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Home My WebLink AboutCOM 0150.003 2012-2014 .JNtYOf h ' VALERIE T. POINDEXTER '�•'•':� - ' Phone: (808)961-8828 ale;q v Council Member : • Fax: (808)961-8912 Chair,Committee on Finance Council District 1 Email: vpoindexter @co.hawaii.hi.us NrE oF• ►•� HAWAII COUNTY COUNCIL County of Hawai`i Hawai`i County Building 25 Aupuni Street, Suite 1402 Hilo, Hawai`i 96720 April 10, 2013 To: J Yoshimoto, Council Chair and Members of the Hawai`i County Council From: Valerie T. Poindexter, Chair Committee on Finance Subject: Planning Department Overview Presentation for Fiscal Year 2013-2014 Please distribute the attached fourteen(14)hard copies of the Planning Department Overview Presentation for Fiscal Year 2013-2014 to the Council Members and County Clerk. Also provided is a Word version of the Overview. VP/sc Comm. No. 1 50.3 Ref.To: typ(, Hawai`i County is an Equal Opportunity Provider and Employer Ref. Dote- AP 1R 01 2 f _ tivs,wi,m) Charter Provisions, Chapter 7 "There shall be a planning County of Hawaii department consisting of a planning director, a windward Planning Department planning commission, a leeward planning commission and the necessary staff"' April 10,2013 'County Charter,Chapter 7,Planning Dept.,Section 6-7.1 Organization (1979,Prop.7;2000,Prop.z,sec.,aoo8,Ord.No.08-os sec.2.) Mission Statement Department Goals •i. Long-Range Planning. To develop a long-range vision lc • and plan that protects and enhances our island's assets, To foster an improved quality of meets our community needs,while fostering a d iverse and vibrant economy; life for the island of Hawai,i,s •a. Regulatory System. To develop and administer a land communities through responsible use management system that is based on clear and „ objective standards and efficient process; and progressive planning, •3. Public Participation/Information. To develop effective methods to seek community and interagency input that encourages broad-based participation in planning and regulatory decision-making. Planning Director Planning Director cont. •Appointed by mayor,confirmed by council and •Reviews CIP proposed by agencies and may be removed by mayor recommends order of priority •Advises mayor,planning commissions and council •Administers subdivision and zoning ordinances on all planning and land use matters and regulations •Prepares General Plan(GP),implements plans •Renders decisions on subdivision plans and amendments •Makes recommendations on rezoning applications,and special exceptions •Preps proposed zoning and subdivision •Render decisions on proposed variances,except if ordinances,zoning maps,regulations,and written objections made,subject to BOA review amendments •Other related duties Department Divisions Administrative Permits Division •Administrative Permits Division •Addresses •Building Permit Reviews •Administrative Services Division •Complaints/Violations •Consolidations •Long Range Division •CPRs •Planning Division •De Minimis •Farm Dwellings •West Hawaii Division •Non-significant Zoning Determinations •Ohana Dwelling Permits Administrative Permits Division cont. Administrative Services Division •Plan Approvals • Budget •Planned Unit Developments • Coastal Zone Management(CZM)Budget • Department Document Intake/Electronic Filing(Laserfiche& •Pre-existing Lot Determinations/Lot of Eden) Record Confirmations • Department Website •Request for Information from Public • Fair Share Accounting • Geothermal Relocation Program •Street Names • GIs •Subdivisions • Hawaii Congress of Planning Officials(HCPO) •Tax Mapping • Payroll • Personnel •Variances • Purchasing Long Range Division Long Range Division •Agency Comments(DLNR,SHPD,CDUA,PC,etc.) •Legislative Bills Testimony •Arborist Commission •Professional Services •Public Access •Board of Appeals(BOA) •Puna CDP •Capital Improvement Budget •Rule&Code Amendments •Coastal Zone Management Program&Contract •Special Management Areas(SMA)Exemptions (w/state) •SMA Minor Permits •EA/EIS •SMA Notice of Violations •Fair Share •State DOT Long Range Transportation Plan •General Plan •State DOT SubSTAC Committee •Hamakua CDP •State ORMP Working&Policy Group •Ka'u CDP Planning Division West Hawaii Division • Change of Zone • Certificate of Occupancy Inspections • General Plan Amendment(assist Long Range Division) • Complaints/Violations/Monitor for Compliance • Geothermal Asset Fund • Cultural Resources Commission (Temp) • Geothermal Resource Permit • Design Center Consultation • Leeward Planning Commission • Kailua Village Design