HomeMy WebLinkAboutCOM 0055.028 1998-2000 MtV os N4
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Stephen K. Yamashiro ; Harry A. Takahashi
Mayor ~ Director
~ -i
o.'~~" S., K. Schutte
` Deputy
QCDUIItp Df ~~~~[l •C'' 19 `'.~'I 10 2'l
DEPARTMENT OF FINANCE
25 Aupuni SVeet, Room 118 Hilo, Hawaii 96720-4252 ~
(808) 961-8234 Fax (808) 961-8248 ' - - ~
May 19, 2000
The Honorable James Arakaki, Chairman,
And Members of the Hawaii County Council
County of Hawaii
25 Aupuni Street
Hilo, Hawaii 96720
Dear Chairman Arakaki and Members of the County Council:
SUBJECT: Transfer of Funds
May 1 through May 15, 2000
Attached is a Report of Transfers Authorized showing transfers made from May 1
through May 15, 2000. Copies of the approved transfer forms are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
^~l~Ql~?
Dixie Kaetsu
Controller
Attachments
Comm. No, Vr' Jr ~ ~i2 S
i
File No. D F
Ref. To: ~G
Ref. Date MAY 19 2000
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Form p:A-702
Revised: osiss ~ COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
I
DEPARTMENT: Planning DIVISION: _
CONTACT: R. $okubnn PHONE: 461-8289 DATE: 04./- 2$_/ 00
FISCAL PERIOD: July 1, 19 42 to June 30, vBlc_2000
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-141-5141.02-106 Printing 14,700.00
O1Q-141-5141.02-104 Repairs To Hgfipsent 3,900.00
TOTAL:$ 18,600.OU
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-141-5141.Ob-454 Computer Eqpt & Software i$,bfl0.00
TOTAL:S 18,600.00
EXPLANATION (Provide complete explanation.:
A transfer is nceaaet7 to purchase egniprent !tare which would enhance or ezpend
our cospnter capabilities in terse of presentation b digital output for General Plan,
GIS. Ter Mapping. Planning Carsise3on. 8oesd of Appeals and other planning rslatecl
seetings 8 fanctious. With the requested funds r~ would purchase the following stars:
tw (2) laptops -Hilo/$ona offices. one (1) color aeaaner for the Hilo office, one (1)
wide-focsat high r,.apacit7 color printer for GP/GIS/4rafting sections, and one (i) color
printer for the Kona office. We would alga purchase thirteen (13) Uninterruptable Power
Suppl7 (UP5) tmita rhich would protect indiridnal user hardware, software and digital files
during potrcr surges and interruption of pager.
Funds budgeted for printing the General Plan ($35.000) r322 not be utilized during the
curreat Tear and is therefore available for transfer in order to purchase these !tees,
ik are also transferring a portion of funds budgeted for saintenance of the departsent
cosnuter IJN mates. Maiatena,.re twe covered under the faitial Dnrchaae of cosputer
egnipsent !toss during the previous fiscal Year.
SUBMITTED BY: DATE: 04 ~ 28 ~ ~
Department Head
4Y'Y1kYfff/~f1RR11:#1f.t.4ftf4tk4#fY#f'ki.f44kYffhf.flf.lf.f lkYh4Y.1f11f.f.1f Y4f kkYf 4Y'Yf1f1f1fYf1M4fYi#kYY4kfYf #ffYtifY#f 1.)f R.yff Rtif•
ACTION: Recommend Approval Recommend Deferral Recommend Denial
SIGNED: DATE: / _
Director of Finance - l
Approved Deferred Denied
~ SIGNED: DATE: i
Mayor
51
oases-era Transfer No
CONTROLLER
Form N:A-102
' Revised: 03/93 COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FINANCE DlwsloN:_ BUDGET _ _
CONTACT: N _ MATSII T PHONE: 961-8259 DATE: / .~-J OU
FISCAL PERIOD: July 1, 19 ~ to June 30, j~~-000
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
i'
010-911-5911.70-3Q1 PROV FOR REALLOCATION (17,008
I
TOTAL: $ 17.008
i
'i TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-183-5183.01-fill YNGINEERING - REG S8W S 6.024
010-231-5231.01-011 CONSTRUCTION INSP - REG SdrW 8,640
010-500-5505.01-011 PARKS NAINT -REG S3M 2,344
TOTAL: $ 17.008
EXPLANATION (Provide complete explanation.):
I
j TRANSFER OF AMOUNTS FROM PROVISION FOR REALLOCATION ACCOUNT FOR
THIRD QUARTER PER LETTER TO THE COUNTY COUNCIL DATED MAY i, 2000
i
SUBMITTED BY: - DATE ~ i 2 ~ OO
Department Head
ACTION: Recommend Approval Recommend Deferral Recommend Denial
SIGNED: - DATE-- ~-i 2 ~ OO
Director of Finance
~ Approved Deferred Denied
SIGNED: DATE: i i
Mayor
52
i Dares-sM Transfer No.
