HomeMy WebLinkAboutCOM 0055.006 1998-2000 yy~iY DI N~
Stephen K. Yamashiro : • Harry A. Takahashi
Mayor Director
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Depury
~uuntp of ~~Ynaii
DEPARTMENT OF FINANCE
25 Aupuni Street, Room 118 • Hilo, Hawaii 96720-42.52
(808) 961-8234 Fax (808) 961-8248
Apri15, 1999
The Honorable James Arakaki, Chairman,
And Members of the Hawaii County Council
County of Hawaii
25 Aupuni Street
Hilo, Hawaii 96720
Dear Chairman Arakaki and Members of the County Council:
SUBJECT: Transfer of Funds
March 16 through 31, 1999
Attached is a Report of Transfers Authorized showing transfers made from March 16
through 31, 1999.
Copies of the approved transfer forms are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
CJ'" `"u"'YY
Dixie Kaetsu
Controller
Attachments
Comm. Na Y OO~
File No. F N D /Tle F
Ref. Ta: F C
Ref. Date ~ 6 1999
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COUNTY OF HAWAII
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Form #: A-102
Revised: 03/93
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RfiQUEST. TO TRANSFER FUNDS
DEPARTMENT:
. J?[1RI'"TC .1IQRKS' '-SOLID. HAS'l'E
CO NT ACT:
MARl'Y 'SHIMIZU .
PHONE: 961-8551
DIVISION: SOLID .1fASTE
DATE: 3 / ~/89
FISCAL PERIOD: July 1, 19 98 to June 3D, 19 99
FROM:
ACCOUNT NUMBER
ACCOUNT TITLE
AMOUNT
085-601-5604.01-021
~sal.:sw'iM & Wages
$3#800~OO
TO:
ACCOUNT NUMBER
ACCOUNT TITLE
TOTAL: $ 3.800.00
AMOUNT
085-601-5604.51-099
V.1lL L/F - Misrel1~ S&1I
$3.800.00 .
EXPLANATION (Provide complete explanation.):
TOTAL: $
3~800.00
r~l1 aU~ts (BC-GS) are t~&.ily {JIS8igned to E'qJri(lMf\t.t~Cil:ool I.I(B::-Q9)
and ~l;pa.e-,.l ~btud;i In (ElC-I0) far: 2 hnl.Jn=: each, daily vben the worldng. supeEVisor
hfmdles the administrati:ve pape..-..L
Overtime e.llpef:aSe lias ~li2M pdtvWI s:ick leaves taken. J:eSiU.t:ing in less A'tll~. ~
far ~ng CD days-off.
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A''cSUBMITTED \~~ D.epartmenl:ea;--- . DATE: 3 I. 12 1 99 )
*****************************************************r******************~*********************************************************
ACTION: ~ecommend Approval -=:::iRecommend Deferral _ Recommend Denial
SIGNED:
l/ /
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" Direttbr of Finance
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DATE:
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---,.'- Approved
_ Deferred
_ Denied
SIGNED:
t<,..
Mayor
DATE:
-31 /Ib
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06/93-3M
fral1sfer No.
78
CONTROLLER
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Form II: A-102
Revised: 03/93
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COUNTY OF HAWAII
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REQUESTTO TRANSFER FUNDS
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DIVISIO~~a"l"1't'\N.
DATE:
03 1~/99
FISCAL PERIOD: July 1, 19 98 to June 3D, 19~
FROM:
ACCOUNT NUMBER
ACCOUNT TITLE
AMOUNT
010-201-5203..02-339
~. - Inaurance
$13.306.00
TO:
ACCOUNT NUMBER
ACCOUNT TITLE
TOTAL: $ 13~306.000
. . AMOUNT
010-201-5210.02":109
_dwoe - ~iT'S to B;ttdp
$13.306.00
EXPLANATION (Provide complete explanation.):
FUndsareava:l ~ableunder this account 4ueto lower than antic.1patEd costs fr#/
~ vebicl.e msuranee costs fer the depa.d:U=ht's subsf,zti~ vmie1es.
