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HomeMy WebLinkAboutCOM 0255.001 2012-2014 Zendo Kern �--us h�• Phone: (808) 965-2712 ;0.15: •.rye.. Fax: (808)965-2707 Council Member �.• ., Email: zkern@co.hawaii.hi.us Council District 5 Mailing Address: —, • Planning Committee Chair Hawaii County Building kgE•... Hp1►� 25 Aupuni Street Environmental Management Hilo, Hawaii 96720 Committee Chair Hawai`i County Council County of Hawai`i %., oc, a X DATE: May 15, 2013 rr•< TO: J Yoshimoto, Chairperson m� and Members of the Hawai`i County Council rn FROM: Zendo Kern, Council Member SUBJECT: Proposed Amendments to Resolution No. 107-13; Amending Council Rule No. 5 — Relating to Committee Chairs Speaking on Matters Please find attached proposed amendments to Resolution No, 107-13. The proposed amendments are illustrated below in Ramseyer format (material to be deleted is bracketed and stricken through; material to be added is underlined). Exhibit A of Resolution No. 107-13 is amended by amending Item (6)(f) to read as follows: "(f) The Chairperson may speak on a matter before his or her Committee without relinquishing the Chair, provided [all members of the Committee have had an opportunity to speak] deliberation on the matter from all other members of the Committee has ended and the Chairperson is not the introducer of the item being considered. [The Chairperson may continue to speak without relinquishing the Chair opportunity to speak.] Any issue brought to the Committee by the Chairperson requires that the Chairperson first relinquish the position of Chairperson to the Vice Chairperson or temporary Chairperson." A draft copy of Exhibit A of Resolution No. 107-13, Draft 2, with these proposed amendments incorporated therein is attached. Comm.Fib,°2 55. ZK Ref.To; P CI'anci/ Att Rest Dote MAT 1 5 2013 Serving the Interests of the People of Our Island Hawaii County is an Equal Opportunity Provider and Employer EXHIBIT A RULE NO. 5 COMMITTEES 1. Type. There shall be three (3) types of Committees: (a) Standing Committees (b) Ad Hoc Committees (see Rule No. 7) (c) Committee of the Whole 2. Establishment of Standing Committees. (a) Standing Committees dissolve at the end of the Council term. (b) The members of the Council shall establish all Standing Committees and designate the Committee Chairperson and Vice Chairperson of each Standing Committees by resolution at the initial convening of the Council. (c) After the selection of each Committee's Chairperson and Vice Chairperson at the initial convening of the Council, any change of Chairperson or Vice Chairperson, change of the responsibility of the Committee, or to add or remove a Committee shall require a resolution. 3. Purpose and Duty. The purpose of the Committees is to expedite the business of the Council by permitting Committees to go into details on specific matters. It shall be the duty of the Standing Committees to consider and make recommendations on matters referred to such Committees. 4. Members. The Chairperson and all Council Members shall be members of each Standing Committee with voting privileges. Membership in the other Committees shall be in accordance with these rules or by law. 5. Procedures for Referrals to Standing Committees. (a) The Council Chairperson is responsible for assigning the referrals to the appropriate Standing Committee as described in Council Rule No. 4(f). EXHIBIT A (b) The Committee Chairperson shall immediately determine that the referral was placed correctly in their Committee. Referrals that are accidentally referred to the wrong Committee shall be immediately brought to the attention of the Council Chairperson, and if determined to be in the wrong Committee by the Council Chairperson, shall be re-referred to the correct Committee. (c) All referrals forwarded to a Standing Committee's Chairperson shall, upon compliance with the mandated six-calendar-day posting notice, be placed on the agenda of the appropriate Standing Committee by the Committee Chairperson. (d) Any recommendation or determination by a Committee shall be dispensed with by a formal motion and vote. (e) A Standing Committee may expedite its business by means of referring matters to an Ad Hoc Committee. 6. Responsibilities of the Committee Chairperson. (a) The Chairperson of each Standing Committee shall receive all referrals to the Committee and shall place referrals on the first available agenda unless: (1) Said Chairperson determines circumstances exist that warrant holding the referral to the second available Committee meeting with the concurrence of the originator; (2) At the request of the administration on any of its bills (except the Operations and Capital Improvement Project budgets), resolutions, or communications, that referral may be held to a future date with the concurrence of the Committee Chairperson or Council Chairperson as appropriate; (b) Matters required by law for immediate Council action shall be placed on the first available Committee agenda. (c) The Chairperson of each Committee shall preside at all meetings unless the Chairperson voluntarily relinquishes the chair. EXHIBIT A (d) In the absence of the Committee Chairperson, the Vice Chairperson shall perform the duties of the Chairperson. In the absence or disability of both the Chairperson and Vice Chairperson of a Standing Committee, the Committee shall elect from among its members a temporary Chairperson (Hawai`i County Charter, Section 3-6(a)). For the process of electing a temporary Chairperson, the Finance Committee Chairperson shall act as Chairperson Pro Tempore. (Rule No. 4.2.) (e) The Chairperson shall maintain order and proper decorum and reasonably administer the receipt of oral and written testimony in accordance with these rules. (f) [The Committee Chairperson shall not engage in debate or discussion of any issue brought to the Committee by another Council Member, the administration, the public, or any other governmental agency without relinquishing the chair unless there is unanimous agreement by all Committee members to allow the Chairperson to engage in the discussion without relinquishing the chair.] The Chairperson may speak on a matter before his or her Committee without relinquishing the Chair, provided deliberation on the matter from all other members of the Committee has ended and the Chairperson is not the introducer of the item being considered. Any issue brought to the Committee by the Chairperson requires that the Chairperson first relinquish the position of Chairperson to the Vice Chairperson or temporary Chairperson. (g) Upon a written request and with the written concurrence of the appropriate Committee Chairperson, the Council Chairperson may authorize any item to be waived from the Committee directly to the Council agenda. (h) The Committee Chairperson shall determine what items appear on the Committee agenda and prepare any required reports for each meeting. 7. Other. In all other matters, Committees shall conduct their business in accordance with these rules, the Hawai`i County Charter, and the Hawai`i Revised Statutes.