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COM 0450.000 2012-2014
FISCAL YEAR 2012-13 YEAR-END REPORTS FROM NON-PROFIT ORGANIZATIONS AWARDED HAWAII COUNTY COUNCIL HUMAN SERVICES AND SOCIAL SERVICES COMMITTEE GRANTS F • Nrikainl 4. "". ■ fir S we— a September 2013 JN�v,uF H''•°�' , Phone: 808 323-4280 Karen Eoff ( ) ��J7� Fax: (808) 329-4786 Council Vice Chair ,'�•' '.� Council District 8—North Kona ; �. Email: keoff @co.hawaii.hi.us �rE .4k :, HAWAI`I COUNTY COUNCIL County of Hawai`i West Hawai`i Civic Center, Bldg.A 74-5044 Ane Keohokalole Hwy. Kailua-Kona, Hawai'i 96740 ,- C3 w 2c, September 26, 2013 Na =-=+ To: J Yoshimoto, Council Chair N And Members of the Hawaii County Council N =� co _ From: Karen Eoff, Council Member, District 8 And Chair for Human Services and Social Services Committee (HSSSC) Re: Transmittal of Year-End Reports from Nonprofit Organizations Awarded Grants for the Fiscal Year Ending June 30, 2013 (2012-2013) Attached please find, in alphabetical order, the narrative and year-end expenditure reports received pursuant to Chapter 2, Article 25, Section 2-142 (d) of the Hawaii County Code, which requires submittal of a report explaining "the public benefits derived from the awarding of the grant, a complete accounting of all expenditures supported by County of Hawaii grant funds, and a listing of other funding sources and amounts obtained during the award period." These reports are to be submitted within 60 days after June 30 of each fiscal year. Also attached, please find additional supporting documents listed below. Should you have any questions or comments you are encouraged to call me or my Legislative Assistant, Wendy Baez at 323-4279, for assistance. r ± KE/wb Attachments: A. Summary of the FY2012-2013 Final Reports B. Grant application acknowledgement and agreement C. Guidelines for nonprofit organizations D. Notice of nonprofit year-end report requirement, instructions and templates E. Final Reports from Non-Profit Programs Note: The attached reports, due to the size of the document, are not made a part of the duplicate copies, but are available for viewing in the Office of the County Clerk, and by visiting Council Records in the webpages of the Legislative Branch at http://www.hawaiicounty.gov. Serving the Interests of the People of Our Island Comm. No. Hawaii County Is an Equal Opportunity Provider And Employer Ref. To: %V - Ref. Date SEP 2 5 2013 Attachment A ATTACHMENT A SUMMARY REQUIREMENT FOR FINAL REPORT: Chapter 2, Article 25, Section 2-142, subsection(d), at the time of this grant period states, "In the case of grants,the nonprofit organization shall submit a final written report to the County council within sixty days after June 30 of the fiscal year. The report shall include an explanation of the public benefits derived from the awarding of the grant, a complete accounting statement of all expenditures supported by County of Hawaii grant funds, and a listing of other funding sources and amounts obtained during the grant period". Applying to subsequent award years, Ordinance 12-136 amended this section to include language to disqualify applicants who fail to file their final report. In July 2012, letters of award of a grant were sent to each program announcing their grant amount and included guidelines detailing the process and expectations to be met. Each applicant acknowledged by signature on their application of the same requirement for the final report. A courtesy reminder and emails were repeatedly sent to the contact person and others shown on the Nonprofit Grant Application for all the programs having received a grant. OVERVIEW The FY2012-2013 NP Grant Program reviewed 98 requests and granted a total of$1.5M to 90 programs represented by 62 NP organizations. Of these 90 programs, 86 submitted a final report within the sixty day requirement. One organization has failed to submit their final report,two are set to return unused funds and three NP programs cancelled their programs during the fiscal year. The total of the FY2012- 2013 NP Grant Program distributed was$1,434.973.00. This left unexpended allocated funds of$65,027. Chapter 2,Article 25, Section 2-137, subsection(3), specifically lists the service or activity to be funded. FY2012-13 awards were broken down into the following categories: NP Award Categories % of $1 .5M Culture & Arts Physical or Victims of Health 5% Emotional or Social Crisis % Disability 5% 4% Education Youth - 5% 27% Other 6% Victims of Health or Social Crisis ! Victims of Crime Poor 19% 10% 190/0 A critical factor in determining grant awards was to understand how the grant would be spent. There are expenses clearly not allowed by code and in the current term there was a focus on the award being used to the maximum direct benefit of the citizens using the services, i.e. less emphasis on salary, administration, or other forms of overhead. For FY2012-13,expense categories broke down as follows: FY2012-13 FY2011-12 Salaries $592,510 39% $597,585 40% Professional $101,554 7% $110,858 7% Fees Operations $173,532 12% $ 93,909 6% Supplies $148,920 10% $ 89,105 6% Equipment $149,001 10% $115,307 8% Other $265,455 18% $ 32,638 2% Unused $ 65,027 4% _ $ 18,247 1% From other $442,351 30% FY11-12 categories *Categories were compressed from eleven in FY2011-12 to seven in FY2012-13. % Allocated by Category Unused, 4% Other, 18%-- Salaries & Benefits, 39% Supplies, 10% ir Professional Fees, 7% Equipment, 10% Operations, 12% FINAL REPORTS All grantees were provided courtesy reminders for the requirement to submit a final report within sixty days of the end of the fiscal year. Many required follow-up calls and emails. The following organization failed to submit their required final report: • Independent Living Services,Hawaii Centers for Independent Living- $8,000 The following organizations cancelled their program • Family Support Hawaii,Ka`u Family Center-$30,000(not funded) • Jr.Life Saving,Malama 0 Puna-$2,000(funded; to return) • The Pantry,Mama's Hale Clean&Sober Housing— 13,750(not funded) The following organization has returned unused funds • Friends of the Children's Justice Center of West Hawaii-$11,277 CONCLUSION On review of the final reports, all but one was compliant in submitting the required year end report. We provided regular reminders with email and phone calls beginning two months prior to deadline and increased this frequency two weeks prior to deadline. This activity was necessary and appreciated by the nonprofit organizations. Attachment B ATTACHMENT B Agency Name: Program Name: Agency Director: Phone No.: ( ) — Contact Person: Phone No.: ( ) — Mailing Address: Address: Address: City,ST,Zip Facility Address: Address: Address: City,ST,Zip Email Address: Fax No.: ( ) — Accountant/CPA: Phone No.: ( ) — Firm (if applicable): Mailing Address: Address: Address: City,ST,Zip YOU ARE RESPONSIBLE TO KEEP THE ABOVE INFORMATION CURRENT Amount of Request for County Grant-in-Aid funds: 1. Prior Year Award of County Nonprofit Grants-in-Aid funds: FY 09-10 FY 10-11 FY 11-12 2.Agency Mission Statement: EXHIBIT A NONPROFIT GRANT APPLICATION FY 2012-2013 Page 1 of 8 Agency Name: Program Name: 3. Program Description: 4.Total Budget& Position Count: Total Program Budget: Total Program Position Count: Total Agency Budget: Total Agency Position Count: 5. Program Funding Sources (identify all funding sources specific to this program only): FY13-14 Revenue Source Estimate TOTAL: Attach additional pages, if needed. 6. Explain what plans your agency or program has to increase revenues to support this program: EXHIBIT A NONPROFIT GRANT APPLICATION FY 2012-2013 Page 2 of 8 Agency Name: Program Name: 7. Program Objectives Using County Grant-in-Aid Funds: 8.TABLE I: What are the intended measurable outputs or outcomes that would be achieved with this funding? PROGRAM PERFORMANCE MEASURES Projected (i.e.:Number of clients served, workshops or events held, volunteer hours, etc. Describe, be specific.) Results Attach additional pages as necessary. 9. TABLE II: FY 12-13 FY 13-14 PROGRAM EXPENDITURES Actual* Request Salary and Wages Professional Fees Operations Supplies Equipment Other: Other: Other: Other: Other: TOTAL EXHIBIT A NONPROFIT GRANT APPLICATION FY 2012-2013 Page 3 of 8 *If applicable EXHIBIT A NONPROFIT GRANT APPLICATION FY 2012-2013 Page 4 of 8 Agency Name: Program Name: ORGANIZATION CONFLICT DISCLOSURE FORM Please disclose any affiliations that any board member, officer, director, or administrator of your organization may have with the County of Hawaii. Only those listed below need to be disclosed. One form per conflict is needed. Please duplicate as needed to fully disclose. All disclosure forms must be signed, regardless of whether a conflict exists. NAME: POSITION: May have a conflict or potential conflict of interest, including any familial relationship, with any of the following (check all that apply): n No conflicts exist (Please skip down to signature) I Member or members of the Council Staff appointed by a member of the Council n The Mayor n The Managing Director El The Director of Finance n The Corporation Counsel, the Assistant Corporation Counsel, or a Deputy Corporation Counsel Please specify any and all mitigation measures to avoid, in fact or appearance, any conflict of interest: Signature of Executive Director Date (or highest person in organization,specify title) EXHIBIT A NONPROFIT GRANT APPLICATION FY 2012-2013 Page 5 of 8 Agency Name: Program Name: I (we) have read and understood all of the eligibility requirements; grant conditions; award procedures; and records, reporting, and fiscal accountability requirements as mandated in Article 25, Sections 2- 135—2-142.1, Hawai'i County Code, relating to Appropriation of Funds to Nonprofit Organizations. I (we) agree to allow the County (the Legislative Auditor, the Department of Finance, designated Council representative, or expending/oversight agency) full, free, and unrestricted access and authority to examine and inspect any facility, equipment, property, or records pertinent to the grant, contract, or program for which funds were used. I (we) hereby certify that information supplied herein, including all supporting documents, is correct and that I (we) have the authority and ability to fully administer the program(s) pursuant to law. I (we) understand that information supplied herein shall be made public according to Chapter 92F, Hawaii Revised Statutes. I (we) understand that applications will not be reviewed by County personnel accepting our County Nonprofit Grant submittal, and that we have full responsibility to ensure that all documents are complete and accurate prior to submittal. I (we) understand that all documents requiring a current signature must be the ORIGINAL, SIGNED document. Unsigned documents will be disqualified. Faxed or copied documents will not be accepted as original documents. If awarded a grant from the County of Hawai'i, I(we) understand and will comply with the requirement to enroll with Hawaii Compliance Express, and be compliant prior to final payment. If awarded a grant from the County of Hawai'i, I (we) understand and will comply with the requirement to submit a year-end report to the County Council within 60 days after June 30 of the fiscal year.The report shall include an explanation of the public benefits derived from the awarding of the grant (focusing on specific, measurable outcomes), a complete accounting of all expenditures supported by County of Hawai'i grant funds, and a listing of other funding sources and amounts obtained during the award period. Failure to submit a timely, complete, and accurate year-end report will impact the evaluation of your program's or agency's future funding requests. I (we) understand that failure to submit the final report within 60 days of June 30th shall result in loss of all grant funds received during the grant period (must be refunded to County) and exclusion from future grant participation minimum one year or more until report is filed. EXHIBIT A NONPROFIT GRANT APPLICATION FY 2012-2013 Page 6 of 8 I (we) understand there is no provision for further notification to submit the final report. Information and instructions are available at http://www.hawaiicounty.gov/fn-nonprofit-grant-forms/on or about May 30 of the year the final report is due. As part of this application, you acknowledge that any funds awarded will be restricted for the purposes stated in the application, except for a maximum ten percent (10%) for administrative and overhead costs. Any funds unused by June 30, 2013 must be returned to the County of Hawaii with the final report. Failure to return these funds in a timely manner will impact the evaluation of your agency's future funding request and may result in actions taken to recover these funds. By signing below, you are acknowledging that you have read and understood these requirements. Signature of Board President/Chair or Agency Director Date Signature of Executive Director Date (or highest person in organization,specify title) EXHIBIT A NONPROFIT GRANT APPLICATION FY 2012-2013 Page 7 of 8 Agency Name: Program Name: 10.TABLE I: PROGRAM PERFORMANCE MEASURES Projected Council Results Award 11.TABLE II: FY 13-14 Council PROGRAM EXPENDITURES Request Award Salary and Wages Professional Fees Operations Supplies Equipment Other: Other: Other: Other: Other: TOTAL *If applicable Additional Council directives regarding award: EXHIBIT B NONPROFIT GRANT APPLICATION FY 2012-2013 Page 8 of 8 Attachment C ATTACHMENT C Guidelines for nonprofit organizations being awarded a county grant for Fiscal Year 2012-13: 1. Important: make multiple copies of the request for quarterly payment form that is provided to you, as you will need to submit this form for each of the 4 quarterly periods. 2. Request for quarterly payment forms are to be submitted at the start of each quarter as payments will not be rendered until after the quarter begins. Please note that the earliest date the first quarter payment may be sent out will be mid-July. 3. Submit only one copy of the request form (with an original signature of someone with fiduciary responsibilities within your organization). Multiple copies are not necessary. 4. A Tax Clearance need not be submitted to receive a quarterly allotment. 5. A current general liability insurance certificate must always be on file with the Budget Division. The County of Hawai`i must be included as additional insured (do NOT specify a Department or person) with a general liability of$1 million and $50,000 for each occurrence. All grant recipients must submit a current copy of this insurance prior to receiving your first payment, even if you are an FY10-11 grant recipient. Thereafter, please have your insurance company send us your insurance certificates as they become due. 6. Unless requested by the County Council or Department of Finance, quarterly status reports are not required. 7. Please inform the Budget Division of any changes to your contact person, address,phone number, etc. as soon as possible, as incorrect information may result in a delay of your payments. 8. Correspondence Information: Mail your request for quarterly payment forms to: Department of Finance-Budget Division 25 Aupuni Street, Suite 2103 Hilo, Hawai`i 96720 Any questions regarding your payment may be addressed to Ted Schrey, Budget Division, at 961-8489. His office (business address) is shown above. E-mail address: tschrey @co.hawaii.hi.us All other questions about the nonprofit grant program should be directed to Wendy P. Baez, Legislative Assistant to Karen Eoff, at 323-4264. The office is located at the West Hawaii Civic Center, Building A, 74-5044 Ane Keohokalole Hwy, Kailua Kona, HI 96740. E-mail address: wpbaez @hawaiicounty.gov. 9. Grant recipients, you are hereby reminded, per Chapter 2, Article 25, Section 2-142 (d), Hawaii County Code, "...the nonprofit organization shall submit a final written report to the County Council within sixty days after June 30 of the fiscal year at the following address: Attention: Wendy P. Baez, West Hawaii Civic Center, Building A, 74-5044 Ane Keohokalole Hwy,Kailua Kona, HI 96740. The report shall include an explanation of the public benefits derived from the awarding of the grant, a complete accounting statement of all expenditures supported by County of Hawaii grant funds, and a listing of other funding sources and amounts obtained during the award period." During the grant year, any suspension of grant-funded services must be reported immediately to the Department of Finance-Budget Division. Upon submittal of the year-end report, any unexpended county grant funds must be reported and refunded to the Finance Director. (Failure to comply with these requirements will be noted in your file.) Attachment D ATTACHMENT D NOTICE OF NONPROFIT YEAR-END REPORT REQUIREMENT All nonprofit organizations in receipt of FY 2012-2013 human services grants must submit a final report to the Hawai`i County Council,Human Services and Social Services Committee(NP Grants)c/o Wendy Baez,West Hawai`i Civic Center Building A, 74-5044 Ane Keohokalole Hwy.,Kailua Kona,HI. 96740 within sixty(60)calendar days after June 30 of the fiscal year. There will be no further reminders of this requirement. 1. DEADLINE FOR SUBMISSION: post-marked no later than August 29,2013. Partial reports will not be accepted. 2. COUNTY CODE: The reporting requirement as it appears in the Hawaii County Code, amended by Ordinance 136-2012,reads as follows: Chapter 2,Article 25, Section 2-142, Hawaii County Code (c) For grants awarded pursuant to section 2-139(a)(1), the nonprofit organization shall submit a written report to the council within sixty days after June 30 of the contractual year. The report shall include, but not be limited to, a detailed description focusing on specific, measureable outcomes of how the County funds were used, public benefits derived from their use, and a breakdown of other funding sources and their expenditures. (d) In addition to any other remedy provided by law, if the nonprofit organization fails to submit the written report due within sixty days after June 30 of the contractual year within the allotted time, the County shall require the nonprofit organization to return all grant funds awarded and deem the nonprofit ineligible to receive future grant awards for at least the following fiscal year, and for all subsequent fiscal years until such time as that written report is submitted to, and accepted by, the council. (e) Should the written report due within sixty days after June 30 of the contractual year be deemed by the County to contain insufficient information, the nonprofit organization shall be notified of the deficiencies and shall provide the additional information within thirty days of notice or the nonprofit organization will be deemed to be in violation of this section. 3. REPORTING REQUIRED: To fulfill required reporting, you must supply the following: (1) A brief narrative, not to exceed two(2) pages, summarizing the "public benefits derived"from the award of County grant funds; (2) A"listing of other funding sources and amounts obtained during the award period" entered on the enclosed form,Summary of FY2012-13 Income(Attachment 1); and (3) An accounting of"all expenditures supported by County of Hawaii grant funds" entered on the enclosed form titled Summary of FY2012-13 Grant Expenditures(Attachment 2). For your convenience,the year end report forms are attached but are also available at http://www.hawaiicounty.gov/fn-nonprofit-grant-forms/YearEndNonprofitReportFY 12-13.pdf ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: PROGRAM NAME: Funds Received: FY 2012-12 Revenue Sources (07/01/12-06/30/13) County of Hawai`i State of Hawaii Federal Funds Private Foundations United Way Funds Admissions Donations Fundraising Vending Machines Service/Program Fees Third Party Reimbursements IITuition/Client Fees Interest Income Others(please list) a. b. c. TOTAL REVENUES ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: PROGRAM NAME: **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $ 2. Professional Fees—Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other 3. Operations—Membership, Training, Insurance, Rent/Lease, Utilities $ 4. Supplies—Office; Program; Consumable; Telephone; Postage& Freight $ 5. Equipment—Purchase; Rental; Repairs & Maintenance $ 6. Other—Please specify: $ 7. Unused Portion—Return unused funds payable to: County Director of Finance $ TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ Attachment E # a ALOHA PERFORMING ARTS COMPANY A. R.T .S . Teach A4 144401444041111111.1111 411_01141 PliITO1 fING MATS (OfP.fnV 1444041111111(I �11.1111 TS <way P,O. Box 794 Kealakekua, HI 96750 Phone/Fax (808) 322-9924 AlohaTheatre.com ALOHA PERFORMING ARTS COMPANY A.R.T.S.TEACH YEAR-END REPORT FY 2012—2013 Our goal for the 2012—2013 A.R.T.S. Teach Grant was to provide a theatre education program to all ages to encourage enthusiasm and excitement for the theatre arts in our community. We fulfilled this mission by offering a variety of classes and workshops to participants from age 4 through 18. We offered the following programs this year: Keiki Classes: These classes were open to children age 4—8 and were offered weekly in 4 week sessions. We offered 4 sessions and had 21 keiki take part in these classes including several newcomers. Tuesday Troopers: This was our intermediate class for children age 8— 12. They were offered weekly in 6 week sessions. We offered 4 sessions and had 27 children participate. These classes also culminated in a public performance by the students which were attended by parents and also were open to the community at no charge. Aloha Teen Theatre: This is an ongoing program for teens age 13— 18. They meet weekly and also hold several special events through out the year. We had over 30 teens participate in ATT this season. Each season climaxes with a public show that runs for 3 performances. This past seasons show was"Into the Woods, Jr."and was attended by over 291 patrons. Intergenerational Acting: This class is also an ongoing program and is open to ALI.ages. This class has had 15 members ranging in age from 12—80. This class meets once a week pretty much year round and offers several free public performances. Participants in all of these classes also took part in many of our mainstage productions, including our"Junior"show, ``Aladdin,Jr." We believe that the classes and workshops we offer encourage and build confidence to those who might otherwise shy away from participating in live public performances. The Good Ship Friendship Workshop: This was a week long workshop for children in the Tuesday Troopers age group. The kids spent the week learning the original play, "The Good Ship Friendship,"and then performed the show for a group of parents and the public. This workshop had 12 children enrolled,3 were new to the theatre. We also were able to offer several other special classes including Dance,Audition Workshops,Playwriting Workshops, Theatre Tech,etc. These were also led by volunteers or APAC staff and well attended. Our Performance Measures were as follows: Monthly Average of Offered Classes: 3 Average Monthly Student Count: 18 Grants Written: 4 Tuition Collected: $4,943 Public Showcases Produced: 3 Public Attendance: 300-+ Unique Participants: 93+ We had some challenges in the 2012—2013 Season including several staff changes which included the loss of our full time Education Director and Technical Director. This left us unable to offer as many classes as we planned. We are actively searching for a new Technical Director who will also he able to offer more theatre tech oriented classes including sound and lighting. Our Artistic Director and volunteers have stepped in to fill the loss of our Education Director. ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: PROGRAM NAME: tOVt EatIAC-ochOr A QT . 1 eack-N —Funds ReCeived: FY Revenue Sources 2012-12 (07/01/12-06/30/111 County of 1-W1$/e9 000 State of Hawaii ye) al t Federal Funds Private Foundations .000 United Way Funds Admissions .I-14 Donations 54 Fundraising $ Vending Machines Service I Program Fees Third Party Reimbursements Tuition/Client Fees (-0145 Interest Income Others(please list) a. CAL, 1--tOrlOkLIA $ b. C,C5Y1C,CS .15-rNS c. $ TOTAL REVENUES SiScl ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: 4<t ha R -tv(r''nt'f'1 4445 C' PROGRAM NAME: S ry LA ktrw 4 Q'T. le.cz.ch **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13(07/01/12-06/30/13) 9 9 ry ACTUAL EXPENDITURES 1. Salary and Wages; Payroll Taxes, Benefits(Health, Dental Insurance, etc) A 3'Aa 2. Professional Fees—Legal;Accounting/Bookkeeping;Audit Fees; Administrative Fees, Other 1 3. Operations—Membership,Training, Insurance. Rent/Lease, Utilities $ .A a 4. Supplies—Office; Program;Consumable;Telephone; Postage& Freight 6D — j 5. Equipment—Purchase, Rental; Repairs&Maintenance 6. Other-Please specify: 7. Unused Portion-Return unused funds payable to: County Director of Finance $ TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD t ODD # 3 AMERICAN CANCER SOCIETY Patient Services East & West Hawaii IAmerican Cancer �' Society American Cancer Society Hawai'i Pacific County of Hawai'i Funding Report Narrative — Public Benefits Derived August 29, 2013 "Patient Services for Big Island Cancer Patients" The American Cancer Society works tirelessly to save lives by helping people stay well by preventing cancer or detecting it early; helping people get well by being there for them during and after a cancer diagnosis; by finding cures through investment in groundbreaking discovery; and by fighting back by rallying communities worldwide to join the fight against cancer. During the Big Island of Hawai'i's FY 2012/2013 (July 1, 2012 —June 30, 2013), the following direct patient services have been provided to 684 cancer patients who are residents of the Big Island of Hawai'i: •:• Transportation to Treatment: Cancer patients can't be cured if they aren't able to complete their cancer treatment protocol. Many cancer patients are too frail, too weak, too poor or too emotionally drained to travel on their own. Transportation to their medical appointments is vital to their recovery. ACS provided financial assistance in multiple forms of transportation options. In addition, ACS has its own program, Road to Recovery®, where specially trained volunteer drivers, many of whom are themselves cancer survivors, provided car rides to treatment in their own private cars, adding a special measure of empathy and compassion to the journeys. 180 $50 gasoline debit cards were distributed to 177 patients, 163 taxicab reimbursements were distributed to 90 patients, 504 one-way interisland airline tickets were distributed to 163 patients, 32 transpacific flights were provided for mainland cancer treatment, and 244 rides for 39 cancer patients were provided by 14 volunteer drivers on the Big Island of Hawai'i. Lodging Discount for Patients while on O'ahu for Treatment: Cancer patients were provided discounted lodging while staying on O'ahu for their cancer surgery or treatment, which helped to alleviate a major financial concern patients face when they cannot receive treatment on their home island. 62 Big Island of Hawaii cancer patients utilized 395 nights of discounted lodging in O'ahu partner hotels. ❖ Reach to Recoveryc :Visits were provided to newly diagnosed breast cancer patients, who received kits containing a temporary bra and prosthesis. Reach to Recovery() volunteers, each a breast cancer survivor themselves, are certified by ACS in the program. 2 newly diagnosed East &West Hawai'i breast cancer patients received this service. Look Good...Fee/Better®: Classes taught patients how to brighten complexions sallow from disease, create the illusion of eyebrows that have temporarily disappeared, care for nails affected by treatment, and more. For those patients feeling a loss of physical self-esteem, these classes, shared with other patients, have a therapeutic value far beyond their cosmetic tips. 37 wigs, hats, and/or scarves were provided to individuals coping with hair loss. 29 East&West Hawai'i patients participated in Look Good...Fee/ Better sessions. County of Hawaii Grant Final Report American Cancer Society Hawaii Pacific • Programs for keikiwith cancer and their families: o Through Camp Anuenue, a weeklong summer camp for children with cancer, ages 7 to 17. This experience provided an opportunity to build friendships with other children who also are fighting cancer. 5 Big Island children with cancer attended Camp Anuenue. o Through Ho'oulu Me Ka Ikaika("Grow with Strength"), a retreat for teens and young adults, ages 14 to 21. This retreat empowers young people to face the combined stresses of cancer and the teen years. 4 teenagers with cancer attended the Teen Retreat. o Through Families Can Survive, a family conference for children with cancer, their parents and siblings. This retreat provides an interactive opportunity for participants to discover their own individual and family strengths. 1 Big Island family with a child who had cancer attended the Family Retreat. 44 Personal Health Manager. The Personal Health Manager is an organizational portfolio for newly diagnosed patients, which contains tailored information, relevant to the type of cancer, which empowers patients to make educated health decisions, and connect them to local resources and services. Additionally, the portfolio helps patients keep track of critical medical information provided by their healthcare team. 118 Big Island cancer patients received their own Personal Health Manager portfolio. •: Annual Survivor Celebration: Cancer survivors celebrate life and the victory over crisis. By design, these survivor celebrations are empowering to those who faced their health crisis head on and provide hope and inspiration to those still in treatment. 625 cancer survivors participated in the 6 annual survivor celebrations in East & West Hawaii. • Client Services: Cancer patients and their families contact the American Cancer Society field offices and Patient Services Center to receive up-to-date cancer information on diagnoses, treatments and prognoses. A grand total of 684 unique cancer patients from the Big Island of Hawaii were provided at least one type of direct client service from ACS, which includes any or a multiple of the above. •� Trained Cancer Information Specialists: Hawaii residents were connected to the American Cancer Society's Patient Services Center based in Austin, Texas. Staff worked with patients and families to provide support, assistance in navigating healthcare systems, provided referrals to resources and even helped patients who needed assistance with lengthy, sometimes confusing, application processes. Over 66,000 state of Hawaii residents utilized the ACS website and/or 800# to find out more information about cancer and the programs offered by the American Cancer Society. The financial burden of cancer is enormous, and for those who are stuck between a rock and an even harder place because of the current economic climate, their cancer journey seems insurmountable. Giving these cancer patients a fair chance to fight the disease is an extremely important step in their healing process. Mahalo! American Cancer Society Hawai'i Pacific• 2370 Nuuanu Avenue Honolulu HI 96817 Phone:808-595-7500• Fax: 808-595-7502 ATTACHMENT 1 C-- FY 2012-13 Summary of Income AGENCY/ORGANIZATION: American Cancer Society Hawaii Pacific PROGRAM NAME: Patient Services for Big island Cancer Patients Revenue Sources Funds Received: FY 2012-12 (07101/12--06(30!13 County of Hawaii $ 11 250 State of Hawa'i'i $ 0 Federal Funds $ 0 Private Foundations $ 6 000 United Way Funds $ 0 Admissions $ 0 Donations $ 0 Fundraising $ 63 200 Vending Machines $ 0 Service/Program Fees $ • Third Party Reimbursements $ 0 Tuition/Client Fees $ 0 Interest Income $ 0 Others(please list) $ a. Hawaiian Airlines Charity Miles $ 1 b. $ c. $ TOTAL REVENUES $ 93,750 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: American Cancer Society Hawaii Pacific PROGRAM NAME: Patient Services for Big Island Cancer Patients **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13(07101112-06130113) g g y ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits(Health, Dental Insurance, etc.) $ 0 2. Professional Fees—Legal;Accounting/Bookkeeping;Audit Fees; Administrative Fees;Other $ 0 3. Operations—Membership,Training, Insurance, Rent/Lease, Utilities $ 0 i 4. Supplies—Office; Program;Consumable; Telephone;Postage& Freight $ 0 5. Equipment—Purchase;Rental; Repairs&Maintenance $ 0 Direct Patient Services 6. Other—Please specify: $ 11,250 7. Unused Portion—Return unused funds payable to: County Director of Finance $ 0 TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ 11,250 # 4 AMERICAN RED CROSS Disaster Response and Preparedness American Red Cross Hawaii State Chapter August 9, 2013 Ms. Wendy Baez West Hawaii Civic Center, Building A 74-5044 Ane Keohokalole Hwy. Kailua Kona, HI 96740 RE: Final Nonprofit Year-End Report Hawai'i County grant funds of $14,750 helped the Hawaii Red Cross subsidize the financial aid we provide to Big Island disaster victims, support emergency responders, train volunteers to respond to disasters in local communities on the Big Island, and share important preparedness information to people on what to do before, during and after a disaster strikes. Public benefits derived are shown in specific detail below. All Red Cross disaster response and training are provided to the public free of charge. For Fiscal Year 2013 (July 1, 2012 through June 30, 2013), the American Red Cross Hawaii County achieved the following on the Big Island: • Responded to 22 disasters on the Big Island enabling 67 individuals to recover from their losses and begin rebuilding their lives. • Opened 1 shelter due to brushfire to house those who may need to evacuate or were unable to return to their residences. • Have 142 active disaster volunteers with 21 signing up in FY13. • Reached 1,320 people with disaster preparedness information through community presentations. • Registered 150 people in free disaster training courses. Examples of responses in Hawaii County are as follows: • Hilo Fire: On August 17, 2012, a fire destroyed a large house in Hilo. The 12 occupants belonged to six separate families and all were left homeless. The Red Cross provided the displaced families with financial assistance for food, clothing, bedding, 3-night hotel stays, and first month rent. We also provided referrals to other agencies (such as Hawaii Island United Way) to assist with their long term housing needs. English was not the first language for several clients and we were able to find them a translator. All of these clients with the help of several community organizations are now moving forward with their recovery. • Honaunau South Kona Fire: On September 4, 2012, Red Cross received a call about a house fire in South Kona. The home was off of a telephone road and a 30 minute 4-wheel drive into the hills outside of Honaunau. The fire started in the kitchen and completely destroyed the home. Red Cross assisted the family with a hotel stay, food, clothing, bedding, household items, and referral to community agencies to assist with other needs. • Captain Cook Fire: On November 9, 2012, a single family home was consumed by fire. Two of the family members were home at the time of the fire and were unharmed. The family wished to rebuild their home and was uncomfortable leaving their property. Red Cross provided the family of 6 (2 adults and 4 children) with assistance for clothing, household goods, storage container, food and provided tents, blankets and cots, so the family could stay comfortably on property. The family who had no insurance sought rental in Oceanview with Red Cross assistance while friends and family rebuilt their home. • Hilo Fire: The night of February 28, 2013, a fire broke out in a house in Hilo affecting 6 separate families. Most were awakened by the police and fire department personnel yelling "FIRE." All of the individuals were given temporary housing in a local hotel and assistance for food, clothing, and bedding. Red Cross also assisted one client, who was a veteran, to make contact with the Veterans Administration who helped him with replacement medications and long term housing. In October/November of 2012, 9 Big Island volunteers were deployed to the East Coast to help with relief efforts for Hurricane Sandy. These individuals gain valuable experience to bring back to our State so that when, not if, the next major disaster strikes Hawaii, we will be better prepared. During times of disaster, the Hawaii Red Cross has been assigned the responsibility of managing shelters by County and State Government. The Big Island has 27 hurricane approved shelters (in public schools or state office buildings) and 8 other shelters in community centers. Although established by Congressional Charter in 1905, the American Red Cross is NOT a government agency and must rely on the generosity of Hawaii's people to provide critical services to the community. All disaster training, services, and financial assistance to victims is free. Therefore, fundraising is critical to ensure that services can continue. The American Red Cross is the only organization mandated by Congress to respond to disasters and provide emergency communication to military families, and the only local nonprofit organization that meets the needs of disaster victims any time of the day, 365 days a year. Because we are an island community and considering the time it takes for assistance from other neighbor islands and the mainland, having the response capacity on island immediately after a disaster is essential. According to a 2011 Census Bureau report, 12% of Hawaii's population lives below the poverty level. In FY13, over 57% of our Big Island disaster services client families were below the poverty level. Of the families we helped, 57% did not own their homes and 83% did not have property insurance. The Red Cross is truly a safety net for victims of"every day" disasters who have nowhere else to turn. As a result of Hawaii County funding, the people of the Big Island who were affected by disasters were provided with assistance to get back on their feet. There is increased capacity of Big Island communities to respond if a disaster strikes with more trained disaster volunteers and more people educated on what to do before a disaster strikes. A list of other funding sources and amounts obtained during the award period is shown on Attachment 1, Summary of FY12-13 Income. An accounting of all expenditures supported by County of Hawai'i grant funds are entered on Attachment 2, Summary of FY12-13 Grant Expenditures. If you have any questions, please call Cindy Tanaka, Communications Director, at (808) 739-8101 or email Cindy.Tanaka@redcross.org. Thank you again; we are so appreciative of Hawaii County's generous support which allows us to provide critical services to the people on the Big Island. With warm aloha, Coralie Matayoshi Chief Executive Officer 4155 Diamond Head Road, Honolulu, HI 96816 T: 808-734-2101 www.redcross.org/hawaii ATTACHMENT 1 Summary of FY 2012-13 Income AGENCY/ORGANIZATION: American Red Cross, Hawaii State Chapter PROJECT NAME: Disaster Preparedness & Response (for Bic Island) REVENUE SOURCES FUNDS RECEIVED: FY 2012-13 (July 1, 2012 — June 30, 2013) County of Hawaii $ 14,750 State of Hawaii $0 Federal Funds $0 Private Foundations $ United Way Funds $40,000 Admissions $0 Donations $84,836 Fundraising $0 Pay Phone $0 Vending Machines $0 Service/Program Fees $0 Third Party Reimbursements $0 Tuition $0 Client Private Fee $0 Interest Income $ Others (please list) a. Subsidy by Hawaii Chapter $ 41,026 b. $ c. $ TOTAL REVENUES $ 180,612 ATTACHMENT 2 Summary of FY 2012-13 Grant Expenditures AGENCY/ORGANIZATION: American Red Cross, Hawaii State Chapter PROJECT NAME: Disaster Preparedness & Response (for Biq Island) **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13(07/01/12-06/30/13) Budget Category FY 2012-13 (07/01/12- 6/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental $0 Insurance, etc.) 2. Professional Fees—Legal; Accounting/Bookkeeping; Audit Fees; $0 Administrative Fees; Other 3. Operations— Membership, Training, Insurance, Rent/Lease, $0 Utilities 4. Supplies—Office; Program; Consumable; Telephone; Postage& $ 1,000 Freight 5. Equipment— Purchase, Rental, Repairs& Maintenance $ 6. Other— Please specify $13,750 Disaster Relief,travel, gas, program related expenses 7. Unused Portion—Return unused funds payable to: $ County Director of Finance TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ 14,750 NOTE: No employees are supported by County grant funds; therefore, neither expenses nor revenue reflect salaries/benefits/payroll taxes. # 5 ARC OF HILO Advocacy Hawaii County Council Nonprofit Grant Program Year End Report for Fiscal Year 2012 - 2013 Grantee: The Arc of Hilo Program: Expanded Advocacy Program Narrative for FY 2012 —2013 The Expanded Advocacy Program operates its program at the Aged and Disability Resources Center(ADRC) in Hilo and is the disability service component of the ADRC. It assists individuals with disabilities and their families to access benefits and resources in the community. Services include information and referral, advocacy, outreach, and education. The Advocacy program targets individuals with various disabilities including physical and mental disabilities, developmental disabilities, as well as disability issues with the elderly. The program assures that people with disabilities have a safe, non- judgmental, and confidential place to come to discuss their disability issues. The program served 51 clients during this fiscal year. This includes continuation to fifteen(15) established clients who require continued advocacy services in order to prevent or reinstate their loss of benefits and services. The Advocacy Program has been successful in assisting its clients to move from charitable programs for support to more stable governmental assistance programs such as General Assistance, Social Security Disability Insurance(SSDI), Supplemental Security Income(SSI) and Medicaid. Additionally, it is providing benefits planning to assist clients on SSDI and SSI to return to the work force through the Social Security Administration's Work Incentive Programs. The Arc of Hilo's Disability Services Advocate provided or engaged in the following activities during this fiscal year. 1. Provided outreach education to agencies and businesses in the community about services available to people with disabilities and how advocacy services can work for the disabled client as well as their business. 