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COUNTY OF HAWAII • •��' %: STATE OF HAWAII•
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RESOLUTION NO. 111 13
(DRAFT 2)
A RESOLUTION REQUESTING THE LEGISLATIVE AUDITOR TO CONDUCT A
FINANCIAL AUDIT OF THE COUNTY CLERK AND THE OFFICE OF ELECTIONS
REGARDING THE 2012 PRIMARY AND GENERAL ELECTIONS AND TO
TRANSMIT THE AUDIT BY JULY 15, 2013.
WHEREAS, Hawai`i County Charter Section 3-18(d) states in part that "The legislative
auditor shall conduct or cause to be conducted ... (2) Performance and/or financial audits of the
funds, programs, services, and operations of any county agency, executive agency, or program,
as set forth by the legislative auditor in an annual audit plan that shall be transmitted to the
county council and the mayor and filed with the county clerk as a public record...."; and
WHEREAS, a financial audit will determine how much money and to what purpose the
County Clerk and the Office of Elections spent to conduct the 2012 primary and general
elections and compare the 2012 election cycle expenses to the 2008 and 2010 election cycle
expenses; now, therefore,
BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII that the
Council hereby requests the Legislative Auditor to conduct a financial audit of the County Clerk
and the Office of Elections for the 2012 primary and general elections, which shall include
comparative analysis with respect to the election cycle expenses of 2008 and 2010.
BE IT FURTHER RESOLVED that the financial audit shall be initiated as soon as
possible following approval of this resolution by the County Council.
BE IT FURTHER RESOLVED that the Legislative Auditor shall determine if trips to
O`ahu, Kaua`i, and Maui by the Hawai`i County Office of Elections' personnel (including
warehouse staff) for meetings and training sessions with State officials were appropriate in
regard to personnel involved, training, cost, and timeliness of leaving from and returning to the
Island of Hawai`i.
BE IT FURTHER RESOLVED that the Legislative Auditor shall determine if
telephone, fax, and printing expenses associated with the Office of Elections warehouse were
different in the election cycles of 2008, 2010, and 2012 and by how much and for what purpose.
BE IT FURTHER RESOLVED that the Legislative Auditor shall determine how petty
cash was handled (including the purpose, action, or activity of expenditures), and if petty cash
was appropriately protected, managed, expended, documented, and accounted for.
BE IT FURTHER RESOLVED that the Legislative Auditor shall determine how much
money was expended during the election cycles of 2008, 2010, and 2012 to encourage non-
registered voters to register to vote, and the effectiveness of this expenditure.
BE IT FURTHER RESOLVED that the Legislative Auditor shall determine the need
for multiple members of the staff of the Office of Elections to travel together to train or provide
outreach to the public and what overtime expenses were involved.
BE IT FURTHER RESOLVED that the Legislative Auditor shall determine how much
money was expended during the election cycles of 2008, 2010, and 2012 to encourage registered
voters to apply for absentee ballots to vote by mail, and the effectiveness of this expenditure.
BE IT FURTHER RESOLVED that the Legislative Auditor shall determine how much
electricity was used by the warehouse during the election cycles of 2008, 2010, and 2012.
BE IT FURTHER RESOLVED that the Legislative Auditor shall determine how much
overtime was paid to the warehouse staff during the election cycles of 2008, 2010, and 2012.
BE IT FURTHER RESOLVED that the Legislative Auditor shall determine why the
off-election years overtime is high for the election cycles of 2008, 2010, and 2012, especially
since the date of the Primary Election was not moved to August until the election cycle of 2012.
BE IT FURTHER RESOLVED that the Legislative Auditor shall determine for the
Office of Elections the most cost-effective method of controlling travel expenses -taking per
diem versus claiming actual expenditures.
BE IT FURTHER RESOLVED that the Legislative Auditor shall determine how much
overtime was expended for travel and training for the Office of Elections personnel for both off-
island and on-island training.
BE IT FURTHER RESOLVED that the Legislative Auditor shall provide a
recommendation for appropriate future expenditures of money by the Office of Elections in both
on- and off-election years.
BE IT FURTHER RESOLVED that the Legislative Auditor shall analyze the cost to
provide training for the public on voting and elections procedures, register people to vote, or to
provide public outreach for any other purpose, and provide recommendations for more efficient
use of County funds in the future.
BE IT FURTHER RESOLVED that the Legislative Auditor transmit the completed
financial audit by July 15, 2013.
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BE IT FINALLY RESOLVED that the County Clerk shall transmit a copy of this
resolution to the Legislative Auditor.
Dated at Hilo , Hawai`i, this 15th day of May , 2013.
INTRODUCED BY:
COUNCIL MEMBER, COUNTY OF HAWAII
COUNTY COUNCIL ROLL CALL VOTE
County of Hawaii AYES NOES ABS EX
Hilo, Hawai`i EOFF X
FORD X
I hereby certify that the foregoing RESOLUTION was by ILAGAN X
the vote indicated to the right hereof adopted by the COUNCIL of the
KANUHA
County of Hawaii on May 15, 2013 X
KERN X
ONISHI X
ATTEST: POINDEXTER X
W1LLE X
$
YOSHIMOTO X
� 9 0 0 0
Reference:
C-272.2/Waived FC
COUNTY CLERK CHAIRPERSON& PRESIDING OFFICER RESOLUTION NO. 111 13
(DRAFT 2)
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