HomeMy WebLinkAboutCOM 0055.032 1998-2000 ~JMfY os Mme''
~V
Stephen K. Yamashiro ~ Dixie Kae[su
Mayor - Acting Director
4~i~ oi'M~•~~ ~ ' S. K. Schutte
- t." _ 1 i,~ Deputy
a
~ountp of ~atuaii
DEPARTMENT OF FINANCE
25 Aupuni Sheet, Room 118 • Hilo, Hewuii 96720-4252
(sos)961-az~a Faxlsos)961-szas
July 18, 2000
The Honorable James Arakaki, Chairman,
And Members of the Hawaii County Council
County of Hawaii
25 Aupuni Street
Hilo, Hawaii 96720
Dear Chairman Arakaki and Members of the County Council:
SUBJECT: Transfer of Funds
June 16 through June 30, 2000
Attached are two Reports of Transfers Authorized showing transfers made from July 1
through July 15, 2000. The first report shows transfers relating to the fiscal year ended
June 30, 2000, and the second relates to the current fiscal year. Copies of the approved
transfer forms are attached for reference.
If you need further infornlation, please contact the department that requested the transfer.
Sincerely,
C~
Dixie Kaetsu
Acting Director of Finance
Attachments
Comm. No, 55 • ~ Z.
File No. ~
Ref. To: ~C
Ref. Date JUL 1 9 2000
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Form p: A-102 \ ~ t `J
Revised: oaisa COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Pianni n¢ _ DIVISION:
I CONTACT: R. Kolcuban PHONE: Q61-f32g;3 _ DATE: ~ / ~ /Q~
FISCAL PERIOD: July 1, 19 ~ to June 30, lEiC?~
' FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
OI0814i-5141.02-109 EQUTPMENT REPATRS/MAINT 229.80
TOTAL: $ 229 • ~
TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-141-5141.20-115 REFUND OF PLANNIIiG FEES 229.£R}
MISC CONTRACT SERVICES
TOTALS 229.80
EXPLANATION (Provide complete explanation.):
Transfer necessary to corer a refund request fore 5496.E application fee.
Current balance in account is 5267.00.
Dae to newly acquired egnipsent, seintena~e fees xere not used as budgeted.
Money available for transfer.
SUBMITTED BY:~_._ ~ ~ DATE:~_/_~_i~10
Depart, M Head
ACTION: -Recommend Approval Recommend Deferral Recommend Denial
JUL 0 3 2~Oa
SIGNED: _ DATE: i_ /
Director of Finance
Approved Deferred Denied
~ SIGNED: _ DATE: ~ / _ /
Mayor
06193-3M Transfer No. 9 ~
CnNTRrlI 1 GO
\,"-
Form It A-102
Revised: 03/93
!l.-J." '
~. : '
,
COUNTY OF HAWAII
Gj,
. ' t'...
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"". .c/'
o
REQUEST TO TRANSfER FUNDS
",~I~f
DIVISION:".A.U'1'CH:1l'IV
DEPARTMENT:
~".,~%~l:t. .
PUBLIC ~
CONTACT: WALTER LUCAS
PHONE: 961-8548
DATE:
06/~jOO
FROM:
ACCOUNT NUMBER
FISCAL PERIOD: July 1, 19 ~ to June 3D, ~
ACCOUNT TITLE
AMOUNT
m 0-1 81..f.i131 ,52-228
AUTOMOTIVE. M.\UHVY EQPT PAATSlSUPP
4..200JlO
TOTAL: $
4.200 00
TO:
ACCOUNT NUMBER
ACCOUNT TITLE
AMOUNT
010-11l1-5181.51..o11
01lYl a1-5HJ1.61~O
AUTOMOTiVE. REGUtAR S&W
AUTOMOTiVE- MISC Et)~..:.NT
, 2.300,0{)
1.900.00
TOTAL: $
42t1fiOO
EXPLANATION (Provide complete explanation.):
228 - Sti'rp~U!i due to fewer perts purchased tt~ am~d.