2. Advocate for clients to receive reasonable accommodation under Fair Housing and Americans with Disability Act regulations. 3. Advocate for homeless client to access public housing and to stabilize client in the housing program. 4. Advocate clients to reduce or waive their Social Security's deduction for overpayments in their monthly benefit check. 5. Advocate for client to access financial, medical and benefits with the Department of Human Services. 6. Advocate for client with doctor to explain and clarify disability definition and the need for medical certification to access governmental benefits. 7. Assist clients with their application, denials, and/or appeals from Social Security, Department of Human Services,housing,Medicaid Waiver, and other services. 8. Provide Social Security benefits planning assistance to clients with disabilities who want to explore returning to work. 1 9. Provide information and referral for disabled and elderly legal needs. 10. Collaborate with agencies that serve people with disabilities to coordinate and foster a cohesive community effort to ensure a comprehensive and expedient approach to services. These agencies include: - ADRC (Aging and Disability Resource Center) - Social Security Administration - Housing and Urban Development Housing Programs - University of Hawaii Center for Disabilities Studies - Hawaii Center for Independent Living - Hope Services (Office of Social Ministry) - Hawaii Disability Rights Center - Department of Developmental Disabilities - Department of Vocational Rehabilitation - Department of Human Services - Department of Mental Health - Disability Rights Hawaii - Mayor's Committee on People with Disabilities - Rural Outreach Service Initial (ROSI) in Honokaa The Arc of Hilo has faced financial challenges during this fiscal year and adjusted its program to accommodate the changes. There was a 20%decrease in the position's work hours. The Chronic Disease Self Management Program was put on hold during this year. The Arc of Hilo strives to remedy this situation through grant seeking and program modifications. The following table lists the advocacy service categories and the amount of services provided during the past fiscal year FY 2012-2013 Yearly Totals MONTH I INFO I REFERRAL OUTREACH I ADVOCACY EDUCATION MONTHLY TOTAL July 18 17 20 25 1 81 August 30 20 26 20 2 98 September 31 22_ 19 25 5 102 October 20 26 30 27 4 107_ November 26 27 32 26 3_ 114_ December 21 16 30 21 4 92 January 28 19 __ 27 20 2 96 February 25 26 , 21 . 28 3 103 March 24 23 33 23 3_ 106 April 23 15 19 32 4 93 May 25 21 27 29 5 107 June 26 27 16 21 4 94 Yearly Total 297 259 300 297 40 1193 2 ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: The Arc of Hilo PROGRAM NAME: Advocacy Program Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii $ 25,125 State of Hawaii $ Federal Funds $ Private Foundations $ 3,000 United Way Funds $ Admissions $ Donations $5,950 Fundraising $ Vending Machines $ Service/Program Fees Third Party Reimbursements $ Tuition/Client Fees $ Interest Income $ Others (please list) $ a. $ b. $ — c. $ TOTAL REVENUES $ 34,075 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: The Arc of Hilo PROGRAM NAME:Advocacy Program **ITEMS SUPPORTED BY COUNTYGRANT ONLY** Budget Category FY 2012-13(07/01/12 -06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits(Health, Dental Insurance, etc.) $ 20,451 2. Professional Fees—Legal; Accounting/Bookkeeping;Audit Fees; Administrative Fees; Other $ 50.00 3. Operations—Membership, Training, Insurance, Rent/Lease, Utilities $ 4336 4. Supplies—Office; Program;Consumable; Telephone; Postage& Freight $ 273 5. Equipment—Purchase; Rental; Repairs&Maintenance 6. Other—Please specify:Travel&Mileage $ 15.00 7. Unused Portion—Return unused funds payable to: CountyDirector of Finance $ 0 TOTALCOUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $25,125 �_5 # 6 ARC OF KONA Home and Community Based Services-Life Skills Program MAILING ADDRESS ,PO.Box 127 Kealakekua,HI 96750 KEALAKEKUA 814065 Konawaena School Road I akekua,HI,96750 808-323.2626 Mo-Fr, 8:OOA-3:00P HONOKAA August 2, 2013 45-539 Plumeria Street Building 3,Room 2 Honokaa,HI 96727 808-775.1090 Mo&Th:8:00A-5:OOP Hawai'i County Council Fax:808-323-9444 Human Services and Social Services Committee (NP Grants) TDD:808.323.2889 do Wendy Baez Federal ID West Hawai'i Civic Center, Building A 99-0108896 74-5044 Ane Keohokalole Hwy. Kailua Kona, HI 96740 RE: FY 2012-2013 Grant Award: $11,250.00- Account # 5472.29 Dear Hawaii County Councilwoman, Karen Eoff: The Arc of Kona has enjoyed the financial support of the County of Hawai'i for many years for which we are not only grateful but have a great sense of accountability for these competitive and needed financial resources. This year our Home and Community Based Services Life Skills Program was able to operate successful individualized programs for over 104 persons with Intellectual Disabilities on a daily basis. With the generous funding provided by the County of Hawaii, we were able to assist these men and women to develop better life skills and move toward more independent living, including the dream of employment. The Arc of Kona is proud to present and share hard won accomplishments of our participants in the following Public Benefits Derived Report. United ' -spectfully Submitted, Way min cart Commission on Accreditation of Rehabilitation Facilities J-. i Navarro, '•e President for Program Services J N/xt Enclosures q/V The rc 43,fo:\ f' - • -c my . t rtj.docx www.arcofkona.org "Expanding the Possibilities" "Ho'o Nui Ka Hiki" Public Benefits Derived Program Year 2012-2013 Life Skills Program The Arc of Kona served 104 youth and adults with Intellectual Disabilities this year in a setting called Home and Community Based Services which allows participants to be served in the community where they reside. Our Participants range from nine years to sixty plus years of age and are a mix of Hawaiian, Japanese, Filipino, Marshallese, Puerto Rican and Caucasian ethnicities and cultures. Five of these individuals are supported in our licensed Domiciliary Home in Captain Cook, and others live with parents, foster parents or a legal guardian. Funding from the County of Hawaii allowed us to purchase Life Skills training supplies and videos and meet program standards set by the State of Hawaii. It has also given the Arc the ability to expand our life skills training classes deeper into the areas identified by the family and the Department of Health, including preparation for employment in the most rural areas of the island. SUMMARY Independent Living Skills and Employment The Arc of Kona delivered 365 daily classes (in the classroom and in the community) for independent living skills including budgeting, money management, consumerism, basic cooking, food prep, laundry, safety, emergency procedures, and a pre-vocational employment component. Fifteen of our Participants are working in competitive job settings in their local community and seven are working in therapeutic job settings at the Arc of Kona • which means they are wage earners, tax payers and have access to additional health care services. Working at a job of their choice allows for greater financial independence, less reliance on other sources of government funds, and the opportunity to share their unique gifts and talents with the larger community, which benefits us all. Health and Safety The Arc of Kona delivered 365 daily classes in health and safety (classroom/community) including personal hygiene, kitchen safety, yoga exercise for proper balance, developing healthy personal menus and meal planning for health and weight management. (Our population is especially prone to heart disease, diabetes, gout, obesity and serious dental issues that can lead to death). The program also covered behaviors and boundaries as they pertain to interpersonal relationships at a work site. o:\vp for services\13-county final reportj.docx Community Access Over 365 transports for community access trips were completed so Participants could practice life skills in a community setting (as required by law). Measurement Tools To measure our success, the Arc of Kona develops an Individualized Plan (IP) for each Participant with written measurable goals and objectives. Each objective has a set of strategies or training tools that are administered daily. The individual's success is documented and tallied weekly for review along with case notes on each Participant's progress. We also measure with the Brigance Life Skills pre and post assessments, and monitor employment services, providing additional supports when needed so the Participant can retain their positions. Program Success The Arc of Kona was able to work closely with Department of Health and four local high schools to assist with identifying youth with Intellectual Disabilities exiting high school this year. This assistance included providing pre-employment skills and then developing work sites to practice those skills. With the funding assistance given to the Arc of Kona, we have been able to provide daily one-on-one training in a wide variety of learning components that lead to a healthier life style and more independent living for our 104 Participants. This also means fewer behavioral outbursts both at home and in public and a better enjoyment of life for the Participant, their caregiver and the families. The development of"natural supports" in the community where an adult who has had contact with one of our participants befriends him or her, and thus spends time with them as a friend (rather than having a paid caregiver); therefore, decreasing the need for as much public support. The Life Skills program afforded families the knowledge that their loved one is in a healthy and safe environment so the stress of care taking is alleviated. This allows family members of these individuals the freedom to work part-time or full- time and contribute to the community as tax payers. To date, the Arc of Kona is proud to share that 100% of our Participants have met one or more program objectives to achieve their long term Basic Life Skills goals. o:\vp for services\13-county final reportj.docx FY 2012-2013 Summary of Income Agency/Organization: Arc of Kona Project Name: Home & Community Based Services/Life Skills Program REVENUE SOURCES FUNDS RECEIVED: FY 2012-13 (July 1,2012-June 30,2013) County of Hawaii $11,250 State of Hawaii $2,781,923 Federal Funds (HUD) $18,972 Private Foundations $34,716 United Way Funds $30,000 Admissions Donations $48,788 Fundraising $8,570 Pay Phone Vending Machines Service/Program Fees $133,029 Third Party Reimbursements Tuition (Rent) $19,857 Client Private Fees $50,139 Interest Income $3,621 Others (please list) Rent Revenue - Kau $12,636 Miscellaneous Revenue Total Revenues $3,153,501 \\server\vpadm\Excel Data\Quarterly Reports\Quarterly Reports - Current\Quarterly Reports - FYE 0613\County Grant Annual Report 2013 FY 2012-2013 Summary of County Nonprofit Grant-in-Aid Expenditures Agency/Organization: Arc of Kona Project Name: Home & Community Based Services/Life Skills Program Budget Category FY 2012-13(07/01/12-6/30/13) Actual Expenditures 1. Salary and Wages: Payroll Taxes,Benefits(Health, Dental $9,658 Insurance, etc.) 2. Professional Fees-Legal; Accounting/Bookkeeping;Audit $37 Fees;Administrative Fees; Other 3.Operations-Membership,Training, Insurance, Rent/Lease, $246 Utilities 4. Supplies-Office;Program;Consumable;Telephone;Postage&Freight, $180 Other 5. Equipment-Purchase;Rental;Repairs&Maintenance $1 38 6.Other-Please specify: Food Expense and Program Activities $991 7.Unused Portion-Return unused funds payable to: $0 County Director of Finance TOTAL COUNTY NONPROFIT GRANT-IN-AID FY 2012-13 AWARD $11,250 11serverlvpadm\Excel DatalQuarterly Reports\Quarterly Reports-Current\Quarterly Reports-FYE 06131County Grant Annual Report 2013 # 7 BAY CLINIC, INC. Medicaid/ Quest Enrollment bayclinic Bay Clinic, Inc. Family Health Centers BOARD OF DIRECTORS July 22, 2013 Dawn Hawkins Hawai'i County Council Board Chair Human Services and Social Services Committee(NP Grants) do Wendy Baez Katharyn F. Daub West Hawaii Civic Center Building A Vice Chair 74-5044 Ane Keohokalole Hwy. Lynne Enriques Kailua Kona,HI 96740 Secretary Dear Ms. Baez: Alan Okinaka Treasurer On behalf of Bay Clinic,Inc.and the medically underserved residents of our service area that have benefited from the expansion of our Medicaid/QUEST(Med-QUEST)Enrollment Tanya Aynessazian Program,I express our heartfelt mahalo to the Hawai'i County Council. Your support was Raylene Moses instrumental to helping those medically underserved residents receive the Med-QUEST enrollment and retention assistance they needed,for which we are exceptionally grateful. Kaipo Dye You have indeed made a profound difference in the lives of many underserved and vulnerable Barbara Doughty families in East and South Hawai'i Island. Because of your support,at-risk men,women,and children are receiving the primary,dental,and mental health care they need;you have provided Dixie Kaetsu the means for them to experience a healthier and happier life. Mahalo nui loa from our patients and staff LEADERSHIP Harold Wallace Sincerely, Chief Executive Officer Michael Lukson Chief Finance Officer Harold Wallace Chief Executive Officer Medical Glen Dundas Dirreectocto r Dr. Brian M. Higa ENCL: Bay Clinic Medicaid/QUEST Enrollment Program Closing Report Dental Director Administrative Hilo Family Hilo Women's Hilo Family Ka•u Family Kea'au Family Pahoa Family Pahoa Women and Offices Health Center Health Center Dental Center Health Center Health Center Health Center Children's Health Center Haili Street 1178 Kino'oie St. 73 Pu'uhonu PI. 1221 Kilauea Ave. 95-5583 Mamalahoa Hwy. PO Box 69 15-2866 Pahoa Vil.Rd. 15-2866 Pahoa Vil.Rd. HI 96720 Hilo,HI 96720 Suite 204 Suite 100 Na'alehu,HI 96772 Kea'au,HI 96749 Bldg.C.Suite A. Bldg.F.Ste.A. Hilo,HI 96720 Hilo,HI 96720 (16-192 Pit Mua St.) Pahoa,HI 96778 Pahoa,HI 96778 808-961-4071 808-969-1427 808-333-3500 808-333-3600 808-929-7311 808-930-0400 808-965-9711 808-965-3038 bcicomments@bavclinic.org I www.bavclinic.org I BayClinic on Facebook I @BayCliniclnc on Twitter Bay Clinic, Inc. is a nonprofit 501(c)(3)organization Hawai'i County Nonprofit Grant Bay Clinic, Inc.: Medicaid/QUEST Enrollment Program Grant Award for FY 2012-13, Account#: 5471.91 CLOSING REPORT Bay Clinic, Inc. (BCI) is a non-profit network of community health centers (CHC) serving the primary, dental, and mental health care needs of the medically underserved communities located in East and South Hawai'i Island. Our nine CHCs are located in the towns of Hilo, Kea'au, Pahoa and Na'alehu, encompassing a 2,048 square mile geographic area with a population of 106,745. In 2012, Bay Clinic served 18,314 patients with 71,288 total encounters. We provide comprehensive health care for all regardless of ability to pay or insurance status. PROGRAM SUMMARY Medicaid/QUEST on Hawai'i Island Medicaid-QUEST (Med-QUEST) enrollment grew by 25%between 2007 and 2009 on Hawai'i Island'. As a result, 30% of the island's residents are Med-QUEST recipients, the highest of any county in the State. However, a recent study showed that even with the increase in Med-QUEST enrollment, our service area is experiencing a 17%unmet need Med-QUEST gap and 36% of the population is still dentally underserved". Moreover, a surge in new patients is expected as health centers such as BCI are expected to be the conduit for the uninsured to gain access to care through the Affordable Care Act's (ACA) expansion of Medicaid. According to a recent study, Hawai'i can expect to experience a growth rate between 38% and 50% (lowest and highest participation rate assumptions) in Medicaid enrollment once the Medicaid expansion to 133% FPL goes into effect in 2014"' BCI Med-QUEST Outreach and Enrollment Program As a result of the growing number of Med-QUEST eligible residents in our service area, in 2010 BCI initiated the expansion of its Med-QUEST Enrollment Program to accommodate the increasing number of Med-QUEST eligible patients in East and South Hawai'i Island. The Hawai'i County Nonprofit Grant Program support was instrumental in helping us decrease the number of our service area residents who are medically uninsured. Your support also helped us build the infrastructure needed to effectively absorb and assist those who will become newly eligible for Med-QUEST coverage through the expansion of Medicaid in 2014. The following highlights the program accomplishments during FY2012/13. 1) Recruited two Outreach and Eligibility Workers (O/E), for a total of three O/E Workers, to help patients enroll or retain their Med-QUEST insurance coverage. BCI's three O/E Workers rotate between our seven health centers and one Mobile Health Unit working with uninsured patients to: a. Determine a person or family's Med-QUEST eligibility, and Page 1 of 2 Hawai'i County Nonprofit Grant • Bay Clinic, Inc.: Medicaid/QUEST Enrollment Program Grant Award for FY 2012-13, Account#: 5471.91 b. Assist eligible Med-QUEST patients through the enrollment process. The O/E staff also links high needs residents with other social services they may require such as transportation assistance, medical referrals, housing assistance, food pantries, and substance abuse services. 2) We helped enroll 576 patients in Med-QUEST insurance, of those 155 were children. 3) Conducted follow-up with 3,246 patients to remind them of their annual renewal requirement and to assist those Med-QUEST qualifying residents retain their insurance status, as needed. 4) Provided Med-QUEST education and enrollment information/assistance to at least 1,850 community members through our community outreach efforts, including: a. Two BCI-sponsored 2012 health fairs, one in Kea'au and one in Palma. b. Our health, wellness, and sex education presentations at high schools located in our service area. c. Through partnerships such as the 21st Hui Malama Ola Na `Qiwi Ladies Night Out event and the Tropic Care 2013 where in addition to our doctors, we had our enrollment workers present to educate and assist clients enroll in Med-QUEST, among others. CONCLUSION The Hawaii County Nonprofit Grant program support of$60,000 was instrumental in helping us ensure those requiring Med-QUEST enrollment or retention assistance received the assistance they needed. In addition, your support allowed us to expand our outreach efforts to educate more individuals and families about Med-QUEST and how they may benefit from the program. Your support has and continues to make a positive, meaningful, and demonstrated difference for so many underserved men, women, and children living in our service region. Thank you, Hawai'i County, for your patronage and confidence in our efforts to reduce the health disparities present in our community through outreach, early intervention, and expanding access to comprehensive and affordable health care. 'Community Health Center Growth Plan, Environment&Data Primer Hawaii County(2010). The Hawai'i Primary Care Association. "Planning for the Future of Community Health Centers in Hawaii(2010). The Hawai'i Primary Care Association. 'Holahan,J. and Headen,I. (May 2010).Medicaid Coverage and Spending in Health Reform: National and State-by-State Results for Adults at or Below 133%FPL. Kaiser Commission on Medicaid and the Uninsured;The Henry J. Kaiser Family Foundation. Page 2 of 2 ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: The Bay Clinic,Inc. PROGRAM NAME: Medicaid/QUEST Enrollment Program Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii 60,000 State of Hawaii $ 0 Federal Funds $ 0 Private Foundations $ 0 United Way Funds $ 0 Admissions $ 0 Donations $ 0 Fundraising $ 0 Vending Machines $ 0 Service/Program Fees $ 0 Third Party Reimbursements $ 0 Tuition/Client Fees $ 0 Interest Income $ 0 Others(please list) $ 0 a. Bay Clinic In-Kind $ 110,545 b.n/a $ 0 c.n/a $ 0 TOTAL REVENUES $ 170,545 I ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures The Bay Clinic,Inc. AGENCY/ORGANIZATION: PROGRAM NAME: Medicaid/QUEST Enrollment Program **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category ACTUAL EXPENDITURES 06/30/13) 1. Salary and Wages: Payroll Taxes, Benefits(Health, Dental Insurance, etc.) $ 39,298 2. Professional Fees—Legal;Accounting/Bookkeeping;Audit Fees; Administrative Fees; Other $ 0 3. Operations—Membership, Training, Insurance, Rent/Lease, Utilities $ 10,460 4. Supplies—Office; Program; Consumable; Telephone; Postage& Freight $ 7,642 5. Equipment—Purchase; Rental; Repairs&Maintenance $ 2,600 n/a 6. Other—Please specify: 0$ 7. Unused Portion—Return unused funds payable to: County Director of Finance $ 0 TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ 60,000 /\ # s BIG BROTHERS BIG SISTERS OF HONOLULU Hawaii Island Big Brothers Big Sisters (se )10 COUNTY CLERK 418 Kuwill Street, Suite 106 Honolulu, Hawaii 96817 T 808-521-3811 no AUG 29 PM 12: 02 F 808-528-1599 Big Brothers Big Sisters of Honolulu bbbs@)bigshonolulu.org www.bigshonolulu.org Board of Directors Neill Char Chair Keith Gurney Vice Chair Russell Gifford Secretary : August 27, 2013 Ricky Takemoto Treasurer Dustin Sellers Karen Eoff Immediate Past Chair Vice-Chair, Hawai'i County Council Kevin Chang District 8, North Kona John Fink West Hawaii Civic Center Wes Fujimoto 74-5044 Ane Keohokalole Hwy. Aubrey Hawk Ho Kim Kailua-Kona, Hawai'i 96740 Traci Deborah Huebler Cedric Lewis 0 Dear Ms. Eoff: Jeffrey Loo Katherine Louie Enclosed, please find our final report for the County of Hawaii grant awarded to Michael J. Murakoshi us in 2012. We used the grant to launch our Community and School Based Alan Schlissel Mentoring Programs which experienced much success in this first year of Heather Schwarm Larry Taff service to the Hilo community. Reid Takamoto Michelle Tucker It is an honor and privilege to be supported by the County of Hawaii. If you Corinda Wong have any questions or need additional information, please contact me at 695- Greg Wood 4564, or jmatrobbbshawaii.org. Lauren Hong Wright Ambassador Advisory Council Sincerely, J.P. Damon --:, 4Ir ¢4/01--------, IIP Ai John Fink Dennis Francis Matro Vice President of Programs and Branch Operations Executive Team Dennis Brown Big Brothers Big Sisters Hawaii President/CEO Jill Matro Vice President of Program Services &Branch Operations 1 CP`Ir United (C,:i Way '': '' Think of the possibilities. What will you start? sta rt som ethi n g iii 'No;' Sio;i4 41111 ii .s o 03 >• 0 a) a) .35 r a) -§ 2 0 E-• a) c) > .... a) c c Z'• r° -N 3 ° o 0 E cu E c» c pa ...„ 'a-) Tii ca 0 4-• 2 0 c 8 6 0 ,9.2 0_ „, -, 1,--* E ,z?„ a) 0 ,ti s- o -o , Cl) " „4 •. c iro -0- o 0 t. ..... m c o (`- 2ccr, a) 95 0) a) U) .0 0 C_ t a, -di co - ,...t-... 4=.' a 0 co a) fp a) $ (1)a) ":-.- ....1. CL _ ?()) ±-;. CUD) S 77) '2 45 2 `,'..) --c; 2- , -"°,',,,,,,"14:i.:,,,,iN:'2'''%.,■, 1"° '' ' '''' Q. . C >, > E 4., f"u3 , a) E 2 .2 g 3, f, c) cr; E - '2 (0 a) ft2 03 5 ›.., 0E ° > 4) 2c7, 0E -E. a) ' a) E 4° (>.) 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''' "t) ."".- 4.'"§ -C...9 cu° tas --4.-,cu 2 1:' .- , 0 w ,.... 4, 4-• 0 4., C IA 1 C° 3 ro- 1E ''-'0) 5, C...., t,3 ..El -6 E >- -a ,... 0 -6 F„ a, co 0 p 0 rt3 C.) ).' GO 0 A-- a) "Ii)) 0), D ,...., -g. g ..c c ad o o 0 U cu .4., ***.C, .c _C ai u. V) C ::U 5 c -0 4, E -0 c o tr, pa E._ a +.,,_ U U -4' -GT.1 SI:13 0, V fj M ft -C <1.) 0 C1J .• a) = E -§- 9 1... 7,-..1 a) 7).-) I >. i--. ...., 0 0 c -5 cct -5 ii-7, as E a) ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: Big Brothers Big Sisters Hawaii PROGRAM NAME: Hawaii Island Big Brothers Big Sisters Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii $ 5000.00 State of Hawai'i $ 0 Federal Funds $ Private Foundations $ 60,656.00 United Way Funds $ 0 Admissions $ 0 Donations $ 4,689.00 Fundraising $ 1.543.00 Vending Machines $ 0 Service I Program Fees $ 0 Third Party Reimbursements $ 0 Tuition/Client Fees $ 0 Interest Income $ 0 Others(please list) $ 0 a. Big Brothers Big Sisters Foundation $ 8,939.00 b. In-Kind Contributions $ 7,525.00 c. $ TOTAL REVENUES $ 88,352.00 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: Big Brothers BIg Sisters Hawaii, inc. PROGRAM NAME: Hawaii Island Big BRothers Big Sisters **ITEMS SUPPORTED BY COUNTY GRANT ONLY** FY 2012-13(07/01/12-06/30/13) Budget Category ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes,Benefits(Health, Dental Insurance,etc.) $ 5,000.00 2. Professional Fees—Legal;Accounting/Bookkeeping;Audit Fees; Administrative Fees;Other 0 3. Operations—Membership, Training, Insurance, Rent/Lease, Utilities 0 4. Supplies—Office; Program; Consumable;Telephone; Postage& Freight 0 5. Equipment—Purchase; Rental; Repairs&Maintenance 0 6. Other—Please specify: 0 $ 7. Unused Portion—Return unused funds payable to: County Director of Finance 0 TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ 5,000.00 C1617- # 9 BOYS & GIRLS CLUB Positive Youth Development Hamakua Club 100 Kamakahonu \ Street 1 Hawaii 96720 \\ Ph: 808-961-5536 BOYS &GIRLS CLUB Fax: 808-961-5534 OF THE BIG ISLAND Visit the Club's Website at July 11, 2013 www.bgcbi.com Hawaii County Council Chief Professional Human Services and Social Services Committee (NP Grants) Officer do Wendy Baez Zavi Brees-Saunders West Hawaii Civic Center, Building A 74-5044 Ane Keohokalole Hwy. Chief Volunteer Officer Toby Taniguchi Kailua Kona, Hawaii 96740 Chief Volunteer Officer Aloha Ms. Baez, Elect Donn Mende This is a letter concerning the COH grants to the Boys & Girls Club of the Big Island, Vice-President Hamakua Club, in the amount of$10,000.00. Mitch Roth The Boys and Girls Club of the Big Island (BGCBI) mission is to inspire and enable Big Treasurer Island youth to be productive and responsible citizens through quality programs in a Ivan Nakano safe and caring environment. The 6 major components of youth development services Secretary consist of Education and Career Development, The Arts Development, Character and Newton Chu ladership Development, Health and Life skills Development, Sports, Fitness and .recreation Development, and Family PLUS (Parents Leading, Uniting, and Serving). Past Chief Volunteer Through fun and engaging activities, BGCBI provides a positive atmosphere for youth Officer ages 6 to 18 to explore their interests so that they can reach their full potential and Bill Walter contribute to their communities as productive, responsible citizens. The Hamakua Club Directors offers programs and services during non-school hours aimed at instilling a positive Ann Kikuta sense of self, increase self-esteem, self-confidence, and teach the skills necessary to Bonnie Geiger make good, sound decisions. Burt Tsuchiya Corrine Akatsuka Doug Adams Hamakua Performance Measures: Gregg Hirata FY 2012-2013 FY 2012-2013 Actual Harry Yada Estimate Ivan Nakano Total Members:58 Jerry Watanabe Youth will participate in The Arts Programs. 50 52 Julia Neal Kiyoko Ota Youth will participate in Character and Leadership programs. 25 43 Mike Tulang Russell Chin Russell Hayashi Youth will participate in Education and Career Development Programs. 50 58 Ryan Kadota Tom Brown Youth will participate in Health and Life Skills Programs. 50 44 Tonya Ozone Wayne Yamauchi Youth will participate in Sports,Fitness and Recreation Programs. 50 58 Emeritus Board Parents/families will participate in activities to promote family 4 events per year 9 Members illik strengthening and unity. Bill Takaba Randy Kurohara Warren Lee The public benefits derived from this grant includes the fostering of healthy development of youth served, and keeping them out of the juvenile justice system, which taxes the manpower and financial resources of the police, courts, treatment and counseling programs, school, and the community at large. Beyond the :;ompetencies described above, it is our belief that in order to succeed, youth need to have a sense of belonging within their community, with their peers and most importantly with family. When achieved, opportunities come forth, involvement of the community becomes prevalent and the youth and family experience positive growth. Year in Review: The Hamakua Club exceeded all but one individual service goals and had an average goal attainment of 137%. The Hamakua club has been active in delivering the programs: Power Hour (afterschool tutoring and mentoring), Triple Play (focus on healthy Mind, Body & Soul), Too Good For Drugs &Violence (an evidence- based skills and awareness program), Life Skills, Family Strengthening, Arts and Crafts, Educational/College Prep skills (through discussion and in Power Hour), Conflict Resolution, social skill building, life-long skills. Members have built on their self-esteem and confidence that they now take on the task to teach from our curriculum; with our guidance of course. "Training by Boys & Girls Club of America, on creating and achieving impact driven programming was of great use to the Hamakua Club this year. This training brought new perspectives on planning and program implementation that made a big difference in our program delivery this year." Daphnie Alpiche — Club Director Hamakua Community Collaborations: Agencies BGCBI continued to maintain relationships with in FY 2012-2013 included: Paauilo Hongwanji, Honoka'a Elementary/Middle and High School, N. Hawaii Rotary Club, UH Hilo Nursing School, Hawaii Island United Way, Hawaii Community Foundation, Hawaii Police Department, Five Mountains Alliance, Paauilo Athletic Association, SAP and Path, Big Brothers Big Sisters of Hawaii Island, Tobacco-Free Big Island Coalition, The Salvation Army Family Intervention Services, Alu Like, Bay Clinic, State of Hawaii Department of Education, PATCH, Prosecuting Attorney's Office, MADD, North Hawaii Drug Free Coalition, Hamakua Youth Foundation, and the Hawaii County Department of Parks & Recreation. We would like to thank the Hawaii County Council for all the support and funding that helped support program services and activities in the Paauilo and Honoka'a Communities. The Paauilo and Honoka'a Communities, Schools, Families, and Youth were able to benefit greatly from our programs, services, and activities. The generous access to County Funding, made a tremendous positive impact towards engendering healthy lifestyles in our youth. ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: BOYS &GIRLS CLUB OF THE BIG ISLAND HAMAKUA CLUB — PROGRAM NAME: Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii $ /0. e-0-0 State of Hawaii $ i3 qc Federal Funds /3— 490 Private Foundations United Way Funds Admissions Donations Fundraising Vending Machines Service/Program Fees $ ,301) Third Party Reimbursements Tuition/Client Fees Interest Income Others (please list) a. $ b. c. $ TOTAL REVENUES 39,c243 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: BOYS & GIRLS CLUB OF THE BIG ISLAND HAMAKUA CLUB PROGRAM NAME: **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) 2. Professional Fees—Legal;Accounting/Bookkeeping;Audit Fees; Administrative Fees; Other $ 0-6-0 3. Operations—Membership, Training, Insurance, Rent/Lease, Utilities $ o?I 4. Supplies—Office; Program; Consumable; Telephone; Postage & Freight 5. Equipment— Purchase; Rental; Repairs &Maintenance ,53-0 • 6. Other— Please specify: 7. Unused Portion— Return unused funds payable to: County Director of Finance TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ /0, b6 lib # 10 BOYS & GIRLS CLUB Positive Youth Development Hilo Club 100 Kamakahonu Street Hilo, Hawaii 96720 Ph: 808-961-5536 BOYS &GILLS CLUB Fax: 808-961-5534 OF THE BIG ISLAND Visit the Club's July 11, 2013 Website at Hawaii County Council www.bgcbi.com Human Services and Social Services Committee (NP Grants) Chief Professional do Wendy Baez Officer West Hawaii Civic Center, Building A Zavi Brees-Saunders 74-5044 Ane Keohokalole Hwy. Kailua Kona, Hawaii 96740 Chief Volunteer Officer Toby Taniguchi Aloha Ms. Baez, Chief Volunteer Officer Elect Donn Mende This is a letter concerning the COH grants to the Boys & Girls Club of the Big Island, Hilo Club, in the amount of$10,000.00. Vice-President Mitch Roth The Boys and Girls Club of the Big Island (BGCBI) mission is to inspire and enable Big Island youth to be productive and responsible citizens through quality programs in a Treasurer safe and caring environment. The 6 major components of youth development services Ivan Nakano consist of Education and Career Development, The Arts Development, Character and Secretary Leadership Development, Health and Life skills Development, Sports, Fitness and Newton Chu Recreation Development, and Family PLUS (Parents Leading, Uniting, and Serving). :trough fun and engaging activities, BGCBI provides a positive atmosphere for youth Past Chief Volunteer ages 6 to 18 to explore their interests so that they can reach their full potential and Officer contribute to their communities as productive, responsible citizens. The Hilo Club Bill Walter offers programs and services during non-school hours aimed at instilling a positive Directors sense of self, increase self-esteem, self-confidence, and teach the skills necessary to Ann Kikuta make good, sound decisions. Bonnie Geiger Burt Tsuchiya Corrine Akatsuka Hilo Performance Measures: Doug Adams FY 2012-2013 FY 2012-2013 Actual Gregg Hirata Estimate Harry Yada Total Members:153 Ivan Nakano Youth will participate in The Arts Programs. 150 143 Jerry Watanabe Julia Neal Youth will participate in Character and Leadership programs. 50 67 Kiyoko Ota Mike Tulang Russell Chin Youth will participate in Education and Career Development Programs. 100 121 Russell Hayashi Ryan Kadota Youth will participate in Health and Life Skills Programs. 100 89 Tom Brown Tonya Ozone Wayne Yamauchi Youth will participate in Sports,Fitness and Recreation Programs. 