CONTROLLER
Form p: A-702
Revised: 03/93 ~ COUNTY OF HAWAII ~ -
REQUEST TO TRANSFER FUNDS
DEPARTMENT: t'^ARk5 Aitill irt,i;iceAYlOi< DIVISION: Admix.iatraticz.
CONTACT: Dec Ar.r: Sadayasc PHONE: X51-ii41y DATE: S / S /
I
FISCAL PERIOD: July 1, 19 Yy to June 30, 19 Gtj
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
I
(?1L-SUU--.55[3.u[-d15 Y::n:ae.;a mac, - Ct;E: disc C;or.tracc ~~,000t.GJ
i
Services
i
TOTAL: $'..t7fit+.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
tide-SOii-SSti3.ul-454 Adr.,iz~ - dsquip: Cougut,>r Hggt a yL,t}tiG.L•0
Software
TOTAL: $ = Senn _hf,
EXPLANATION (Provide complete explanation.:
ruuds ire av:~ii~Lle h. f'ansewn 2uo'~, Y,iac Coutraet 5ervicr.r accouza bacaure
ae:curity >;ervices are no Iccy;er encue~ber.d undez coz.trr:ct. 1~urzds aze t,Cedeu iu
Ao~7.z,iscraticns Cosaputer Eqpt & Software account to purchase a:.Z accour.tici~, prograrr~.
'Iitia gro~,rur~ will Ire u,aed b} L1:rt Sez:iar AccOUx:t Clerk to grocrss az3d track
sccouctt~ g4}ebie for Ad>uin, i'ax:ueaa 400, baud, Culture 6 Artb, aid Go I.1 Gauxee.
SUBMITTED BY: ' ~<j- .-"`k'f { ~ ~ . ~ DATE: i r
-Depart eM Head
11ff11ff1R1RRR1RR4iff11f1f4f'k11f1f1f11fh1ffRff1ef11f R4Rf RiRif#f,#f,44ff,filkf4f4M4#RRMYf R1f iRMRR1RRf RR1Rf RR1f lRRfllf fffl4f Yflf Yff 4f
ACTION: Recommend Approval Recommend Deferral Recommend Denial
SIGNED: DATE:
i Director of Finanse
Approved Deferred Denied
SIGNED: DATE: i i
Mayor
06193-3M Transfer No. 53
CONTROLLER
Form tl: A-102
Revised: 03/93 ` COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
~I
DEPARTMENTf~N1AII CLl[AV'IY PCSI.ICE C£PARIMENT _ DIVISION: At?fil7IS1F1~TICN
CONTACT: ~ PHONE: 961'2274 DATE: OS ~ 09 ~ OG _
FISCAL PERIOD: July 7 , 1994_ to June 30, 7g12~t)
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
SEE ATfACtiB)
TOTAL:$ 42,763.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
SEE ATTAQtED
TOTAL~$ 42,763.00
EXPLANATION (Provide complete explanation.):
SFE 11TT
SUBMITTED BY: - DATE: / /
Department Head
flfflfflf}R11f1111fff1f111fff 4flffhffff 4fiffff#1f111f1f1ffhffY#Yf4lffff1f11f1fifffffflf;flflffYf4lff;flfflflff Y#ffff Ff hf41ff1f iff}
ACTION: Recommend Approval Recommend Deferral Recommend Denial
SIGNED: \ DATE: / ~
Director of FinaTice
Approved Deferred Denied
SIGNED: - DATE: _ / /
Mayor
os/s3-aM Transfer No. 7ii1 S~
CONTROLLER
C O U N
_T Y O F H A W A I I_
REQUEST TO TRANSFER FUNDS
FROM: Account No. Account Title Amount
(1) 010-201-5203.02-101 Admin - Postage & Fteight 5,000.00
(2) 010-201--5203.02-216 Admin - Fuels & Lubricant 30,991.00
(1) 010-201-5203.02-339 Admin - Insurance 7,322.00
TOTAL $92,763.00
TO: Account No. Account Title Amount
(3) 010-201-5205.02-227 CIU - Computer S Office Supplies 1,500.00
(9) 010-201-5206.02-115 Hilo CID - Misc. Contract Service 30,000.00
(5) 010-201-5208.02-111 North Hilo - Rental/Lease of Equip 1,263.00
(6) 010-201-5215.06-115 Sobriety Testiny 10,000.00
TOTAL $92,763.00
ERPLANATION (provide complete explanation. Use more sheet if needed.):
FROM:
(1) Funds are available under these accounts due to lower than anticipated
costs.