Additional ~ '.ZE .,needsdto a:wer a:sts to tune-8p Bnd xepair the etlleXgelL'Y
~~.latar at: tl'1eWlriliiea~lice Station.
TOTAL:$13.306~OO
SUBMITTED BY:
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DATE:
I.
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ACTION: /' Recommend Approval
Department Head
**********.**************************************************************************************************~~*******~***********
_ Recommend Deferral
_ Recommend Denial'
SIGNED:
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..! Di((ktor of Finari~
-.........
DATE:
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L- Approved
_ Deferred
_ Denied
SIGNED:
,
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Mayor
DATE:.,.2J 1 11 l!ij
06/93-3M
Transfer No.
~. 79
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CONTROLLER
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COUNTY OF HAWAII
RE9UEST TO TRANSFER FUNDS;,,;,
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DEPARTMENT:Puhlic Works DIVISION: . Engine~ring
CONTACT: ~len 'M,. Kuba PHONE: 961-8327 DATE: 03 .,,/t:iL I 99
FISCAL PERIOD: July 1, 19 --9S to June 3D, 19 -99
FROM:
ACCOUNT NUMBER
Ol~183~5is3.02-104
ACCOUNT TITLE
Trave 1 ICon ferelJCes
AMOUNT
2.000.00
TO:....
TOTAL: $ 2,000 _ 00
AMOUNT
ACCOUNT NUMBER
ACCOUNT TITLE
010-173-5173.06-454
Computer Eqpt. & Software
2.000.00
EXPLANATION (Provide complete explanation.):
TOTAL: $ 2.000.00
5183.02-104 Travel less than expected (survey crew didn't have to work inW.liawaii)'
5173.06-454 Transfer required to purchase equipment for network server
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('"}. . ~.' BMITTED BY: (. '_"'U].__- DATE:J I / .> /-LJ
I '" V,,!'Qepartme, Head
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ACTION: ---.LRecommend Approval"c-..-. } Recommend Deferral _ Recommend Denial
SIGNED:
92.
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DATE:
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:, Dir~"'ctor of Fin~n~
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-'-- Approved
_ Deferred
_ Denied
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SIGNED:
DATE:
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Mayor .'
06/93-3M
Transfer-No.
8()
CONTROLLER
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Department of Public Works
Traffic Division
M~Mo2(J2LfJ{fj)l1M
DATE:
March lO, 1999
TO:
Jiro Sumada, Deputy Chief Engineer
1/
Nancy Crawford, Business Manager
RiChardNishimura'~ffic Division Chief
THROUGH:
FROM:
SUBJECT:
Transfer of Funds to Travel Account
We request approval to transfer $2,000 to our Signs & Markings Travel Account.
All our signs & markings travel expenditures to-date have been spent exclusively
on meals & per diem trips to other districts for maintenance of signs & markings.
Our current balance is $3,820. This transfer will allow us to make two more
markings maintenance per diem trips, and three more sign maintenance per diem
trips to West Hawaii; and the balance of the monies will be used for meals to do
maintenance work in other districts.
RECOMMEND APPROVAL:
APPROVED:
Q~~
Stephen K. Yamashiro
Mayor
Date:
Date:
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Form #: A-l02
Revised: 03/93
.tOr
REQUEST TO TRANSfER FUNDS
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COUNTY OF HAWAII
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DEPARTMENT: PUBLIC/WeRKS
CONTACT: Calvin Uyeda
PHONE:
961-3'#2:1
DIVISION: .. TrafTi ~ '
DATE: 03 / -.!L/ 99
FISCAL PERIOD: July 1, 19 ---2..8 to June 30,19 ~
FROM: .. . ACCOUNT NUMBER
020-281-5281.42-430
ACCOUNT TITLE
Traffie Signs &: ~k1ngs OCE-
Highway Materials
AMOUNT
$ 2,000
TO:
ACCOUNT NUMBER
ACCOUNT TITLE
TOTAL: $
AMOUNT
020-281-5281.42-104
Traff~c Signs & Markings OCE-
Travel/Conferences
$ 2,000
EXPLANATION (Provide complete explanation.):
Account Providit1& Funds:
02Q-281-52$1.42-240
Thft current balance in this account is 7,8 1. Funds are avai able in this
account, because we have purchased less materials than Btit1cipated due to
adequate quantity of highway materials in stock..