400 588 Parents/families will participate in activities to promote family 4 events per year 4 Emeritus Board strengthening and unity. Members Bill Takaba Randy Kurohara Warren Lee The public benefits derived from this grant include the fostering of healthy development of youth served, and keeping them out of the juvenile justice system (which taxes the manpower and financial resources of the police, courts, treatment and counseling programs, school, and the community at large). Beyond the benefits described above, it is our belief that in order to succeed, youth need to have a sense of belonging within their community, with their peers, and most importantly with family. When achieved, opportunities come forth, involvement of the community becomes prevalent and the youth and family experience positive growth. Year in Review: The Hilo Club had an average goal attainment of 114%. The Hilo club has been active in delivering the programs: Power Hour (afterschool tutoring and mentoring), Triple Play (focus on healthy Mind, Body & Soul), Too Good For Drugs & Violence (an evidence-based skills and awareness program), Life Skills, Family Strengthening, Arts and Crafts, Educational/College Prep skills (through discussion and in Power Hour), Conflict Resolution, social skill building, life-long skills. Throughout the past year we have seen many youth blossom and become terrific individuals as well as great team players. Several of our youth members participated in the Youth of the Year contest, and were able to travel to Oahu to compete on a statewide basis. Although the Big Island youth did not win the contest, the strides made by these youth in public speaking and poise in front of a large crowd were truly remarkable. The staff and administration are also aware that because of the long work schedules of many parents, many families lack the opportunities to spend quality time together, so we provide activities as well as a place for these families to interact. This is evidenced by the family nights which are held to engage families with their children and the community. The Hilo Club provided several Teen nights which were also a big success. Community Collaborations: Agencies BGCBI continued to maintain relationships with in FY 2012-2013 included: Tobacco-Free Big Island Coalition, REAL, The Salvation Army Family Intervention Services, Lanikila Learning Center, Alu Like, Bay Clinic, State of Hawaii Department of Education, Hilo Union, Hilo Middle and Hilo High Schools, PATCH, Hawaii Police Department, Prosecuting Attorney's Office, MADD, Hawaii County Department of Parks & Recreation, Big Brothers and Big Sisters of Hawaii Island, UH Hilo School of Nursing, Office of the Mayor Youth Leadership Summit, State of Hawaii Dept. of Health ADAD, U.S. Dept. of Justice OJJP, Hawaii Island United Way, and Boys & Girls Club of America, and OSM-Office of social ministries We would like to thank the Hawaii County Council for all the support and funding that helped support program services and activities in the Hilo Community. The Hilo Community, Schools, Families, and Youth were able to benefit greatly from our programs, services, and activities. The generous access to County funding, made a tremendous positive impact towards engendering healthy lifestyles in our youth. ATTACHMENT 1 FY 2012-13 Summary of Income BOYS &GIRLS CLUB OF THE BIG ISLAND AGENCY/ORGANIZATION: - HILO CLUB — PROGRAM NAME: Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii $ /0,600 State of Hawaii $ 41t % Federal Funds $ YY5 ,1 7W Private Foundations United Way Funds Admissions Donations Fundraising Vending Machines Service/Program Fees $ g, 042_� Third Party Reimbursements Tuition/Client Fees Interest Income Others (please list) a. $ b. c. TOTAL REVENUES /3�, it/r— ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures ":OYS &GIRLS CLUB OF THE BIG ISLAND AGENCY/ORGANIZATION: _ HILO CLUB — PROGRAM NAME: **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $ 0, 6 96. 2. Professional Fees-Legal; Accounting/Bookkeeping;Audit Fees; Administrative Fees; Other $ 3. Operations-Membership, Training, Insurance, Rent/Lease, Utilities $ 3, c6/ 4. Supplies-Office; Program; Consumable; Telephone; Postage & Freight $ 5. Equipment- Purchase; Rental; Repairs& Maintenance 1 r 01)-0 • 6. Other- Please specify: 7. Unused Portion-Return unused funds payable to: County Director of Finance TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ /o, -1-o . 0- '71 7 # 11 BOYS & GIRLS CLUB Positive Youth Development Keaau Club • 100 Kamakahonu \.4"‘\%4 Street Hilo, Hawaii 96720 Ph: 808-961-5536 BOYS&GILLS CLUB Fax: 808-961-5534 OF THE BIG ISLAND Visit the Club's July 11, 2013 Website at Hawaii County Council www.bgcbi.com Human Services and Social Services Committee (NP Grants) Chief Professional c/o Wendy Baez Officer West Hawaii Civic Center, Building A Zavi Brees-Saunders 74-5044 Ane Keohokalole Hwy. Kailua Kona, Hawaii 96740 Chief Volunteer Officer Toby Taniguchi Aloha Ms. Baez, Chief Volunteer Officer Elect Donn Mende This is a letter concerning the COH grants to the Boys & Girls Club of the Big Island, Kea'au Club, in the amount of$10,000.00. Vice-President Mitch Roth The Boys and Girls Club of the Big Island (BGCBI) mission is to inspire and enable Big Island youth to be productive and responsible citizens through quality programs in a Treasurer safe and caring environment. The 6 major components of youth development services Ivan Nakano consist of Education and Career Development, The Arts Development, Character and Secretary Leadership Development, Health and Life skills Development, Sports, Fitness and Newton Chu Recreation Development, and Family PLUS (Parents Leading, Uniting, and Serving). ,trough fun and engaging activities, BGCBI provides a positive atmosphere for youth Past Chief Volunteer ages 6 to 18 to explore their interests so that they can reach their full potential and Officer contribute to their communities as productive, responsible citizens. The Kea'au Club Bill Walter offers programs and services during non-school hours aimed at instilling a positive Directors sense of self, increase self-esteem, self-confidence, and teach the skills necessary to Ann Kikuta make good, sound decisions. Bonnie Geiger Burt Tsuchiya Corrine Akatsuka Kea'au Performance Measures: Doug Adams FY 2012-2013 FY 2012-2013 Actual Gregg Hirata Estimate Harry Yada Total Members:124 Youth will participate in The Arts Programs. 75 75 Ivan Nakano Jerry Watanabe Julia Neal Youth will participate in Character and Leadership programs. 50 25 Kiyoko Ota Mike Tulang Russell Chin Youth will participate in Education and Career Development Programs. 100 115 Russell Hayashi Ryan Kadota Youth will participate in Health and Life Skills Programs. 75 25 Tom Brown Tonya Ozone Wayne Yamauchi Youth will participate in Sports,Fitness and Recreation Programs. 120 120 Parents/families will participate in activities to promote family 4 events per year 7 Emeritus Board strengthening and unity. Members Bill Takaba Randy Kurohara Warren Lee The public benefits derived from this grant include the fostering of healthy development of youth served, and keeping them out of the juvenile justice system (which taxes the manpower and financial resources of the police, courts, treatment and counseling programs, school, and the community at large). Beyond the benefits described above, it is our belief that in order to succeed, youth need to have a sense of belonging within their community, with their peers and most importantly with family. When achieved, opportunities come forth, involvement of the community becomes prevalent and the youth and family experience positive growth. Year in Review: The Kea'au Club had an average goal attainment of 96%. The Kea'au club has been active in delivering the programs: Power Hour (afterschool tutoring and mentoring), Triple Play (focus on healthy Mind, Body & Soul), Too Good For Drugs &Violence (an evidence-based skills and awareness program), Life Skills, Family Strengthening, Arts and Crafts, Educational/College Prep skills (through discussion and in Power Hour), Conflict Resolution, social skill building, life-long skills. Members have built on their self-esteem and confidence that they now take on the task to teach from our curriculum; with our guidance of course. Members are very comfortable sharing in open discussions during our meetings, and everyone walks away from meetings on a positive note and with great understanding of our discussions, no matter what the topic is. "We would like to express our appreciation to the Hawaii County Council for all the support and funding that helped provide program services and activities in the Kea'au Community. Many members that attend the club have increased their self-esteem, social skills and have decreased negative behaviors. Staff enjoy making a positive impact and watching members grow into responsible and productive adults." - Jasmine Kaahanui, Kea'au Club Director Community Collaborations: Agencies BGCBI continued to maintain relationships with in FY 2010-2011 included: Kea'au Hongwanji, Tobacco-Free Big Island Coalition,The Salvation Army Family Intervention Services, Lanikila Learning Center, Alu Like, Bay Clinic, State of Hawaii Department of Education, PATCH, Prosecuting Attorney's Office, MADD, and the Hawaii County Department of Parks & Recreation, Kea'au Elementary/Middle and High Schools, Afterschool Al!stars, Kea'au Business Center, Hawaii Island United Way, UH Hilo School of Nursing, Puna Community Action Team (PCAT), W. H. Shipman estate, Big Brothers & Big Sisters of Hawaii Island, USDA SFSP, Hawaii Volcanoes National Park, Imiloa Astronomy Center, Hawaii Police Department, Hawaii Behavioral Health, Parents Inc., Lyman Museum, Akatsuka Nursery, Neighborhood place of Puna, We would like to thank the Hawaii County Council for all the support and funding that helped support program services and activities in the Kea'au Communities. The Kea'au Community, Schools, Families, and Youth were able to benefit greatly from our programs, services, and activities. The generous access to County Funding, made a tremendous positive impact towards engendering healthy lifestyles in our youth. ATTACHMENT 1 FY 2012-13 Summary of Income BOYS & GIRLS CLUB OF THE BIG ISLAND AGENCY/ORGANIZATION KEAAU CLUB PROGRAM NAME: Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii $ / ' Drira State of Hawaii $ 23.. D6 a Federal Funds 3 c 9?7 Private Foundations United Way Funds Admissions Donations Fundraising Vending Machines Service/Program Fees $ 9, g-4-i Third Party Reimbursements Tuition/Client Fees Interest Income Others (please list) a. $ b. c. TOTAL REVENUES 6 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION BOYS & GIRLS CLUB OF THE BIG ISLAND KEAAU CLUB PROGRAM NAME: **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $ 2, cv • 2. Professional Fees— Legal;Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 2 0-66 3. Operations—Membership, Training, Insurance, Rent/Lease, Utilities $ /' t� 7 4. Supplies—Office; Program; Consumable; Telephone; Postage & Freight 7 c. 5. Equipment— Purchase; Rental; Repairs & Maintenance $ 391. 6. Other— Please specify: 7. Unused Portion—Return unused funds payable to: County Director of Finance TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD /0 # 12 BOYS & GIRLS CLUB Positive Youth Development Ocean View Club animmommin 100 Kamakahonu \seNs: Street Hilo, Hawaii 96720 1 Ph: 808-961-5536 BOYS &GILLS CLUB Fax: 808-961-5534 OF THE BIG ISLAND Visit the Club's July 11, 2013 Website at Hawaii County Council www.bgcbi.com Human Services and Social Services Committee (NP Grants) Chief Professional do Wendy Baez Officer West Hawaii Civic Center, Building A Zavi Brees-Saunders 74-5044 Ane Keohokalole Hwy. Kailua Kona, Hawaii 96740 Chief Volunteer Officer Toby Taniguchi Aloha Ms. Baez, Chief Volunteer Officer Elect Donn Mende This is a letter concerning the COH grants to the Boys & Girls Club of the Big Island, Ocean View Club, in the amount of$10,000.00. Vice-President Mitch Roth The Boys and Girls Club of the Big Island (BGCBI) mission is to inspire and enable Big Island youth to be productive and responsible citizens through quality programs in Treasurer a safe and caring environment. The 6 major components of youth development Ivan Nakano services consist of Education and Career Development, The Arts Development, Secretary Character and Leadership Development, Health and Life skills Development, Sports, Newton Chu citness and Recreation Development, and Family PLUS (Parents Leading, Uniting, ,id Serving). Through fun and engaging activities, BGCBI provides a positive Past Chief Volunteer atmosphere for youth ages 6 to 18 to explore their interests so that they can reach Officer their full potential and contribute to their communities as productive, responsible Bill Walter citizens. The Ocean View Club offers programs and services during non-school hours Directors aimed at instilling a positive sense of self, increase self-esteem, self-confidence, and Ann Kikuta teaching the skills necessary to make good, sound decisions. Bonnie Geiger Burt Tsuchiya Corrine Akatsuka Ocean View Performance Measures: Doug Adams FY 2012-2013 FY 2012-2013 Actual Gregg Hirata Estimate Harry Yada Total Members:33 Youth will participate in The Arts Programs. 50 27 Ivan Nakano Jerry Watanabe Julia Neal Youth will participate in Character and Leadership programs. 25 25 Kiyoko Ota Mike Tulang Russell Chin Youth will participate in Education and Career Development Programs. 60 27 Russell Hayashi Ryan Kadota Youth will participate in Health and Life Skills Programs. 50 27 Tom Brown Tonya Ozone Wayne Yamauchi Youth will participate in Sports,Fitness and Recreation Programs. 60 27 Parents/families will participate in activities to promote family 4 events per year 9 Emeritus Board strengthening and unity. Members Bill Takaba Randy Kurohara Warren Lee The public benefits derived from this grant include the fostering of healthy development of youth served, and keeping youth out of the juvenile justice system (which taxes the manpower and financial resources of the police, courts, treatment and counseling programs, school, and the community at large). Beyond the benefits described above, it is our belief that in order to succeed, youth need to have a sense of belonging within their community, with their peers and most importantly with family. When achieved, opportunities come forth, involvement of the community is reinforced, and the youth and family experience positive growth. Year in Review: The Ocean View Club had an average goal attainment of 87%. The Ocean View club has been engaged in delivering the following programs: Power Hour, Triple Play, TGFDV, Life Skills, Arts and Crafts, Educational/College Prep skills (through discussion and in Power Hour), Conflict Resolution, social skill building, life-long skills (teach members various clerical skills, allows members to take turns doing "jobs" to build confidence, esteem, and feel the reward from doing something productive and helpful for others. Power Hour: Making Minutes Count provides Club professionals with the strategies, activities, resources and information to create an engaging homework help and a tutoring program that encourages Club members at every age to become self-directed life-long learners. Triple Play is a holistic program directed at the Mind, Body, and Soul. Triple Play strives to improve the overall health of Club members by increasing their daily physical activity, teaching them good nutrition, and helping them to develop healthy relationships. The Too Good for Drugs and Violence Program is an evidence-based curriculum which provides a variety of developmentally appropriate activities that reinforce prevention concepts such as decision making, refusal skills and conflict resolution. With these tools and programs implemented on a daily basis, we have seen steady and pronounced changes in our Ka'u youth. Members wanted more time to spend on home work and showed new concern that their homework was correct. Members have started asking us to make healthy snacks and play more outdoor games. We have seen improvements in grades, and also with attitudes of members and parents. Community Collaborations: Agencies BGCBI continued to maintain relationships with in FY 2010-2011 included: Tobacco-Free Big Island Coalition, The Salvation Army Family Intervention Services, Lanikila Learning Center, Alu Like, Bay Clinic, State of Hawaii Department of Education, PATCH, Prosecuting Attorney's Office, MADD, Hawaii County Department of Parks & Recreation, Afterschool Allstars, UH Hilo School of Nursing, Punalu'u Bakery, Parks & Rec, lmiloa Astronomy Center, Tutu & Me, Naalehu Elementary School, and Hawaii Volcanoes National Park. We would like to thank the Hawaii County Council for all the support and funding that helped support program services and activities in the Ocean View and Naalehu Communities. The Ocean View and Naalehu Communities, Schools, Families, and Youth were able to benefit greatly from our programs, services, and activities. The generous access to County Funding, made a tremendous positive impact towards engendering healthy lifestyles in our youth. ATTACHMENT 1 FY 2012-13 Summary of Income BOYS & GIRLS CLUB OF THE BIG ISLAND AGENCY/ORGANIZATION: OCEANVIEW CLUB PROGRAM NAME: Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii $ /0, 000 State of Hawaii $ /// e3 Federal Funds /16S-19 Private Foundations United Way Funds Admissions Donations Fundraising Vending Machines Service/ Program Fees 07-S-73 Third Party Reimbursements Tuition/Client Fees Interest Income Others (please list) a. $ b. c. TOTAL REVENUES ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: - BOYS & GIRLS CLUB OF THE BIG ISLAND OCEANVIEW CLUB PROGRAM NAME: **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $ �/r 2. Professional Fees—Legal;Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other 3. Operations—Membership, Training, Insurance, Rent/Lease, Utilities /` 3 1-1) 4. Supplies—Office; Program; Consumable; Telephone; Postage & Freight $ 1, 73 g 5. Equipment— Purchase; Rental; Repairs& Maintenance 6. Other— Please specify: $ 7. Unused Portion—Return unused funds payable to: County Director of Finance $ TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ /0 ein # 13 BOYS & GIRLS CLUB Positive Youth Development Pahala Club 100 Kamakahonu Street Hilo, Hawaii 96720 \` Ph: 808-961-5536 Fax: 808-961-5534 BOYS &GILLS CLUB OF THE BIG ISLAND Visit the Club's Website at July 11, 2013 www.bgcbi.com Hawaii County Council Chief Professional Human Services and Social Services Committee (NP Grants) Officer c/o Wendy Baez Zavi Brees-Saunders West Hawaii Civic Center, Building A 74-5044 Ane Keohokalole Hwy. Chief Volunteer Officer Toby Taniguchi Kailua Kona, Hawaii 96740 Chief Volunteer Officer Aloha Ms. Baez, Elect Donn Mende This is a letter concerning the COH grants to the Boys & Girls Club of the Big Island, Vice-President Pahala Club, in the amount of$10,000.00. Mitch Roth The Boys and Girls Club of the Big Island (BGCBI) mission is to inspire and enable Big Treasurer Island youth to be productive and responsible citizens through quality programs in a Ivan Nakano safe and caring environment. The 6 major components of youth development services Secretary consist of Education and Career Development, The Arts Development, Character and Newton Chu ladership Development, Health and Life skills Development, Sports, Fitness and ..ecreation Development, and Family PLUS (Parents Leading, Uniting, and Serving). Past Chief Volunteer Through fun and engaging activities, BGCBI provides a positive atmosphere for youth Officer ages 6 to 18 to explore their interests so that they can reach their full potential and Bill Walter contribute to their communities as productive, responsible citizens. The Pahala Club Directors offers programs and services during non-school hours aimed at instilling a positive Ann Kikuta sense of self, increase self-esteem, self-confidence, and teach the skills necessary to Bonnie Geiger make good, sound decisions. Burt Tsuchiya Corrine Akatsuka Doug Adams Pahala Performance Measures: Gregg Hirata FY 2012-2013 FY 2012-2013 Actual Harry Yada Estimate Ivan Nakano Total Members:52 Jerry Watanabe Youth will participate in The Arts Programs. 50 46 Julia Neal Kiyoko Ota Youth will participate in Character and Leadership programs. 25 37 Mike Tulang Russell Chin Russell Hayashi Youth will participate in Education and Career Development Programs. 60 52 Ryan Kadota Tom Brown Youth will participate in Health and Life Skills Programs. 50 37 Tonya Ozone Wayne Yamauchi Youth will participate in Sports,Fitness and Recreation Programs. 60 49 Emeritus Board Parents/families will participate in activities to promote family 4 events per year 8 Members strengthening and unity. Bill Takaba Randy Kurohara Warren Lee The public benefits derived from this grant includes the fostering of healthy development of youth served, and keeping them out of the juvenile justice system, which taxes the manpower and financial resources of the police, courts, treatment and counseling programs, school, and the community at large. Beyond the competencies described above, it is our belief that in order to succeed, youth need to have a sense of belonging within their community, with their peers and most importantly with family. When achieved, opportunities come forth, involvement of the community becomes prevalent and the youth and family experience positive growth. Year in Review: The Pahala Club had an average goal attainment of 113%. The Pahala club has been active in delivering the programs: Power Hour (afterschool tutoring and mentoring), Triple Play (focus on healthy Mind, Body & Soul), Too Good For Drugs & Violence (an evidence-based skills and awareness program), Life Skills, Family Strengthening, Arts and Crafts, Educational/College Prep skills (through discussion and in Power Hour), Conflict Resolution, social skill building, life-long skills. Members have built on their self-esteem and confidence that they now take on the task to teach from our curriculum; with our guidance of course. Other activities consisted of Recycling and Reusing, theatrical performance (performing arts) —singing, dancing, musical instruments. Community Collaborations: Agencies BGCBI continued to maintain relationships with in FY 2012-2013 included: Pahala Elementary, Naalehu Elementary and Intermediate School, and Ka'u High School, UH Hilo Nursing School, Hawaii Island United Way, Hawaii Community Foundation, Hawaii Police Department, SAP and Path, Big Brothers Big Sisters of Hawaii Island, Tobacco-Free Big Island Coalition, The Salvation Army Family Intervention Services, Alu Like, Bay Clinic, State of Hawaii Department of Education, PATCH, Prosecuting Attorney's Office, MADD, and the Hawaii County Department of Parks & Recreation. We would like to thank the Hawaii County Council for all the support and funding that helped support program services and activities in the Ocean View and Naalehu Communities. The Ocean View and Naalehu Communities, Schools, Families, and Youth were able to benefit greatly from our programs, services, and activities. The generous access to County Funding, made a tremendous positive impact towards engendering healthy lifestyles in our youth. ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: BOYS &GIRLS CLUB OF THE BIG ISLAND PAHALA CLUB PROGRAM NAME: Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii /0, 000 State of Hawaii $ /Of Itg0 Federal Funds $ f (f� g6/ Private Foundations $ United Way Funds $ Admissions $ Donations $ Fundraising $ Vending Machines $ Service/Program Fees Third Party Reimbursements $ Tuition/Client Fees $ Interest Income $ Others (please list) $ a. $ b. $ c. $ TOTAL REVENUES $ 3s,ei?' ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: BOYS &GIRLS CLUB OF THE BIG ISLAND PAHALA CLUB PROGRAM NAME: **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $ 10 1t / /'-� , v 2. Professional Fees—Legal;Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ // n 3. Operations—Membership, Training, Insurance, Rent/Lease, Utilities $ 4. Supplies—Office; Program; Consumable; Telephone; Postage & Freight 5. Equipment— Purchase; Rental; Repairs& Maintenance 6. Other— Please specify: p 7. Unused Portion—Return unused funds payable to: County Director of Finance TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD it) o O # 14 BOYS & GIRLS CLUB Positive Youth Development Pahoa Club 100 Kamakahonu \\*.)■ Street Hilo, Hawaii 96720 46, Ph: 808-961-5536 8 961-5536 BOYS &GIRLS CLUB Fax: 808-961-5534 OF THE BIG ISLAND Visit the Club's Website at July 11, 2013 www.bgcbi.com Hawaii County Council Chief Professional Human Services and Social Services Committee (NP Grants) Officer do Wendy Baez Zavi Brees-Saunders West Hawaii Civic Center, Building A Chief Volunteer Officer 74-5044 Ane Keohokalole Hwy. Toby Taniguchi Kailua Kona, Hawaii 96740 Chief Volunteer Officer Aloha Ms. Baez, Elect Donn Mende This is a letter concerning the COH grants to the Boys & Girls Club of the Big Island, Vice-President Pahoa Club, in the amount of$10,000.00. Mitch Roth The Boys and Girls Club of the Big Island (BGCBI) mission is to inspire and enable Big Treasurer Island youth to be productive and responsible citizens through quality programs in a Ivan Nakano safe and caring environment. The 6 major components of youth development services Secretary consist of Education and Career Development, The Arts Development, Character and Newton Chu �adership Development, Health and Life skills Development, Sports, Fitness and ..ecreation Development, and Family PLUS (Parents Leading, Uniting, and Serving). Past Chief Volunteer Through fun and engaging activities, BGCBI provides a positive atmosphere for youth officer ages 6 to 18 to explore their interests so that they can reach their full potential and Bill Walter contribute to their communities as productive, responsible citizens. The Pahoa Club Directors offers programs and services during non-school hours aimed at instilling a positive Ann Kikuta sense of self, increase self-esteem, self-confidence, and teach the skills necessary to Bonnie Geiger make good, sound decisions. Burt Tsuchiya Corrine Akatsuka Doug Adams Pahoa Performance Measures: Gregg Hirata FY 2012-2013 FY 2012-2013 Actual Harry Yada Estimate Ivan Nakano Total Members:89 Jerry Watanabe Youth will participate in The Arts Programs. 75 58 Julia Neal Kiyoko Ota Youth will participate in Character and Leadership programs. 40 42 Mike Tulang Russell Chin Russell Hayashi Youth will participate in Education and Career Development Programs. 100 104 Ryan Kadota Tom Brown Youth will participate in Health and Life Skills Programs. 80 95 Tonya Ozone Wayne Yamauchi Youth will participate in Sports,Fitness and Recreation Programs. 120 125 Emeritus Board Parents/families will participate in activities to promote family 4 events per year 7 Members strengthening and unity. Bill Takaba Randy Kurohara Warren Lee The public benefits derived from this grant include the fostering of healthy development of youth served, and keeping them out of the juvenile justice system (which taxes the manpower and financial resources of the police, courts, treatment and counseling programs, school, and the community at large). Beyond the benefits iescribed above, it is our belief that in order to succeed, youth need to have a sense of belonging within their community, with their peers and most importantly with family. When achieved, opportunities come forth, involvement of the community becomes prevalent and the youth and family experience positive growth. Year in Review: The Pahoa Club exceeded all but one individual service goals and had an average goal attainment of 114%. The club was very successful in implementing the following programs: Power Hour, Triple Play, Life Skills, Arts and Crafts, Educational/College Prep skills (through discussion and in Power Hour), Conflict Resolution, social skill building, life-long skills (teach members various clerical skills, have members take turns doing "jobs" to build confidence and esteem and feel a reward from doing something productive and helpful for others. The club staff were able to witness a positive shift in many members' attitudes and behaviors by the end of the school year. Members were rewarded for staying engaged during power hour (homework time) and by completing homework assignments. The club staff was also encouraged by the overall participation in the Triple Play program which includes healthy lifestyle lessons, sports, social recreation, and fitness activities. The club staff is very pleased by the positive effects that the club is having on the youth of Pahoa by providing a safe and caring environment in which the youth are given opportunities for continued academic success. The club continued to recognize outstanding members by honoring them with the Youth of the Month certificate. The Pahoa Club held seven (7) successful family nights that greatly assisted the club in connecting with the guardians of club members. During family nights many important questions and concerns were addressed. It gave the staff the opportunity to introduce themselves to the families of the members and connect with the parents of the members who the club staff needs to communicate with more often. Family nights are important for the club, the members, the families, and the community. The 2012/2013 school year was a very successful year for the Pahoa Club. Community Collaborations: Agencies BGCBI continued to maintain relationships with in FY 2010-2011 included: Pahoa Young Buddhist Association, Tobacco-Free Big Island Coalition, The Salvation Army Family Intervention Services, Alu Like, Bay Clinic, State of Hawaii Department of Education, Pahao High School, Pahoa Elementary School, Pahoa Intermediate School, PATCH, Prosecuting Attorney's Office, MADD, Hawaii County Department of Parks & Recreation, Big Brothers and Big Sisters of Hawaii Island, Imiloa Astronomy Center, Lymann Museum, Puna Rotary Club, Puna Lions Club, UH Hilo School of Nursing, Neighborhood Place of Puna, Pahoa School of Kenpo Karate, and the Office of the Mayor Youth Leadership Summit. We would like to thank the Hawaii County Council for all the support and funding that helped support program services and activities in Pahoa and surrounding Puna Communities. The Pahoa Communities, Schools, Families, and Youth were able to benefit greatly from our programs, services, and activities. The generous access to County Funding, made a tremendous positive impact towards engendering healthy lifestyles in our youth. ATTACHMENT 1 FY 2012-13 Summary of Income BOYS &GIRLS CLUB OF THE BIG ISLAND AGENCY/ORGANIZATION: PAHOA CLUB PROGRAM NAME: Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii $ /0 60 State of Hawaii 09.t ,(O l a Federal Funds $ 30,1(.t,r Private Foundations $ United Way Funds $ Admissions $ Donations $ Fundraising $ Vending Machines $ Service/Program Fees $ j 06 7j Third Party Reimbursements $ / Tuition/Client Fees $ Interest Income $ Others (please list) $ a. $ b. $ c. $ TOTAL REVENUES $ 6Z 0.fb ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: BOYS & GIRLS CLUB OF THE BIG ISLAND _ PAHOA CLUB PROGRAM NAME: **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $ 02, 7ST • 2. Professional Fees—Legal;Accounting/Bookkeeping;Audit Fees; Administrative Fees; Other $ f / rt 3. Operations—Membership, Training, Insurance, Rent/Lease, Utilities $ e` // ,ej 4. Supplies—Office; Program; Consumable; Telephone; Postage & Freight $ 5. Equipment— Purchase; Rental; Repairs& Maintenance $ / q * 6. Other— Please specify: 7. Unused Portion—Return unused funds payable to: County Director of Finance TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD /0, 060 ! 6i # 15 BRANTLEY CENTER, INC . Employment Rehabilitation Program BRANTLEY CENTER, INC. ANNUAL NARRATIVE AND FISCAL REPORT FY 2012-2013 EMPLOYMENT REHABILITATION PROGRAM The public has benefited in several ways by utilizing County funds to provide employment rehabilitation services to people with disabilities. Brantley Center staff work closely with community businesses to provide vocational training opportunities to consumers as well as providing businesses with an additional employment resource. While receiving vocational skills training, participants of the Employment Rehabilitation Program provide the following services to the public: grounds maintenance services,janitorial/housekeeping services, diversified agricultural services, and small assembly services. These training services directly correlate to employment opportunities within our service area. Staff also works closely with high school Counselors to provide work transition services to students. A total of seven students were served. PROGRAM SERVICES & ACTIVITIES FY 2012-2013 Number of persons provided vocational evaluations 9 Number of persons provided individualized employment planning 10 services Number of persons provided work adjustment training services 14 Number of persons provided vocational skills training services 12 Number of persons provided specialized job-readiness classes 9 Number of persons provided competitive job placement services 6 Number of high school students provided work transition services 6 l� PROGRAM OUTPUTS FY 2011-2012 Number of consumers who received employment rehabilitation 19 services. Number of consumers with improved scores on the Vocational 9 Evaluation and Training Report. Number of consumers who increased their productivity percentages. 9 Number of consumers who successfully completed the job-readiness 6 class. Number of consumers placed in competitive employment for a 4 minimum of 90 days. 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I 0 0 W 0 D 1- 5.--; • g Z 0 • I 6 4 0 61 1 1, ui t•••:• II •■•- oi , O C4 < CL # 16 CHILD AND FAMILY SERVICE Alternative to Violence NONPROFIT YEAR-END REPORT Hawai'i County Council Human Services, Social Services, and Public Safety Committee (NP Grants) c/o Wendy Baez West Hawaii Civic Center Building A 74-5044 Ane Keohokalole Hwy Kailua Kona,HI 96740 Agency: Child & Family Service Agency Director: Howard Garval, President and CEO Phone No: (808) 681-1418 Contact Person: Heidemarie Koop, Director of Hawaii Island Programs Phone No: (808) 323-2664 Mailing Address: Child & Family Service 91-1841 Fort Weaver Road Ewa Beach, HI 96706 Facility/ Site Address: West Hawaii: 81-6587 Mamalahoa Hwy, Kealakekua, HI 96750 East Hawaii: 1266 Kamehameha Ave, Ste A-5, Hilo, HI 96720 Fax No.: (808) 323-2999 West Hawaii (808) 961-2073 East Hawaii Email Address: hkoop @cfs-hawaii.org Brief Summary ALTERNATIVES TO VIOLENCE Funds were requested to support the operation of the Alternatives to Violence (ATV) program in the county of Hawaii for fiscal year 2013. The Hawaii County monies were used to support two part-time Domestic Violence Specialist (DVS) staff positions in the batterer's program (Domestic Violence Intervention Program) and operational expenses. Public Benefits Child & Family Service is dedicated to its mission of"Strengthening families and fostering the healthy development of children." In support of that mission, the ATV program on the Big Island provides support to complete and file temporary restraining orders, court advocacy, individualized safety planning and case management. One of the goals of the ATV program is to break the cycle of family and community violence. As a result of the program, the community of Hawaii can enjoy a more peaceful environment to live and raise children. The ATV program incorporates cultural components to serve the many different needs of our clients in Hilo, Waimea and Kona with a sensitivity that fosters engagement in the process of learning the practical steps toward living a violence free lifestyle. Alternatives To Violence The Domestic Violence Intervention Program (DVIP) is for offenders of domestic violence and/or abuse. ATV provides men's and women's programs. The services include a psycho-educational program with a group format and individual sessions with the DVS, who functions as a Case Manager. These groups focus on anger management skills; communication skills, including active listening and assertive communication; how to negotiate and compromise on issues that surface in the client's lives and relationships; and the importance of being accountable for personal behavior. "Best practices" suggests that groups are the most effective method of working with domestic violence issues. All clients have a DVS to monitor any increase or decrease in their level of risk or identified risk factors. The DVS monitors the client's participation and performance during group and maintains contact with referral sources and provides one on one counseling and referrals as needed. Individual and group sessions in the program were held in the CFS main offices in Hilo and Kealakekua, as well as Waimea. The County of Hawaii Grant allowed us to maintain DVS staffing, despite significant cuts in other funding we had received from the Hawaii State legislature FY12. We were able to continue to provide a program that continues to deliver quality service to this population using "best practices". During fiscal year 2013, the ATV DVIP for Hawaii Island provided services to 323 participants in the DVI programs for both men and women. A total of 114 clients completed the programs during this fiscal year. We greatly appreciate the ongoing support we have received from the County of Hawaii to supplement our funding, with the goal, we all share, of reducing the incidence of Domestic Violence in our communities. ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: Child & Family Service PROGRAM NAME: Alternatives to Violence Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii 22,500 State of Hawaii $ 538,499 Federal Funds Private Foundations United Way Funds $ 10,000 Admissions Donations Fundraising Vending Machines Service/Program Fees $ 73,438 Third Party Reimbursements Tuition/Client Fees Interest Income Others(please list) a. COH VOCA $ 5,212.61 b. c. TOTAL REVENUES 649,649.61 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: Child & Family Service PROGRAM NAME: Alternatives to Violence **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $ 18,149.67 2. Professional Fees—Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other 3,610.33 3. Operations—Membership, Training, Insurance, Rent/Lease, Utilities 612.94 4. Supplies—Office; Program; Consumable; Telephone; Postage& Freight 79.77 5. Equipment—Purchase; Rental; Repairs & Maintenance 31.50 6. Other—Please specify: Mileage, Auto Expenses, Client Assistance 15.79 7. Unused Portion—Return unused funds payable to: County Director of Finance $ 0.00 TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD 22,500.00 %Q /A,,e - # 17 CHILD & FAMILY SERVICES Domestic Abuse Shelters Program NONPROFIT YEAR-END REPORT Hawai'i County Council Human Services, Social Services, and Public Safety Committee (NP Grants) c/o Wendy Baez West Hawaii Civic Center Building A 74-5044 Ane Keohokalole Hwy Kailua Kona, HI 96740 Agency: Child & Family Service Agency Director: Howard Garval, President and CEO Phone No: (808) 681-1418 Contact Person: Heidemarie Koop, Director of Hawaii Island Programs Phone No: (808) 323-2664 Mailing Address: Child & Family Service 91-1841 Fort Weaver Road Ewa Beach, HI 96706 Facility/ Site Address: West Hawaii: 81-6587 Mamalahoa Hwy, Kealakekua, HI 96750 East Hawaii: 1266 Kamehameha Ave, Ste A-5, Hilo, HI 96720 Fax No.: (808) 323-2999 West Hawaii (808) 961-2073 East Hawaii Email Address: hkoop @cfs-hawaii.org Brief Summary HAWAI'I COUNTY- DOMESTIC ABUSE SHELTERS Funds were requested to support the Big Island Domestic Abuse Shelters. The Shelters provide 24/7 emergency shelter and services to victims of domestic violence and their children who flee from their perpetrators and seek a safe place. Public Benefits Child & Family Service is dedicated to its mission of"Strengthening families and fostering the healthy development of children." In support of that mission, the Big Island Domestic Abuse Shelters provide women, men and their children emergency shelter, case management, and transition services to a safe environment. One of the goals of Shelters is to break the cycle of family and community violence. As a result of the program, the community of Hawaii can enjoy a more peaceful environment to live and raise children. Domestic Abuse Shelter Program Child & Family Service requested monies to maintain the operation of the Big Island Domestic Abuse Shelters to provide 24/7 emergency shelter to victims of domestic violence for fiscal year 2013. In addition to emergency shelter, the program provides an emergency food pantry, a 24-hour crisis hotline, peer counseling, support groups, advocacy, case management, individualized safety planning, referrals to other domestic violence programs in the community, transportation, and psycho-educational groups that address domestic violence and parenting issues. For the reporting period, the Domestic Abuse Shelters provided services to 275 women, 11 men and 225 children resulting in 11,167 bed days. In addition to the bed days, 796 crisis calls were responded to and 311 other calls were answered to provide referrals and information. Individual and group counseling was provided by shelter staff to support the residents in addressing the effects of domestic violence for themselves, their families and the community. The program provides victims of domestic violence and their children a safe and healthy environment versus becoming homeless or staying with their abuser. A woman who decides to leave her abuser faces many challenges, such as low self-esteem, codependency, financial and housing, not to mention the trauma she and her children have suffered. Many leave with no more than the clothing on their backs. The program has a no-turn away policy and provides a safe shelter for as many victims as is needed. Individuals who enter the program are educated on the cycles of domestic abuse and encouraged to lead a life free of domestic violence. The Domestic Violence Advocate regularly meets with each adult to develop a safety plan and link the woman to community resources. Often, women are without a source of income and support. The Domestic Violence Advocate has linked the residents with Child Welfare Services, health care professionals, work development agencies, HOPE housing support and Child Support Services. The Shelters provide individual and group sessions which are designed to provide skill building, information, referrals, and support. During the reporting period, 256 adults and 19 children attended groups. Assisting adults and families to move into non- abusive situations is a primary objective of the Shelters. The performance objectives and output measures show that 66% of those who transitioned out of the Shelters moved into non-abusive situations, 92% of single adults and families developed a safety plan, 92% of all clients gained an increase in knowledge of community resources, and 29% of adult clients engaged in follow-up services after leaving the Shelters. NOTICE OF NONPROFIT YEAR-END REPORT REQUIREMENT All nonprofit organizations in receipt of FY 2012-2013 human services grants must submit a final report to the Hawai`i County Council, Human Services and Social Services Committee (NP Grants)c/o Wendy Baez, West Hawaii Civic Center Building A, 74-5044 Ane Keohokalole Hwy.,Kailua Kona, HI. 96740 within sixty(60)calendar days after June 30 of the fiscal year. There will be no further reminders of this requirement. 