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HomeMy WebLinkAboutCOM 0007.006 2012-2014 "NYfOi N�, William P.Kenoi =<,°:•'� Nancy E. Crawford Mayor '4 !;,y•• Director +.•s � . Deanna S. Sako ��°s�M►N' Deputy Director County of Hawaii Finance Department 25 Aupuni Street, Room 2103 • Hilo,Hawaii 96720 (808)961-8234 • Fax(808)961-8569 t'7 =c) May 15, 2013 —< 2-+ o. o~� -Tin J Yoshimoto, Chairman, and Members of the Hawaii County Council County of Hawai`i Hilo, Hawai`i 96720 Dear Chairman Yoshimoto and Members of the County Council: SUBJECT: Transfer of Funds May 1 through May 15, 2013 Attached is a Report of Transfers Authorized showing transfers made from May 1 through May 15, 2013. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, Kay Oshiro Controller Attachments Comm. No. •7, Ref. To: P.c-- Ref. Date,'MAY j--4 133 Hawai'i County is an equal opportunity provider and employer. 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Funds are needed to purchase a utility trailer.The trailer would be used to transport large items for the Hoolulu Complex. 01 SUBMITTED BY: '` DATE: 5-/ ' I /_. P-p. ment Head **************14**************** ******************************************************************star***t*********** I ACTION: V Recommend Approval _Recommend Deferral _Recommend Denial Signed: DATE: _ / Director o inance 4 Approved _Deferred —Denied *Rh • Signed: DATE: Mg – 9 `1CI13 Mayor Transfer No. zz Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Engineering Division CONTACT: Ben Ishii PHONE: 961-8423 DATE: 05 / 01 / 12 FISCAL PERIOD: July 1, 20 12 to June 30, 20 13 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.183.5183.02.104 Engineering Division OCE, Travel/Conf $ 2,000.00 010.183.5183.02.109 Engineering Division OCE,Equip Repairs 900.00 TOTAL: $ 2,900.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.183.5183.06.454 Engineering Division, Comp Equip $ 2,900.00 TOTAL: $ 2,900.00 EXPLANATION (Provide complete explanation): Surplus in OCE due to minimizing travel expenses and less anticipated equipment repairs. Funds are needed for a laser printer/scanner(1 1" x 17") for the Engineering Division in the West Hawai`i office. ✓"V 1Dt SUBMITTED BY: '. L DATE: / 13 Department Head ACTION: ` Recommend Approval _Recommend Deferral _Recommend Denial I 1 f / c7 Signed: [/t : ,� r DATE: zF \ fy3 at— Directorpf Finance _Approved _Deferred _Denied Signed: DATE: MAY — 9 2913 Mayor Transfer No. zs y lf y Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Building CONTACT: David Yamamoto PHONE: 961-8466 DATE: 04 / 2 / 13 FISCAL PERIOD: July 1, 20 12 to June 30, 20 13 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.22.109 , Building R&M Oce, Equipment Repairs $ 4,500.00 TOTAL: $ 4,500.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.06.480 General Services,Eqpt, Misc. Equipment $ 4,500.00 TOTAL: $ 4,500.00 EXPLANATION (Provide complete explanation): Utilize unrealized equipment repairs expenditures to purchase needed replacement ice making equipment that provides cooled drinking water for repair and maintenance employees especially when performing field work - where tap drinking water is unavailable. SUBMITTED BY: DATE: u / / 13 (' epartment H ad — ACTION: k--/Recommend Approval Recommend Deferral _Recommend Denial h,(41 ESi ned: DATE: APR n, 0 2D13 VW/ Director ; inance V Approved _Deferred Denied • . MAY /1 Signed. 1 5 20 3 9 –�. DATE. / / _ Mayor Transfer No. 24 i1 fir€ L.: I Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Dept. of Public Works DIVISION: Automotive CONTACT: Randy Riley PHONE: 961-8548 DATE: 04 / 25 / 13 FISCAL PERIOD: July 1, 20 12 to June 30, 20 13 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181.5181.52.218 Automotive Div OCE, Fuels & Lubricants $ 3,600.00 TOTAL: $ 3,600.