Account ReceiVi~ Funds:
020,;,281-5281.42';' 04.. .. . Traffic Si ns &: Markin s-Travel/Conferences
The '.current .bala~c:e in this account 1..8 3, . ditiona nds ar~ required
in thi.s acco~t, becaulle more per <iJ.et!l trips are required to meet the
inc~easingd~nd.of traffic signs and mark.ings maintenance work in West
Hawaii. .
TOTAL: $
i
,~ JIBMITTEDBY: .to DATE: I. 1_
~~\'--"'- Departme!)t Head
*******~************************************~******1******************************************************************************
ACTION: ----L Recommend Approval
=-::.... Recommend Deferral
_ RecommendDenial
SIGNED:
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0, Dire~tor of Finance
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DATE:
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~ Approved
_ Deferred
_ Denied
SIGNED:
t" ...~ .~_
Mayor
DATE:
,/
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06/93.3M
81
Tran~fer No. .c. -.
CONTROLLER
.Form II: A-102
Revised: 03/93
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COUNTY OF HAWAIL
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REQUEST TO TRANSF.'ER FUNDS
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CONTACT:
DEPARTMENT: PARKS Un.BeRKATIO.
DIlCUS UTA
PHONE:
.961-8150
BAD
DIVISION: SEDIOR DPLOYRSVT
DATE: 03 / ~/ 99
,FISCAL PERIOD: July 1, 19 ~ to June 30, 19 .9.l..
FROM:
ACCOUNT NUMBER
ACCOUNT TITLE
AMOUNT
481-5484.02-235
IUS<: JlATBRIAl.S ... SlJPPL1BS
po.co
TO:
ACCOUNT NUMBER
ACCOUNT TITLE
TOTAL: $ 210.00
AMOUNT
481~84.02-341
MI~;C awtGBS
210.00
EXPLANATION (Provide complete explanation.):
TOTAL: $ 210.00
Exeess f'tmds are .ava:11able in the IU.scellaneous Jlaterials & Supplies
account because expemUtures are less .than anticipated and add1t1onal
funds are'~.in .the ltiaeellaneous Cbarges 8CCOU11t .to cover.the
coat, of' . our 19')9 RATIOlW. IHPLOT THE 0LfJBB tI)RKEl'C -1lEEK DueATIaw..
TBlWfIJlG SEMIIAR..
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Depa ent Head
DATE:
'3
SUBMITTED BY~
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**********************************************************************************************************************************
ACTION:
- Recomm~nd Approvalr \ _ Recommend Deferral'
SIGNED: \) { \ {i'~>(L It (""A"
Director of Finance
_ Recommend Denial
DATE:
3 / 22 /99
~ Approved
_ Deferred
_ Denied
SIGNED:
DATE:
/_'
Mayor
06/93-31.4
Transfer NO:'"
82
".CONTROll~R
F.orm II: A-l 02
Revised: 03/93
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COUNTY OF 'HAWAII '
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REQUEST TO TRANSFER FUNDS
DEPARTMENT: MAYOR' S OFF I CE DIVISION:
CONTACT: fnWHI S. TAIRA PHONE: 961-&379 DATE: 3
FISCAL PERIOD: July 1,J9 98 to June 3D, 19 9!
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OHCD
/-.liL/ 99
FROM: ACCOUNT NUMBER
ACCOUNT TITLE
AMOUNT
$**1.815.57
$*17.500.00
$*88,700.00
010-931-5934.37-115
010-931-5934.41-115
010-931"';5934.47-115
Pahoa Mu1~i-Purpose Pac
ilalluku lliver Park
Haalehu Coza Ctr Rehab
TO:
ACCOUNT NUMBER
ACCOUNT TITLE
TOTAL: $ 108,015.57
AMOUNT
i QJQ-931-5934.33-115
/010-931-5934.26-115
L1neoln ,Park lmpeDvement
Keaau Coma/Senior Ctr.