1. DEADLINE FOR SUBMISSION: post-marked no later than August 29,2013. Partial reports will not be accepted. 2. COUNTY CODE: The reporting requirement as it appears in the Hawaii County Code, amended by Ordinance 136-2012,reads as follows: Chapter 2,Article 25, Section 2-142, Hawai`i County Code (c) For grants awarded pursuant to section 2-139(a)(1), the nonprofit organization shall submit a written report to the council within sixty days after June 30 of the contractual year. The report shall include, but not be limited to, a detailed description focusing on specific, measureable outcomes of how the County funds were used, public benefits derived from their use, and a breakdown of other funding sources and their expenditures. (d) In addition to any other remedy provided by law, if the nonprofit organization fails to submit the written report due within sixty days after June 30 of the contractual year within the allotted time,the County shall require the nonprofit organization to return all grant funds awarded and deem the nonprofit ineligible to receive future grant awards for at least the following fiscal year, and for all subsequent fiscal years until such time as that written report is submitted to, and accepted by, the council. (e)Should the written report due within sixty days after June 30 of the contractual year be deemed by the County to contain insufficient information, the nonprofit organization shall be notified of the deficiencies and shall provide the additional information within thirty days of notice or the nonprofit organization will be deemed to be in violation of this section. 3. REPORTING REQUIRED: To fulfill required reporting, you must supply the following: (1) A brief narrative, not to exceed two(2) pages, summarizing the "public benefits derived" from the award of County grant funds; (2) A"listing of other funding sources and amounts obtained during the award period" entered on the enclosed form,Summary of FY 2012-13 Income(Attachment 1); and (3) An accounting of"all expenditures supported by County of Hawaii grant funds" entered on the enclosed form titled Summary of FY2012-13 Grant Expenditures(Attachment 2). For your convenience,the year end report forms are attached but are also available at http://www.hawaiicounty.gov/fn-nonprofit-grant-forms/YearE ndNonprofitReportFY 12-13.pdf ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: Child& Family Service PROGRAM NAME: Domestic Abuse Shelters Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii 17,500 State of Hawaii $ 680,000 Federal Funds $ 47,098.47 Private Foundations $ United Way Funds $ 25,000 Admissions $ Donations $ 39,025 Fundraising $ Vending Machines $ Service/Program Fees $ 4,987.06 Third Party Reimbursements $ Tuition/Client Fees $ Interest Income $ Others(please list) $ a. COH VOCA $ 26,100.65 b. $ c. $ TOTAL REVENUES $ 839,711.18 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: Child & Family Service PROGRAM NAME: Domestic Abuse Shelters **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13(07/01/12—06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits(Health, Dental Insurance, etc.) $ 13,982.42 2. Professional Fees—Legal;Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 2,904.94 3. Operations—Membership, Training, Insurance, Rent/Lease, Utilities 342.08 4. Supplies—Office; Program; Consumable; Telephone; Postage& Freight 103.01 5. Equipment—Purchase; Rental; Repairs& Maintenance 6.72 Mileage,Auto Expenses,Client Assistance, 6. Other—Please specify: Provisions 160.83 7. Unused Portion—Return unused funds payable to: County Director of Finance $ 0.00 TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD 17,500.00 k\:)/4d \ # is CHILD & FAMILY SERVICES Hilo Transitional Housing Program NONPROFIT YEAR-END REPORT Hawai'i County Council Human Services, Social Services,and Public Safety Committee (NP Grants) c/o Wendy Baez West Hawaii Civic Center Building A 74-5044 Ane Keohokalole Hwy Kailua Kona, HI 96740 Agency: Child & Family Service Agency Director: Howard Garval, President and CEO Phone No: (808) 681-1418 Contact Person: Heidemarie Koop, Director of Hawaii Island Programs Phone No: (808) 323-2664 Mailing Address: Child & Family Service 91-1841 Fort Weaver Road Ewa Beach, HI 96706 Facility/ Site Address: West Hawaii: 81-6587 Mamalahoa Hwy, Kealakekua, HI 96750 East Hawaii: 1045 A Kilauea St., Hilo, HI 96720 Fax No.: (808) 323-2999 West Hawaii (808) 961-2073 East Hawaii Email Address: hkoop @cfs-hawaii.org Brief Summary HILO TRANSITIONAL HOUSING PROGRAM Funds were requested to support the Hilo Transitional Housing Program (Hale Kahua Pa'a), which serves the communities in East and West Hawaii by providing safe housing, skill building and resources to victims of domestic violence. The clients sought to leave their abusive partners and attain self sufficiency and permanent housing. Public Benefits Child & Family Service (CFS) is dedicated to its mission of"Strengthening families and fostering the healthy development of children." Hale Kahua Pa'a has a strong fit with our mission. The Transitional Housing provided safe housing, safety planning, and skill building to 8 victims and 7 children during the year. During the reporting period, 5 women and 4 children transitioned out of program and into housing. As a result of the program,victims were able to obtain life skills, gain employment, create a positive support network and increase their knowledge of domestic violence. Hale Kahua Pa'a Transitional Housing Program For the fiscal year 2013, CFS requested monies to maintain the 4 units we currently lease, to provide individualized services and safety planning to each family, as well as case management. Weekly visits were provided by a Domestic Violence Specialist to assist families with resources, needed support, and attaining goals they had set for themselves. During this period, 4 participants obtained employment, and 1 enrolled at the University of Hawaii to further her education. Each participant increased her knowledge of community resources and was provided with services to address barriers she and her children faced. A goal of the program is to assist participants to achieve self-sufficiency and financial stability. Budgeting, credit repair and money management information was provided to each participant. In this past year, participants were able to pay down debts, and increase their savings. Collaborations and partnerships with other community organizations have been beneficial in assisting clients to achieve self determination and obtain subsidized housing. County funds have enabled the Transitional Housing Program to provide safety for victims of domestic violence and their children. Participants are able to establish a stable and nurturing environment for their children, which results in an increase in their self-esteem, security and improved attendance in school. ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: Child& Family Service PROGRAM NAME: Hilo Transitional Housing Program Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii 13,750 State of Hawaii Federal Funds $ 86,793.78 Private Foundations United Way Funds Admissions Donations Fundraising Vending Machines Service/Program Fees $ 2,120.80 Third Party Reimbursements Tuition/Client Fees Interest Income Others(please list) a. b. c. TOTAL REVENUES 102,664.58 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: Child & Family Service PROGRAM NAME: Hilo Transitional Housing Program **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13(07/01/12-06/30/13) 9 9 y ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $ 11,181.16 2. Professional Fees—Legal;Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 2,254.43 3. Operations—Membership, Training, Insurance, Rent/Lease, Utilities $ 305.52 4. Supplies—Office; Program; Consumable; Telephone; Postage & Freight 8.89 5. Equipment—Purchase; Rental; Repairs& Maintenance 6. Other—Please specify: 7. Unused Portion—Return unused funds payable to: County Director of Finance $ 0.00 TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD 13,750.00 # 19 CHILD & FAMILY SERVICES Therapeutic Foster Home Program NONPROFIT YEAR-END REPORT Hawai'i County Council Human Services, Social Services, and Public Safety Committee (NP Grants) c/o Wendy Baez West Hawaii Civic Center Building A 74-5044 Ane Keohokalole Hwy Kailua Kona, HI 96740 Agency: Child &Family Service Agency Director: Howard Garval, President and CEO Phone No: (808) 681-1418 Contact Person: Heidemarie Koop, Director of Hawaii Island Programs Phone No: (808) 323-2664 Mailing Address: Child &Family Service 91-1841 Fort Weaver Road Ewa Beach, HI 96706 Facility/ Site Address: West Hawaii: 81-6587 Mamalahoa Hwy, Kealakekua, HI 96750 East Hawaii: 1266 Kamehameha Ave, Ste A-5, Hilo, HI 96720 Fax No.: (808) 323-2999 West Hawaii (808) 961-2073 East Hawaii Email Address: hkoop @cfs-hawaii.org Brief Summary TRANSITIONAL FAMILY HOME PROGRAM For the Fiscal Year 2013, funds were requested to support the Transitional Family Home Program (formerly Therapeutic Foster Home) to work with children who present with severe behavioral challenges such as self-injuries, property damage, physical assaults, truancy, substance abuse, and stealing. Public Benefits Child & Family Service (CFS) is dedicated to its mission of"Strengthening families and fostering the healthy development of children." The Transitional Family Home program is one exemplary example of this mission. CFS' Transitional Family Home program is known for taking in highly challenging children and providing highly skilled therapeutic services. Most of all, these children were provided with a home in a community with a professional network of support. During the reporting period, the Transitional Family Home program provided homes for 18 youth totaling 2,686 bed days. In addition, each youth was provided with intensive therapeutic activities and counseling, family and educational support, and advocacy. The Transitional Family Home Program CFS's Transitional Family Home (TFH) program provided foster placement and clinical services for youth who have been identified as needing out-of-home placement to accommodate their emotional, behavioral, and mental health issues. The TFH program offers a system of support, counseling, and skill building services to youth as well as training and support to foster parents. The behavioral health and residential programs at CFS continue to see an increase in the number of youth in our programs with general neurological challenges. These neurological challenges may be caused by in-utero exposure to substances or other trauma invoking situations. Most of the youth with neurological impairment exhibit combined cognitive, physical, and emotional difficulties. They may have learning impairments, behavioral deficits, increased motor activity, and enhanced conditioned avoidance responses. Due to their behavioral and emotional challenges, caregivers often give up and multiple placements for the youth are a consequence which reinforces problem behaviors and erodes their self-esteem. With the help of the Life Skills Specialist(formerly Support Coordinator), the program was able to provide specialized skill training and support to the youth and the transitional families. CFS continues to strengthen the program component that focuses on the needs of children who have neurological impairment. When these children are placed into our Transitional Family Home program, the Life Skills Specialist provides additional one- on-one support to allow the child to adjust to his/her new transitional home, and a new school environment. The Life Skills Specialist helps to make connections with other children in the community. CFS staff members continue to receive extensive training that focuses on working with children between the ages 3 and 17 years old with these difficulties. The performance objectives and output measures showed that 100% of youth demonstrated progress in the development of interpersonal relating and life skills, as measured by their participation in extra-curricular, community, and other pro-social activities. 100% of the youth learned how to be a positive and productive member of a family as measured by their ability to follow daily scheduling and complete household duties. 100% of the youth received assistance in progressing towards their identified permanency plan goals. The best outcome has been that the clients were able to successfully stabilize in their respective therapeutic foster home environment. NOTICE OF NONPROFIT YEAR-END REPORT REQUIREMENT All nonprofit organizations in receipt of FY 2012-2013 human services grants must submit a final report to the Hawai`i County Council,Human Services and Social Services Committee (NP Grants)do Wendy Baez, West Hawai`i Civic Center Building A, 74-5044 Ane Keohokalole Hwy., Kailua Kona, HI. 96740 within sixty(60)calendar days after June 30 of the fiscal year. There will be no further reminders of this requirement. 1. DEADLINE FOR SUBMISSION: post-marked no later than August 29, 2013. Partial reports will not be accepted. 2. COUNTY CODE: The reporting requirement as it appears in the Hawai`i County Code, amended by Ordinance 136-2012,reads as follows: Chapter 2,Article 25, Section 2-142, Hawaii County Code (c) For grants awarded pursuant to section 2-139(a)(1), the nonprofit organization shall submit a written report to the council within sixty days after June 30 of the contractual year. The report shall include, but not be limited to, a detailed description focusing on specific, measureable outcomes of how the County funds were used, public benefits derived from their use, and a breakdown of other funding sources and their expenditures. (d) In addition to any other remedy provided by law, if the nonprofit organization fails to submit the written report due within sixty days after June 30 of the contractual year within the allotted time,the County shall require the nonprofit organization to return all grant funds awarded and deem the nonprofit ineligible to receive future grant awards for at least the following fiscal year, and for all subsequent fiscal years until such time as that written report is submitted to, and accepted by, the council. (e)Should the written report due within sixty days after June 30 of the contractual year be deemed by the County to contain insufficient information, the nonprofit organization shall be notified of the deficiencies and shall provide the additional information within thirty days of notice or the nonprofit organization will be deemed to be in violation of this section. 3. REPORTING REQUIRED: To fulfill required reporting, you must supply the following: (1) A brief narrative,not to exceed two(2) pages, summarizing the "public benefits derived"from the award of County grant funds; (2) A "listing of other funding sources and amounts obtained during the award period" entered on the enclosed form,Summary of FY 2012-13 Income(Attachment 1); and (3) An accounting of"all expenditures supported by County of Hawaii grant funds"entered on the enclosed form titled Summary of FY2012-13 Grant Expenditures(Attachment 2). For your convenience,the year end report forms are attached but are also available at http://www.hawaiicounty.gov/fn-nonprofit-grant-forms/YearE ndNonprofitReportFY 12-13.pdf ATTACHMENT 1 J FY 2012-13 Summary of Income AGENCY/ORGANIZATION: Child& Family Service PROGRAM NAME: Transitional Family Home Program Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii 18,750 State of Hawai`i $ 519,373.96 Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ Fundraising $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition/Client Fees $ Interest Income $ Others(please list) $ a. $ b. $ c. $ TOTAL REVENUES $ 538,123.96 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: Child & Family Service PROGRAM NAME: Transitional Family Home Program **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $ 10,466.65 2. Professional Fees—Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 3,093.67 3. Operations—Membership, Training, Insurance, Rent/Lease, Utilities 3,430.01 4. Supplies—Office; Program; Consumable; Telephone; Postage& Freight 1,421.09 5. Equipment—Purchase; Rental; Repairs & Maintenance $ 155.24 6. Other—Please specify:Client Assistance, Mileage, Auto Expenses $ 183.34 7. Unused Portion—Return unused funds payable to: County Director of Finance $ 0.00 TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ 18,750.00 q)" # 24 FRIENDS OF BIG ISLAND DRUG COURT Assistance to Drug Court Clients Friends of Big Island Drug Court The Friends of Big Island Drug Court is a 501©3 nonprofit corporation that provides funding and other support for the clients and programs of Big Island Drug Court. The mission of the Big Island Drug Court is to help address societal problems related to substance abuse in order to minimize their societal and economic costs, and to protect the Big Island community by providing timely and effective treatment for drug offenders with appropriate sanctions and incentives. A drug court is a special court given the responsibility to handle cases involving non- violent drug-using offenders through intensive supervision and comprehensive treatment for substance abuse. Those in the drug court program may have been diverted to the court rather than being prosecuted for their drug offense, or they may have been sent to the court after having plead guilty to a drug offense. Successful completion of the treatment program, which may take one year or more, normally results in having charges against defendants dropped or court jurisdiction terminated. The Big Island Drug Court program is now in its seventh year of operation. Since the Judiciary-run Drug Court has limitations on how their funds can be used, the Friends are able to assist with things that they cannot fund, such as rewards and incentives to clients during their drug-free journey. This includes such things as gift certificates, movie tickets, gas vouchers, loans or awards for tuition to further their education, and loans or awards for housing, travel or other such needs. For the past two years, the Friends have also supported the establishment and activities of an active alumni group to provide ongoing support to graduates and in the past year, this group under the leadership of Judge Fujino embarked on a program to give back to our island communities through a variety of community service projects—i.e., Boys & Girls Club work project with East Hawaii Rotary Clubs, and several others. In 2013, we sponsored T-shirts for the clients to wear for their community projects to give visible recognition of their commitment to give back to the communities who are helping them through their Drug Court journey. We also continued our many initiatives to help clients find jobs and continue their education. The Friends also sponsors graduation supplies for Drug Court clients, and responds to individual requests for support. All programs and activities are conducted by volunteers, as there are no paid employees. The organization is governed by a volunteer board of directors, representing a cross-section of individuals from across the island. They include: President, Carol VanCamp; Vice President, Peter Kubota; Secretary, Susan Jung; and Treasurer, Barry Taniguchi. Other board members include: Brian Iwata, CPA, Robert O'Meara, Irene Nagao, John Yates, Carol Kitaoka, and Freddy Rice. The Friends is designed to integrate community/private support into governmental efforts directed at the rehabilitation of adult men and women, and juveniles, who are charged with or convicted of non-violent felonies and assessed as chemically dependent or alcohol and/or other drugs, by securing financial support for governmental efforts to operate Big Island Drug Court in the Third Circuit. Through private donations and fundraising, the Friends have been able to provide financial rewards and incentives to motivate Drug Court clients, and also to provide critical support in other areas of their lives. The specific goal is to assist in ways that government cannot to help clients successfully complete the Drug Court program and return to society as contributing members. Through June 30, 2013, the Adult Division of Big Island Drug Court has taken in 327 clients between the Kona and Hilo sides of the island. A total of 170 of these clients have graduated, and there has been only a 9.63% recidivism (convicted rate within 3 years of graduation), or more importantly, an 90.4% success rate, which is much higher than traditional incarceration programs. With strict requirements and supervision through the program, 68 clients have been terminated from the program and returned to jail since the program's inception in 2002. Through June 30, 2013, the Juvenile Division of Big Island Drug Court, which has only been in operation for the past six years, has taken in 68 clients. So far, the Juvenile Division has experienced a 0% recidivism rate, and has graduated 27 juveniles. Without this successful Big Island Drug Court program, the costs to society to incarcerate these clients would be significantly higher, and the clients themselves may never have had the chance to be rehabilitated and returned to the community as productive drug and alcohol-free citizens. Our new emphasis on encouraging Drug Court clients to "give back" to their communities through community service project not only demonstrates their understanding of what it means to be a contributing member of our island community, but it also gives them self-confidence and respect, both of which help them to complete the rigorous Drug Court program. Our Hawaii Island Drug Court program is a nationwide model showing how communities can unite to address societal programs, and the program truly does change lives. Attachment 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: FRIENDS OF THE BIG ISLAND DRUG COURT PROJECT NAME: FRIENDS OF THE BIG ISLAND DRUG COURT FUNDS RECEIVED:FY 2012-13 REVENUE SOURCES (07/01/12-06/30!131 County of Hawaii $8,000.00 State of Hawaii Federal Funds Private Foundations United Way Funds Admissions Donations 2,425.00 Fundraising Vending Machines Service/Program Fees Third Party Reimbursements Tuition/Client Fees Interest Income Others (Please list): a. County Prosecutor's Office grant 2,500.00 b. TOTAL REVENUES $12,925.00 iW a Attachment 2 Summary of FY 2012-13 Grant Expenditures County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: FRIENDS OF THE BIG ISLAND DRUG COURT PROGRAM NAME: FRIENDS OF THE BIG ISLAND DRUG COURT **ITEMS SUPPORTED BY COUNTY GRANT ONLY** FY 2012-13 ACTUAL Budget Category EXPENDITURES 1 Salaries and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $0.00 2 Professional Fees- Legal; Accounting/Bookkeeping; Audit Fees; 0.00 Administrative Fees; Other 3 Operations - Membership, Training, Insurance, Rent/Lease, Utilities 1,861.10 4 Supplies - Office; Program; Consumable; Telephone; Postage & Freight 314.50 5 Equipment- Purchase; Rental; Repairs & Maintenance 0.00 6 Other- Please specify: Loans to Drug Court Clients 1,669.81 Grants to Drug Court Clients 1,545.71 Incentives to Clients 3,447.91 Community Service Projects 772.67 Graduation Expenses 601.74 Drug Court Month Expenses 507.78 Less: Funded by contributions (2,721.22) 5,824.40 7 Unused Portion - Return unused funds payable to: County Director of Finance 0.00 TOTAL (Items 1-7) $8,000.00 ‘q, # 25 FRIENDS OF KONA COMMUNITY AQUATIC CENTER Warm Water for Aquatic Center Friends of Kona Community Aquatic Center Program Name: Warm water for Kona Community Aquatic Center With the approval of the $35,000 grant from Hawaii County and donations received we were successful in completing our program, Warm water for Kona Community Aquatic Center. The outdoor pool has an average of 1,000 users daily. This is the highest average number for a pool in Hawaii County. Approximately 600 users a day now benefit from a hot shower through solar heating at Kona Community Aquatic Center. The age range is from infant to the elderly. Our organization wanted to bring a clean renewable energy source in the form of solar to heat the shower water at the Kona Community Aquatic Center's shower and rest room facilities. At the time we started this project they did not have hot water for many months. During 2011-2012 water temperatures in the showers were very inconsistent. Our Kailua Kona community will now have the long term benefit of a warm shower from solar panels. We all desire warm shower availability at the pool. This program was a much needed upgrade that benefits the swimming pool, gymnasium, tennis courts, basketball courts and sports fields that all have use of restroom and shower facilities. It also benefits and saves Hawaii County approximately $1660.00 per month on propane fees. The propane now is only used as a backup to the solar hot water system. The solar hot water system was professionally installed by Poncho's Solar Service and it replaced the propane system that had been used to heat the showers. This new commercial system is self-sustaining, and energy efficient. It is easy to maintain. With solar energy available year round going green and using the energy of our wonderful sunshine here in Kailua Kona is the best benefit to Kona Community Aquatic Center and our community. This was a program that was not being addressed by anyone else. Friends of Kona Community Aquatic Center hope that this completed project will have a long lasting and positive benefit for our community and all of West Hawaii that uses the pool facilities now and in the future. Thank You, , Janice Beeson, President Friends of Kona Community Aquatic Center P.O. Box 1693 Kailua Kona, HI 96745 ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: Friends of Kona Community Aquatic Center PROGRAM NAME: Warm water for Kona Community Aquatic Center Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii 35,000 State of Hawaii Federal Funds Private Foundations $ 2 500 United Way Funds Admissions Donations 14,490 Fundraising Vending Machines Service/Program Fees Third Party Reimbursements Tuition/Client Fees Interest Income Others(please list) a. b. c. TOTAL REVENUES 51,990 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: Friends of Kona Community Aquatic Center PROGRAM NAME: Warm water for Kona Community Aquatic Center **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) 2. Professional Fees—Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other 3. Operations—Membership, Training, Insurance, Rent/Lease, Utilities 4. Supplies—Office; Program; Consumable; Telephone; Postage& Freight 5. Equipment—Purchase; Rental; Repairs & Maintenance 35,000.00 6. Other—Please specify: 7. Unused Portion—Return unused funds payable to: County Director of Finance TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD 35,000.00 ■ A; # 26 FRIENDS OF CHILDRENS JUSTICE CENTER Special Needs Enhancement f •� I Friends of the Children's Justice Center of East Hawaii `i ' 1290 Kinoole Street ♦ Hilo, HI 96720 Ph: (808) 935-8755 • Fax: (808) 961-7511 ♦ Email: fcjceh(a hawaii.rr.com August 21, 2013 Attention: Wendy Baez West Hawai'i Civic Center, Building A 74-5044 Ane Keohokalole Hwy Kailua, Kona HI 96740 County Grant Award for Fiscal 2012-2013 Friends of the Children's Justice Center of East Hawaii Year End Report Dear Wendy, Please pass on our sincere thanks to the Hawai'i County Council and all committee members for their support of our organization. The grant awarded to the Friends of the Children's Justice Center of East Hawaii (FCJCEH) for fiscal year 2012-2013 is greatly appreciated by the Board of Directors, staff, volunteers, and the hundreds of children whose lives were impacted by this grant. The FCJCEH expended all County funds for the Special Needs and Enhancement, Center Support, Prevention/Education and Training Programs. Please review the the attached report and do not hesitate to contact me if you have any questions or require additional information. Sincerely, Robin B-nedict, Prog 7-m--- nrdinator Friends of the Children's Justice Center of East Hawaii Jill 1.cunsk , Treasurer Board of Directors United Hawaii Island Way 4 United Way Friends of the Children's Justice Center of East Hawaii (FCJCEH) 2012-2013 Final Report The County of Hawaii awarded $20,000 in grant funds to the Friends of the Children's Justice Center of East Hawaii (FCJCEH aka Friends), for fiscal year 2012-2013. These funds were disbursed throughout the fiscal year in their entirety - with no balance, supporting the needs of abused and neglected children within our geographic districts of North and South Hilo, Hamakua to Ka'u and Puna. The Friends also continue to rely on our additional grants received through: Teresa Hughes Foundation (Restricted for Program Use: $36,000/Unrestricted for Operating Expense: $4,000); Victoria and Bradley Geist Foundation (Restricted for Program Use: $36,800/Unrestricted for Operating Expense: $3,200); and other grants from community businesses, organizations and foundations, such as: Hawaiian Island United Way ($5,000); Visitor Industry Charity Walk ($4,088); East Hawaii Fund($2,000); and the Walmart Foundation ($1,000.00). The Friends remain appreciative to the County of Hawaii for all funds received via the Hawaii County Council. Utilizing funds from the Hawaii County grant, other grant sources and our fundraising efforts, via our Special Needs and Enhancement program, the Friends were able to fill 1200 requests, providing resources for items such as: clothing, school supplies, summer and intercession programs, team sports registration, car seats and diapers and many other emergency or life enhancement items for abused and neglected children. We also supported training programs for professionals (therapists, police, and Social Workers) to learn standard, state of the art practices (ie forensic interviewing) used to assist in child abuse cases. The Friends Special Needs and Enhancement Program are designed to help young victims re- establish their self-esteem and develop positive self-worth by providing funds and resources in the following areas: * Emergency or Essential Items: diapers, clothing, furniture, toiletries, car seat, stroller, etc. * Educational Support such as: school supplies, tuition, day care, after school program, etc. * Enhancement Items or Activities such as: school pictures, prom dress, graduation cap & gown, registration fees for team sports, holiday gifts, martial arts classes, art classes, water sports, Winners Camp, dance lessons, etc. * Transportation: ground and air. Our board participates in ongoing Prevention/Community Education activities, enhancing awareness of child abuse and educating the public of available resources to prevent abuse or secure assistance. In 2012/2013, the Friends participated in the University of Hawaii at Hilo Hawaiian Family Affair, Child Abuse Prevention and Crime Victims sign waving events in the month of April, March of Dimes Walk, the Boy Scout Makahiki Festival, the East Hawaii Coalition to Prevent Child Abuse and Neglect Annual Celebrate Your Family Day, the Visitor Industry Charity Walk, Ironman, and many other presentations at churches, schools, and Rotary Clubs. We work in partnership with the East Hawaii Coalition to Prevent Child Abuse and Neglect for many of these community education activities. Page 1 of 2 The Friends Board continues to seek ways to secure funding for the organization and its programs. We have become an accepted and valuable organization throughout the community, and financial support is noted through our ongoing and successful fundraising efforts, including our annual Phantom event and our Prevent Child Abuse Golf Tournament. In partnership with the Children's Justice Center of East Hawaii, a branch of the Hawaii State Judiciary, the Friends will continue to provide services fulfilling our mission to help sexually, physically, emotionally abused and neglected children. In order to provide these services, we continue to require assistance from our primary funding sources including the Hawaii County Council non-profit grant program. Your funding continues to be an essential part of our success an appreciated benefit to the East Hawaii community. Page 2 of 2 ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: Friends of the Children's Justice Center PROGRAM NAME: Special Needs & Enhancements, Center Sup' ort, Prevention/Education & Training Program Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawai`i X0.000 State of Hawaii Federal Funds 27 148 Private Foundations $ R�inn United Way Funds $ 5.000 Admissions Donations $ 1.434 Fundraising $ 1,700 Vending Machines $ 4.088 Service/Program Fees Third Party Reimbursements Tuition/Client Fees Interest Income $ 1 R9 Others(please list) a• Special Event: Phantom Mailing $ _19,358 b. Refunds 1.817 o' Admin fees $ 407 TOTAL REVENUES 164,141 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: Friends of the Children's Justice Center PROGRAM NAME: Special Needs & Enhancements, Center Support, Prevention/Education & Training Program **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits(Health, Dental Insurance, etc.) $ 2 000 2. Professional Fees—Legal;Accounting/Bookkeeping;Audit Fees; Administrative Fees; Other 3. Operations—Membership, Training, Insurance, Rent/Lease, Utilities 4. 128 4. Supplies—Office; Program;Consumable;Telephone; Postage& Freight $ 5. Equipment—Purchase; Rental; Repairs &Maintenance $ 6. Other—Please specify: Special Needs Requests $ 13, 72 7. Unused Portion—Return unused funds payable to: County Director of Finance $ TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ 20,Of0 / <,? (;) # a7 FRIENDS OF THE CHILDRENS JUSTICE CENTER Enhancement and Basic Needs Friends of the Children of West Hawai'i (formerly known as Friends of the Children's Justice Center of West Hawaii) P.O. Box 9041 Friends of the Kailua Kona, HI 96745-9041 Children of Office: 808.331.2425 Fax: 808.315.8473 West Hawaii Email: friendscwh @gmail.com August 28, 2013 Hawai'i County Council Human Services, Social Services, and Public Safety Committee (Non-Profit Grant) West Hawai'i Civic Center, Building A 74-5044 Ane Keohokalole Highway Kailua Kona, HI 96740 Dear Hawai'i County Council Committee; Please make the following changes to all further correspondence regarding the Friends of the Children's Justice Center of West Hawai'i: New Name: Friends of the Children of West Hawai'i (see attached) New Physical Address: 74-5617 Pawai Place Suite 205 Kailua Kona, HI 96740 New Mailing Address: P.O. Box 9041 Kailua Kona, HI 96745 New Executive Director: Ms. Beverly Fraser New Email Address: friendscwh @gmail.com New Fax#: 808-315-8473 Mahalo, Bev Fraser, Executive Director Friends of the Children of West Hawai'i (formerly known as Friends of the Children's Justice Center of West Hawai'i) P.O. Box 9041 Friends of the Kailua Kona, HI 96745-9041 Children of Office: 808.331.2425 Fax: 808.315.8473 West Hawai'i Email: friendscwh @gmail.com August 28, 2013 Hawai'i County Council Human Services, Social Services, and Public Safety Committee (Non-Profit Grant) West Hawai'i Civic Center Building A 74-5044 Ane Keohokalole Highway Kailua Kona, HI 96740 Dear Hawai'i County Council Committee, On behalf of the Board of Directors of the Friends of the Children of West Hawai'i, and the West Hawai'i keiki that we are honored to serve, mahalo nui loa for your continued commitment to improving the quality of life and increasing opportunities for children and their ohana in Hawai'i. The Hawai'i County Non-Profit Grant funds have allowed us to provide assistance to many child victims during times of crises which they have described as "horrible", "hurtful", "the worst" times in their young lives. The Friends was established over 20 years ago, and in that time we have provided assistance and support to thousands of child and teen victims of abuse and neglect in West Hawai'i. We strive: • To provide assistance to children who have been traumatized by sexual assault, physical abuse or neglect, or who have been witnesses to violent crime; • To support the Children's Justice Center of West Hawai'i; • To promote the awareness and prevention of child abuse. Our goal is to "help a victim become a child again" Without the support of the Hawai'i County Council, and other private foundations and donors, many children in West Hawai'i would continue to feel helpless and hopeless—thank you for working with us in making their future much brighter! With sincere appreciation, Bev Fraser, Executive Director O In • COM FORM DNP•2 FILED 05/23/2013 08:45 AM 712008 STATE Business Registration Division OF HAWAII DEPEPT..OF COMMERCE AND DEPARTMENT OF COMMERCE AND CONSUMER AFFAIRS 1111111111111111111111111 o CONSUMER AFFAIRS '' Business Registration Division State of Hawaii 335 Merchant Street I� Mailing Address: P.O. Box 40,Honolulu,Hawaii 96810 Phone No.