HomeMy WebLinkAboutCOM 0353.000 2012-2014 V�tY .......
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William P.Kenoi ' . rv� ��J,o Nancy E. Crawford
Mayor .,t 1; Director
" Deanna S. Sako
+r,*d``.0..•` Deputy Director
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County of Hawaii
Finance Department
25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 o t')
(808)961-8234 • Fax(808)961-8569
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July 18, 2013
J Yoshimoto, Council Chairperson and •1C-)
Members of the Hawai`i County Council >rn
Hawai`i County Council x)
25 Aupuni Street .m
Hilo, Hawai`i 96720
Re: Resolution for multi-year lease
Enclosed is a resolution authorizing the payment of funds for more than one fiscal year, for a
new multi-year lease agreement, for one large capacity multifunction copier for the Office of the
Prosecuting Attorney in Hilo. Their current copier was purchased with a five year maintenance
plan which expires in July, 2013. They indicate that this machine is becoming obsolete and has
been requiring frequent service calls, and is not suitable for continued service.
If there are any questions, please do not hesitate to call Lee Lord from the Office of the
Prosecuting Attorney at 934-3315.
Nancy rawford
Director of Finance
Enc.
cc: Prosecutor
< e5•
Comm.No, 353
Ref.To: fG
Ref Dote JUL 1 8 2013
Hawaii County is an Equal Opportunity Provider and Employer
Form #: B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Office of the Prosecuting Attorney DATE: 7/15/2013
STAFF CONTACT: Lee Lord PHONE: 934-3315
A. REQUEST:
To enter into a multi -year lease agreement for five (5) years for a multifunction large capacity copier at the
Hilo Prosecutor's office..
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
We would like to request the authorization of payment of funds for more than one fiscal year for a new copier
lease for the Office of the Prosecuting Attorney's Hilo Office. The lease would be for five years.
We are seeking the replacement of a multifunctional copier for the Hilo office. The current copier was
purchased on a 5 year maintenance plan which will expire in July, 2013. This machine is becoming
obsolete, has been requiring frequent service calls, and is not suitable for continued service. The copier is
critical to handle the volume of work for our staff covering two Circuit courts, one District Court and one
Family court. A new leased multifunctional copier able to meet copying, printing and scanning needs will
i prove overall efficiency in the office. The eked monthly lease e - • e! -_ -- : - . . •
IAA t t vwr en:c-e.e_t_ 1141,
This is more cost effective than purchasing a replacement and paying maintenance charges.
SIGNED:
46L 7/15/2013
Department Head