HomeMy WebLinkAboutCOM 0007.007 2012-2014 ■
OF Os N ,.
William P. Kenoi �_ Nancy E. Crawford
i, Director
Mayor • �
:,";. e••:;>� Deanna S. Sako
art of Nor! Deputy Director
County of Hawaii
Finance Department
25 Aupuni Street, Room 2103 • Hilo,Hawaii 96720 V n
(808)961-8234 • Fax(808)961-8569 ,n
June 5, 2013
1n
rn
J Yoshimoto, Chairman, W
and Members of the Hawai`i County Council o =
County of Hawai`i
Hilo, Hawai`i 96720
Dear Chairman Yoshimoto and Members of the County Council:
SUBJECT: Transfer of Funds
May 16 through May 31, 2013
Attached is a Report of Transfers Authorized showing transfers made from May 16
through May 31, 2013. Copies of the approved transfer forms are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
Kay Oshiro
Controller
Attachments
Comm. No._ 7•
Ref. To: —L
Ref. Date
Hawai'i County is an equal opportunity provider and employer.
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Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FINANCE DIVISION:
CONTACT: Nancy Kelly PHONE: 961-8259 DATE: 05 / 16 / 13
FISCAL PERIOD: July 1, 2012 to June 30, 2013
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.911.5911.03.341 VACATION PAY $ 112,663.53
TOTAL: $ 112,663.53
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5121.01:011 FINANCE ADMIN &BUDGET–S&W $ 44,377.53
I v..
010.121.5123.01.011 PURCHASING–S&W $ 20,104.44
010.121.5127.21.011 VEHICLE REG&LICENSING–S&W $ 3,077.52
010.111.5111.01.011 OFFICE OF MANAGEMENT–S&W $ 45,107.04
TOTAL: $ 112,663.53
EXPLANATION (Provide complete explanation):
To transfer funds from the Vacation Pay account to the above listed S&W accounts to cover shortage due to
vacation cash-in-lieu payment during the fiscal year.
r
SUBMITTED BY: 41.--1 DATE: MAY/ I J VII?3
Department Hea
*************** ********************************** *****************************************************************
ACTION: Recommend Approval _Recommend Deferral _Recommend Denial
Signed: DATE / /.
Director Finance
_Approved _Deferred —Denied
DATE: 0 / sl /200
Signed: . 1,-Q,I2=1 ---or
Transfer No. 29
't is r C
4
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Hawaii Police Department DIVISION: ADMINISTRATION/FINANCE
CONTACT: Nori Ishii PHONE: 961-2273 DATE: 5 / 15 / 13
FISCAL PERIOD: July 1, 20 12 to June 30, 20 13
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.02.105 Admin -Uniform Allowance $ 10,000.00
010.201.5203.02.112 Admin - Mileage &Auto Allow 20,000.00
010.201.5203.02,218 Admin -Fuels 30,000.00
TOTAL: $ 60,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5206.02.115 Hilo CID -Misc Contract Svc $ 60,000.00
TOTAL: $ 60,000.00
EXPLANATION (Provide complete explanation):
Funds are available under the Uniform allowance, Auto allowance and Fuel accounts due to the current recruit
class starting a few months later than anticipated. The recruits will start to incur these costs later than estimated.
Funds are needed for the Hilo CID account to cover higher than projected cost for forensic evidence analysis to
include but not limited to DNA, biological,ballistic and trace evidence. These cost will vary each year
depending on the number and type of cases and types of recovered evidence.
MAY 11 201;
SUBMITTED BY: DATE: l I
l5.artment Head
*************** * **************************************************;************************************************
ACTION: V Recommend Approval Recommend Deferral Recommend Denial
Signed: DATE: /' 2 1 U13
VIAL/ Director of�`inance
_Approved Deferred Denied
Signed: ,
119.1010 DATE: I / O12
Mayo
Transfer No. 30
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FINANCE DIVISION:
CONTACT: Nancy Kelly PHONE: 961-8259 DATE: 05 / 16 / 13
FISCAL PERIOD: July 1, 2012 to June 30, 2013
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.911.5911.03.341 VACATION PAY $ 270,456.81
TOTAL: $ 270,456.81
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT Sk
010.241.5241.01.011 CIVIL DEFENSE—S&W $ 3,96,4.14
010.101.5101.01.011 CLERK-COUNCIL SVC—S&W $ 30,652.71
010.107.5107.01.011 ELECTIONS—S&W $ 4,224.29
010.221.5221.01.011 FIRE PROTECTION—S&W $ 231,614.67
TOTAL: $ 270,456.81
EXPLANATION (Provide complete explanation):
To transfer funds from the Vacation Pay account to the above listed S&W accounts to cover shortage due to
vacation cash-in-lieu payment during the fiscal year.
Z MAY// 16 �4'1
SUBMITTED BY: �
Department ead
**************** ***************************** *********************************************************************
ACTION: Recommend Approval _Recommend Deferral _ Recommend Denial
Signed: DATE: / /�`�'9:,
1 Director of inance
V A roved _Deferred _Denied
Signed:
DATE: MAY 21 2913
Mayor
Transfer No. 3