$106.032.30
***1,983.27
EXPLANATION (Provide complete explanation.):
TOTAL: $ 101.01S.57
Gr
Additional funds are neeClad at Lincoln Part to demolish and reconstruct. the
toilet/pavilion. foraddit1Dna.l slteTlOrk and fencing. AddiU..onal fU114s are
ueeded at !{eaau Comm/Senioa Center for guardrail and repair t.hewastwater
line.
The funds from the Naalehu Comm Center. Wa11ulw River Park and ten Pah04 Multi
Purpose Fa.c are unencumbered and are not; lleilded for the project.
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**********************************************************************************************************************************
SUBMITTED BY:
DATE:
3 1 18
1 99
ACTION:
- Recommend ~pproval
'_ Recommend Deferral
- Recommend Denial
~--
SIGNED:
DATE:
3/23 1 99
Director of Finance
~ Approved
_ Deferred
_ Denied
SIGNED:
.'
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Mayor
DATE: ..3 1 .2;/1.; rqfi
06/93-3M
83
. Transfer No.
CONTROLLER
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Form II: A-102
Revised: 03/93
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COUNTY OF HAWAII
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REQUEST TO TRhtNSFER FUNDS
DEPARTMENT:
Usa Bagulba1
CONTACT:
MAYOR'S OmCE
PHONE: DATE:
'. 98 ' ~ 99
FISCAL PERIOD: July 1, 19 _ to June 30, 19 _
961-8211
A.dm1.n1StX"4tion
DIVISION:
03
/~/
99
010-111-5111.16-115
,
\ ", '\ \ ACCOUNTTITLE
\"-~\,,,'y,,\: ..",,\
"Ups14tive Expenses
AMOUNT
FROM: ACCOUNT NUMBER
4000.00
. -";-"'---...
TO:
ACCOUNT NUMBER
TOTAL: $
ACCOUNT TITLE
AMOUNT
010-111-5111.02-104
Travel I Confe~ee
4000.00
. '-"."., . ~.V"_
EXPLANATION (Provide complete explanation.):
TOTAL: $ . 4000.00
Due to unanticipated travel expeuses, ftmds need to be transferred to
c:overout of state aud1n state travel, for the remainder of the fiscal
yeu.
SUBMITTED BY:
"'-M'",
DATE:
1-
ACTION: _ Recommen9 Approval
**********************************************************************************************************************************
Department Head
- Recommend Deferral
- Recommend Denial
SIGNED:
\ Director of Finance
\
;/
- Approved _ Deferred
DATE:
'!t 1 24 1 99
_ Denied
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SIGNED: :;' ,j. ">'
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Mayor
DATE:
2;")
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06/93-3M
TransferNq.
84
CONTROLII=Q.
'Form II: A-102
Revised: 03/93
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COUN"ry Of1:i~WAII ,: ',/ ,)">;'
DEPARTMENT, BAIIAII ~E=::~N~~E;R FU1iDS DIVISION,~~
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CONTACT: Gm:;y Maesato PHONE: %t:''2274 j
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FISCAL ~ERIOD:'!\.ily' j. 199iL to Ju,,'~,~O.1~
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, 'ACCOUNT TITLE
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DATE:
03
/12--/99
FROM:
ACCOUNT NUMBER
AMOUNT
ssm, A'l"mCHED
TO:
ACCOUNTNO"MBER
, '" .<-!"'2%'~/
SBB..~
/ .c
ACCOUNT TITLE
, '" I,-
,I("I!>O.OO
. TOTAL: $t~50.00
AMOUNT
~
\(P,I?O.OO
TOTAL: $ 10~150.00
EXPLANATION (Provide complete explanation.):
SEE~:
SUBMITTED BY:
DATE:
- ~ I--LJ
Department Head
.**********************************************************************************************************************************
ACTION: _ Recommend Approval
_ Recommend Oeferral
_ Recommend Denial
SIGNED:
DATE:
.,
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Director of Finance
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~ Approved
_ Deferred.":,, . ~ Denied
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DATE: 3. 12..5 I~
SIGNED:
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06/93-3M
Transfer No.
j
8S1
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CONTROLI F=R
FROM:
(1)
(2)
(2)
(2)
TO:
(3 )
(4 )
(5)
(5)
(6)
~ 4 0
()Q_!LlLr_X.___~J~ _._l:!_~__~__~_L_~
~'];QQEST TQ TR~~Sf.~JLfJJ.BD1?.