Gi 1 .. Shortage duero Ufr~:ipated ~t t)f cash in lieu of vacation (rettremem).
480.. Shortage due to rest: of equipinent (oscmos~) bi'gher than w~~)f.ded.
I
I
_{/ Department Head i
****************************~********************~********;**********************************************************************
" ~
SUBMITTED BY: l;,,{..J,<L
DATE:
1-
ACTION: _ Recommend Approval
.~ ; ,..
_'Recommend Deferral
_ Recommend Denial
SIGNED:
DATE:
JUL 0:1 200a
1 ' 1_'
/. Director of Finance
----L Approved
_ Deferred
_ Denied
SIGNED:
/ {/ {'c. t:'..
DATE:
.,]
/ 1
1 ~--"
. Mayor
92
06/93-3M
Transfer-No.
Fwm p: A-102
~ Revised: osiss ~ COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Tii t~fl'St P[YI T[F fFAnT7r`dAF.f~TP DIVISION: Ap~fINiSPRATION
CONTACT: ~ PHONE: _961-2274 DATE: - ~ / ~ / ~
I
,I FISCAL PERIOD: July 1, 19 ~ to June 30,
' FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
5~ ATTAC]iED
I
TOTAL•$ 37,917.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
~ ATTPd(3lE!)
TO7AL:$ 37.917.00
EXPLANATION (Provide complete explanation.:
'a~F ATTAQiEO
SUBMITTED BY: DATE: ~ /
"~DeparMent Head
4ff1Rr'kflftY#f Yfff'Y 41: Ryif1#flf fff
lk Rl Ft'F1f Riff 14Rf41f1ef RRf 4k'1fFffiff1f 11 feshfftflffY:f4f l Rfii#Y kY4fff#'k'k#1f RIf:FYh lfl FftYf if RtifttY'Yft
ACTION: -Recommend Approval Recommend Deferral Recommend Denial
I
SIGNED: DATE: /
Director of Finance -
_Approved Deferred Denied
SIGNED: - DATE: / i -
Mayor
~ 93
~ ~ ~ Transfer No. -
CONTROLLER
C O U N T Y O F H A W A I I
REQUEST TO TRANSFER FUNDS
FROM: Account No. Account Title Amovnt
010-201-5207.02-115 South Hilo - Misc. Contract Svc 23,000.00
010-201-5208.02-115 North Hilo - Misc. Contract Svc 1,000.00
010-201-5209.02-115 Hamakua - Misc. Contract Svc 2,200.00
010-201-5210.02-113 Waimea - Water & Gas 1,000.00
010-201-5211.02-102 Kohala - Telephone 700.00
010-201-5212.02-115 Kona - Misc. Contract Svc 1,000.00
010-201-5212.22-115 Kona CID - Misc Contract Svc 6,000.00
010-201-5213.02-102 Kau - Telephone & Telegraph 900.00
010-201-5214.02-102 Puna - Telephone S Telegraph 1,900.00
010-201-5215.03-235 JPO Supplies 717.00
TOTAL $37,917.00
TO: Account No. Account Title Amount
(1) 010-201-5203.02-102 Admin - Telephone & Telegraph 13,000.00
(1) 010-201-5203.02-114 Admin - Electricity 19,114.00
(2) 010-201-5215.09-115 Investigating Cause of Death 10,803.00
TOTAL $37,917.00
E%PLANATION (provide complete explanation. Use more sheet if needed.):
FROM:
Funds are available under these accounts due to lower than anticipated
costs.
TO:
(1) Funds are needed to cover higher than anticipated costs of utilities
such a telephone and electricity.
(4) Funds are needed to cover higher than anticipated costs for
investigating case of death such as autopsy and lab costs.