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.173.5173.06.454 Public Works Admin, Computer Equipment $ 3,600.00 & Software TOTAL: $ 3,600.00 EXPLANATION (Provide complete explanation): Funds available in Automotive Fuels& Lubricants due to current fuel prices being lower than anticipated. Funds are needed for the Automotive Division Account Clerk currently using borrowed, outdated PC, Waimea mechanics updated PC system to utilize Mitchell on Demand and other on-line resources for repairs/services for County vehicles &equipment. J SUBMITTED BY: � DATE:&-, De artment Hea Department l/ Recommend Approval _Recommend Deferral _ Recommend Denial I ,. j 6 7 Signed: j�/�.�`1_1 /-,' l DATE: P/, n n 01 •irector o finance 1 Approved _Deferred _Denied Signed: ,41 _ . DATE: MAY 1 5 2013 �� , Mayor Transfer No. 2S Form#:A-10 COUNTY OF HAWAII Revised:07/0 REQUEST TO TRANSFER FUNDS , DEPARTMENT: Parks & Recreation DIVISION: Recreation (Hoolulu Complex) CONTACT Dean Goya PHONE: 961-8720 x27 DATE: 04 / 24 / 13 FISCAL PERIOD: July 1, 20 12 to June 30, 20 13 FROM: A.=;COUNT NUMBER ACCOUNT TITLE AMOUNT 010_` )+J 5511.02.110 Repairs to Facilities $ 2.500 TOTAL: $ 2.500 TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.50(1.5511.06.480 Miscellaneous Equipment $ 2,500 TOTAL: $ 2,500 EXPLANATION (Provide complete explanation): F1' 2013 funds were budgeted in the Hoolulu Complex's 110 account for the replacement of upper level doors at the Afook-"'hinen Civic Auditorium. No bids were received in response to the Purchasing Division's hid solicitation 'kvailable funds are being redirected for the purchase of a heavy-duty pressure washer. An additional heavy-duty pressure washer is needed to be able to maintain building structures, walkways. tennis courts. and parking lots within the time constraints between events. SUBMITTED BY:" DATE: if / Zi;. / Departme -ad ACTION: _ u'Recommend Approval Recommend Deferral .Recommend Denial Signed. t ,t , Let DATE: . Director f Finance V Approved _ Deferred _ Denied Signed DATE: MAY/ 1 5 2013 Mayor Transfer No. 2,b • ,3t Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of Management DIVISION: CONTACT: Kaycie Saiki PHONE: 8317 DATE: 05 / 08 / 13 FISCAL PERIOD: July 1, 20 12 to June 30, 20 13 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.111.5113.36.341 Disabled Parking Placard Fees $ 4,000.00 TOTAL: $ 4,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.111.5113.34.011 Disabled Parking- State, Reg S&W $ 4,000.00 TOTAL: $ 4,000.00 EXPLANATION (Provide complete explanation): Under this grant from the State,the County no longer needs to pay fees relating to the processing of the placards so it is available to be spent for other grant related expenditures. SUBMITTED BY: L..0- � "L � DATE: Department Head ACTION: Recommend Approval _Recommend Deferral Recommend Denial Signed: , ! ,►' DATE: AY r: 2013 Director 4 Finance V Approved _Deferred _Denied Signed: DATE: MAY/I-5 20 a Mayor Transfer No. 27 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of Management DIVISION: CONTACT: Kaycie Saiki PHONE: x8317 DATE: 05 / 08 / 13 FISCAL PERIOD: July 1, 20 12 to June 30, 20 13 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.111.5111.02.115 Office of Management OCE, Misc. Contract $ 9,815.00 Svc. 010.111.5111.01.011 Office of Management S&W, Reg 3,500.00 S&W TOTAL: $ 13,315.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.111.5113.01.011 Info &Assist Center S&W, Reg S&W $ 13,315.00 TOTAL: $ 13,315.00 EXPLANATION (Provide complete explanation): Costs for outside contractors were lower than anticipated as more work was done in-house. Funds are needed due to an unanticipated temporary hire which was needed to fulfill duties related to a temporary vacancy. SUBMITTED BY ��° ' �' '° DATE: MAX 1 3 Z013 Department Head ********************************************************************************************************************* ACTION: Recommend Approval _Recommend Deferral _Recommend Denial ` ! I. 7413 Signed: ` �. � � +�, � DATE: / i ;'%_' Director o inance V Approved _Deferred Denied Signed: S S DATE: MAY/1 5 201,3 Mayor Transfer No. 2.8