(808)588-2727 ARTICLES OF AMENDMENT TO CHANGE CORPORATE NAME 110743D2 (s..4146193,Howsii How R.4SSO sows) PLEASE TYPE OR PRINT LEGIBLY IN BLACK INK The undersigned,duly authorized officers of the corporation submitting these Articles of Amendment,certify as follows: 1. The present name of the corporation is: FRIENDS OF THE CHILDREN'S JUSTICE CENTER OF WEST HAWAII, INC. 2. The name of the corporation is changed.to: FRIENDS OF THE CHILDREN OF WEST HAWAII,'INC. 3. The amendment to change the corporation name was adopted on: May 1, 201:3 (Most Dot Y846 1(CChheck one) f at a meeting of the members: Total Number Of Memberships Total Number of Votes Number of Votes Cast Number of Votes Cut Designation(class) Entitled to be Cast by each class by each class Of membership (votes)outstanding By each Class For Amendment Agaktst Amendment OR 1 by written consent of the members holding at least eighty per cent of the voting power. OR IA by a sufficient vote of the Board*,Directors or Incorporators because member approval was not required. 4. Check one: r The written approval of a specified person or persons named in the articles of incorporation was obtained. [X The written approval of a specified person or persons is not required. The undersigned certifies under the penalties of Section 414D-12,Hawaii Revised Statutes,that the undersigned has read the above statements.I/we are authorized to make this change,and that the statements are true and correct. H.M. Signed this 20th day of May 2013 Timothy Ashcraft-President Jaurene Judy-Secretary (TykloRwr Nam a UM) (TfOe+PrMt Name 1 TWO a oslo.l �C7al sac.) SEE INSTRUCTIONS ON REVERSE SIDE. The articles must be signed by at least one officer of the corporation. FRIENDS of the Children's Justice Center of West Hawai'i Hawai'i County Council, Human Services, Social Services, and Public Safety Committee Non-profit Grant Final Report for Fiscal Year 2012-2013 Enhancement and Basic Needs Program Client Services (Support) Over the past 22 years, the FRIENDS of the Children's Justice Center of West Hawai'i(FCJC-WH)with financial assistance from generous supporters such as the Hawai'i County Non-Profit Grant, have been privileged and honored to provide services and opportunities to thousands of child and teens victims of abuse and neglect in West Hawai'i.The FCJC-WH believe that by providing crucial assistance to child/teen victims of abuse in West Hawai'i with meeting basic needs and by actively supporting their participation in enhancement activities and programs can directly"help a victim become a child again",decrease the incidence of re-victimization,and ultimately help to break the cycle of child abuse and neglect. By showing support,the FCJC-WH believes that there is clear message to the children and teens in West Hawai'i who have been traumatized by child abuse and neglect that"We care and we believe in you!" The Friends of the Children's Justice Center of West Hawai'i had a very challenging time during the period covered by the County of Hawai'i Grant,facing two major events that drastically affected our operations.The first was the resignation of our Executive Director,who had been our sole employee for several years and was responsible for all operational duties, including the administration of all grants. Unfortunately she left before we were able to hire a replacement,which took a substantially longer period of time than we anticipated. A new ED was hired in March,only to resign with a month to take on a new position. During the period between October 2012 and July 2013 (with the exception of the one month a new Executive Director was hired)we had no paid staff and were operating only through the generosity of time volunteered by our Board Members. These Board Members were able to process a substantially reduced number of funding requests to serve the children of West Hawai'i using some of the funds that the County of Hawai'i generously provided for us. The second major event was a considerable change in our relationship with the Children's Justice Center. The State of Hawai'i Judiciary,who is responsible for the Children's Justice Centers, insisted that the Friends of the Children's Justice Center of West Hawai'i sign a Memorandum of Agreement and administer,as their"fiscal agent", federal grant funds that are solely expended by the Children's Justice Centers for employee training.When the Friends' Board of Directors exercised its fiduciary duty and notified the Judiciary that we could not be their fiscal agent,on federal grants, a Judiciary employee asked us to move out of the offices that we occupied in the Children's Justice Center Building. The Friends continues its support of the CJC and its statutory mandate,but the Board could not allow a State employee to override its fiduciary duty in administering the funds entrusted to its care as guided by the nonprofit's mission and goals. There were many other concerns that the Board of Directors of the Friends expressed to the Judiciary regarding the Memorandum of Agreement,and if you would like to know more about what these concerns were,we would be happy to share them with you. The end result of our refusal to sign the document,in addition to having to locate another office space as mentioned above,was also to remove "Children's Justice Center"from our name.In May of 2013,we officially changed our name with the State of Hawai'i from "Friends of the Children's Justice Center of West Hawai'i"to"Friends of the Children of West Hawai'i". A copy of our name change document is attached to this report. Our mission statement and goals of The Friends of the Children of West Hawai'i remain the same,and the services that we provide to abused and neglected children in our community will continue as before. Despite the challenges that we have,and still are,facing-we are pleased to report that in July of 2013 a new Executive Director was hired. Ms. Beverly Fraser,who until she became a paid employee of the Friends, served on the Board of Directors for 13 years and therefore has a clear understanding of the mission of the agency and the services that we provide to neglected and abused children. Bev has been a Kona resident for 16 years and in addition to owing her own business,has worked in the non-profit arena most recently with Family Support Hawai'i. She is an active member of The Rotary Club of Kona Sunrise,and brings with her to Friends her passion for the wellness of the overall community,particularly its children who have been neglected,abused,or threatened. As the new Executive Director of the Friends, it has been her responsibility to bring all of our accounting and file records up to date,almost all of which have not been touched since the departure of Ms. Ono last year. As a result of the above,the Friends did not expend all of the$15,000 that it was granted in 2012-2013. The need for the services that the Friends provide to children has not diminished in any way—in fact it has likely increased.Now that we have established our new office,and have a paid employee,the Friends of the Children of West Hawai'i can continue to help children by providing funds for basic needs,as well as activities and services that will help them in their recovery process. Statistical Background Information: In the 2012-2103 Hawai'i County fiscal year,the FCJC-WH processed 119 "Needs Requests"to benefit 290 individual West Hawai'i children and teens. Of the total requests received, 61 individual children were beneficiaries of the County of Hawai'i funding. Every child and teen we assist has been a victim in documented cases of sexual,physical,emotional abuse and/or severe neglect or has been witness to violent crime such as domestic violence. The FCJC-WH continues to serve the area from Ka'u, at the southwest point of Hawai'i Island,to Kohala,at the northwest end of our island,including Waimea(West Hawai'i).In a majority of these cases,the FCJC-WH is the only source of emergency assistance and quality of life enhancements that are so important to the healing process. Program Highlights: Food Coupons: Hawai'i County funds are used to provide coupons from the McDonald's and Subway restaurants. The coupons are provided to Department of Human Services,Child Welfare Division staff. The social workers and aides use the coupons when children are being taken into custody or being transported to or from court appearances. This is an important morale boost for the children. The DHS/CWD staff provides a report on the use of the food coupons providing the name of the child,the type of abuse,the reason for providing food and how much was spent. During the grant period,$200.00 from the County grant was used for this purpose. School Supplies/Fees: For many parents,the cost of purchasing just the basic school supplies for their children is beyond their means,particularly in families with more than one school age child. The cost of school supplies continues to increase steadily,as does the amount of supplies required.During the period July 1,2012 to December 31,2012,six students were provided with the necessary supplies to start their school year,in some cases including their school fees or uniforms. A total of$346.00 of County funds was used for this purpose. Clothing/Grad Expenses One of the larger expenditures for the period was for that of school clothing. We received thirty eight requests for clothing during the first half of the reporting period.The County of Hawai'i funds were used for eight of these requests totaling $1,075.00.One of the most important things to a young child,particularly when they enter their early teen years,is to"fit it" with the other kids—and often that means having clothes that are within the current trend. As we all know,having the right look can make a huge difference to how a young teen fits in with others. Using the County of Hawai'i Funds,we were able to purchase graduation items for 16 students,all of who were in foster care.These students graduated from Kealakehe High School,Konawaena High School,Honoka'a High School,Ka'u High School,Kona Christian Academy,or received their GED online. A total of$1,072.00 was used to purchase a personalized tote or duffle bag for each student,as a commemorative item of their success. Extracurricular activities and camps: Winners'Camp: Through our Client Services: Enhancement and Basic Needs program, (July 1,2012—June 30,2013),the FRIENDS assisted with six trips for teens to attend the Winners' Camp Leadership Academy on Oahu. Of the six teens who attended the camp, one of them was paid for using$480.00 of Hawai'i County funds. The camp's innovative program is designed to provide critical tools for success in school and relationships and to foster personal growth. The Board of Directors of the FCJC-WH has found this camp experience to be a"life-changing"event for many of the teens who attend. The Board makes a major commitment each year to support Winners' Camp participation by teens that have been abused and would not otherwise be able to attend. ATTACHMENT I FY 2012-13 Summary of Income . • tOt.054.-t• l AGENCY/ORGANIZATION: \-R,1E1.1D5 o{ ChlictiW5 3-05tIce cenie,r 0( WS PROGRAM NAME: E hanCeMell+ [30,E,fc, 1•)eed5 Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii $ IS, 000 00 State of Hawaii Federal Funds -G-- Private Foundations $ e •ib* oo United Way Funds Admissions -E3-- Donations $ `• 4 2 2. Do Fundraising Vending Machines -e- Service/Program Fees Third Party Reimbursements -e-- Tuition I Client Fees Interest Income 542 Others(please list) a. a 1.14- $ 4, 'S.5.°° b. C. TOTAL REVENUES $ 10% )601 .?,3 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: RIEKDs *he, Ck\(cirecvs jt.Sive- CePiter Of-- We Si- Haiku I PROGRAM NAME: .1-%1}01)(ert\ervi q, Rck,$)c._ t\ieects **ITEMS SUPPORTED BY COUNTY GRANT ONLY** r-- FY 2012-13(07/01/12-06/30/13) Budget Category ACTUAL EXPENDITURES , 1. Salary and Wages: Payroll Taxes, Benefits(Health, Dental Insurance, etc.) 2. Professional Fees-Legal;Accounting/Bookkeeping;Audit Fees; Administrative Fees; Other —0- 3. Operations-Membership, Training, Insurance, Rent/Lease, Utilities 4. Supplies-Office; Program; Consumable; Telephone; Postage& Freight 5. Equipment Purchase; Rental; Repairs& Maintenance 6. Other-Please specify: beR. SpleaCi5heet $ Ilaz) .00 7. Unused Portion-Return unused funds payable to: County Director of Finance $ tt _JQO TOTAL COUNTY NONPROFIT GRANT-1N-AID FY2012-13 AWARD DO, $ 15) DOD 6t1-1,a•() ((fa/ 7 96p. C :3,4012 61-1 2012-2013 County of Hawaii NP Grant Expenditures FCJC-WH Enhancement and Basic Needs Program ITEM CY 07.01.2012 - CY 01.01.2013 - CY 2012-2013 12.31.2013 Actual 06.30.2013 Actual Actual Athletic Lessons/Supplies $ 50.00 $ - $ 50.00 Christmas Bags $ - $ - $ - Christmas/Other $ 500.00 $ - $ 500.00 Clothing $ 1,075.00 $ - $ 1,075.00 Dental $ - $ - $ - Education $ - $ - $ - Enhancement, Basic Needs $ - $ - $ - Enhancement, Other $ - $ - $ - Food/Food Coupons $ 200.00 $ - $ 200.00 Furniture $ - $ - $ - Graduation $ - $ 1,072.00 $ 1,072.00 Medical $ - $ - $ - Music Lessons $ - $ - $ - Performing Arts $ - $ - $ - School Break Programs $ - $ - $ - School Supplies/Fees $ 346.00 $ - $ 346.00 Summer School $ - $ - $ - Therapy $ - $ - $ - Travel $ - $ - $ - Winner's Camp $ 480.00 $ - $ 480.00 Winner's Camp Reunion $ - $ - $ - $ - $ - $ TOTALS: $ 2,651.00 $ 1,072.00 $ 3,723.00 # z9 GOODWILL INDUSTRIES OF HAWAII, INC . Work Experience Program Goodwill 9 Industries of Hawaii, Inc, 9°°aW°' August 14, 2013 Hawaii County Council Human Services, Social Services & Social Services Committee (NP Grants) c/o Wendy Baez West Hawaii Civic Center, Building A 74-5044 Ane Keohokalole Hwy Kailua Kona, HI 96740 Dear Committee Members, This will serve as the narrative report in regards to the FY 2012-13 Grant Award of$27,500 for Goodwill Industries of Hawaii's Work-Experience Program and Hawaii Design and Art Program. The Work Experience Program provided wage subsidy for participants with disabilities who are enrolled in a Goodwill Industries training program. Participants were able to participate in the Janitorial Program. Adaptive equipment allowed program participants to improve performance to meet essential job functions. Preliminary training through a mentoring program was conducted during the first two weeks of entry into the program. Daily staff supervision of work activities was performed in order to provide continual instruction and to reinforce correct work procedures. Participants received a bi-monthly paycheck as determined by the hours they worked. Through the grant award, 12 individuals with Developmental Disabilities learned the power of work, experienced the joy of a paycheck, learned valuable vocational skills and are progressing in their goals toward self-sufficiency. Funding from the County of Hawaii was used to train and compensate the individuals. Training was provided to allow them to attain and maintain skills in the areas of making choices, mobility, community access, communication, interpersonal relationships, social competency, money management,job safety, and pre-vocational readiness. Each participant's goals were developed in an Individualized Plan. Pre-employment and computer based training also was provided for program participants with more severe physical limitations. This included utilizing adaptive accessories and software for two previously purchased touch screen computers. This assistive technology enhanced our successful Work Experience Program by encouraging participants in learning the magic of computer technology and by providing additional tools for independence and self-sufficiency. ^qhu Hawaii Maui Website ....ministrative Office Beretania Office Hilo Office Maui Office www.aoodwill.orq 2610 Kilihau Street 1085 South Beretania Street 500 Kalanianaole Avenue,Suite 3 250 Alamaha Street,Suite N16 www.hiqoodwill.orq Honolulu,HI 96819-2020 Honolulu,HI 96814-1603 Hilo,HI 96720-4756 Kahului,HI 96732 Business:(808)836-0313 Business:(808)524-6942 Business:(808)961-0307 Business:(808)873-3972 Facsimile:(808)833-4943 Facsimile:(808)521-1637 Facsimile:(808)969-3861 Facsimile:(808)873-3974 we see the good. we see the will. Goodwill works. This year Goodwill was pleased to add our Hawaii Design and Art Program, an entrepreneurship program, which gives participants the opportunity to use their talents and self-expression in creating crafts, art and photography. Participants use adaptive technology with an electronic embroidery machine and electronic sewing machine. Others use art software on both touchscreen and standard computers. Participants are encouraged and assisted in developing business plans, learn basic marketing, and obtain a General Excise Tax license. They are encouraged to build inventory and create a portfolio of their products. Sales of items are through word of mouth, craft fairs and farmer's markets. The goal of this program is to encourage alternative self-sufficiency in an already tight job market. Mahalo nui loa to the County of Hawaii for helping Goodwill Industries of Hawaii make such a positive impact on these individuals, their families and the community. Respectfully Submitted, 7/714)At" Mary Roblee Program Manager Developmental Disabilities ATTACHMENT 1 Summary of FY 2012-13 Income AGENCY/ORGANIZATION: Goodwill Industries of Hawaii, Inc. PROJECT NAME: Work Experience for Persons with Disabilities REVENUE SOURCES FUNDS RECEIVED: FY 2012-13 (July 1,2012--June 30,2013) County of Hawaii $ 27,500.00 State of Hawaii $ - Federal Funds $ - Private Foundations $ - United Way Funds - Admissions $ - Donations $ - Fundraising $ C.) Pay Phone - $ - Vending Machines $ - Service/Program Fees $ - Third Party Reimbursements $ Tuition $ - Client Private Fees $ Interest Income $ Others(please list) a. Operating Funds $ b. $ c. $ - TOTAL REVENUES $ 27,500.00 I County of Hawaii-Office of the County Clerk Nonprofit Grants-FY 2012-2013 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: Goodwill Industries of Hawaii, Inc. PROJECT NAME: Work Experience for Persons with Disabilities ** ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13(07/01/12--6/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits(Health, Dental $ 11,497.00 Insurance, etc.) 2. Professional Fees-Legal, Accounting/Bookeeping; Audit Fees; $ 4,283.00 Administrative Fees: Other 3. Operations-Membership, Training, Insurance, Rent/Lease. $ 299.00 Utilities 4. Supplies-Office; Program: Consumable; Telephone; Postage& $ 2,963.00 Freight 5. Equipment- Purchase; Rental; Repairs& Maintenance $ 8,458.00 6. Other-Please specify: $ - 7. Unused Portion-Return unused funds payable to: $ - County Director of Finance TOTAL COUNTY NONPROFIT GRANT-IN-AID FY 2012-13 AWARD $ 27,500.00 J # 30 GRASSROOTS COMMUNITY DEVELOPMENT GROUP Kea'au Youth Business Center Kupukupu GRASSROOTS COMMUNITY DEVELOPMENT GROUP KEA A U YOUTH BUSINESS CENTER/KUPUKUPU County of Hawaii–Final Report FY 2012–2013 Public Benefits Derived Kea'au Youth Business Center(KYBC), located in Kea'au Town Center, was able to serve about 100 youth directly in the 2012-2013 fiscal year. KYBC houses two youth programs—Running Start/Middle College (RS/MC) which met Fridays, 2-5 pm and the entrepreneurial skill building After-School program which met MTW from 3-5 p.m in culinary arts, music/sound recording, and digital media arts. Forty-three high school students in the Puna area were able to earn 3 college credits in I.S. 101: College Prep. course in the fall and 3 college credits in HWST.100: Piko Hawai 'i in the spring, as well as producing video and music PSAs on a variety of health topics and sustainability topics as part of their academic curriculum. Program Highlights In July 2012, KYBC took on eight Alu Like youth as Culinary Assistants to run the "Lehua Café" out of our Mobile Kitchen Trailer. They planned breakfast and lunch menus, cooked and sold out of the trailer. As a capstone project, they prepared 200 Hawaiian plates, sold tickets to school staff and business patrons as an entrepreneurial culinary project. In fall 2012, KYBC had five partner high schools for its RS/MC Program. Kua 0 Ka La Public Charter School; Connections Public Charter School (CPCS), Hawaii Academy of Arts and Sciences (HAAS); Pahoa High School, and Kea'au High School enrolled in Hawai'i Community College's I.S. 101 Class: "Building Bridges to Self, College, and Community". The fact that this cohort served a record number of different Puna schools was a highlight for KYBC. The Ho'ike for this class was held at Akebono Theater in which students presented videos they had made to about 100 parents, teachers, and community members. Not only did KYBC help facilitate greater educational outreach and opportunities for Puna students, but the RS/MC students helped the community through their participation in the Domestic Violence Prevention Walk, Food Basket Drive, and the Taste of Hilo XIV. In spring 2013, the RS/MC program at KYBC offered a Hawaiian Studies class for the first time: HWST. 100: Piko Hawai 'i for 3 college credits. This is another creative way that KYBC has continued to contribute to the academic success of high school students, especially in rural communities where there are limited opportunities. In February 2013, KYBC was notified by their landlord, Watumull, LLC that the organization had to find a new location in 30 days. This was a huge challenge for the organization to pack up, find a new facility, and deconstruct the whole specialized Sound Recording Studio in a little more than a month's time.Remarkably with the help of volunteers and community members, GCDG/KYBC accomplished this demanding task in a little over a month's time and moved to a new location in Pahoa, at 15-1450 Kahakai Blvd. in a former KFC building. By April 1, we had started offering After-School Digital Media classes at our new site. We also had a Grand Opening featuring youth performers from our past youth participants and approximately 200 people on April 21, including County Councilman Greggor Ilagan, State Senator Russell Ruderman, and State Representative Faye Hanohano. Notably, we launched a new business/non-profit collaboration at the new site as a model for business incubators allowing two new restaurants to open to serve the Puna community: MaukaMakai.me, featuring organic and local ingredients and Aloha Lehua Café featuring a local influenced menu. KYBC changed its name to Hawai 'i Youth Business Center(HYBC) to accommodate their new location and expanded identity. Mahalo nui loa for making it possible to provide a stimulating skill building and engaging academic environment for youth who might become social liabilities if their energies were not directed into creative projects. Instead, KYBC and its affiliated academic program, Running Start/Middle College, have become models within the state and nation for giving at-risk youth the opportunity to aspire to their dreams and to gain real life skills which can lead to a better lifestyle for themselves, their families, and the community. ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGAN IZATI ON Grassroots Community CreveIopment Group PROGRAM NAME: Kea'au Youth Business Center Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawai'i $ 25,000 State of Hawai'i $ Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ Fundraising $ Vending Machines $ Service I Program Fees $ 9,954 Third Party Reimbursements $ Tuition I Client Fees $ Interest Income $ Others (please list) $ a. Tobacco Prevention Fund $ 75,000 b. $ c. $ TOTAL REVENUES $109,554 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANI=AT'I0 : Grassroots Community Qevelopment Group PROGRAM NAME: Kea'au Youth Business Center **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13(07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $ 5,315 2. Professional Fees-Legal;Accounting/Bookkeeping;Audit Fees; Administrative Fees;Other $ 4,000 3. Operations —Membership,Training, Insurance, Rent/Lease, Utilities $11,140 4. Supplies-Office; Program;Consumable;Telephone;Postage& Freight $ 4,545 5. Equipment—Purchase;Rental;Repairs & Maintenance 6. Other —Please specify: 7. Unused Portion—Return unused funds payable to: County Director of Finance $ TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $25,000 J � t, # 31 GREEN WILL CONSERVANCY Hui Mana'o MEMO NonProfit Year-End Report FY 2012-2013 To: Hawai'i County Council Human Services &Social Services Committee (NP Grants) c/o Wendy Baez West Hawai'I Civic Center Building A 74-5044 Ane Keohokalole Hwy. Kailua Kona, HI 96740 Email: wbaez @hawaiicounty.gov Tele: 808-323-4279 From: The Green Will Conservancy Inc [GWC]: Hui Mana'o Frank Capatch, LCSW GWC Program Director Tel: 808-938-6565 Email: fjchazit @gmail.com Date: August 28, 2013 The Hawai'i County Grant of$5,750 was spent for primary costs in the areas listed on Attachment 2; this resulted in the entire use of the grant. The areas addressed were for Professional fees, especially bookkeeping and the CPA audit [$2332.84]. Operations were targeted for Liability Insurance [$ 649.56]. Office Supplies costs were supplemented by the Grant [$ 1413.41]. Equipment rental and Repairs were supplemented [$1354.15]. The Total Grant of$5750 for 2012 - 2013 was used in full as part of the full Budget of$55,538.23. The following is a listing of other funding sources and a brief description of related service provision. The Count of Hawai'i grant leveraged the fulfillment of necessary business and program expenditures. Donations of$8545 were received from multiple individuals who supported The Green Will Conservancy Inc. [GWC]. These individuals are community stakeholders who share in the mission/vision of GWC. They are comprised of individuals, families, local businesses and community based mental health professionals. Fundraising by clients earned $100 through community car wash. Third party reimbursements for mental health services were received from a wide range of health insurers in the amount of$ 41,228.23. Some of these agencies were HMSA,Aloha Care, HMMA, and private pay as well as the sliding fee scale for those in need without health benefits. 1 The County Funds assisted GWC to provide a wide range of community services and public benefits: 1. Total Units of Mental Health provided weekly for 5 to 10 individuals and/or families, over the entire 12 months. 2. Habilitation counseling and education classes were provided through both group and individual methods. These are weekly for 3 hour intervals per participant. 3. Sustainability, and education practicum through supervised teamwork on land projects such as gardening, animal husbandry and basic carpentry, 1.5 hours weekly. 4. GWC sustained 3-4 graduate level mental health interns from three universities for 48 hours of weekly training and hands-on practice with clients. 5. There is a weekly 1.5 hour professional development seminar on Saturday mornings for 8-10 community based therapists. 6. GWC provided an international specialist in Trauma Treatment and Resiliency by Dr. Roger Solomon of the EMDR Institute from California. This was done by offering both Level I and Level II Training, that resulted in 40 hours of Continuing Education Credits for each of 30 community-based mental health therapists. a. We supplemented the local service providers ability to afford these opportunities by raising over$5000 for Grants and Scholarships for Trauma Training including interns and established providers. 7. Student Stipends averaging$50 per month, for about$4300-plus over the year, were provided to teenage clientele of the GWC. This was earned by measured goals and objectives reflecting targeted goals to develop healthy lifestyles, family and educational successes, especially by the reduction of individual barriers to healthy growth and development. 8. GWC provided a 30 day intensive New York summer camp for four Big Island youth and mentors who were matched with eight indigenous Native Americans and inner city youth. Focus was on leadership training, forest management, and cross-cultural competency. 2 ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: _The Green Will Conservancy Inc. PROGRAM NAME: Hui Mana'o Manao Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii $ 5750 State of Hawaii $ -0- Federal Funds $ -0- Private Foundations $ -0- United Way Funds $ -0- Admissions $ -0- Donations $ 8545 Fundraising $ 100 Vending Machines $ -0- Service/ Program Fees $ -0- Third Party Reimbursements $ 41228.23 Tuition /Client Fees $ -0- Interest Income $ 5.99 Others (please list) $ a. $ -90.99 b. $ c. $ TOTAL REVENUES $ 55,538.23 3 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: The Green Will Conservancy Inc. PROGRAM NAME: Hui Mana'o **ITEMS SUPPORTED BY COUNTY GRANT ONLY** FY 2012-13 (07/01/12- Budget Category 06/30/13) _ ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $ -0- 2. Professional Fees— Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 2332.84 3. Operations—Membership, Training, Insurance, Rent/Lease, Utilities $ 649.56 4. Supplies—Office; Program; Consumable; Telephone; Postage & Freight $ 1413.41 5. Equipment— Purchase; Rental; Repairs & Maintenance $ 1354.15 6. Other— Please specify: $ -0- 7. Unused Portion — Return unused funds payable to: County Director of Finance $ -0- TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ 5750 NI) Nimir q..). 11)\ 5 # 32 HABITAT FOR HUMANITY WEST HAWAII Homebuilding for Hope Non-Profit Year End Report Submitted by: Habitat for Humanity West Hawaii Public Benefits Derived: Habitat for Humanity West Hawaii's request to the County of Hawaii was for funds to hire seven Site Supervisors with professional building skills to supplement the capacity of our Construction Manager. The purpose of the request was to allow the affiliate to undertake multiple builds simultaneously, as we had been chosen as the host site of the 2012 Habitat"Blitz Build"- a commitment to build five homes for qualified native Hawaiian families in ten days. In addition,the site supervisors were needed to complete two other builds that were underway at the same time. The funds from the County of Hawaii were utilized in conjunction with other solicited funds to hire site supervisors to oversee all seven simultaneous builds. There were several public benefits realized during the course of this building activity: 1. The professional building skills brought by the individuals that were hired ensured that the affiliate was able to strictly adhere to its strategy for sustainability - providing housing using methods, products, and processes that create healthy homes that are less expensive to operate,more durable,and that conserve resources throughout construction and thereafter. This sustainability strategy recognizes that Habitat families are least able to afford the escalating costs of energy and compromising environmental conditions. 2. Seven native Hawaiian families were able to realize their dreams of home ownership. Habitat for Humanity West Hawaii stands out from other providers of low income housing in several significant ways. A Habitat mortgage is designed so that no family is paying more than 21% of their monthly income on their housing, - 30%with utilities,taxes and insurance. Habitat builds homes for families earning between 40-70% of the median income for the County on a no-interest, no-profit basis and requiring only a 1% down payment. Families are required to perform a minimum of 500 hours of"sweat equity".The family support component of the Habitat program provides assistance with budgeting,house repair and maintenance for the duration of the mortgage. The Habitat model allows for the family to have a low monthly mortgage rate (between $350.00 $450.00) and to use the remainder of their income for reliable transportation, quality food,adequate health care, education and recreation. The families that received homes as a result of the funds contributed by the County are now able to have an asset to pass on to their children,and without the worry of having to make ends meet, can become contributing members of the West Hawaii community. W, Patrick Hurney, Executive Director ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: Habitat for Humanity West Hawaii PROGRAM NAME: Homebuilding for Hope Revenue Sources Funds Received: FY 2012-12(07/01/12- 06/30/13) County of Hawaii $ 24, 250 State of Hawaii $ 100,000 Federal Funds $ Private Foundations $ 41 ,250 United Way Funds $ 5,000 Admissions $ Donations $ Fundraising $ 25,000 Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition/Client Fees $ Interest Income $ Others(please list) $ a. ReStore $100,000 b. $ c. $ TOTAL REVENUES $ _295,500 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: Habitat for Humanity West Hawaii PROGRAM NAME: Homebuilding for Hope **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13(07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) 24,250 2. Professional Fees—Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other 3. Operations—Membership, Training, Insurance, Rent/Lease, Utilities 4. Supplies—Office; Program; Consumable;Telephone; Postage & Freight 5. Equipment— Purchase; Rental; Repairs & Maintenance 6. Other— Please specify: 7. Unused Portion— Return unused funds payable to: County Director of Finance TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD 24,250 M # 33 FG HAMAKUA HEALTH CENTER The Amazing Tooth Bus School Outreach Program August 9, 2013 Hawaii County Council Human Services&Social Services Committee d/o Wendy Baez West Hawaii Civic Center, Building A 74-544 Ane Keohokalole Hwy. Kailua-Kona,HI 96740 To Whom It May Concern: Enclosed please find the Final Report for FY 2012-2013 for the Hamakua Health Center's Amazing Tooth Bus Dental Outreach Program. Please do not hesitate to contact me should you have any questions at 808-930-2721. Mahalo, c......Q p.z„..„)._ a ex„.r.c. L. Irene J.Carpent CEO #1010 Report: Explanation of public benefits derived from the grant: Visual Dental Exam (Screening),Oral Hygiene Education and Goody Bags date: 2/28/13 The Amazing Tooth Bus was parked at Waimea elementary school: April 22nd—May 3`d. This grant targeted the underserved and free lunch eligible students at Waimea Elementary School. 600 packets(visual dental exam consent,registration and HiFAA forms: 3 pages)were sent out to the entire Waimea Elementary School via the school initially. 113 students returned the packet to participate. We decided to open up the dental outreach services to the middle school free lunch eligible students who were located next door to the Waimea Elementary campus in order to reach our target#of 200 students who would receive dental screening,oral hygiene education and goody bags. We thought that maybe our strategy of trying to obtain the visual dental exam consent, registration and hipaa initially was too much paperwork. So,for the middle school we sent out one page visual dental exam consent to see if this would increase participation. 280 visual dental exam consents were sent to eligible middle school students;we received 42 consents back. Elementary visual exam participation: 19% Middle school visual exam participation: 15% After the initial visual dental exam at Waimea Elementary,we identified those students who would be eligible to participate(quest or noninsured)in the comprehensive treatment while parked for two weeks at the elementary school. A dental report card which stated the findings of the initial visual dental exam and 40 school based dental service consents were sent to the families via the school. We received 25 school based dental services consents back from Waimea Elementary. For those 25 students we had the elementary school's FNCN outreach coordinator escort the children from the classroom to our bus for dental treatments during the two week period during school hours 8-12:30. In the pm it was up to the parents to escort their children to the dental appointments since the school day is over and students are not on campus. We finished all required treatment on 17 of the 25 children. The rest of the children with incomplete treatment were either referred to specialist(s)or are continuing treatment with our program off school campus on our Amazing Tooth Bus. Dental report cards were dispersed to parents via the school stating what services were completed on their child during school hours,any unfinished treatment that needed to be done and referral information(if applicable) with our contact and location information for the remainder of 2013. After the initial visual dental exam at Waimea Elementary for the middle school students,we sent home 17 school based services consents/registration/HIPAA and dental report. We had 2 middle students return the forms to participate in the school based dental services while parked for two weeks on Waimea Elementary campus. Waimea elementary comprehensive tx participation: 63% Waimea middle comprehensive tx participation: 12% Although we did not reach our target goals of 200 being screened and 100 students who received comprehensive care we did educate students about dental hygiene via a live demonstration with a registered hygienist and cartoon video about importance of dental hygiene and visiting the dentist. We identified those students with visual cavities, possible cavities and infection and gave them oral hygiene kits. The school dispersed to all participants a dental report stating results of the visual dental exam. We increased awareness of the Amazing Tooth Bus participation with the school and our availability to the community for underinsured, noninsured and quest eligible students. For those families who decided to participate we made great difference in their dental health by beginning comprehensive treatment(exam, radiographs,cleanings,sealants,fillings,extractions,root canals,ect)during school hours. This increased access to care tremendously helped those children who participated by improving their overall health,finding them a dental home and educated them about importance of regular dental visits and proper oral hygiene. Since our program is new to the community,increased awareness and involvement with outreach in our community is essential to increase awareness of our mobile dental services program. Which in turn with help increase future student participation while on school campus and increased school participation at other schools in our service area. For our upcoming 2013-2014 grant with the elementary school(s),we are having the school disperse the one page dental screening consent with the 2013-2014 school year packets that the school disperses annually. Waimea, Honokaa and Kohala schools have all agreed to participate in the free dental screening. Waimea elementary school has agreed to allow our bus to park on school campus for a three month period to treat children for this upcoming school year. We are in the process of determining of determining the second school site. JanellelDental Manager)Narrative: The dental screening consent forms were distributed in collaboration with the HHC outreach coordinator to Waimea Elementary and Waimea Middle Schools. We performed a dental screening at the Waimea Elementary school on 2-28-2013. Dr.went through each screening and classified children based on the visual cavities that were noted as well as the severity of the treatment required. All parents/guardians were notified by either phone or mail and registration packets were mailed/handed to the school to distribute to children that met the Quest/Medicaid eligibility criteria for further treatment. When it appeared obvious that we could not meet our goals with the Elementary school alone,we opened up participation to Waimea Middle school. We returned to the school for a 2-week period beginning on Monday,April 22 for treatment. The children that turned in all paperwork were scheduled for comprehensive exams, cleaning,fluoride and x-rays. If treatment was required,the child was scheduled as well. During this time we also screened the Waimea middle school students. Registration packets were handed out to those students who had visible caries and were Quest eligible. The students that completed registration packets were scheduled for initial comprehensive exams,cleaning,fluoride and x-rays. In addition, 71 encounters were billed to HDS Medicaid totaling$11,121.44 in revenue. We treated an uninsured, uninsurable patient totaling$2062 in services. Sue Narrative(HHC Outreach Coordinator): February 2013 Started working with Waimea Elementary School on getting parents to sign students up for screening services. Worked with PCNC& ELL coordinator to see how to get students to turn in forms. School did two runs of sending forms out in students take-home envelopes. The school also did follow up calls with students who frequent the health room due to sore mouth. To get students to turn in forms,suggested pizza party to the"class"who turned in the most forms. The 4th grade class won the pizza party,which was delivered to them in April. Talked with Principal on addressing parents at Ohana night and setting up early morning when parents dropped off students. Also coordinated with hygienist on the education piece. Had the school broadcast dental video for the whole school. Even if students didn't sign up for screening they got a dental hygiene message. Other activities: 2/19,20,22, 26 went to school in the mornings 7:30am-8am to talk to parents and students to turn in forms 2/27-displayed at Ohana night and talked to parents to sign students up. 2/28-assisted school and dental staff on dental screening day March 2013 Help with follow up calls for additional treatment in April. Made contact with Waimea Middle School to see if they would let students get dental screening.School staff printed and handed out forms to students. April 2013 Worked with staff at Middle School to set up schedule for students to do the screening. Day of the screening I assisted the school and dental staff. Future Plans: For next year-work with schools to get forms out early as part of the schools forms packet. Attend open house nights and set up sign ups again in the morning at drop off and/or pick up. HHC and their outreach staff will: 1. Meet with parents on Ohana night to get screening forms signed. 