(2) Funds are available under this account due to lower than anticipated
costs for fuel due to vacancies which the department has recently
Pilled.
TO:
(3) Funds are needed to cover higher than anticipated cost of office
supplies such as printer and fax machine ink cartridges.
(4) Funds are needed to cover higher than anticipated costs for services
used for investigations such as forensic and diagnostic.
(5) Funds are needed to cover higher than anticipated costs for the lease
of copiers. At the beginning of this fiscal year, the department
changed some of its copy machines. These machines were constantly down
which were caused by heavy wear and tear. The cost of these new
machines are higher than the old machines.
(6) Funds are needed to cover higher than anticipated costs for sobriety
testing.
Forrn tl: A-102
Revised: 03/93 COUNTY OF HAWAII `
REQUEST TO TRANSFER FUNDS
E.
DEPARTMENT: _Parks 6 Aecrea~a^ DIVISION: Various
CONTACT: Tirannw $akn PHONE: 961-t6k19 DATE: 5 DO
FISCAL PERIOD: July 1, 199-9- to June 30, $Q2ggp
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
G10-500-5523.02-I15 Panaeva Zon - Misc Contract Servicaa ;2,800.00
I TOTAL:$ `L~BOO.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
i
~ OLO-500-5503.06-454 P6R Administration -Computer Eqpt 6 Software ¢2,800.00
TOTAL:$ 2,800.00
F~CPLANATION (Provide complete explanation.):
Funds will be used to purchase a laptop computer system fur outreach and educational
20o prograw. Tlae use of a laptop for visual prerentationa will enhance the animal
outreach program.
SUBMITTED BY: %i~d l{~/ lr%' ~C~-y,<.rT DATE: l!~
rJ
1111f11fff11ffRf»11111RR Department Head Rff11f
RYRRRi~rkf111f11ff11fR1f1RRRfRRRRRR1RRfiR11411f1fRR1RR1111111R1f R11f#R1R11111fRR11RR11111f1111f R1f41R
ACTION: Recommend Approval Recommend Deferral Recommend Denial
SIGNED: DATE: / /
Director of Finance
Approved Deferred Denied
SIGNED: DATE: / /
Mayor
Transfer No. 55
06/93-3M -
CONTROLLER
Form p:A-102 1
Revised oaisa COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
i
~ DEPARTMENT: Fxrkt and P.ecreatiacy _ DIVISION: p``rku '~)riotenance
CONTACT: t`leun Sadayasu PHONE: 961-II 19 DATE: 5 / 1'L / UD
FISCAL PERIOD: July 1, 19 to June 30, ~2tH)C
I
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
UIU SUO 5505.Ja 115 riisc. Contr,?.ctual >arvice~ 541,000
C]0 423 5421.0:2 113 Alai Cem Mater, C;a:; ),SpC
TOTAL 411. SOC
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
4'i0 SUO 5505.01. O11 Parka lteguiar S 4 w 6,000
OlU 500 5505.02 229 Parke Building b Gonstr ;ic.terl.alatu,500
010 SUO 5505.11 454 Parka Computer d Software 4,000
U1C 500 55135.11 456 Fxrks Gonetr 6 kepalr kquipa:ent 2,OOC
010 423 5421.11 011 Vec Cemetery kegulxz S n >ti* lii,000
TOTAL 48 SUU
EXPLANATION (Provide complete explanation.l:
Addition;<1 iunda ir_ Parks P115 account due to security service cantzxct bNluw budgeted
;+uount. Also, we h:~ce xa.vad monies In the A].xe Cemetery water uccoucrt due tc, r;ew
wntaziiree,
Funds are treaded into Prirkr• UT account due tc? xaticipsted GTO ceshouts; Pecks *239
cocetruetion of tvu garage extensiona at the Y,ilo BaaeyarE ar:d stock s.:aterirl~:;
Pxsks ;1454 - purchse o1 7 e;>, e;aftwxte pxckagea; Parka i4S6 - purchase of welder;
Veterans Gesxr.terf AC11 - i'unds needed to cover ahortie~ll i_n kegulur S 6 « .:..d
'•!15C(cl 1. $ ix k.