Account No.
010-201-5203.02-112
010-201-5207.02-115
010-201-5212.02-115
010-201-5214.02-109
A..q_count N.Q...:-
010-201-5203.02-225
010-201-5207.02-227
010-201-5212.02-113
010-201-5214.02-113
010-201-5215.06-115
Account Title
Admin - Mileage & Auto Allow
South Hilo - Misc. Contract svc
Kona - Misc. Contract svc
Puna - Repairs to Equipment
Amount
$13.750.00
700.00
1.400.00
300.00
TOTAL
$16.500.00
~g_c ou n J.----1.! t 1 e
Admin - Educ-Recr-Scientif Supp
South Hilo- Computer & Office Supplies
Kona - Water & Gas
Puna - Water & Gas
Sobriety Checkpoint
AIgQ~.m t.
750.00
700.00
1.400.00
300.00
13.000.00
TOTAL $16.150.00
EXPLANATI91LJ.QL<?"y'id~_qQmpl~~.~xplanation. Use more._she~t if needed ~
FROM:
(1) Funds are available under this account due to vacancies.
(2) Funds are available under these accounts due to lower than anticipated
costs.
TO:
(3) Additional funds are needed to cover higher cost of educational books.
(4) Additional funds are needed to cover higher office supply costs such
keyboard storage and ink cartridge.
(5) Additional funds are needed to cover higher utility costs such as water.
(6) Additional funds are needed to cover higher costs of laboratory
services that determines DUI.
Form II: A-102
Revised: 03/93
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COUNTY OF HAWAII
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REQUEST TO TRANSFER. FUNDS
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DIVISION~ Equipment" M41ntenauce
DEPARTMENT:
Fire
CONTACT: Edward Bumatay
PHONE: 961-8297
DATE:
3 / ~/ 99
FISCAL PERIOD: July 1, 19 98 to June 30, 19 99
FROM:
ACCOUNT NUMBER
ACCOUNT TITLE
Equipment Maine -Eq1dpment Repairs
AMOUNT
lO,COO.CO
1) 010-221-5225.02-109
TO:
ACCOUNT NUMBER
ACCOUNT TITLE
TOTAL: $ 10,000.00
AMOUNT
2) 010-221-5225.02-228
Equipment Maint - M. V. Parts/Supp
10,000.00
TOTAL: $
10.000.00
EXPLANATION (Provide complete explanation.):
1) Sufficient funds remain for current year.
2) Additional funds to replac.e 6S''1'owerWater Way & ~O::sa.l tank for Ladder Truck
(BFD 347) and rebuilt traJt~tssfon for Tanker II (HFD418).
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SUBMITTED BY:'-'~'~="""'~'-' /;_,--~..-:;;"L---__,,- DATE: 3 1 ~24 1 99
Dertme Head \ .' . .
******************************************** ******************************~~*~*****************************************.
ACTION: _.Recommend Approval _ Recommend Deferr!lf':// _ Recommend Denial
SIGNED:
I r
\ '^..If .;[.' i.
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Director of Finance
"....-
DATE:
3
24 1--.!9
----L Approved
_ Deferred
_ Denied
SIGNED:
DATE:
3 1 ~S I~.
Mayor
06/93-3M
Transfer No.
86
CONTROLLER
- Form II: A-102
Revised: 03/93
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COUNTY OF HAWAII
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DEPARTMENT:
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REQUEST TO TRANSFER FUNDS
DIVISION:
AIKIBISTBATIOB
CONTACT: .Juliette Tulaq
PHONE: 961-8311
DATE:
3 / ~/ 99
FISCAL PERIOD: July 1, 19 98 to June 3D, 19 ~
FROM:
ACCOUNT NUMBER
ACCOUNT TITLE
AMOUNT
010-500-5503.02-112
1'&1. Admin acE
Mileage & Auto Allowance
350.00
TOTAL: $
350.00
AMOUNT
TO:
ACCOUNT NUMBER
ACCOUNT TITLE
010-500-5503.02-102
P< Ada OCE
Telephone
350.00
EXPLANATION (Provide complete explanation.):
TOTAL: $
350.00
Trausfer necessary to cover expeuses for installation of telphone at.v ~
SwimmiugPool for Sr. Clerk to be stationed ,there. Installation cost not budgeted.