2. Put notices in the paper about services at the school 3. Put an article in the local paper 4. Hold a contest to encourage and increase participation. ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: 1(V1A LU. Wil;-1/1 0610( PROGRAM NAME Tbo 1 Ut,thitCk � I� Revenue Sources Funds Received: FY 2012-12 �. __.... (07/01/12-06/30113 County of Hawaii State of Hawai'i $ Federal Funds $ Private Foundations $ United Way Funds $ Admissions Donations $ 4 Zc Fundraising I $ Vending Machines � Service/Program Fees $ Third Party Reimbursements $ Al'A .44 Tuition/Client Fees $ 1 interest Income $ Others (please list) $ a. $ b. $ c. $ TOTAL REVENUES $ 23=_ • � ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: j„..ag LLLki tt1-14ai t1 &,n 4-c...r PROGRAM NAM EA AmC I (x?f V1 RS U LL W r1)1 VY'--, **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13(07/01/12-0613011 3) ACTUAL EXPENDITURES 1. Salary and Wa es: Payroll Taxes, Benefits(Health, Dental Insuran e,etc $ '�`I '!p ,l ,{ 2. Professional Fees—Legal;Accounting/Boo keeping;Audit Fees; � dm ees O er 3. Opera io s-Membership,Training, Insurance, Rent/Lease, Uti ties, $ 4, Supplies—Office;Program,Consumable,Telephone, ostage& Freight $ qD1 5. Equipment-Purchase; Rental; Repairs&Maintenance I $ 6. Othe —pie se specify. $ 7. Unused Portion—Return unused funds payable to: ou y Dire to of Finance TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD C No. 33 received 8-21-2013 # 34 HAMAKUA YOUTH FOUNDATION Hamakua Youth Center 41°1$ ua Malama M HamakuaYouth Foundation,Inc. The Hamakua Youth Foundation, Inc. main program called the Hamakua Youth Center has an array of activities provided with a detailed description of the program below. 1) 'Ai Pono/Wai Pono(Healthy Foods/Healthy Drinks)—Twice a week participants along with staff work together to make a "healthy"snack or drink to share with everyone that may enter the Youth Center. 2) Gender Specific—Boys'and Girls' Nights—Twice a month participants attend a"council" style evening specific to their gender.A community member is invited to the event and the youth learn about this person and they are engaged in a sacred circle,where talk about sensitive issues are spoken freely and worked through. 3) E Ola Pono—Live Right-Our emergency preparedness program where participants learn to take care of themselves and family members should a natural disaster occur. 4) Homework Help—Staff or teens help the younger keiki to finish their homework and work one on one with a keiki that may need that extra help. 5) Community Service—We work closely with the teen judiciary system to allow youth In our community to serve restitution here at the Hamakua Youth Center. 6) Arts/Crafts—Staff and Youth work on art and crafts projects together.The staff person is not always the teacher.Sometimes youth teach others(including staff)a skill. 7) Music Room—Available upon request.We have a room set aside specifically for the keiki who need to practice for band or just want to sing. Donated equipment is set up so they can have the effect of being in a studio. It is still in the works as far as sound proofing. These activities named above are a mere glimpse of what really happens at the Hamakua Youth Center which is the essential program of the Hamakua Youth Foundation, Inc. The Hamakua Youth Center staffs are "aunties"to the keiki. NYC staffs provide a safe,nurturing and loving environment for the participants to be themselves,allow youth to have stability in their lives, gives them someone they can talk to one on one without judgement.The Hamakua Youth Center is the only free drop-in after-school program of its' kind on Hawai'i Island,which we believe is extremely beneficial to our community.The Hamakua Youth Center is prevention of the best kind,the youth see it as"our house"not a prevention center.The youth who come to the center would have no other supervised place to go, because majority of their parents work at the hotels on the Kohala Coast.Some of the great public benefits are that we are growing respectable community members who positively contribute to their community. Hamakua Youth Center P.O.Box 38i. Honokaa,Hawaii 96727 ATTACHMENT 1 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION:--Varna ka yo it 7A lgn d 170n M f , c i PROGRAM NAME: cflaniaL(4. Yo7,6-#) ()en feye__ Revenue Sources Funds Received: FY 2012-12 I (07/01/12-06/30/13) County of Hawaii $ //, SD State of Hawaii $ II Wr 1 [ Federal Funds $ -0- Private Foundations $ 3'300 0° United Way Funds $ 0 0- Admissions $ le— Donations $ Fundraising $ i5 '5 . 00 Vending Machines $ --e- Service/Program Fees $ -19- Third Party Reimbursements $ Tuition/Client Fees $ Interest Income $ -GI-- Others(please list) $ a-Cu tA-.S lilker' i v\lhar,f Nom, It u5+ $ tri )C1 fl b. $ — c. $ TOTAL REVENUES 3.., I ) 1 1 ----1 , , ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: •• 44 A DIA/441 '114/1/0■63:76 n f)C. PROGRAM NAME: • 1 Ai .44444A t **ITEMS SUPPORTED BY COUNTY GRANT ONLY** _ ... B udget Category FY 2012-13(07/01/12-06/30113) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits(Health, Dental Insurance, etc.) $ ,015 , 0‘0 2. Professional Fees-Legal;Accounting/Bookkeeping;Audit Fees; Administrative Fees; Other 41. 3. Operations-Membership,Training, Insurance, Rent/Lease, Utilities $ 5(0 C)0 4. Supplies-Office; Program;Consumable;Telephone; Postage& Freight 5. Equipment-Purchase; Rental; Repairs&Maintenance [N- $ 6. Other-Please specify: v-C-CAc-e ,Aomtie '(810 cl-to 7. Unused Portion-Return unused funds payable to: County Director of Finance -43/—$ ------- - — - . TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD \13 .Y\ # 36 HAWAII COUNTY ECONOMIC OPPORTUNITY COUNCIL Language Arts STEM Program HAWAII COUNTY ECONOMIC OPPORTUNITY COUNCIL FINAL REPORT FOR PUBLIC BENEFITS DERIVED FROM COUNTY GRANT FUNDS FOR THE LANGUAGE ARTS MULTICULTURAL PROGRAM (LAMP) We served a total of 93 students at Naalehu Elementary schools this past school year(2012-2013). The funds allowed us to help all the 3rd and 4th grade teachers at each school to assist in their classroom during the morning hours. Our assistance allowed the 3rd and 4th grade students who needed extra help to get the needed assistance in a timelier manner than could be done without our help. Our help allowed the faster students to not be held back without leaving those who needed extra help behind. This has allowed greater overall achievement as the underachieving students got the extra help they needed and the more advanced students progressed with less delay. The grant also allowed us to help 28 low-income and underachieving 3rd and 4th grade students to get help afterschool in improving their reading,writing, speaking, socialization, and multicultural knowledge skills. The students were referred by the Department of Education and received assistance at no cost. Approximately 92%of the participants received free and reduced lunch and could not otherwise afford tutoring or academic help afterschool. Our program participants at Naalehu Elementary School were 85% Marshallese of which most spoke English as a second language. Thankfully, we had a Marshallese aide who helped bridge the language and cultural barriers. As a result, 88%of the participants achieved our reading comprehension objective in spite of this language and cultural barrier. Nearly all of our students started the year at "Well Below" on the Hawaii State Assessment for reading and math. However, with our assistance and the hard work of our students, most improved to "Approaching" or "Meets." A few of our students also got the highest rating of"Exceed." We are indeed proud of helping our students to become responsible independent learners in our community. Our program also provided daily transportation home for our low-income students at no cost. This was a tremendous blessing to the parents as gas prices were over$4 a gallon throughout the school year. In the end, many needy students from the Naalehu/Ocean View community benefitted from this grant by providing them the extra help they needed to improve at school both academically and socially. We also provided safe and productive activities afterschool for our participants at Naalehu Elementary which allowed parents to work without having to pay for child care. However, the ultimate measure for the return on investment was that the students in our program achieved ALL the objectives set forth in reading comprehension, writing, speaking, attitude, and socialization improvement. In addition to the program objectives, over 50%of the LAMP participants improved from "Well Below" to "Approaches", "Meets" or"Exceeds" on the Hawaii State Assessment (H.S.A.)to measure gains in reading and math as administered by the DOE. We hope to continue serving the low-income and needy students and families at Naalehu Elementary School. This could more easily be accomplished with your continued support. Thank you for allowing us the opportunity to have made a difference in the lives of the students and families we served this past school year. 11:12 AM Hawaii County Economic Opportunity Council 08/14/13 Profit & Loss by Class Accrual Basis July 2012 through June 2013 2018 Lamp-COH 12-13 TOTAL Income 40000•Grants Revenue 33,750.00 33,750.00 Total Income 33,750.00 33,750.00 Gross Profit 33,750.00 33,750.00 Expense 50000 Salaries 21,867.40 21,867.40 50300•Personnel Fringe 3.05 3.05 50400• Fringe Benefits 1,913.45 1,913.45 50500• FICA 1,403.01 1,403.01 50550•medicare 280.80 280.80 50600• Unemployment Insurance 1,101.98 1,101.98 50700 TDI 193.59 193.59 50900• Health Insurance 1,098.43 1,098.43 51600•Consultant&Contract Services 7.47 7.47 51700• Data Processing 18.45 18.45 51800 Audit Fees 863.54 863.54 51900 Medical Services 148.00 148.00 52100 •Travel-Staff 251.20 251.20 52200 Mileage-Staff 402.50 402.50 52900 Insurance 416.42 416.42 53000• Utilities 533.78 533.78 53100•Telephone 134.79 134.79 53300• Postage 35.00 35.00 53400•Office Supplies 19.58 19.58 53600• Program Supplies 383.25 383.25 54500•Vehicle-Maint/License 2,711.31 2,711.31 Total Expense 33,787.00 33,787.00 Net Income -37.00 -37.00 Page 1 11:15 AM Hawaii County Economic Opportunity Council 08/14/13 Profit & Loss by Class Accrual Basis July 2012 through June 2013 2018 LAMP-COH TOTAL Income 40000 Grants Revenue 11,250.00 11,250.00 Total Income 11,250.00 11,250.00 Gross Profit 11,250.00 11,250.00 Expense 50000•Salaries 1,410.32 1,410.32 50300•Personnel Fringe 9.15 9.15 50500•FICA 77.82 77.82 50600•Unemployment Insurance 73.77 73.77 50900•Health Insurance 227.77 227.77 51600•Consultant&Contract Services 46.14 46.14 52900•Insurance 3,971.85 3,971.85 53000•Utilities 2,329.67 2,329.67 53100•Telephone 197.24 197.24 53300• Postage 10.60 10.60 54100• Equipment Lease 62.50 62.50 54400•Vehicle-Gas/Oil 6,461.85 6,461.85 54500•Vehicle-Maint/License 798.40 798.40 Total Expense 15,677.08 15,677.08 Net Income -4,427.08 -4,427.08 Page 1 ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: NCEO(, PROGRAM NAME: U4I4GUAC AT MUM(yWLUAM CLAMP) Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii $ 451000 . on State of Hawaii $ Federal Funds $ L� 4b4, o Private Foundations $ United Way Funds $ Admissions $ Donations $ Fundraising $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition/Client Fees $ Interest Income $ Others (please list) $ a. $ b. $ c. $ TOTAL REVENUES $ 49AA .og ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: H[EOC, PROGRAM NAME: LA)I611A&E ARTS MULTI CUI TUKAL P20& Arl ( _.AMP) **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) g g ry ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $ 2. Professional Fees—Legal;Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ _935.W 3. Operations— Membership, Training, Insurance, Rent/Lease, Utilities — $ l l .(Q 4. Supplies—Office; Program; Consumable; Telephone; Postage & Freight $ 1 304.S1 5. Equipment— Purchase; Rental; Repairs & Maintenance $ 3,503,71 6. Other—Please specify: $ $O I.70 7. Unused Portion— Return unused funds payable to: County Director of Finance $ O.OD TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ X5, 000.00 go:di # 37 HAWAII COUNTY ECONOMIC OPPORTUNITY COUNCIL Youth Mentoring and Drop Out Prevention HAWAII COUNTY ECONOMIC OPPORTUNITY COUNCIL FINAL REPORT FOR PUBLIC BENEFITS DERIVED FROM COUNTY GRANT FUNDS FOR THE DROP OUT PREVENTION PROGRAM (DOPP) We served a total of 127at-risk high school students at Honokaa High and Intermediate School of which we served 24 as clients for long-term help. Our assistance allowed these students to improve in attendance, improve academically, reduce negative behaviors, and improve attitude and communication skills by the end of the year. The DOPP facilitators worked closely with the counselors, at-risk teachers, and DOE staff in getting student referrals. The facilitators then helped these at-risk students on a one-on-basis to face and tackle issues that prevented them from succeeding in school. The issues were numerous from fights in the family, drug problems, negative peer pressure, boyfriend/girlfriend issues to name a few. The staff worked daily in counseling these students and they built trust and rapport with these students. Slowly, but surely the facilitators were able to help the majority of these students to overcome these numerous issues and make positive improvements in school. This positive improvement is substantiated by the fact that 93%of the senior clients enrolled in DOPP graduated from high school this past year. Furthermore,90%of the students in grades 9-11 passed or made a 10% improvement in GPA. The students also improved significantly in attendance as some students started the year coming to school once a week and in the end, we were able to help 94% of our client to attend school at least 65%or more of the time. The DOPP clients also made improvements in attitude as measured by an assessment and survey given to both the teachers and parents of the clients. All in all, 75%of the clients made an improvement in attitude and 83% made an improvement in positive communication between the beginning and end of the year based on the assessment and survey. Assistance was not just limited to in-school success as our facilitators helped many of our senior clients with financial assistance paperwork and admissions paperwork for Hawaii Community College. Students were also given a chance to visit Workforce Development to see what jobs are available in the community as well as the skills and training that they will need. All of this is done in hopes of having our students confident and prepared to be contributing and productive members in our community. We hope to continue serving more at-risk students at Honokaa High and Intermediate School and possibly expand to help others in the county of Hawaii. This could more easily be accomplished with your continued support. Thank you for allowing us the opportunity to make a positive change in the lives of the students and families we served this past school year in DOPP. • 11:15 AM Hawaii County Economic Opportunity Council 08/14/13 Profit & Loss by Class Accrual Basis July 2012 through June 2013 2019 Drop Out Prevention (Drop Out Prevention) Total Drop Out Prevention Income 40000•Grants Revenue 45,000.00 45,000.00 Total Income 45,000.00 45,000.00 Gross Profit 45,000.00 45,000.00 Expense 50000•Salaries 19,516.00 19,516.00 50300• Personnel Fringe 135.93 135.93 50400 Fringe Benefits 1,942.45 1,942.45 50500•FICA 1,231.97 1,231.97 50550•medicare 243.99 243.99 50600•Unemployment Insurance 995.07 995.07 50700 TDI 193.59 193.59 50900• Health Insurance 1,272.70 1,272.70 51600•Consultant&Contract Services 4.85 4.85 51700• Data Processing 17.00 17.00 51800•Audit Fees 700.00 700.00 52200•Mileage-Staff 22.50 22.50 52900•Insurance 789.61 789.61 53000•Utilities 233.76 233.76 53100•Telephone 15.00 15.00 53300•Postage 10.60 10.60 53400•Office Supplies 265.69 265.69 53600•Program Supplies 75.42 75.42 54400•Vehicle-Gas/Oil 4,290.00 4,290.00 54500•Vehicle-Maint/License 13,043.87 13,043.87 Total Expense 45,000.00 45,000.00 Net Income 0.00 0.00 Page 1 ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: t-tC DC PROGRAM NAME: DROP CUT?MENTION, aLYYRANI CDOPP) Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii $ AS,COO , OD State of Hawaii $ Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ Fundraising $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition/Client Fees $ Interest Income $ Others(please list) $ a. $ b. $ c. $ TOTAL REVENUES $ 4S,000 .0D ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: E-CEOC. PROGRAM NAME: D(ZOP IhN mDL� Teg.3.2.A1A (DOf ) **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category ACTUAL EXPENDITURES 06/30/13) 1. Salary and Wages: Payroll Taxes, Benefits (Health. Dental Insurance, etc.) $ �' , 3110 2. Professional Fees—Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other 3. Operations— Membership, Training, Insurance, Rent/Lease, Utilities $ I 1 02-3) ,37 4. Supplies—Office; Program; Consumable; Telephone; Postage & 1 Freight T 1 .b i 5. Equipment— Purchase; Rental; Repairs & Maintenance • 6. Other—Please specify: .50 7. Unused Portion— Return unused funds payable to: County Director of Finance $ p� M TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ 45 1 000'00 # 38 HAWAII ISLAND ADULT CARE Adult Day Care Centers i 1/. HAWAI'CISLAND ADULT CARE, INC. Caring Service since 1976 34 Rainbow Drive V Hilo, Hawaii 96720 c Phone: 808-961-3747 M Fax: 808-961-3740 t www.HawaiilslandAdultCare.org August 26, 2013 Hawaii County Council Human Services and Social Services Committee West Hawaii Civic Center Building A 74-5044 Ane Keohokalole Hwy Kailua Kona, HI 96740 Dear Human Services and Social Services Committee: Enclosed is our final report for the fiscal year 2012-13 funding. Our participants and families truly appreciate this support to be able to have adult day care when they need it but cannot afford it. On that note, we to thank you for another year of support for this current year for the low income participants of our two adult day centers, Hilo and Honomu. Our program gives life and enjoyment to our participants, they remain living at home in the community they helped build, and the families/caregivers get some relief or are able to to continue working. Please do stop in to visit any time you are in Hilo, we are located at 34 Rainbow Drive in the old Hilo Memorial Hospital, just below Rainbow Falls, we are open Monday through Saturday. If there are any questions please do not hesitate to call and again, a big mahalo from the participants, their families, our staff and Board of Directors! With Much Aloha, Paula Uusitalo Executive Director Hilo & Honomu Adult Day Centers 1r Caregiver Connection p Hale Kupuna Providing quality care for elders and challenged adults and support for their families August 21, 2013 Grant Award: $20,000.00 To: Hawaii Island Adult Care, Inc. Program: Hilo Adult Day Center Fiscal Year: July 1, 2010 - June 30, 2011 Written Report for the Award of County Grant Funds Public benefits from these county grant funds are multi-fold, for our elders, their families/caregivers, morally and even financially with significant savings for the Medicaid tax system. Attending an adult day center program gives aged elders and disabled adults the opportunity to continue living at home and giving them dignity and independence during these less functional years of their lives. They are able to continue to be a part of their families and of the community as much as is possible. They are not prematurely institutionalized into long term care facilities. For each individual that received adult day care through county funds, at least one often more family/caregivers also received the benefit of being able to continue their employment or received some respite, a break from caregiving, a chance to have a life of their own. Giving caregivers respite, gives them the energy to continue their often difficult job of care-giving at home and deters "burn-out'. Burnout means they place their loved one in a care home or institution. Additionally, adult day care is a positive alternative to premature institutionalization into long term care facilities, on the financial side with our tax dollars. Over 80% of patients in long term care facilities are paid for by Medicaid tax dollars, at ten times the cost of adult day care. (It takes an average of three months for a person who enters a long term care institution, to become Medicaid eligible.) Adult day care alleviates this type of financial public burden and also gives life back to our aging elders and their caregivers. Attending a day care program also provides much needed socialization and a safe haven during the daytime, offsetting possibilities of being home alone in danger of falling or other issues, and thus ending up in the hospital. Here again, the financial burden of hospitalization on the Medicare system is alleviated. This grant assists our frail elders and challenged adults including those with Alzheimer's disease and other related dementia,to attend adult day care, usually on a cost share basis. The primary target group for this grant funding is the "gap group", those individuals just Hawaii Island Adult Care, Inc. above poverty level, therefore unable to receive any Medicaid funded tuition assistance but are unable to afford the full costs of attending the center. These individuals usually do not begin to attend day care by choice, attending usually comes from their doctors' recommendations or the families' concerns over their safety in being at home alone all day long. Additionally, from the Office of Aging Hawaii County area plan for 2011-15, about 43.40% of our kupuna in East Hawaii are low income or povertly level income. This year this grant paid for 28 individuals to attend the center throughout the year, three men and 25 women. Performance measures from the grant written for this fiscal year are that 168 attended adult day care throughout the year, average daily attendance was 95. Participants who continued to live in their own homes 131. Participants who maintained • or improved their self-care, 164, 97%; families who continued to be employed, 92 or 54%. Families who received respite, 144, 85%; caregiver satisfaction, 158, 94%. Those who attended six months or longer, 130; and those who attended longer than a year, 87. Fiscal year savings of those who did enter long term care institutions, based on the length of stay at our adult day care while they were living at home, $1,208,900; this does not include those who also moved to care homes. Low income individuals are the largest economic group among our elders, this tuition assistance joins several other sources to support this group in being able the receive the adult day care that they need to keep them living at home, having dignity and being with family, family can continue working and also receive some relief in their often stressful caregiving. Everyone appreciates this support of your elder and caregiver community! 2 ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: Hawaii Island Adult Care, Inc. PROGRAM NAME: Adult Day Care Centers Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii $ 20,000 - State of Hawaii $ 107,449 - Federal Funds $ 165,419 - Private Foundations $ 116,598 - United Way Funds $ 20,000 - Admissions $ Donations $ 5,394 - Fundraising $ 42,702 - Vending Machines $ Service/ Program Fees $ Third Party Reimbursements $ Tuition/Client Fees $ 806,052 - Interest Income $ 549 - Others (please list) $ a. Lunch program donations $ 5,222 - b. PIN grant management $ 11 ,600 - c. Misc. $ 1 158 - TOTAL REVENUES $ 1 ,302,143 - ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: Hawaii Island Adult Care, Inc. PROGRAM NAME: Adult Day Care Centers **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) 9 g y ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $ 2. Professional Fees— Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other 3. Operations—Membership, Training, Insurance, Rent/Lease, Utilities 4. Supplies—Office; Program; Consumable; Telephone; Postage & Freight 5. Equipment—Purchase; Rental; Repairs & Maintenance $ 6. Other- Please specify: Direct Client Assistance $ 20,000 - 7. Unused Portion— Return unused funds payable to: County Director of Finance $ • TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ 20,000 - 4) n ,d # 40 HAWAII MONTESSORI Tuition Financial Aid HAWAII MONTESSORI SCHOOLS Building the foundations for a lifetime of learning Wednesday, August 28, 2013 County Council Attention: Karen Eoff, West Hawai`i Civic Center, Building A 74-5044 Ane Keohokalole Hwy., Kailua-Kona, HI 96740 RE: Final Report for the Non-Profit Grant 2012-2013 Dear Members of the County Council, The Families, Staff and Board of Directors of Hawai`i Montessori Schools would like to take this opportunity to thank you for providing us with your grant of$12,500 for the 2012-2013 school year. During these difficult economic times your assistance has allowed us to assist many families who would not otherwise be able to afford to send their children to a high quality early learning center. In 2012-2013 we gave out$50,576.00 in financial aid to 47 students which translates to 47%of our student population. The grants ranged from 5% to 20%depending on the number of people in the family unit and household income. We would not have been able to help all these families if it had not been for the generosity of foundations such as yours. Yet even this was not enough to help many families who are struggling to make ends meet. Both our K.amuela and Kona campuses have experienced a decline in enrollment because the financial difficulties of families in our community. In addition to receiving the grant-in-aid from the County of Hawaii for our Financial Aid Program, we also received money from the Samuel N. and Mary Castle Foundation - $9,333.00, the McInerny Foundation - $23,100.00 and the G. N. Wilcox Trust- $5,000.00 It is our hope that with your continued support to our Financial Aid Program we will be able to continue to reach out to more families. Again, thank you all your assistance your grant provides to the families of West Hawai`i Ma alo nui boa, --.� 1/9„.6„4„, Angelinb Geldhof Executive Director Accredited by the NAEYC Academy for Voted best preschool for three years in a .gate UM** Early Childhood Program Accreditation row.Mahalo nui loa to the community, . ; t N 74-978 Manawalea Street«Kailua-Kona,HI 96740 64-1058 Mamalahoa Highway•Kamuela,HI 96743 Tr•,i.(808)329-0700.FAX(808)334-0327 TEL (808)885-7683«FAX(808)885-4633 www.hawaiimontessori.org www,hawaiimontessori.org Q,44? COUNTY OF HAWAIi NON-PROFIT GRANT-IN-AID FINAL REPORT HAWA/l MONTESSORI SCHOOLS— FINANCIAL AID PROGRAM Hawaii Montessori Schools provides quality education for the children of Hawaii Island. We have enriched environments and trained staff to help each child develop their natural gifts and are dedicated to creating collaborative classrooms and working communities that enhance every individual's contributions. We are a dedicated team, serving up to 1126 children, ages 15 months to 6 years, in partial and full-time programs, 7:30 a.m. 5:30 p.m., year round. Tuition ranges from $5,600 $1U,700 per annum, Forty-eight percent of our children received some kind of financial assistance. In the 2012-2013 school year we provided a total of$S0,576.O0Lo47families. Your assistance enables us to meet the needs of young children who benefit from our individualized programs, and whose families could not otherwise afford it. We provide an excellent start for our young children. Our National Association for the Education of Young Children accreditation is a source of pride for us. It represents the Staff, Families and Administration's commitment to providing outstanding early childhood education programs. Your contribution of$12,500.00 is greatly appreciated and utilized to its fullest capacity. The current economic situation, and Hawaii's rising cost of living, continues to make it difficult for the average family to afford quality early childhood education/care. With the cost of ten months of full time education/care averaging$8,588, even two-income households must make over 555,000 to afford care for just one child. Since DHS has reconfigured the amount of childcare subsidies given to each family, many families cannot enroll their children in a licensed care setting and.are now being cared for by relatives or unemployed parents.The downturn in enrollment has affected every school in some way. Without the support from foundations such as yours, we would face the dilemma of further cut backs, which would result in further shrinking the center- based child care space availability for working families, effectively pushing children into unlicensed, unknown care settings. As our population grows, we have seen an increased need for licensed childcare facilities. Having children in the parental care of nurturing parents is optimal, however, due to the current economic climate in Hawaii, many children are placed in unlicensed facilities where they receive the limited attention of a stressed, unemployed parent or relative, as well as increased "electronic babysitting" rather than hands-on direct learning opportunities. Financial stress can lead to many other social ills such as substance abuse and domestic violence. This diminishes the home's ability to provide a safe, satisfactory learning environment for young children. Current brain research tells us that children need a developmentally appropriate and stimulating environment from in- utero through at least 8 years of age to formulate the necessary neural pathways for all future academic and critical thinking skills needed in the Information Age. Putting money in a young child's education offers our community a four-to-one return on their investment by helping to contribute to the emotional and social well-being of a child, and by providing the working parent peace of mind allowing them to concentrate on their work/job responsibilities, therefore making them more productive employees. Our future depends on a 21st Century population able to think creatively and work collaboratively. Your contribution to our Financial Aid Program supports a viable future for the next generation. BENEFITS OF EARLY CHILDHOOD EDUCATION We have a vision that the highest quality care/education can be available to all children. There have been numerous studies that demonstrate the long term benefits of young children attending a high quality early learning program. These studies have identified that students who attend a Preschool program tend to be better prepared as they enter kindergarten, are more likely HMS:FA.P Final Report Page 1 of 2 to graduate from high school and go on to college. In addition, as members of society, these students are more likely to have a reduced need for special education, pay more taxes because they are more likely to have higher paying jobs, and will he less likely to need welfare assistance, as well as have reduced incidents of the possibility of incarceration. (The BALANCED Childhood Westchester Institute For Human Services Research) In Hawaii County we have 11,845 children under the age of 5 and a total licensed capacity (including home-care &,childcare centers) of4UOl spaces. (PATCH C[R&RA, /uneZ012). This means 67% of these children, in the most important years of their overall development, could potentially he in an environment that does not offer the stimulation a young child needs and craves. When we look at the Hawaii State School Readiness Assessment results in West Hawaii, which includes the Honoka'a and Kealakehe Complexes, 52% of the students entering Kindergarten have never been in an early learning setting. Now, with Hawaii being one of the "Race to the Top" states, there will be more pressure for these young children to succeed in school, and if they have not had the opportunity to attend an early learning environment they will start their elementary school career at a disadvantage. Since we know the many benefits of a child having even one year of preschool experience, it is imperative that we provide their families with the assistance needed so that their children can attend a childcare program prior to attending Kindergarten. PRESENT AND FUTURE In the 2012-2013 school year, we had 99 students enrolled, of which 47 received some kind of financial aid from us. HMS is able to offer financial aid because of the generosity of foundations like the G. N. Wilcox Trust- $5,000, Mclnerny Foundation $23,100, Samuel N. and Mary Castle Foundation - $9,333, and for the first time from the County of Hawaii's Grants-In-Aid $12,500. We will continue to write grants to help supplement our Financial Aid Program as well as, raise money through our own fund raising efforts, donations from individuals, and keeping cost to essentials. Our mission includes creating a model of the highest quality education and care that can be available to ALL children, thusly, last year's financial assistance to deserving children was funded in part through the school's operating budget. In order for families to qualify for financial aid, they must fill out our Financial Aid application and provide us with supporting documentation showing income, custody, residency, child's age, and if parent is going to school, then a copy of registration form, or if unemployed a copy of active work search verification. Families are awarded financial aid based on income and number of people in the family unit. Funds are distributed on a sliding scale and on a first-come, first-served basis. CONCLUSION The state of Hawaii has been making great strides in bringing about the awareness of the importance of Early Childhood Education and that from birth to eight is the most effective time to support a child's development into a healthy, happy person, and a productive citizen. Every dollar spent on early care saves $4 - $8 later in community costs. With the majority of Hawaii's parents working, some of them 2 3 jobs, and the cuts in DHS childcare subsidies, the need for quality care - and financial aid - has never been greater. 8M| is a well-run school with a 33-year history in the community, blessed with a dedicated staff and a solid group of effective volunteer helpers, creating a viable future through our children. The reward is obvious in our children's progress. Your participation and generosity helps to create this success. Hms:pap Final Report Page 2 of 2 ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: 1( \., 1 _.i. ,q, k V 1 C., ,4 ,\ i !,.A., i 0(-1 i ',-, PROGRAM NAME: 1 1 Ot(it t I i c ', 1 :\ Il Revenue Sources Funds Received: FY 2012-12 L (07/01/12-06/30/13) County of Hawaii .., $ \ --)--:7 __ State of Hawai'i $ 1 Federal Funds $ -{', ______ I iivs . ,'7; Private Foundations i ■ 1.-)) U .1 '(ml')(t...vt__■4411 v ilib_e_kii_K,f_LI:. _ __ --__L.___ ___--_ , _ _ _ United Way Funds $ 4— --- __ ___ Admissions $ -/--1 'l_...--' Donations $ Jr OC C)( — ---— -4 " Fundraising $ G ' 3 --P7 Vending Machines $ Service / Program Fees $ — r Third Party Reimbursements $ Tuition/ Client Fees $ :: 1 -) 7 , Interest Income $ CI Others (please list) $ '17— j a. , $ f b. c. $ TOTAL REVENUES $ ,/,' , ) , . _ - -- ---- - ---7 ATTACHMENT 2 j FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: i--a(JJ(A 0. AYR 1-65an k. L5 PROGRAM NAME: .... I-1 I /C I a_( Ail -- **ITEMS SUPPORTED BY COUNTY GRANT ONLY** FY 2012-13 (07101/12-06/30/13) Budget Category ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) 2. Professional Fees—Legal;Accounting/Bookkeeping;Audit Fees; Administrative Fees; Other $ 3. Operations—Membership, Training, Insurance, Rent/Lease, Utilities $ 4. Supplies—Office; Program; Consumable;Telephone; Postage & Freight $ 5. Equipment— Purchase; Rental; Repairs & Maintenance r $ _ 6. Other—Please specify: F-(NA Ott ei. (Ai 61 + loci ro W1 C.__.) ' $ e■. -. 