SUBMITTED BV: ~ ~ ~ ' ' DATE: i i
Depanment Head
4###4i###RRIRRRRRRRRf RRf4ffY####i RRRRR1RR1f111f1f###R11RRRffR11##h#####RR11f1f4#####R#RRRRf1f###RR11Rf####1RRRRf 1f i##RRR1f11f ####R
ACTION: Recommend Approval Recommend Deferral Recommend Denial
SIGNED:. DATE: i i
Director of Finance
Approved Deferred Denied
SIGNED: DATE: i i
Mayor
56
osissaM Transfer No.
CONTROLLER
... 0 ~
':,;..-"
C-:
(.'.'. '."
"._ .,1
'.,<._ ..:..~i
REQUEST TO TRANSFER FUNDS
)..c:..:.....
,
"
;\"~"' .../
COUNTY OF HAWAII
..
Form II: A-102
Revised: 03/93
DEPARTMENT:
'..,.;,,1~::'
PBrk~ & m;@ct"l?.ation Dept..
~.'-_ .,.:-J{;~~2~'
DIVISION: Recreation
CONTACT: Arlene Miyake PHONE: 961-8740 DATE:
FISCAL PERIOD: July 1, 19 9fL to June 30, ti ..1QOO
5 / -1L/OO
FROM:
ACCOUNT NUMBER
ACCOUNT TITLE
AMOUNT
4,000..00
010 5005507 ..21 1~- 341
Nisc Cha..-,ses
'\,
010 500 55&9.02 - 225
SF E....Auc-Rec-Scie StIpp
1,000,,00
TO:
ACCOUNT NUMBER
ACCOUNT TITLE
TOTAL.: $5,000.00
. AMOUNT
./
010 500 5507.06 ... 453
Fduc-Sc.ie--Ree Equ~
5,000.00
EXPLANATION (Provide complete explanation.):
TOTAL: $ c;,O(';(LOO
lh.e above transfer T."eqUest isbeing.$ubmitted in order to purchase several computer
items: 1) PC for the Hllo District Recreat.ion Staff; 2) Printe't'S for: pc's Ltult were
transferred fmll kcotmtsOiv. inVentory td Recreation; 3) upgr:ade Divisiooseanner
and 4 ) Dot matrix printer forB ~~ accounting program introduced by Public. Works and high]
re.c.oo-ilI'tCnded forP&RDiV'i,siotts.
SUBMITTED B/~~ . " , ' (2)/}:~~(-t7tt~
i . -, Departmen't Head'" ,
**************************************************************************************************1r*******************************
DATE:
'.,..
It. 1 () ('
ACTION: ---./Recommend Approval
_ Recommend Deferral
_ Recommend Denial
SIGNED:
~
J '.- .
;, Director of Finance',,-
'--
DATE:
I ,:~~ / ~..)
_ Approved
.' _ Deferred
_ Denied
SIGNED:
DATE:
I~
Mayor
06/93-3M
Transfer No.
57