HomeMy WebLinkAboutCOM 0007.003 2012-2014 /Y.OS Ni
William P. Kenoi ; �'�.'• Nancy E. Crawford
Mayor „a5'�4' Director
•+•�:;=e. ;.�_- Deanna S. Sako
M
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Deputy Director
County of Hawaii
Finance Department
25 Aupuni Street, Room 2103 • Hilo,Hawaii 96720
(808)961-8234 • Fax(808)961-8569
April 1, 2013
J Yoshimoto, Chairman,
and Members of the Hawai`i County Council -
County of Hawai`i
Hilo, Hawai`i 96720
Dear Chairman Yoshimoto and Members of the County Council:
SUBJECT: Transfer of Funds
March 16 through March 31, 2013
Attached is a Report of Transfers Authorized showing transfers made from March 16
through March 31, 2013. Copies of the approved transfer forms are attached for
reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,411
Kay Oshiro
Controller
Attachments
Comm. No. 1' 3
Ref. To:
employer.
Hawai`i County is an equal opportunity provider rovider and Ref. Dote �P Z 2
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Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Public Works DIVISION: Traffic
CONTACT: Ronald Thiel PHONE: 808-961-8341 DATE: 03 / 11 / 13
FISCAL PERIOD: July 1, 20 12 to June 30,20 13
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.281.5281.22.104 Traffic Safety,Travel/Conferences $ 4,000.00
TOTAL: $
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.281.5281.06.454 Traffic Division Equip,Computer Equipment $ 4,000.00
TOTAL: $ 4,000.00
EXPLANATION (Provide complete explanation):
Funds are available in Traffic Safety,Travel/Conference(5281.22.104)due to forgo of travel resulting in less
than anticipated costs. Computer Equipment(5281.06.454)funds needed to cover computer equipment
purchase. This equipment purchase need was unanticipated at the time of budget and will be used for traffic sign
field inventorying,presentations,AutoCAD and Roadsoft GIS system software. Currently,all traffic
inventorying is done using one older laptop for entire Traffic Safety section with short battery life and limited
capabilities.
I UAW--SUBMITTED BY: DATE:, "/' 1
Department Head
**************** *******,***************************************,************************,***************************
ACTION: _Recommend Approval _Recommend Deferral _Recommend Denial
MAR 19 ?r1!4.
Signed: DATE: / y'
Directo f Finance
Approved _Deferred _Denied
Signed: c ~- DATE: MAC 2 2 2913
Mayor
h y� Transfer No. 8
1 ';.,:��,h,...,h 1 1 if:,`N ,.::
N G�� \f,t1
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Public Works DIVISION: Traffic
CONTACT: Ronald Thiel PHONE: 808-961-8341 DATE: 03 / 12 / 13
FISCAL PERIOD: July 1, 20 12 to June 30,20 13
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.281.5281.32.230 Traffic Division Signals&St Lights, $ $13,561.68
Highway Materials
TOTAL: $ 13,561.68
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.281.5281.06.449 Traffic Division Equip,Motor Vehicle $ 13,561.68
TOTAL: $ 13,561.68
EXPLANATION (Provide complete explanation):
Transfer surplus funds available from Traffic Division Signals& St Lights,Highway Materials(5281.32.230)
due to less than anticipated costs to Traffic Division Equip,Motor Vehicle for funds needed to cover
underestimated cost of IFB 2868 for Forklift and Bucket Truck.
Attitt ., . . I N SUBMITTED BY: DATE: N14-0:2P1.
Department Head
*********** ********,�*,�,*******************************************************,**************************
ACTION: _Recommend Approval _Recommend Deferral ___..Recommend Denial
Sign d: DATE: MAR/I- 9 2q13
Director of F ance
\/Approved _Deferred _Denied
Signed: o DATE: MAF 2 2 2913
Mayor
Transfer No. 9
1 3 0 1 3 d„„., 'PI 1 2 C
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Hawaii Police Department DIVISION: ADMINISTRATION/FINANCE
CONTACT: Nori Ishii PHONE: 961-2273 DATE: 3 / 13 / 13
FISCAL PERIOD: July 1, 20 12 to June 30, 20 13
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.02.112 Admin -Mileage&Auto Allowance $ 2,538.00
010.201.5203.02.339 Admin-Insurance 67,904.00
TOTAL: $ 70,442.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.20.454 Admin Equip -Computer Equip $ 26,130.00
010.201.5203.20.480 Admin Equip -Misc Equip 44,312.00
TOTAL: $ 70,442.00
EXPLANATION (Provide complete explanation):
Funds are available under the mileage and auto allowance account due to the recruit class starting a few months
later than anticipated. It was budgeted for the recruits to get 1 1/2 month car allowance during this fiscal year.
Due to the later start date,they will begin their car allowance on July 16, 2013. Funds are available under the
insurance account for subsidized and fleet vehicle insurance. With minimal claims to the current insurance
vendor,rate was lower than anticipated.
Funds are needed to purchase a Personal Computer for a Police Operations Investigative Clerk in Kona, digital
recording system for South Hilo patrol,camera system for Kona Cellblock, 3 servers, 16 hard drives and 2
storage system. The Personal computer, digital recording system and servers are irreparable. The upgrade of
the camera system is needed to comply with OSHA standards. The hard drive and storage system is to allow
expansion of the current data application. Without this,officers will be unable to serve the public.
3 Z1
SUBMITTED BY: .•■K,;• A�m7,, DATE: MAR/
epartment'7 ead
ACTION: Recommend Approval Recommend Deferral _Recommend Denial
Signed: C DATE: Ap 1 9 x 013
1, ..., irecto of Finance
Approved _Deferred _Denied
Signed: DATE: MAR 2 2 nn
Mayor
Transfer No. 10