Form Y:A-102 i /
Revised: 03/93 COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PIN1A27C8/MISCELLANEOUS DIVISION:
CONTACT: PHONE a§1-8499 DATE: p7 /a, j._/-0p
FISCAL PERIOD: July 1, 1991 to June 30, ]IS[2SL00
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-911-5911.04-341 PROVISION FOR COMPENSATION ADJ 21,502.50
TOTAL:$ 21,502.50
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
OlU-911-5911.86-341 WORKERS COMPIsNSATION 21,502.50
TOTAL$ 21,502.50
EXPLANATION Provide complete explanation.l:
To transfer funds to cover collsctlvs bargaining rstroactive pay adjuatmenta
id from the vorksra sation acconnt.
pa comPsn
SUBMITTED BV: DATE: ' /
"Department Head
1f11ff11f ff Rltt~tf•'f'Y44Y~4YkYYlfff lYf 4kflh1~1f11f}ffflflf RtlRff11f1Ff14f1fff1ftf11h~Y4kYhf kk4ikhkYYtlklf rtRflfflFff+Rlrtllf f~11k~1f kY
ACTION: ~ flecommend Approval Recommend Deferral Recommend Denial
SIGNED: _ DATE: ~
.Director of Finance `
Approved Deterred Denied
SIGNED: _ DATE: / _ /
Mayor
os,es_sr.~ Transfer No. 94
CONTROIIFp
i
Form R: A-102 s t J
Revised: 03/93 ~ COUNTY OF HAWAII \
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PA$KS AND RECRBATIOAI DIVISION: AD1iINISTRATIOIy
CONTACT: D ANN t naYasn PHONE: 961-8419 DATE: / .12-/ BSI
FISCAL PERIOD: July 1, 19 2~ to June 30, 1902
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010--500-5501.01-011 HAWAII COUNTY 13ADIDs Reg SiW 5.175.21
010-500-5519.71-011 ELD&RLY RBCRBATION: Reg S6W 4,409.49
TOTAL: $ 9.5liA _ 70
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-500--5511.01-099 HOOLULU: Nisc SiW 5,175.21
010-500-5517.01-011 CULTDRE a AHTS: Reg SiW k.233.36
010-500-5517.01-021 CULTURE i ARTS: Overtime. 176.13
TOTAL:$ 9.5$4.70
EXPLANATION (Provide complete explanation.:
A transfez 8f salaries i wages 1s needed to cover shortages in other salary S wage
accounts resulting fzom retroactive night shift pay, reallocation pay,
lncreased Cnltnre i Arts classes, and other nnenticipated and unforseen situations.
. n.
SUBMITTED BY: ~ ~ DATE: ~ / '
Department Head '
fR}fhf}fffff1ff11f11f11fff1ffRRfRRRf}R}R}}R}}#Rf}}RR}}4fR}RRRf R}}RR}RR}fff Rf RRRRRRRRRfRRIfRlffif11f4}f#f}}}RR}RR}RR}RRff RRRf fRRffR
ACTION: Recommend Approval Recommend Deferral Recommend Denial
SIGNED: _ DATE:
Director of Finance
Approved Defeved Denied
SIGNED: DATE: / _ /
Mayor
95
osiss-aM Transfer No.
CONTROLLER
Form b: A-102 ` ~ .
Revisal: osisa ~ COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PAxICS AND RECEBATIOM DIVISION: AQUATICS
CONTACT: HBE AIIIC SADAYASU _ PHONE: 961-8419 DATE: / / ~tL_
i
FISCAL PERIOD: July 1, 199 to June 30, t
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
OlU-500-5513.22-105 W HZ LIFBGUABD SVCS: Unifore Allov 1,000.00
010-SQO-5513.22-110 W HI LIFHGU4itD SVCS: Repairs to Fae 4,000.00
010-580-5513.11-449 W IiY LIFBGIUHD SVCS: Motor Yehiele 25,000.00
010-500-5513.26-450 W BI LIFEGUARD SVCS: office Equip 300.00
TOTAL:$ 30.300.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
I
010-500-5513.21-099 W HI LiFBGUABD SYCS: Miac SatW 30,300.08
TOTAL:$ 30,300.00
EXPLANATION (Provide complete explanation.(:
This tzansfer la Headed to correct the carryforvard free
fiscal yaaz 1998-99 to fiscal year 1999-00.