Commission Special Permits(Planning Commission&State Land Use • Kona CDP • Commission) • Leeward Planning Commission • State Land Use Boundary Amendments(State Land Use • North Khoa Scenic Highway Study Commission&County Council) • Kohala CDP • Shoreline Setback Variance • Permit Processing-Review&Approval • Special Management Area(SMA)Use Permits-Major • Request for Information from Public • South Kohala CDP • Use Permits • Updates to Zoning&Subdivision Code to Implement Kona CDP • Windward Planning Commission • Waimea Design Plan Update Boards, Committees&Commissions Misc. Committees & Groups •Arborist Commission • Board of Appeals •Downtown Hilo Mobility Solutions Working Group •Cultural Resources Commission •Envision Downtown Hilo Vision Keepers Committee • Hamakua CDP Steering Committee P •Kailua Village Design Commission •Mt.View Steering Committee •Ka'u CDP Steering Committee •Pahoa Village Steering Committee •Kohala CDP Action Committee eerg • Kona CDP Action Committee •State DOT SubSTAC Committee • Leeward Planning Commission •State ORMP Policy Group •North Kohala C DP Action Committee • Puna CDP Action Committee •State ORMP Working Group •South Kohala C DP Action Committee •Windward Planning Commission Annual Average (2008-2012) Windward Planning Commission Charter Section 6-7.3. •192 Community Outreach Meetings(staff •Puna,South Hilo,North Hilo,Hamakua,and attended) Ka'u •Seven members. One from Puna,South Hilo, North Hilo/Hamakua,Ka'u and three at-large •3,917 Permits Processed •Appointed by mayor,confirmed by council •Administers,adjudicates authorizes payments from Geothermal asset fund and claims made •317 Violations Investigated HCC Section 2-27(b) •Current members: Ronald Gonzales,Charles Heaukulani,Wallace Ishibashi,Raylene Moses, •16,799 Respond to Request for Information Stephen Ono Leeward Planning Commission Duties of Planning Commissions Charter Section 6-7.4. •Advise mayor,council and director on planning and land use matters •North Kohala,South Kohala,North Kona and South • Review GP,its amendments and other plans and Kona modifications and transmit with recommend ations to •Seven members,one each from North Kohala,South mayor and council Kohala,North Kona,South Kona and three at-large •Both Windward&Leeward PC review GP amendments separately •Appointed by mayor,confirmed by council • Review proposed subdivision and zoning ordinances and •Current members:Brandi Beaudet,Tani Bowman, amendments and transmit recommendation to mayor and Geraldine Giffin,Thomas Hickox,Wayne Iokepa, council Richard Nelson,Thomas Whittemore •Conduct public hearings on matters they are requi red to act-notice published ten days prior to hearing in two newspapers �—° Duties of Planning Commissions Cont. Board of Appeals Charter Section 6-9.2. •Uniform rules of practice for both •Seven members appointed by mayor and confirmed by •Review applications for land use changes and council CDPs involving property within respective •Legal resident and registered voter of county jurisdiction •Membership to be representativ e of community and •Application with property in both jurisdictions persons with background or expertise in broad areas of considered by both meeting jointly-requires planning and construction shall be giv en preference affirmative vote of majority of combined • Hears and determines appeals from final decisions of membership planning director or director of public works •Other related duties •Conduct hearings in ac cord with HRS chapter 91 •At least one meeting per month per commission •Part of Planning Department for ad min purposes General Plan Community Development Plans HCC Section 2-31, HCC Section 2-28.1. •Include map of county • Development objectives,standard s and principles with respect to the most desirable use of land •Windward or Leeward PC to transmit draft CDP or •Most desirable density of population in various areas; amendments within sixty days after receipt of system of principal thoro ughfares,highways,streets, director's recommendation public open space,general location,relocation and improvement of public buildings •Recommend approval in whole or in part,with or • Location of utilities,terminals for water,sewers,light, without modifications, rejection of the CDP or power,transit ons,or re I •Extent and location public ho using projects amendments •Adequate drainage facilities and controls •Failure to act within sixty day period considered •Other matters to coord Mate development and promote unfavorable recommendation general welfare and prosperity QUESTIONS