0() °C) 7. Unused Portion—Return unused funds payable to: County Director of Finance $ TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD # 41 HAWAII ISLAND HIV/AIDS FOUNDATION Multi Disciplinary HIV Case Management County of Hawaii Nonprofit Year-End Report Requirement Hawaii Island HIV/AIDS Foundation (HIHAF) Multi-Disciplinary HIV Case Management, Hilo 75-240 Nani Kailua Drive, Suite 5 Kailua-Kona, Hawaii 96740 Misty Pacheco, Executive Director Teri Hollowell, Program Director 808-331-8177 Fiscal Year 2012-13 Total Grant $12,000 Public Benefits Summary HIHAF's care team members are compassionate and talented. For them, treating someone's HIV encompasses the entire person - not just the disease. For our clients, many who live with fear and stigma, who deal with other medical and social issues, and face declining access to medical services in Hawai'i, HIHAF is the only place to come for support. HIHAF's care team members are often the only people that HIV positive individuals on this island know and trust. They are sensitive professionals who navigate the complications that HIV brings to the body and soul. HIHAF provides invaluable support to HIV-infected individuals to assist them in keeping their loved ones free of HIV. Primary HIV prevention is based upon a culturally appropriate harm reduction methodology. When a new client begins their relationship with HIHAF, we take care to assess their current relationships and activities they may participate in that might put others at risk for HIV infection. Care team members either provide such interventions themselves or make referrals to the HIV Foundation - Hilo's prevention department. Care team members also offer anonymous HIV-antibody counseling and testing for family members and significant others. During FY 2012-2013, medical case management services included two hundred and twenty (220) clients who received medical assessment, patient education, treatment advice, nutrition, services, medical referrals, and service coordination with other Big Island agencies. One young man, newly diagnosed with HIV, arrived at our Hilo office in January. He was a victim of domestic violence, very sick, and far from home. Our medical case management team did a health care assessment, and then drove him to his doctor appointment so he could get labs and begin HIV drug treatment. Case management coordinated temporary lodging at the homeless shelter and arranged for mental health counseling with HIHAF's on site psychologist. Without HIHAF's assistance, this young person would have ended up homeless and very sick in the streets and public parks of Hilo. Case management worked with other social service agencies in Hilo to house him permanently and get DHS benefits. He is well enough to work now that he has been linked to medical and mental health care by HIHAF case managers, so it is a win- win situation for everyone! HIHAF has met all program goals for this grant in the listed time period. Case management has made sure that resources are available to pay health insurance premiums for 95% of all clients that are living with HIV/AIDS. Case management has assisted all 220 clients who requested or demonstrated a need for substance abuse treatment referral, mental health counseling, medication, food from our office food pantry and appropriate referrals to other Big Island agencies. Case management has also provided housing assistance to 90% of all eligible clients who needed emergency shelter, short term or long term shelter or assistance with deposits and or utility bills. Thank you for your continued help in the fight against HIV/AIDS in our community. We have done our best to maximize these funds to their fullest extent. ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: HAWAII ISLAND HIV/AIDS FOUNDATION PROGRAM NAME: Multi-Disciplinary HIV Case Management.Hilo Funds Received: FY 2012-13 Revenue Sources (07/01/12-06/30/13) County of Hawaii $ 12,000 State of Hawaii $ 366,269 Federal Funds $ 79,298 Private Foundations $ 6,250 United Way Funds $ 12,500 Admissions $ - Donations $ - Fundraising $ - Vending Machines $ - Service/Program Fees $ - Third Party Reimbursements $ - Tuition/Client Fees $ - Interest Income $ - Others(please list) a. b. c. TOTAL REVENUES $ 476,317 • ATTACHMENT 2 FY 2012-13 Summary of AGENCY/ORGANIZATION: HAWAII ISLAND HIV/AIDS FOUNDATION PROGRAM NAME: Multi-Disciplinary HIV Case Management.Hilo **ITEMS SUPPORTED BY COUNTY GRANT ONLY** FY 2012-13(07/01/12-06/30/13) Budget Category ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes,Benefits(Health,Dental Insurance,etc.) $ 10,725 2. Professional Fees-Legal;Accounting/Bookkeeping,Audit Fees; Administrative Fees;Other 3. Operations-Membership,Training,Insurance,Rent/Lease, Utilities $ 1,084 4. Supplies-Office;Program;Consumable;Telephone;Postage& Freight $ 191 5. Equipment-Purchase;Rental;Repairs&Maintenance $ - 6. Other-Please specify: 7. Unused Portion-Return unused funds payable to: County Director of Finance $ - TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ 12,000 �� 1 _ # 42 Hawaii ISLAND HIV/AIDS FOUNDATION Transmission Prevention County of Hawaii Nonprofit Year-End Report Requirement Hawaii Island HIV/AIDS Foundation (HIHAF) Transmission Prevention for HIV+ Women in West Hawaii County 75-240 Nani Kailua Drive, Suite 5 Kailua-Kona, Hawaii 96740 Misty Pacheco, Executive Director Teri Hollowell, Program Director 808-331-8177 Fiscal Year 2012-13 Total Grant $8,000 Public Benefits Summary This Hawaii County Grant was instrumental in helping to continue funding for HIV transmission prevention programs for all HIV+ women in West Hawaii County, including individual and group protocols and counseling and testing of women at risk. The program also provides early treatment for newly diagnosed HIV positive women, maintenance of stable health and well being for all HIV+ women in West Hawaii County, long term planning for health maintenance and transmission prevention interactions. Our on- going SISTA program "Sisters Informing Sisters about Topics on AIDS" continues to be the cornerstone of reaching at risk women who may already be HIV+ and unaware of their status. Our Women's Outreach Specialists led 42 SISTA programs on the Big Island during the fiscal year. The program consists of five once a week two hour sessions and reached 673 women on the Big Island. Women participants are tested for HIV and, if positive, linked to care services immediately. We are proud to report that out of all the Big Island women we tested during their participation in the SISTA program this past fiscal year, none were HIV positive. The public benefit is the empowerment of these women. By giving them the tools and ability through the SISTA program to make healthy choices with their lives, we make our community stronger. HIHAF has met the program objectives of this grant. All 25 of our HIV+ women clients have a service plan in place and have been referred to appropriate providers for mental health, HIV specialty care and HIV medicine. HIHAF staff has counseled prevention protocol and documented adherence progress in service notes. Our case management and women's outreach staff provide support for our HIV+ women dealing with self esteem, negotiating safe sex, and transmission prevention as needed by the individual client. Thank you for your continued help in the fight against HIV/AIDS in our community. We have done our best to maximize these funds to their fullest extent. ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: HAWAI'I ISLAND HIV/AIDS FOUNDATION PROGRAM NAME: Transmission Prevention for HIV+Women in West Hawai'i Funds Received: FY 2012-13 Revenue Sources (07/01/12-06/30/13) County of Hawaii $ 8,000 State of Hawaii $ - Federal Funds $ 151,424 Private Foundations $ 5,000 United Way Funds $ 12,500 Admissions $ - Donations $ - Fundraising $ - Vending Machines $ - Service/Program Fees $ - Third Party Reimbursements $ - Tuition/Client Fees $ - Interest Income $ - Others(please list) a. b. c. TOTAL REVENUES $ 176,924 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: HAWAI'l ISLAND HIV/AIDS FOUNDATION PROGRAM NAME: Transmission Prevention for HIV+Women in West Hawai'i **ITEMS SUPPORTED BY COUNTY GRANT ONLY** 06/30/13) Budget Category ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes,Benefits(Health,Dental Insurance,etc.) $ 3,515 2. Professional Fees-Legal;Accounting/Bookkeeping,Audit Fees; Administrative Fees;Other $ 2,578 3. Operations-Membership,Training,Insurance,Rent/Lease, Utilities $ 1,096 4. Supplies-Office;Program;Consumable;Telephone;Postage& Freight $ 811 5. Equipment-Purchase;Rental;Repairs&Maintenance 6. Other-Please specify: 7. Unused Portion-Return unused funds payable to: County Director of Finance $ - TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ 8,000 �5 # 43 HO'OULU LAHUI Solar Dryer for Food Security Ho'oulu Lahui Hawaii County Council Human Services NP grants Puna, Hawai'i Island Re: Final Report from Ho'oulu Lahui Grant Name: "Solar Dryer for Food Security" The award from the County enabled Ho'oulu Lahui to build a commercial grade solar food dryer over the course of one year. This was one of our most exciting projects to date and we believe that we took this opportunity and went above our stated goals. We took a vehicle that we already owned(an airport passenger commuter large van)and transformed this to the solar dryer making it a portable demonstration unit! Students spent the entire year retrofitting the vehicle,building drying shelves, and a wall of the unit to house the shelves which access through windows. Food preparation tables were also built so that the entire process of preparing the food to dry could occur on site. An exterior washing station was developed. The entire unit is digitally monitored for heat, humidity etc. and an extensive ventilation system was designed and installed. The unit dries at 125— 130 degrees and is equipped with food grade screen for the shelves that the food is dried on. The students experimented with drying bananas,papayas, salt, breadfruit to make flour and other nuts. The unit was painted black on the exterior with lettering identifying it as a demonstration solar dryer. One panel on the bus was also painted to acknowledge that funding was received by the County to make the unit possible. The unit was ready to display for the 'Ulu Festival in which 2, 500 persons attended. We far exceeded our goal of having 200 community members be exposed to the dryer. The Governers Representative joined us this day to give an opening recognition of the Festival and I personally showed her the dryer. She took a lot of photos and was so impressed. She is requesting the Governor to personally come and take a look at this and other sustainable initiatives going on here. This was a really exciting highlight./ There is no better investment than in our future generation. It is a tremendous opportunity for our youth to gain these basic life skills as they pertain to science and social studies classes. We are grateful to have had the seed money for this project and are continuing on this initiative this year. Mahalo nui loa! Ho'oulu Lahui P.O. Box 2177 Phone: (808)965-5098 Email: pualaa @ilhawaii.net Pahoa,HI 96778 Fax: (808) 965-9618 Website: http://www.pualaa.org ® ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: ' `n 0.4I( [0110 PROGRAM NAME: cS'oI2r Dryzr Revenue Sources Funds Received: FY 2012-12 Hawaii (07/01/12-06/30/13) County of 000. 00 State of Hawaii $ Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ ID,2CP-} 1-2 Fundraising $ 1(D,41-2 00 Vending Machines $ Service 1 Program Fees $ Third Party Reimbursements $ Tuition/Client Fees $ Interest Income $ Others(please list) $ a. DP/1C i Bores-ITV tAX`c` W i Icy life $ 5'40(0.0° b. rarreVlarneho (SchtvV $ 1 '.6100.DO G. $ TOTAL REVENUES $ 20)045•1-2 C ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: -H'ou U LL hlA PROGRAM NAME: COI CIr D Nfr **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13(07/01/12-06/30/13) 9 ry ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes,Benefits(Health, Dental Insurance,etc.) $ 100 On 2. Professional Fees—Legal;Accounting/Bookkeeping;Audit Fees; Administrative Fees; Other 3. Operations—Membership,Training, Insurance, Rent/Lease, 0 Utilities $ 11, 4tv5. g5 4. Supplies—Office; Program; Consumable;Telephone; Postage& Freight $ 14 5. Equipment—Purchase;Rental; Repairs&Maintenance 6. Other—Please specify: $ 7. Unused Portion—Return unused funds payable to: County Director of Finance $ TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD 1-1, OOo 00 q) # 44 HOPE SERVICES Beyond Shelter Transitional Housing HOPE Services Hawaii-Beyond Shelter Public Benefits Derived Program Highlights for 2012-2013 1 Keeping up with national trends HOPE assisted four famihes with capturing Tenant Based Housing Assistance through the Office of Housing, allowing them to transition to permanent housing 'in place 2 AU |he age xangeofO4 years rid were referred to YVVCA Hoa/7tly Stan |o Peace Kem/ steps 'Jr' Head Stad 3 HOPE sponsored tuition fees for children to participate in afienschool act:vines at the Boys and Girls Club and for their summer elementary and teen programs offered through the Department of Parks and Registration Some children have participated in other extracurricular activities such as canoe paddling, karate and soccer Our aim is to provide the children in our programs with structured activities community involvement and opportunities to succeed despite their families current struggles 4 Women s empowerment classes were offered in a partnership with the Zonta Club of Hilo C|assesare designed to increase employability by improving upon levels of confidence commun/cahox personal hyy|eoe, professional attire goai setting and life planning 5 Families are provided with long term top to two years; Care Coordination The goal is to offe families life skill building opportunities needed to stabilize the family unit and demonstrate the ability to utilize those skills in healthy communication appropriate evels of discipline increased community awareness anUtomi!y strengthening activities 6 Care Coordinator continues to refer families to mainstream programs to ensure that they are receiving services that further stabilize the family un t Mainstream programs include Department of Human Services tor SNAPrTANF benefits Developmental Disabilities Neighborhood °lace of Puna. Children and Adolescent Mental Health Division Child Welfare Services Parents inc. Adult Mental Health Division Division n/Vocational Rehan/*sbon Big Island Substance Abuse Council (B|SAC). Lokani med cal and dental providers Social Security Administration SSAi and Veteran a Affairs(XA) Families have opportunities to demonstrate mastery of basic life skills necessary to establish stability in permanent housing 7 Adult participants are encouraged to pursue higher education with the intent to capture living wage employment Although higher education is encouraged al families must obtain and maintain an adequate amount of income to pay for their program fees arid o:ner month expenses on a regula' basis All unemployed aduts n the household are required to actively seek emp'oyrnen or enroll in an employment lob training or vocational training program Those who are unable to work due to a disability are linked to appropriate lob training programs adult day care programs or volunteer ooportunities 8 Mantained partnerships with Bay Clinic Hui Malama Ola Na Urgent Care and Shigi Drug to provide non emergent medical care to uninsured and unUepinsured participants at a reduced fee Continue schedule appointments for regular and emergency dental care utilizing dental services offered through the Bay Clinic system _ _ ,_*p��s��~������-�_s��c-�����cs�s�-^��� ~—�_-����~_�������```.���' ��.,��'� �z�,z���� Page 1 HOPE Services •-__ ~~ �- . Public Benefits Derived 9 Staff and families maintain thee garden beds on ste The gardens provide vegetables and nets for participants to use for their household mea|u Participants acquire skills to maintain a small garden and are encouraged io\ake: plant cippings from the garden when they transition to permanent housing 10 Performance Measures FY 2012-2013 Actual Numhcro/pe�ona �ac*dinVanxitmnalhousing �S ---- Numberofpesono �aoedinpennaneo housing 21 Number of persons placed into drug alcohol treatment 04 Number ofpe�onn�m ���dem�oyme�hnam/nimumcf�xmon�o 08 ' — --�� ---- ---- ------- — � t Nuaiber of persons accessing mental health services including fam.iy therapy and individual counseling Numbo of persons who participated mmmy�exncasemana8en��nisemices 14 � L | Numberu emonsenmUndmmbtamingeducabona| pmgram �2 Nuwb���pe�onxe��edhxmedna|deo�|oaoa � ^ 01 Page Attachment 1 Summary of FY 2012-13 Income AGENCY/ORGANIZATION: HOPE Services Hawaii, Inc. PROJECT NAME: Beyond Shelter Transitional Housing REVENUE SOURCES FUNDS RECEIVED: FY 2012-13 ~ (July 1, 2012 -June 30, 2013) County of Hawai'i $11.25000 State of Hawaii $31,065.10 Federal Funds Private Foundations United Way Funds Admissions Donations Fundraising Vending Machines Service/Program Fees $17.529.58 Third Party Reimbursements Tuition/Client Fees Interest Income Others (please list) a. Rent $2538O00 b. Laundry $921 45 c. TOTAL REVENUES $86,146 13 County of Hawaii Office of the Coun Clerk Human Services Grants'p,z01z-2om , Attachment 2 Summary of FY 12-13 Grant Expenditures AGENCY/ORGANIZATION: HOPE Services Hawaii, Inc. PROJECT NAME: Beyond Shelter Tranistional Housing FY 2012'13 (07m1/12n6m0/13) BUDGET CATEGORY ' ACTUAL EXPENDITURES , 1. Salary and Wages: Payroll Taxes, Benefits (Heafth, Dental Insurance, etc) � 2. Professional Fees - Legal: AccountnqJBoolckeeping Audit Fees Administrative Fees, Other � 3. Operations - Membership, Training, Insurance, RentlLease Utilities � 8,740,62 4. Supplies 'Offims; Program; Consumable; Telephone; Postage & Freight � 5. Equipment- Purchase, Rental, Repairs & Maintenance � 2,50938 G. Other- Please Specify: � 7. Unused Protion - Return unused funds payable to. County Director of Finance � TOTAL COUNTY NONPROFIT GRANT-IN-AID FY201343 AWARD 11.250 00 County of Hawaii Office of the County Clerk -lumen Services Grants FY 2012-2013 k // # 45 " HOPE SERVICES Care A Van Homeless Outreach HOPE Services Hawaii, Inc. Care-A-Van: Homeless Outreach Program July 2012 to June 2013 PUBLIC BENEFITS DERIVED Program Highlights for 20l2'20l3: • HOPE Services Hawaii, |OC.8 (H[}PE) Homeless Outreach Specialists conducted 944 intakes for new homeless individuals. 1.087 homeless individuals received emergency supplies, such as blankets, hygiene items and clothing; 1,002 homeless individuals received emergency food 231 homeless people were placed into emergency or transitional housing programs, including 39 families with children. 304 homeless people were placed into permanent housing, including 47 families with children. • HOPE'S Shelter + Care Programs provides rental assistance in connection with matching supportive services to homeless individuals with a severe and persistent qualifying disability and their families. Once placed in hou5ing, households receive ongoing supportive services to ensure housing stability through rent subsidies, t8n8n0and|0ndrn8U|@dOn. advocacy, referrals and linkages and other services. During this time period, HOPE provided rent assistance and supportive services to 154 individuals. This includes 71 single persons and 21 families with 83 individuals. • 63 individuals were referred for job training and/or employment during this period; 52 obtained employment. 39 individuals were enrolled in substance abuse treatment programs • HOPE staff attended many community meetings and events during this time period to disseminate information about our programs as well as provide education and awareness with regard to the homeless situation in Hawaii County. • These meetings and events include the Substance Abuse Awareness Recovery Day, Relay for Life, Mercy Day, Boogie Bowl for Easter Seals, Children's Mental Health Awareness D8y, Visitor's Bureau's Charity Walk, Earth [}ay. Prison Monologues, American Heart Walk. the 27th Annual Downtown Hilo Christmas Parade, and UHH's 2012 Community Service Fair. • HOPE also coordinated the National Hunger and Homelessness Awareness Luncheon and Community Fair in Hilo and Puna in November 0f2012. and actively participated in the same event in K8i|u8-Kona. • HOPE staff attended at least one training or in-service per month to keep up to date with community programs and resources. This past year's trainings included the Public Benefits Overview Training, Legal and Ethical Issues in Behavioral Health in Hawaii, CPR/AED/First Aid, and Crisis Prevention; four HOPE staff members became Financial Education Certified Counselors dunng this period • HOPE staff also received in-service trainings from agencies including Micronesians United Big Island. EPIC Ohana, ()Ike, 0f [Vniinumc; EducaUun T'Gining (O(�ET) H8nn�kU� H"�/�h C�rt�r 3�� 4�U|� P/c�er�'ve3�'v/re� • Outreach staff continues to engage and establish rapport with the chronically homeless, with the ultimate goal of getting them off of the streets When the HOPE Care-A-Van office receives a call from the public with information about a homeless person, an Outreach Specialist is dispatched to the area to assess the situation and work with the individual Staff is continuing to conduct early morning outreach (starting a\ 6ann) aS well as later shifts (118nn until 8pnl) to provide services in the evenings Staff has reported seeing many more people out and about in the evenings. • Due to difficult economic times, many more individuals and families are facing homelessness, Outreach Specialists will oftentimes find people living in substandard housing situations, such as having no running water or other utilities. Other families are at risk of losing their homes due to loss of income The CAV homeless outreach program has also been seeing many more homeless individuals and families coming to the Big Island from the mainland with no jobs and no place to stay. • The SNAP Outreach Program helps SNAP eligible individuals and families to complete pre-screen applications, new applications and recertifications. During this time period, HOPE's SNAP Outreach Worker completed 246 pre-screening applications. 185 new SNAP applications and 64 recertifications. Every SNAP dollar results in $1 .84 economic benefit to the community. For example, five SNAP dollars will bring $9.20 back into the community. Attachment 1 Summary of FY 2012-13 Income AGENCY/ORGANIZATION: HOPE Services Hawaii, Inc. PROJECT NAME: CARE-A-VAN Homeless Outreach REVENUE SOURCES FUNDS RECEIVED: FY 2012-13 (July 1,2012 -June 30, 2013) County of Hawai'i $13.750 00 State of Hawaii $436 406.00 Federal Funds 6100,000.00 Private Foundations United Way Funds Admissions Donations $1,450.00 Fundraising Vending Machines Service/Program Fees LThird Party Reimbursements Tuition/Client Fees Interest Income Others (please list) a. Laundry $20.55 b. c. TOTAL REVENUES $551,626.55 County of Hawau-Office of the County Clerk Human Services Grants-FY 2012-2013 4141110 ° Summary ofFY1243 Grant Expenditures Attachment 2 C AGENCY8]RGAN�AT|(]N: HOPE6ervicemHavvaii PROJECT NAME: Outreach Inc. BUDGET CATEGORY ; FY2O1243 (nrmv1z�*mo1n) _ ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health Dental Insurance, etc.) � 11.82738 2. Professional Fees ' Legal; A000unbng/800kkeeAing; Audit Fees Admmin�otiveFees; Other ' � 171,60 3. Operations - Member hip. Training, Insurance, Rent/Lease Utilities 70,00 4. Supplies 'Offine, Program; Consumable; Telephone; Postage & Freight � 116.23 S. Equipment - Purchase, Rental; Repairs & Maintenance - 6. Other - Please Spectfy: Mileage & Parking � 1.5h470 7. Unused Protior, - Return unused funds payable to County Director of Finance � TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD 13.76000 ' County of Hawaii-Office of the County Clerk Human Services Grants-FY 2012-2013 ° � �mor �" � �� in # 46 HOPE SERVICES Hope Resource Center HOPE Services Hawaii- -OPE Resource Center �� ------- , ~~`�� ��~-�,+�s��_�� Public Benefits Derived Program Highlights for 2012-2013 1 Deci eased rate of recidivism Of the 46 parcipants that left the program during this funding period 91%exted back into the community while only 9%were re-incarcerated directly from the program This translates into an increase of public safety as a reou|tofhmpxzgmm 3 Weekly house meetings provide participants opportunities to discuss issues and offer solutions that arise as part of a group living arrangement Ongoing ltfe skills classes also addressed daily living skill building such as budgeting healthy communication and coping skills developing and maintaining healthy relationships and leisure activities These leisure activities provided participants with sober and structured socialization activities 3 Hope Services maintained community partnership vwth New Hope Cnurch Participants continue ro engage in the Community Softball League This league consisted of community agencies and courcnes Participants were afforded the OpPortunity to network and develop relationships with pro sooia| community citizens Participants continue to engage in following community events. Domestic Violence Vigil Native American Pow Wow, Substance Abuse Recovery Events Hawaii Island Food Basket Spring Food Drive, and theHawaii Island Business Bureau Charity Wak 4 Continued the series of cognitive restructuring classes uU|/zing the Hazelden Model and curriculum Gender specific group meetings and motivational interviewing methods are engaged to increase program effectiveness These methods target criminogenc thinking to reduce recidivism 5 Ons te nutrition classes were offered through Expanded Food Nutrition Education Program Classes are designed to assist limited resou'ce audiences in acquiring the knowledge ski!ls, attitudes and changed behavior necessary for nutritionally sounds diets and to contribute to their persona development and the improve nutritional well-being 6 On-site health education classes were offered through the University of Hawaii at Hilo Nursing Department Topics included • The New Food Pyramid and Portion Control • What is a Gram of Sugar Anyway? • Germ Control- How Clean Are Your Hands? • Basic Wound Care- Clean and Cover Program staff writ establish and maintain ciiaborative relation ships 7 Partnerships with Adult Mental Health Division Bay C|mo Oxroa Counseling Services are providers that assist "amcoao/s witH establishing and maintaining mental health care U Portoxrsmps`mmHuiMa|amaO}aNaO/wxBayC|/nicUgentCareandShigiDruganapmv/Ueothataosistpart/n/pantsw/th establishing non-emergent medical and dental care often at a reduced fee 9 Maintained collaborative relationships with Big Island Substance Abuse Counse|, Lokah/ Treatmen< Centers. Castle Medical Center. Huta Mauka, Salvation Army Women s Way Sand Island Treatment Program. Community AA:NA 12 Step and associated support groups related to addiction Program staff provide a minimum of 12 monthly random urine analyses Adjustments to treatment are made based on resuits . . HOPE SeFyiS�SA��� - A�lPE Resource Center Public Benefits Derived 10 Participants' maintain two large garden beds o st The gardens provide vegetables and herbs foi participants to use for their household meals Participants acquire skills to maintain a small garden and are encouraged tz take plant c|/ppmgs from the garden wne they transibon to permanent housng 11 ^P(LR gmupoontmi.es to function P|LR /spnma/'|y operated by program padicipanrs wuh supoo-taxa/|aie staffa� needed This group reies or a team approach to ensure that it runs properly and meets three h' es weely in the morrung Discussions focus on current events. providing real-life no|udons that increase participants' opportunities for self-sufficiency PILR efforts are aimed at reducing barriers to employment education and kousing through peer inentorship arid support Outcomes included leadership development success on planning community events business 0|anninA problem solving and fundraising Performance Measures y 2012-2013 FY�~ | � Aotuo| Numbercdp��nns �acodintransitional housing 46 Number of persons placed in permanen housing 2= Numhero/pe�ons�acedoh�nedemp�employment � - - � 2 �- ----- -- � | � Number ofpersons plac ed into d.���..^ treatment 30 Number of persons receiving education job trail ng assistance 48 Number ofpenmns accessing health services - 46 Number � -- --� - -- - - umocrmpenmns accessing� r mental services Number persons n ~u�en�ed —— 24 Attachment Summary of FY 2012-13 Income AGENCY/ORGANIZATION: HOPE Services Hawaii, Inc. PROJECT NAME: HOPE REVENUE SOURCES FUNDS RECEIVED: FY3012'1D (Ju|v1�2O12-June 30. 301]) County of Hawai'i S11.250O0 State of Hawaii S98.554.00 Federal Funds Private Foundations United Way Funds 515.000,00 Admissions Donations Fundraising $3O9385 Vending Machines Service/Program Fees $16y56.94 Third Party Reimbursements Tuition/Client Fees Interest Income Others (please list) a. Recycling %84O9 b. C. TOTAL REVENUES $144.949.78 County of Hawaii Office of the County Clerk Human Services Grants-FY 2012-2013 Attachment 2 Summary of FY 12-13 Grant Expenditures AGENCY/ORGANIZATION: HOPE Services Hawaii, Inc. PROJECT NAME: HOPE Resource Center FY2012'13 (ormxm-0omOn) BUDGET CATEGORY ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance etc.) � 2. Professional Fees ' Legal Accounting/Bookkeeping; Audit Fees: Administrative Fees; Other � 3. Operations 'K3embership Training, Insurance, Rent/Lease Utilities 11,250.00 4. Supplies - Office; Pn/gnym, Consumable; Telephone; Postage & Freight S. Equipment - Purchase; Rental; Repairs& Mantenance / - 6. Other- Please Specify + � � �° 7. Unused Protion - Return unused funds payable to: County Director of Finance � TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD 11.25000 County of Hawaj-Office of the county Clerk Human Services Grants FY 2012-2013 l ` U ' » # 47 HOPE SERVICES Kihei Pua Emergency Housing Program 1-1( pT, Sul-vices A�t9J�� K�k�� Pita Emergency Shelter 4J|ch/ldren within the age ranga o/0-4 years *exn referred to YWCA Heaithy Start in peace K*/k/ Steps or Head Start 2 HOPP sponsored tuition fees for ;children to participate in after-school activities at me Boys anit Ciuri try their summer and teen programs offered Uhmugh tee D*pamentof Parks and Registration Some children have participated in c0herex1racunou|aracUvit/es such as canoe paddling karate and soccer Our aim is to provide me children in our programs with structured activities community involvement and opportunities to succeed despite their families current struggles 3 Family activties are planned regularly throughout the monte to increase family strengthening thus stabilizing the family unit Such activities include community d•nners family game nights (2)twc tmes monthly ar,d farniiy movie nights 121 times monthly Participants agree and plan now to celebrate traditional family holidays vrth staff support and supplies ava able as needed Birthdays and accomplishments e finding employment o/ securing housing) are also planned by the individual family with staff support and supplies available as needed Donated gifts birthday cakes and food are also available for families as needed 4 On site women s empowerment classes were offered through a partnership with Parents Inc and the University of Mawai/at Manoa School of Social ork Distance Education Program Classes are designed to increase communication, parenting, budgeting goal settrig and life planning ski set 5 On-site nutrition classes were offered through Expanded Food Nutrition Education Program Classes are designed to ausmt|imi!ed resource audiences in acquiring the knowledge skills, attnudcs, and ohongeU behavior necessaryfnr nutntionally sounds diets and to contribute to their personal development and the improvement of the total family diet and nutritional we(i-beng 6 On-ste health education classes were offered through the University of Hawaii at Hilo Nurs Department Topics included • The New Food yramid and Portion Control • What is a Gram of Sugar Anyway° • Germ Control How Clean Are Your Hands° • Basic iNound Care- Clean and Cover 7 Maintained strong partnerships with Child Welfare Services, Neighborhood Place of Puna and Parents Inc Families are provided with a safe and structured living environment Families have opportunities to demonstrate masrely o basic life skills necessary to establish stability in permanent housing Space is made available for families to meet privately with community partners durin their shelter stay yxgu 1 HOPE Services A8YV8ii C Q'� i Pita Emergency Shelter• '— ------- 8 Maintained partnerships with Bay Clinic. Hu/ Ma|amaO|n NaOwu Urgent Care and Sh/g/ Drug to provide non emergent medical care touninsured and under-insured participants ota reduced tee Continue schedule appointments for regjlar and emergency dental care utilizing dental servces offered through !he Bay C!m/csystem 9 Staff and famiies maintain two garden beds on-site The gardens prov de vegetables arid herbs for pa c!pants to use hor[nno household meals Participants s tOmaintam aSo)aUgarden and aneercoumOed kztake V!a/x chppings from the garden when they transition to permanent housing Performance Measures l FY 212'13 Actual Number of persons placed in emergency housing 237 umber of persons placed in pennaoentnoUsmg 162 • Number of persons placed in transitional --- � 18 Number of persons placed intodrug treatment o, 8|C o h | treatment � — ^ 29 Number of persons obtained em k�Yx /t 20 Number of accessing mO nh3| health services o o m ic es 42 Number of meals served 6012 12 Numbei of persons enrolled/participated in job training o/Bd/Cati0na| p0gn]nl 37 Page Attachment Summary oYFY2O1243Income AGENCY/ORGANIZATION: HOPE Services Hawaii, Inc. PROJECT NAME: Kihei Pua Emergency Shelter REVENUE SOURCES FUNDS RECEIVED: FY 2012-13 (July 1, 2012 -June 30, 2013) County of Hawai'i $13,750 00 State of Hawai'i $234.198 00 Federal Funds 531,010 14 Private Foundations United Way Funds $15.000.00 Admissions Donations $1 000,00 Fundraising Vending Machines Service/Program Fees $16.913 75 Third Party Reimbursements Tuition/Client Fees Interest Income Others (please list) a. Laundry 51 174 14 b. — TOTAL REVENUES $313.046 03 County of Hawaii Offce of the County Clerk Human Services Grants FY 2012-2013 Attachment 2 . Summary of FY 12-13 Grant Expenditures AGENCY/ORGANIZATION: HOPE Services Hawaii, Inc. PROJECT NAME: Kihei Pua Emergency Shelter FY2O1%'13 (ormo1u-0omn1x} BUDGET CATEGORY ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) � 2. Professional Fees - Legal, Accounting/Bookkeeping; Audit Fees. Administrative Fees; Other � 3. Operations - Membership, Training, Insurance, RentlLease Utilities 7.428.76 4. Supplies -Office; Program, Consumable, Telephone; Postage & Freight � 5. Equipment- Purchase; Rental; Repairs & Maintenance 6.321.24 . ' 6. Other- Please Specify: 7. Unused Protion - Return unused funds payable to County Director of Finance � TOTAL COUNTY NONPROFIT GRA0T-IN`A|DFY2O13'13AWARD 13.750 OU County m Hawaii'Office of the County Cierk Human Services Grants-FY 2012-2013 #1/7 # 48 HOPE SERVICES West Hawaii Emergency Housing Program Hope Services Hawaii -West Hawaii Emergency Housing Program Public Benefits Derived Program Highlights for 2012-2013 (1) Maintained relationships with local nyakors to provide housing placements with property managers that do not deny olacement based on information contained in credit nrcriminal background reports This reduces housing barriers and increases housing Dpportoniboa for pecons mmma| h/sznea (2> Daily kv|enana (responsibilities which include cooking meals and cleaning the facility) provide opportunities for particpdnts io establish adaily routine that will support independent living in permanent housing in the community (J) Weekly house meetings provide participants opportunities tndiscuss and offer solutions to issues that arise as part of a group living arrangement (4) Maintained partnerships with the Hawaii Island HIV AIDS Foundation Adult Probation, A]ano Club. Ala Hou Bridge House Salvation Army, West Hawai Community Health Chmc, Mina Pharmacy Access Capabilities APS Care Hawaii Clinical Labs COSTCO and St Michaels Parish, YWAM and private mental health providers to provide lite skill building opportunities classes. support and non-emergent medical. dental and mental health care to uninsured and under-insured participants often at a reduced fee (5) Established an on-site healthy meal preparation program Participonts staff and parishioners from Lutheran Church Calvary Church Salvation Anny, St Benedict s. The Franciscan s of St Michaels, Life Everlasting Ministries, Kona Church of Nazarene University of The Nations (YVVAW) and the Hawaii Community College Culinary Arts Program work together to prepare healthy meals This provides opportunities ho/ participants to grasp the basics of healthy meal preparation and establish safe sanitary kitchen habits . Performance Measures FY 2012-2013 Actual Number ofpo����� g4 Number of persons placed in permanent housing 51 � Number��peons placed inUans�nna{hnmang 03 �-- --� -- - —� ' Number o[pemnns placed obtained employment - men� �5 Number o[peeons placed in8�d,ug/a|ooho| treatment Oh Number of persons accessing health services 87 Number of pe eona accessing m orta| hea{thservices 20 ' . Summary nfFY2013'13Income AGENCY/ORGANIZATION: HOPE Services Hawaii, Inc. PROJECT NAME: West Hawaii Emergency Housing Program REVENUE SOURCES FUNDS RECEIVED: FY 2012-13 (July 1. 2Q12-June 30, 2013) County of Hawaii $17500.00 State of Hawai'i $54.440.00 Federal Funds $18.Q&442 Private Foundations United Way Funds $4.99967 Admissions Donations �025OU - Fundraising Vending Machines Service/Program Fees $28,300 00 _ Third Party Reimbursements Tuition/Client Fees Interest Income Others (please list) a. b. � TOTAL REVENUES $124.859.39 County of Hawaii Office of the County Clerk Human Services Grants FY 2012-2013 . . Attachment 2 Summary of FY 12-13 Grant Expenditures AGENCY/ORGANIZATION: HOPE Services Hawaii, Inc. PROJECT NAME: West Hawaii Emergency Housing Program FY201343 <o7mv1u-06/3oo> ' BUDGET CATEGORY ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) 14.751.09 2. Professional Fees - Legal, Accounting/Bookkeeping: Audit Fees: Administrative Fees, Other � 3. Operations - Membership, Traninq, Insurance, Rent/Lease Utilities 347..46 4. Supplies -Ofhce; Program; Consumable; Telephone; Postage & Freight 862 39 5. Equipment- Purchase, Rental; Repairs & Maintenance 6. Other- Please Specify, Mileage & Parking � 1.53900 7. Unused Protion - Return unused funds payable to: County Director of Finance � TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD 17,500 00 County of Hawaii-Office of the County Clerk Human Services Grants-FY 2012-2013 \- # 49 HOSPICE OF HILO Transitions Pre Hospice HOSPICE ofHILO 41 PARTNERS IN HOPE, SUPPORT AND COMFORT 08/16/2013 1011 Waianuenue Ave Hilo,HI 96720-2019 Karen Eoff Tel.