Savings in Hi1eage acc:OUllt realize4 clue to less use of penoual vehicles.
SUBMITTED BY:
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DATE:
3 / 24 /~
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ACTION: ---,-:flecommend Approval
_ Recommend Deferral
_ Recommend Denial
SIGNED:
Director of Finance
DATE: 3 / 24 / 99
----" Approved
_ Deferred
_ Denied
SIGNED:
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DATE:
3 / 0Ui ,if 0'1
Mayor
06/93-3M
Transfer No.
87
CONTROLLER
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jForm II: A-l02
R<;lvised: 03/93
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COUNTY OF HAWAII
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REQUEST TO TRANSFER FUNDS'
DEPARTMENT: Public Worts
CONTACT: Wayne ODomura
PHONE: 961-8331
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- DIVISION: Buil di~9 .
DATE: 03 / ~/gg
FISCAL PERIOD: July 1, 19 -98- to June 30, 19 -99-
FROM: ACCOUNT NUMBER
ACCOUNT TITLE
AMOUNT
010.-171-5171.22-113
Water. Gas & SeweJ-c,
S 3.000~OO
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TO:
ACCOUNT NUMBER
ACCOUNT TITLE
TOTAL: $ 3,f)nfLM
AMOUNT
01()....171-5171.22-102
Telephone
$ 3.000.00
TOTAL: $
3.000..00
EXPLANATION (Provide complete explanation.):
010-171-5171.22-113 Surplus in this account due to water bUls wbieh
Were much lower-than last year..
010-171-5771.22-102 Shortage in tbis accoant. because hudgetedamount
was $8340 less than last year.
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,S~BMITTED BY: :\ l
, {)epartmpnt Head,
********************************************~~***~*******************************************************************************
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DATE:
.J' 1
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ACTION: _ Recommend Approval
t
_' Recommend Deferral
_ Recommend Denial
Director of Finance
DATE: 3 1 25 1 Ji2.
SIGNED:
_Approved
_ Deferred
~ Denied
SIGNED:.
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DATE:
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Mayor '
06/93-3M
TrarlsferN6.
CONTROLLER
Form II: A-1 02
Ravised: 03/93
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REQUESLTOTRANSFERFUNDS
COUNTY OF HAWAII
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. DEPARTMENT:
DIVISION:
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8011d1ng''''''/c
Public Works
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CONTACT: Hayne Ol\omura PHONE: 0961-8331 DATE: 03 / ~/ 99
FISCAL PERIOD: July 1, 19 9S to June 30, 19 99
FROM: ACCOUNT NUMBER
ACCOUNT TITLE
AMOUNT
010-171.5171.22-113
Water. Gas ,'sewer
$ 800.00
TO:
ACCOUNT NUMBER
ACCOUNT TITLE
TOTAL: $ BOO. 00
AMOUNT
010-171-5171.80-456
Constr& Repair Equ1p
$ 800.00
TOTAL: $
800.00
EXPLANATION (Provide complete explanation.):
010-171-5171.22-113
Ftmd surplus due to water-bins being lower than
anticipated.
Funds required topurehase 1o-s1idiog compound
miter saw for Ca.J1)enter Shop.
010;;.171-5171.80-456
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Department Head:.f}i.-
**********************************************************~~**********************************************************************
SUBMITTED BY:' .
DATE:
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ACTION: .......L Recommend Approval
~ Recommend Deferral
_ Recommend Denial
SIGNED:
{~P'
(/ Director ~Finance--
DATE:
"":> 1
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~ Approved
_ Deferred
_ Denied
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SIGNED:-
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DATE::;;':' 1 ..djr I.A.~r
Mayor
06/93-3M
Transfer No.
89
CONTROLLER