SUBMITTED BV: T~ DATE ' ; _ I i
Depanment Head
R;;k;;RRf#f11f 4Yf4f1Rf R;R1f RRf RRRf RRRRR#RRR;R;i;RRR;RYt;iR;;RR;;RR;Ri;!}kRR;RRRRf RRRRRRRRff RRf1ff111ffh411f #4f4if1x#fkR;;RR;;;R;;RR
ACTION: ~ Recommend Approval Recommend Deferral Recommend Denial
SIGNED: _ DATE: i i
Director of Finance
Approved Deferred Denied
SIGNED: DATE: i _ i
Mayor
aiss-srn Transfer No. 96
CONTROLLER
Form A-102
~ Revised: oa/ss - COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT: liN+TAZl t7CXAJt'Sl Pnt`2f~ t~ _ DIVISION:AII~NIS'fRATION
CONTACT: MtiEBAtO PHONE: 961-2274 DATE: _ 07 ~ 11 X00
FISCAL PERIOD: July 1, 19 ~ to June 30~&~0
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
SFE ATi
TOTAL:$ S,SQ0.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
SEE ATfAQ~
TOTAL: $ ~~~*00
EXPLANATION (Provide complete explanation.):
SEF. ATTAQiEi>
SUBMITTED BY: DATE: / _ /
Department Head
RRffRRffffl###fffflfifRRlf111fRRfffRfRRffRRRRf1f#fRRfffYf#fffYf#ffi#fifY4ffYY#ifYYffffYYYf#ff#fRRRRRf RRRIf RRff Rf f}ffflf ff#f fff#4ff
ACTION: Recommend Approval Recommend Deferral Recommend Denial
SIGNED: _ DATE: ~ /
Director of Finance
Approved Deferred Denied
SIGNED: _ DATE: / _ /
Mayor
~/vaaM Transfer No. y7
CONTROLLER
i
C O U N T Y O F H A W A I I
REQUEST TO TRANSFER FUNllS
FROM: Account No. Account Title Amount
010-201-5201.02-337 Police Comm - Subscrip ay Member.shi.p 950.00
010-201-5206.02-109 Hilo Clll - Repairs Lo Equipment ].,500.00
010-201-5'107.02-115 Souf.h Hilo - Misc. Contract Svc 600.00
010-'101-5208.02-102 North Hilo - Telephone & Telegraph 150.00
010-201-5210.02-109 Waimea - Repairs to Equipment 500.00
010-201-5210.02-227 Waimea - Computer & Office Sup 900.00
010-201-5211.02-109 Kohala - Repai.r.s to F.qu.ipment 500.00
010-201-5212.02-].09 Kona - Repairs to Equipment 750.00
010-201-5213.02-109 Kau - Repairs to Equipment 7.50.00
010-201-5"L 14.02-109 Puna - Repairs to Equipment 400.00
TOTAL $5,500.00
TO: Account No. Account Title Amount
(1) 010-201-5203.02-103 Admin - Janitorial Se r. vice '1,470.00
(2) 010-201-5203.02-]..14 Admin - E.lect'ricity 3030.00
1'OTAI. $5 , 500.00
EXPLANATION (provide complete explanation. Use mote sheet if needed.):
FROM:
Funds are available under these accounts due to lower than anticipated
costs.
TO:
(1) Funds are needed to cover higher than anticipated costs for janitorial
services. There was an increase for certain services due to prevailing
wage rate increase.
(2) Funds are needed to cover higher than anticipated costs of utilities
such electricity.
