, 20 13
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
121.5123.02.227 Purchasing OCE,Computer&Office $ 500.00
Supplies
TOTAL: $
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
121.5123.06.454 Purchasing Eqpt, Computer Eqpt& Software $ 500.00
TOTAL: $
EXPLANATION (Provide complete explanation):
The requested transfer of funds will be used to purchase new computer monitors for the Purchasing Division
Staff. The purchase of new computer monitors will allow the staff to be more efficient and help reduce eye
strain.
•
Funds are available because we have not expended the amount of office supplies we had planned to.
SUBMITTED BY: DATE: FEB/2 8 2013
De artment Head
ACTION: Recommend Approval _Recommend Deferral _Recommend Denial
Signed: C DATE: FO 2 B /2013
Director of finance
✓ Approved _Deferred _Denied
Signed: Q,— -' DATE: _3 11 113
Mayor
Transfer No. �{
24517
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Hawaii Police Depaitment DIVISION: ADMINISTRATION/FINANCE
CONTACT: Nori Ishii PHONE: 961-2273 DATE: 2 / 22 / 13
FISCAL PERIOD: July 1, 20 12 to June 30, 20 13
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.02.112 Admin-Mileage&Auto Allowance $ 20,800.00
TOTAL: $ 20,800.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.20.480 Admin Equip-Misc Equip $ 20,800.00
TOTAL: $ 20,800.00
EXPLANATION (Provide complete explanation):
Funds are available under the mileage and auto allowance account due to the recruit class starting a few month
later than anticipated. It was budgeted for the recruits to get 1 1/2 month car allowance during this fiscal year.
Due to the later start date,they will begin their car allowance on July 16,2013.
Funds are needed to purchase 3 polygraph instruments for east and west Hawaii. These instruments will be
utilized to conduct polygraph exams for police applicants and investigations. The addition of these instruments
will allow the department to process police applicants quicker. Exams for an investigation will be processed
sooner so it will not compromise the investigation.
SUBMITTED BY: ,f '"47,1 /6 DATE: F'N 22 �13•
•Department ad
**************** ****************************************************************************************************
ACTION: V Recommend Approval _Recommend Deferral T Recommend Denial
1
Signed: I Al L.. A„...'.....5.An. DATE: FEB 2 8/`O13
Director .T inance
•
_Approved _Deferred _Denied
Signed:
Q�--`�,�, L-4.--- DATE: I '`( 1
Mayor
Transfer No. 5
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: LIQUOR CONTROL DIVISION:
CONTACT: MARCIA MATSUI PHONE: 961-8218 DATE: 02 / 22 / 13
FISCAL PERIOD: July 1, 20 12 to June 30, 20 13
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.251.5251.02.115 MISC CONTRACT SERVICES $ 2,500.00
TOTAL: $
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.251.5251.06.480 MISC EQUIP $ 2,500.00
TOTAL: $ 2,500.00
EXPLANATION (Provide complete explanation):
A portable sound system is needed for future conferences and workshops. Rental costs at conference sites can
run up to $1000 a day. Since educational programs are a major component of the Dept of Liquor Control,a
major cost savings would be recognized by owning our own equipment.
Funds available in Misc Contract Services since the Magnet software originally budgeted for our liquor licensing
operations is no longer being considered. We have been advised to seek other software alternatives.
SUBMITTED BY: DATE: F:=7 7rwi
epartment Head
ACTION: Recommend Approval _Recommend Deferral _Recommend Denial
Signed : / DATE: MAR/- 8 4113
iN Director f Finance
)(Ap•ro -d —Deferred Denied
`-)ccp' MAR 11 2013
Signed: DATE:
Mayor
Transfer No.
Form kA-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Department of Information Technology DIVISION:
CONTACT: Mark Ow PHONE: 932-2961 DATE: 3 / 7 / 13
FISCAL PERIOD: July 1, 20 12 to June 30, 20 13
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.118.5118.02.109 Information Tech OCE,Equip $ 60,000
Repair/Maintenance
TOTAL: $ 60,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.118.5118.10.454 Information Tech Eqpt., Computer $ 60,000
Equipment
TOTAL: $ 60,000
EXPLANATION (Provide complete explanation):
Due to upgrades being done this fiscal year,we will reduce maintenance costs.
Funds are needed to procure a new disk storage array which is required to support the increased demands by
County Departments to store documents and e-mails. The current storage array in use is at capacity and no
additional storage can be added. This new disk storage array will also allow the retirement of older systems
which will also reduce maintenance and power costs.
SUBMITTED BY: � DATE: 3 / T /.9.O1
Department Head
ACTION: Recommend Approval _Recommend Deferral Recommend Denial
Signed: ( / / DATE: CIA
Director o t Finance
I
/p _Deferred _Denied
Signed: DATE:
Mayor
Transfer No. -7
i,.