Form p:A-102
Revised: 03/93 COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT: HAIoU1II O~tRdTSC POLIC£ CEPARiMF,Nf _ DIVISION: ~MSPIISTRATIOAt
CONTACT: _ PHONE: 961-2274 DATE: / _ll / C~
FISCAL PERIOD: July 1, 1942 to June 30,J[H2f}ffi~
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
SEE ATTACl~
TOTALS 353,240.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
SE6 AT3'AQaED
TOTALS 353,240.00
EXPLANATION (Provide complete explanation.:
SEE ATTACt?~
SUBMITTED BV: DATE: i- i
Department Head
ACTION: ~ Recommend Approval Recommend Deferral Recommend Denial
SIGNED: DATE: i_i
Director of Finance
Approved Deferred Denied
SIGNED: DATE:
Mayor
Dares-aM Transfer No. 48
CONTROLLER
C O U N T Y O F H A W A l I
REQUEST TO TRANSFER FUNDS
FROM: Account No. Account Title Amount
010-201-5205.01-011 CIU - Regular. S b W $20,000.00
010-201-5207.01-011 South Hilo - Regular S b W 70,000.00
010-201-5207.01-021 South Hilo - Overtime S b W .18,240.00
010-201-5208.01-011 North Hilo - Regular S b W 20,000.00
010-201-5209.01-011 Hamakua - Regular S b W 50,000.00
010-201-5210.01-011 Waimea - Regular S b W 25,000.00
010-201-5211.01-011 Kohala - Regular S b W 7.5,000.00
010-201-5213.01-011 Kau - Regular S b W 50,000.00
010-201-5219.01-mlplr,,~~ Puna - Regular S b W 85,000.00
TOTAL $353,290.00
TO: Account No. Account Titl_e_ Amount
010-201-5203.01-011 Admin - Regular S b W $76,080.00
010-201-5203.01-021 Admin - Overtime S & W 212,590.00
010-201-5203.01-099 Admin - Miscellaneous 5 b W 19,190.00
010-201-5206.01-021 Hilo CID - Overtime S b W 280.00
010-201-5212.01-021 Kona - Overtime S b W 50,150.00
TOTAL $353,290.00
E%PLANATION (provi.de complete explanation. Use mote sheet .if needed.):
FROM:
Funds are available under various accounts due to vacancies and
employee transfers.
Additional funds are needed to <;over higher salaries and wages costs
dve to vacancies which result in more temporary assignments and
overtime costs.
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Form A: A-102
Revised: 03/93 ' ~ COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT: RSSLIIRC:H lilt?ITD DEVELOPMBIHT DIVISION: _ _
CONTACT: ~.4BI. l1~itDR]?DE _ -PHONE:. g5t g3~~ DATE: _02__ / _Q3_ / fljy _
FISCAL PERIOD: July 1,~~ to June 30,01
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-161-5162.96-115 EOON D8V TBCH ASSIST $3.541.94
TOTAL:$ 3~5t1_9t
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-161-5161.01-fill RHGULAR SiM 53.541.94
TOTAL: $ 3.541.94
EXPLANATION (Provide complete explanation.:
The Dapartaent of Research and Dewelopslent is close to co>apletiag
the raguirssieats of its BD11 groats received for the !GS'u Feasibility
$tudp and the ICa'u E~awic Deweloptaent Piaa Phase Ii. In order to
ensure sii reports are properly snbsiitted aad texas haws been aet
by all partisa. The daparteleni trould like to eztsnd the peraotual
services contract of Howard fl~sltalsura for two (2) sloaths. Ne will
utilise fundi~ set aside frcaw the EDQ1 graft for ads:inistratiwe
espsases to cower the salaries of Mr. Hakasnuca•s coatract. The
total asonnt of this coataiect will sot esceed the ataount this transfer.
SUBMITTED BY: DATE: / _ / -
F)epartmentHead ,
111f11ff11Rt;1tf Yh1ff11ff1f f111f11f14f4i##'kf4f1h11ff1f f11ff1RR11RRM#flff Yf'f1f 41'41##11111fh111f11f'Yfif iiflff#1'4141 Yf 111!1!1!1#f YW#4
ACTION: Recommend Approval Recommend Deferral Recommend Denial
SIGNED: _ DATE: /
Director of Finance
Approved Deferred Denied
SIGNED: _ DATE: / _ /
Mayor
oer9a-ern Transfer No. ~
COPITRL71 I FA