(808)969-1733 Fax(808)969-4863 West Hawaii Civic Center, Building A hospice @hospiceolhilo.org 74-5044 Ane Keohokalole Hwy. www.hospiceolhilo.org Kailua Kona, HI 96740 Dear Ms. Eoff, BOARD OF DIRECTORS President Karen Moriuchi,MA,OTR Vice President Many thanks for your guidance and assistance in processing the County Nonprofit Grants. KarenMaedo Included is Hospice of Hilo's final report for the 2012-2013 grant award. The narrative was Secretary MarcieSaquing developed to meet the requirements laid out in the award guidelines received in 2012. Treasurer Mason Yoshiyama Should you need any additional information, please do not hesitate to contact An MEMBERS Kenyan Beals Umamoto, Hospice of Hilo Development, PR& Education Coordinator, at (808) 969-1733 aul Ferreira avidL.Hammes,PhD or anthuyn @hospicepfhilo.org. oward Higashi anice S.Higashi Kaylopa Again, my deepest gratitude to the County of Hawaii for their continued support of Robert Irvine,MD Donn Mende Hospice of Hilo and our efforts to care for the East Hawaii community. Boyd Murayama Margaret Shiba Claire Shigeoka Chief Officer Brenda S.Ho,MS,RN My armest Aloha, Medical Director Lynda Dolan,MD Associate Medical Director 1 0, s .46 Laurie Hopman,MD Hospice&Palliative Care I Physician ■ - da S. Ho, MS, RN Frances Spector,MD ADVISORY COUNCIL Gerald L.DeMello Ted E.Dixon Sidney M.Fuke Kerwin S.Iwamoto,SPHR Wesley M.Kimura Peter K.Kubota,Esq. James T.Lambeth,MD Warren H.W.Lee,PE James K.Nakagawa Alan Okinaka Cynthia K.Sorenson Leonard S.Tanaka AIN i* Unitetl Way FIE Final Grant Report Agency Name: Hospice of Hilo Program Name: Transitions Pre-Hospice Program Grant Award Period: 07/01/2012-06/30-2013 Grant Award Amount: $62,250 Explanation of public benefits derived from the awarding of the grant Hospice of Hilo is deeply grateful to the County of Hawai`i for their grant award to support the Transitions Pre-Hospice Program. Throughout the last 12 months, Hospice of Hilo's Transitions Counselor has made incredible progress in both outreach to community partners and expanding the program to serve a much larger census of patients. The primary objectives detailed in Hospice of Hilo's grant application stated: 1) Increase program census from 21 to 40 clients by the end of 2012-2013 fiscal year 2) Increase community awareness of Transitions Program and therefore increase their ability to access the program 3) Continue to remove barriers to care through volunteer support and coordination of services from resource partners throughout East Hawai`i 4) Recruit and Train a larger pool of volunteers-both from lay professionals and college interns The results of Hospice of Hilo's efforts to meet these objectives are as follows: 1) As of July of 2013, the program has increased its daily census from 21 to 31 clients. 2) Hospice of Hilo's Transition Counselor conducted over 20 presentations to community resources partners throughout East Hawai`i. This outreach effort was invaluable in increasing the referrals to the Transitions program, and ultimately increasing the census of patients benefitting from the coordination of care. 3) The Transitions Program maintains a list of over 100 resource partners which is offered to every client when admitted into the program. Each client reviews the list and chooses what types of resources they need help attaining and the Transitions Counselor works with volunteers to meet those needs. Any given patient can receive help from up to 10 different resources through the coordination of the Transitions Program. 4) Three University of Hawai`i at Hilo Students, one pursuing her Masters in Counseling, the other two their Bachelors in Social Work, conducted their practicum under the guidance and management of the Transitions Counselor. All have since graduated from -(\ Hospice of Hilo's internship program and acquired meaningful employment. One has been retained by Hospice of Hilo to be a Spiritual Counselor. Another is now working as a counselor with Big Island Substance Abuse Council. The third has become a counselor with a local organization supporting those who have psychiatric needs. Hospice of Hilo Country Nonprofit Grant Final Report,08/16/2013, Page 1 ; b WO Ad a. Additional outreach to continue feeding this pipeline of interns: i. 02/06/13: Connected with Argosy University (Marriage Family Therapy program)to encourage referral of practicum interns. ii. 02/11/13: Connected with UH Hilo Masters in Counseling Program director for practicum interns. iii. 02/13/2013: Connected with UH Hilo Masters of Social Work Program director for practicum interns. Accounting Statement of all expenditures supported by County of Hawaii grant funds Description of Expenditure FY 2012-2013 Cost Salaries& Benefits(Transitions Counselor+Transitions Program Manager) $ 48,750.00 Operations(Office Space, Phone/Fax, Photocopies, Utilies, Office Supplies) $ 15,000.00 Mileage (Patients live throughout East Hawaii- Laupahoehoe to South Point) $ 2,466.53 Cell Phone $ 480.00 Printing $ 917.27 Radio Advertisements $ 1,469.08 Local Press Articles Development $ 1,216.71 Intern Training and Development $ 3,250.00 Total Cost FY 2012-2013: $ 73,549.59 Listing of all other funding sources and amounts obtained during the award period In 2013, Hospice of Hilo received a$5,000 grant from AlohaCare to support the marketing efforts of the Transitions Program. Hospice of Hilo Country Nonprofit Grant Final Report,08/16/2013, Page 2 ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: Hospice of Hilo PROGRAM NAME: Transitions Pre-Hospice Program Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii $ 62,250.00 State of Hawaii $ Federal Funds $ Private Foundations $ 8,475.00 United Way Funds $ Admissions $ Donations $ 50.00 Fundraising $ Program Vending Machines Service/ $ Third Party Reimbursements Tuition /Client Fees Interest Income Others (please list) a. b. C. $ TOTAL REVENUES $ 70,775.00 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: Hospice of Hilo PROGRAM NAME: Transitions Pre-Hospice Program **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $ 41 ,085.00 2. Professional Fees— Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other 3. Operations —Membership, Training, Insurance, Rent/Lease, Utilities $ 16,807.50 4. Supplies—Office; Program; Consumable; Telephone; Postage & Freight $ 4,357.50 5. Equipment— Purchase; Rental; Repairs & Maintenance $ 6. Other- Please specify: $ 7. Unused Portion— Return unused funds payable to: County Director of Finance $ TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ 62,250.00 # 50 HUI MALAMA OLA NA OIWI Community Health Education Traditional Medicine County Of Hawaii Non-Profit Grant Program—End of Year Report Program Narrative Organization: Hui Malama Ola Na 'Oiwi Program: Community Health Education Traditional Medicine Funding Period: July 1,2012—June 30, 2013 The County of Hawaii funding for the Community Health Education—Traditional Medicine Program supported Hui Malama Ola Na 'Oiwi with $7,250 to plan, organize and complete island-wide traditional medicine workshops throughout the funding year. The proposed objectives included: Objective 1: Increase the awareness of native Hawaiian Medicine as a means of bettering one's health Proposed: a) Workshops by native Hawaiian practitioners will be implemented in Kona, Ka'u, Kohala, Hamakua, Puna and Ka'u. Accomplished: 5 workshops were completed in the funding period with the geographic distribution as follows: • April 20, 2013, 9am—3pm, Richardson Ocean Marine Center- Keaukaha • May 11, 2013, 9am—3 pm, Kahilu Town Hall - Kamuela • May 25, 2013 9am—3pm, Kona Imin Center- Holualoa • June 9, 2013, 10am—3pm, Na'alehu Community Center • June 23, 2013 9am—3pm, Pahoa Community Center The number of people who attended the workshops totaled 287. Attendance was as follows: • Hilo: 66 Participants • Waimea, Hamakua, Kohala: 52 participants • Kona: 54 participants • Ka'u (Na'alehu): 26 • Pahoa:89 Proposed: b) The art of La'au Lapa'au will be shared at every workshop provided Accomplished: La'au Lapa'au presentations were an integral part of all workshops delivered. It is estimated that at least 3 hours of each workshop consisted of history, identification of local plants and material used in traditional La'au Lapa'au and for"what type of healing. Over 25 identified products of the local environment were displayed and shared during each of the workshops. Some form of preparation of these Ia'au were demonstrated but too little time to complete all product preparation recipes. Proposed: a) The art of Lomilomi will be shared at every workshop provided Accomplished: Lomilomi presentations were also an integral part of all workshops delivered. It is estimated that at least 2 hours of each workshop. Lomilomi history and hands on participation from the attendees were witnessed as a highlighted aspect of this part of the delivered education. Proposed: a) The art of Ho'oponopono will be shared at every workshop provided Accomplished: Ho'oponopono presentations were presented at each of the workshops with emphasis on understanding the concept. The traditional practitioner shared numerous examples and experiences in how the art of Ho'oponopono is a very spiritual healing method that requires a variety of cleansing preparation just to complete the process. It is estimated that at least 1 hour of each workshop was dedicated to Ho'oponopono. Successes The traditional healing workshops were completed and the overall satisfaction survey results showed that 95%of the participants were very satisfied on the amount of knowledge they gained and the realization that they have a wealth of opportunity surrounding them that can help them care for their own personal health. The survey results also showed that many of the people attending being surprised that there was not a cost for the workshops which has prompted our administration to explore future possibilities. The 80%Of the attending participants were over the age of 45 with 76% identifying themselves as Native Hawaiian. 98% of the rating for the workshop scored "5" with "5" being an excellent rating. 89%of those surveyed reported they wanted further workshops and for Hui Malama to keep this community based education workshops going. Challenges: None Report completed by Kelsey Hiraishi—Operations Director- Hui Malama Ola Na `Oiwi ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: Hui Malama Ola Na 'Oiwi PROGRAM NAME: Community Health Education Traditional Medicine Revenue Sources Funds Received: FY 2012-12 (07101112-06/30/13) County of Hawai'i 41,500 State of Hawaii $ 25,532 Federal Funds $ 2,399,598 Private Foundations $ 43,684 United Way Funds $ Admissions $ Donations (includes$84,110 of in-kind donations) $ 89,759 Fundraising $ 11,669 Vending Machines $ Service I Program Fees $ 369,294 Third Party Reimbursements $ Tuition/Client Fees $ Interest Income $ Others(please list) $ a. Papa Ola Lokahi -pass-through funding $ 18,121 b. SEE -TANF employment program funding $ 6,702 c. misc- includes some travel reimbursements $ 1,469 TOTAL REVENUES $ 3,007,328 CATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures Hui Malama Ola Na 'Oiwi AGENCY/ORGANIZATION: PROGRAM NAME: Community Health Education Traditional Medicine **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13(07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes,Benefits(Health, Dental Insurance,etc.) $ 2. Professional Fees–Legal;Accounting/Bookkeeping;Audit Fees; Administrative Fees;Other 2,900 3. Operations–Membership,Training, Insurance,Rent/Lease, Utilities 4. Supplies–Office;Program;Consumable;Telephone; Postage& Freight $ 2,023 5. Equipment–Purchase; Rental;Repairs&Maintenance — $ lodging&travel for West HI classes 6. Other-Please specify: 2,327 7. Unused Portion–Return unused funds payable to: County Director of Finance $ TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD 7,250 $ 1)4 oopiv # 51 HUI MALAMAOLANAOIWI Kokua Hali Health Transportation Program County Of Hawaii Non-Profit Grant Program—End of Year Report Program Narrative Organization: Hui Malama Ola Na `Oiwi Program: Kokua Hall Health Transportation Program Funding Period: July 1, 2012—June 30, 2013 The County of Hawaii funding for the Kokua Hali Health Transportation Program supported the on-going need of our island community for transportation services to health related appointments. Funds were applied to the rising cost to maintain our current fleet of vehicles and applied to fuel and repairs and maintenance. In addition, many of our communities especially those in Kohala, South Kona, Ka'u and Puna used our Kokua Hali Health Transportation Program to get to appointments in Honokaa, Kona and Hilo. The following data reflects the Program Objective proposed and accomplished in the county funding proposal. Obiective 1: Decrease health risk factors by providing accessibility to care. a. Provide transportation for 500+island residents to health related appointments. Successes: In the FY Hui Malama Ola Na 'Oiwi provided transportation services to 652 individual and unduplicated clients. A total of 10,670 passengers were transported (includes duplicated individuals)to medical related appointments. The breakdown statistics of"where" appointments were scheduled for transporting of clients,the following were significant: 7,638 passengers were transported to Physicians and Primary Care Providers. 726 passengers were transported to pharmacies for medication 400 passengers were transported to island laboratories as referred by PCPs for lab work. 239 passengers were transported to Community Health Centers. (Note:this category is separated from physician and PCP transports for federal reporting purposes.) 1132 passengers were transported to Health Education Classes conducted by Hui Malama Ola Na 'Oiwi Health Enhancement Program which includes health educations classes, chronic disease support groups, in-house clinical screening and outreach case management services. 120 passengers were transported to the dentist 415 transports were for other related needs such as social services, housing, DSS, DOH and others. The Kokua Hali Health Transportation Program successfully provided services in each of the proposed areas across the island. Satellite sites continue to function with a growing number of clients requiring transportation. Satellite offices exist in Waimea for services to the Hamakua, Kohala and North Hawaii residents. Our Kona office provides services to North and South Kona residents. Our Ka'u office services residents from Oceanview to Volcano. Our Puna office provides services to upper and lower Puna residents and our Hilo provides services from Laupahoehoe to South Hilo. Challenges: The amount of transportation miles across the island has taken a toll on the vehicles in our fleet. High mileage, maintenance and repair cost continue to be areas of concern. Our administration has considered "Fee for Service" but the concern is most of our clients are already in poverty and may not be able to pay for transportation fees and they will remain in that "gap" area where caring for one's health would be of lesser priority then food on the table or roof over their head. Although the fuel cost has remained more constant,the cost remains very high as the number of travel miles combine with a large amount of fuel use. The additional County of Hawaii Transit schedule (Hele-On) has not shown any impact on our clientele with many of our clients not having the ability to get from bus stops to offices and then remaining in these areas for a lengthy period as they would wait for the next pick-up to get home. In summary: Hui Malama Ola Na 'Oiwi submitted a 2013-2014 non-profit grant proposal to the County of Hawaii for this program and have been awarded. The request for$30,000 has been a blessing for the upcoming year as numbers of those in need has increased over the past 3 years. The support and possible avenue of working on a more sustainable transportation program is underway as our staff hopes to work with county council members to explore all possibilities. Report completed by Kelsey Hiraishi—Operations Director- Hui Malama Ola Na 'Oiwi ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: Hui Malama Ola Na 'Oiwi PROGRAM NAME: Kokua Hall Health Transportation Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii 41,500 State of Hawaii $ 25,532 Federal Funds 2,399,598 Private Foundations $ 43,684 United Way Funds $ Admissions $ Donations (includes$84,110 of in-kind donations) $ 89,759 Fundraising $ 11,669 Vending Machines $ Service/Program Fees $ 369,294 Third Party Reimbursements $ Tuition/Client Fees $ Interest Income $ Others(please list) $ a. Papa Ola Lokahi - pass-through funding $ 18,121 b. SEE-TANF employment program funding $ 6,702 C. misc- includes some travel reimbursements $ 1,469 TOTAL REVENUES $ 3,007,328 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures Hui Malama Ola Na 'Oiwi AGENCY/ORGANIZATION: PROGRAM NAME: Kokua Hali Health Transportation **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13(07/01/12-06/30»3) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes,Benefits(Health,Dental Insurance,etc.) $ 2. Professional Fees—Legal;Accounting/Bookkeeping;Audit Fees; Administrative Fees;Other 3. Operations—Membership,Training,Insurance,Rent/Lease, Utilities 4. Supplies—Office; Program;Consumable;Telephone; Postage& Freight $ 5. Equipment—Purchase; Rental;Repairs&Maintenance 1,659 specify: gas for transportation vans 6. Other-Pleases p fy: 10,841 $ 7. Unused Portion—Return unused funds payable to: County Director of Finance $ TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ 12,500 •6\ # 52 HUI MALAMA OLA NA OIWI Mai Ka Malaai Diabetes Management Program County Of Hawaii Non-Profit Grant Program—End of Year Report Program Narrative Organization: Hui Malama Ola Na `Oiwi Program: Mai Ka Mala'ai- Diabetes Management Program Funding Period: July 1,2012—June 30,2013 The County of Hawaii funding for the Mai Ka Mala'ai (MKM) - Diabetes Management Program supported use of$16,000 in County of Hawaii award allocated to Program and Office supplies specific to the diabetes management program activities. The following data reflects the Program Objectives proposed and accomplished in the county funding proposal. Obiective 1: Increase protective factors of those clients medically diagnosed with diabetes in management of their diabetes. Proposed: a) Register 145 diabetes diagnosed participants into the Mai Ka Mala'ai program of which 130 will complete the 10 week class. Accomplished: 155 of 203 diabetes diagnosed clients registered and completed the MKM Program services during the funding year. Proposed: b) 100%Of the class participants wanting a garden box or similar will be provided with a box, soil and seedlings. Accomplished: 100%of the class participants' requesting a garden box, soil and seedlings were supplied with one. Proposed: c) 115 of the class participants completing the 10 week class will demonstrate improvement in at least 5 Of the 10 clinical screen results assessed in the program. Accomplished: An average of 120 or 77%of the class participants demonstrated a positive improvement in clinical numbers from baseline to post screening. The following is the percentage of the total enrollment completing the 10 week curriculum that demonstrated improvement in the specific screening category. 84%in HbA1c(Blood Sugars), 79% in blood pressure, 75% in Triglyceride (saturated fat), 81% in total Cholesterol, 72%in Body Mass Index, 82%demonstrated improvement in fruit intake, 79%in vegetable intake and 75%in physical activity level. Proposed: d) 90 participants completing the class will complete a 3, 6 and 12 month follow-up screening and assessment. Accomplished: 91 participants completed follow-up clinical screening. 64 participants are still scheduled for their 3 month screening because their class ended or was in progress in the later part of the funding period. Successes County funding really helped our expansion of program delivered in diabetes management classes island-wide. Hui Malama Ola Na 'Oiwi was able to schedule and complete 7 complete 10 week classes with a total of 155 participants completing the entire class curriculum during the funding period as a direct result of county support. Pahoa, Hilo, Kona and Waimea accounted for the major geographic areas that implemented the class schedule. The most important result has been the positive improvement of each class participant's clinical assessments. Improvement in blood sugars, lowering of blood pressure, loss of weight, control of cholesterol, change in diet and physical activity has enhanced each person's journey in longer life and management of their chronic disease. Our classes have proven to be successful for many of the reasons above but we have pin-pointed that it is our delivery style that makes it most effective. Appropriate local and native values and practices are captured in the delivery and continue prompt positive feedback from the community. Challenges: The rising number of diagnosed diabetics is cause for concern as the demand for our classes have increased and the cost to implement a class continue to force management to explore sustainability beyond the funding streams that have been very limited. Many funding streams do not have personnel cost as an allowable cost and this affects our organization. Having the expertise of highly qualified and culturally appropriate professionals has served as a key for our success. We continue to seek funding sources to maintain and even expand the professionals needed to continue delivering our Diabetes Program. It is intended to expand into the 1 remaining geographic area of Ka'u in 2013-2014. It has been challenging to create a billed revenue stream for this program via insurance companies. Although Hui Malama has made major steps in developing the process it has been years of work to satisfy the insurance payers requirements and guidelines that poses some hardship. We are hopeful that the year 2013-2014 will be one in which we leap this hurdle and complete a billed revenue stream to help in sustaining this wonderful community based project. Report completed by Kelsey Hiraishi—Operations Director- Hui Malama Ola Na 'Oiwi ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: Hui Malama Ola Na 'Oiwi PROGRAM NAME: Mai Ka Mala 'ai Diabetes Management Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawai'i 41,500 State of Hawaii $ 25,532 Federal Funds 2,399,598 Private Foundations $ 43,684 United Way Funds $ Admissions $ Donations (includes$84,110 of in-kind donations) $ 89,759 Fundraising $ 11,669 Vending Machines $ Service/Program Fees $ 369,294 Third Party Reimbursements $ Tuition/Client Fees $ Interest Income $ Others(please list) $ a• Papa Ola Lokahi - pass-through funding $ 18,121 b. SEE-TANF employment program funding $ 6,702 c. misc-includes some travel reimbursements $ 1,469 TOTAL REVENUES $ 3,007,328 lATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures Hui Malama Ola Na 'Oiwi AGENCY/ORGANIZATION: PROGRAM NAME: Mai Ka Mala 'ai Diabetes Management **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13(07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes,Benefits(Health,Dental Insurance,etc.) $ 2. Professional Fees—Legal;Accounting/Bookkeeping;Audit Fees; Administrative Fees;Other 3. Operations—Membership,Training,Insurance,Rent/Lease, Utilities $ 4. Supplies—Office;Program;Consumable;Telephone;Postage& Freight $ 10,737 5. Equipment—Purchase;Rental;Repairs&Maintenance 2,667 6. Other—Please sas for mala van i p fy 2,596 T. Unused Portion—Return unused funds payable to: County Director of Finance $ TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD 16,000 $ # 53 HUI MALAMA OLA NA OIWI Outreach Case Management — Mele Mai Ai County Of Hawaii Non-Profit Grant Program—End of Year Report Program Narrative Organization: Hui Malama Ola Na Program: Outreach Case Management—Hele Mai'Ai Funding Period: July 1,2012—June 30, 2013 The County of Hawaii funding for the Outreach Case Management—Hele Mai'Ai Program supported use of$5,750 in County of Hawaii funding allocated to Program Professional Fees applied to consultation of a Certified Registered Dietician to review the nutritional information used in our class and community event displays ensuring the national based standard of nutrition care is up to date and appropriate. Funds were also used to purchase office supplies specific to the updating of all nutritional displays used in classes and at all community based health fair events and presentations in the area of appropriate nutrition. Adjustments in the deliverables were made with the award from the county being less than requested. Requested was$7,344 which altered the amount of classes we could actually complete. The following data reflects the Program Objectives proposed and accomplished in the county funding proposal. Objective 1: 17 class groups of the Hele Mai 'Ai program will be implemented island-wide projecting enrollment of 151 clients. Proposed: a) Reduce health risk factors and increase health protective factors in basic health as follows: a. 151 clients will complete 6 modules of the Hele Mai 'Ai Program b. 120 clients will complete all 6 scheduled vital screening sessions. c. 96 clients will improve towards blood pressure of<140/90. d. 78 clients will improve BMI towards 18.5 to 25. Accomplished: a. 132 clients completed all 6 modules of the Hele Mai 'Ai Program b. 125 clients completed all 6 scheduled vital screening sessions. c. 88 clients improved their blood pressure (pre to post)towards a blood pressure reading of<140/90. d. 66 clients improved their BMI towards 18.5 to 25. Objective 2: Promote basic health nutrition education to youth and community at large. Proposed: a. 5 School based Hele Mai 'Ai presentations will be completed in the funding period. b. 10 Community based Hele Mai'Ai presentations will be completed in the funding period. Accomplished: a. 3 School based Hele Mai 'Ai presentations were completed in the funding period. Kamehameha Schools served as the recipient of all presentations as our Community Health Educator and Outreach staff provided presentations for 3 separate grade levels specifically presenting Hele Mai'Ai. b. 20 community based Hele Mai'Ai presentations were completed in the funding period. An estimated 1122 total people visited the Hele Mai'Ai display presentations at the 20 community events. The list of community events included Eyeland Fair with Dr. Duarte, Na Pua Noe'au Family Affair, Hilo Toyota, Ka'u Health Fair, Pu'ukohola Annual event, La'i Opua 2020, Men of Pa'a, E Ola Kakou Survivorship Regatta, KTA Wellness fair (Waimea, Waikoloa, Hilo and Kona), Veterans Fair—Kona, Ka Waimea Makahiki, PACT Health Wellness Pahoa & Keaau, Miloli'i Health Fair, Lokahi Festival, Ka'u Ladies Night Out and the Mayors Health Fest. Successes The Hele Mai'Ai nutrition based curriculum continues to be a very popular presentation in the community and scheduled classes due to the very visual display of props. The displayed cans of soda, local fast food plates consisting of Portuguese sausage, eggs and rice capture the audience in seeing the nutritional aspects of these items. Seeing how much fat and sugar is being ingested when consuming these displayed products always generates a "aha" moment. The success of having the Hele Mai 'Ai curriculum reviewed and adjustments made to the ever growing nutrition world by a registered dietician comforts our Outreach Case Management staff that has been trained to present the information in classes and at community events. The curriculum continues to draw people of all ages as the visuals themselves prompts curiosity and the engaging discussion and conversations. Clinical screening results are also very successful in helping those clients that take the curriculum class to help make changes in eating habits that also helps them improve their body mass index and blood pressure reading. Understanding and managing one's health builds the hope each client can increase in health eating behaviors. Hui Malama has thrived on trying to provide the basic tools and resources to first understand the dangers of eating unhealthy and finding avenues such as advocating growing of own products, using local farmers markets and finding substitute and alternatives in food preparation and recipes. Challenges: The challenges for nutrition based programs such as Hele Mai 'Ai is the behavioral changes that needs to be made in daily life practices. Measuring improvements has been a great positive aspect for those clients completing the class but their journey to keep improving remains a difficult aspect. Local fast food, cost for healthy foods and the overall economic climate often forces individuals and their families to eat less healthy. Report completed by Kelsey Hiraishi—Operations Director- Hui Malama Ola Na `Oiwi ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: Hui Malama Ola Na 'Oiwi PROGRAM NAME: Outreach Case Management- Hele Mai Ai Revenue Sources Funds Received: FY 2012-12 _..107/01/12_7_06/30/13) County of Hawaii $ 41,500 State of Hawaii 25,532 Federal Funds $ 2,399,598 Private Foundations 43,684 United Way Funds $ Admissions $ Donations (includes$84,110 of in-kind donations) $ 89,759 Fundraising $ 11,669 Vending Machines $ Service!Program Fees 369,294 Third Party Reimbursements $ Tuition/Client Fees $ Interest Income $ Others(please list) $ a• Papa Ola Lokahi - pass-through funding $ 18,121 b. SEE-TANF employment program funding $ 6,702 �• misc- includes some travel reimbursements $ 1,469 TOTAL REVENUES $ 3,007,328 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures Hui Malama Ola Na 'Oiwi AGENCY/ORGANIZATION: PROGRAM NAME: Outreach Case Management- Hele Mai Ai **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13(07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes,Benefits(Health, Dental Insurance,etc.) $ 2. Professional Fees—Legal;Accounting/Bookkeeping;Audit Fees; Administrative Fees;Other $ 500 3. Operations—Membership,Training, Insurance, Rent/Lease, Utilities 4. Supplies—Office;Program;Consumable;Telephone;Postage& Freight $ 5,250 5. Equipment—Purchase;Rental;Repairs&Maintenance $ 6. Other—Please specify: T. Unused Portion—Return unused funds payable to: County Director of Finance TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD 5,750 ■ # 54 HUI POND HOLD HOLONA Subsidized Low Cost Spay/Neuter Clinics Hui Pono Holohotona received a Hawaii County Grant of $10,000 in 2012- 2013 for its Subsidized Low Cost Spay/Neuter Clinics. Humans and animals alike are beneficiaries of these services we have been able to help provide. bO2Spav/neote, Supgene3vvernponh)rnned0n dogs and cats in that one year penod were able to prevent the first generation of unwanted litter births of an average of 2,51V kittens and puppies, This helped reduce the number of unwanted litter births within our community by the hundreds of thousands had those litters continued to have more litters This also helped reduce the number of animals burdening our shelters and adding to taxpayer costs Hui Pono Holoholona believes prevention is the best method to address the animal overpopulation problem facing our island Over 1 000 unwanted dogs and cats are turned in to the Hawaii Island Humane Society each and every month, and disposed of at taxpayers' expense. Many more are abandoned and left to suffer Spaying and neutering are not "unnatural" it is the best method health wise for the animal in preventing certain cancers effective in preventing unwanted litter births, most humane and cost efficient method provided to the community. Having to kill adoptable pets because there are not enough good homes is unnatural and not right "pono' Since 2007 HPH has helped over 2800 dogs arid cats to be spayed and neutered here on the eastside of our island We are committed to continuing this effort. We have reached out to hundreds of people who love and care for their pets but could not afford the cost |0apav/neuher VVo have reached out mt0the omghb0rhnodSand provided to those feeding cat Trap-Neuter-Return-Manage pmDgrarn, which is the most sustainable method to manage cat colonies A model which stabilizes cat populations without using euthanasia Many veterinarians are committed to this effort as well. Offering their services at very low costs and willing to come to less than perfect facilities to help dozens of animals in one day high volume clinics Our organization purchased 20 feline spay/neuter surgery packs this year. which can be used to supplement a veterinarian's own instruments. Participants in our clinics have received services for their one pet to over 10 or more as a caregiver in their T-N-R-M cat colonies that they have been feeding but not fixing' These are the people and animals we are especially interested in helping. Their families and neighbors often times have complained; not knowing how to reason with this kind-hearted soul who just wants to feed the hungry. We also have booths at the annual County Fair and at the Volcano 4th of July Parade where we reach out to the public to educate on the high euthanasia rate: and the need for more spay/neutering on our island We gave a no nonsense get your pets spay/neutered educational approach, we give out informative materials, we focus that being pet responsible goes beyond just food and water shelter. it also means getting them spay/neutered Informing the public of the high ongoing euthanasia rate of healthy animals at the HIHS is the reality check that sonie humans need to spay/neuter their own animals. The first ever Spay Day Rally was held Saturday April 20th, 2013 at theK4n'oheao Bandstand, Plans are to hold Uiis event annually to bring to the communitys awareness the great need to spay/neuter pets HPH is an all volunteer 501c3 nonprofit Those seeking our services are asked to contribute as much money as they can, to stretch the spay/neuter funds as far as possible. An average of $1893 per animal was provided by the County Grant to cover the average veterinarian cost of $4547 per operation for 502 cats and dogs. No one is ever turned away if they cannot afford the cost of the spay/neuter services. The majority of the grant $950000 was used to pay veterinarian fees, The Liability Insurance policy cost is $50000 a requirement of receiving the grant. Hui Pono Holoholona volunteers are dedicated, covering their own expenses and providing many hours and (lays of community service each and every week. We are committed to providing this service and honored to receive funding from the County that helps reduce animal overpopulation in the roost humane manner. K4oha\0 ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: Hui Pono Holoholona PROGRAM NAME: Subsidized Low Cost Spay/Neuter Clinics Revenue Sources Funds Received: FY 2012-12 -06130/13) County of Hawai`i $ 10,000.00 State of Hawaii Federal Funds Private Foundations United Way Funds Admissions Donations $ 12,591.74 Fundraising $ 4,237.60 Vending Machines Service I Program Fees Third Party Reimbursements Tuition 1 Client Fees Interest Income Others(please list) a. b. TOTAL REVENUES $ 26,829.34 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: Hui Pono Holoholona PROGRAM NAME: Subsidized Low Cost Spay/Neuter Clinics "ITEMS SUPPORTED BY COUNTY GRANT ONLY" FY 2012-13(07101112- Budget Category 06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance etc;) 2. Professional Fees Legal Accountrrig/Bookkeeping Audit Fees Administrative Fees, Other $ 9,500.00 3. Operations— MeinbelstHp Training insurary..e Rent/Lease $ 500.00 $ 4. Supplies—Office: Program. Consumable Telephone' Postage& Freight 5. Equipment— Purchase Rental, Repairs& Maintenance 6. Other—Please specify 7. Unused Portion-- Return unused funds payable. to County Director of Finance $ TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ 10,000.00 Received 8-14-13, No. 54 # 55 INNOVATIONS PUBLIC CHARTER SCHOOL FOUNDATION Planting Wellness for our Kaiki and Community Innovations Public Charter School Foundation Planting Wellness for our Keiki & Community Non-Profit County of Hawaii Fiscal Year 2012-2013 Final Report Planting Wellness for our Keiki and Community is a wellness program for all Innovations students, students' families and the community. The program builds outdoor play space and community gardens through public /private partnerships. The Planting Wellness for our Keiki and Community mission is"to empower IPCS students with a deeper understanding and practical knowledge about the interwoven connections between food, humans, culture, and nature." Our purpose is to "provide an outdoor classroom where students gain hands-on experience researching,harvesting, sharing, using,and eating wholesome, nutritious, sustainably-grown plants. The process of growing plants for consumption, use, and/or beauty empowers students to make healthy choices for themselves and our world. Garden lessons provide cross curricular opportunities for learning and physical exercise." The integration of"green projects" like compostable food service ware, a worm-composting test site, a three-year strong carbon-footprint-offsetting program via fruit-producing trees, regular integration of sustainability-focused curriculum, and field trips to view community green models are a direct result of garden class momentum, community support through in- kind and financial donations and on-staff sustainability coordination. The community gardens interweave math, culture, science, nutrition, art, language, reading, physical exercise, and writing lessons into student learning via hands-on, outside, physical garden classrooms. Edible ecosystems now encompass the campus, allowing students to travel to different gardens, learn in different settings, and realize the totality of their hard work. Garden lessons are catered to fit the needs of various learning styles and age differences so all students, grades K-8, can find something in the garden that is interesting and educational. Complete recycling, composting, biodegradable food service ware, and a carbon-footprint offsetting program are garden class cornerstones with school wide support. "Green projects" are funded by county / foundation grants and school funds and support garden lessons are carried out by the Garden Leader, Krista Donaldson. Study of Water has been a school wide theme as our school is embarking on a large campus expansion and we have limited water units available. Garden class emphasized water's role in our garden. The IPCS campus is part of Pu'aa Ahupua'a (ancient Hawaiian land division) and Wai'aha Ahupua'a. Both ahupua'a are vital as the only river on the west side; providing essential water resources in ancient days and life-long lessons for today's children. County of Hawaii Grant funds supported our water reduction and garden expansion efforts. Funds paid for seamless gutter equipment to gutter all buildings. The gutters collected rain water feeds into downspouts that directly water classroom planters and into eight rain barrels. The "Rat Pack" a group of retired volunteer contractors constructed rain barrel stands so that the collected water in the barrels could be hooked to hoses to water the edible ecosystems located around the campus. This water collection effort was inspired by garden teacher Krista Donaldson. Ms. Donaldson's took seventh and eighth grader students to Kona Brewing Company to view their green business practices. Students were fascinated with KBC's AC- water collection tank that operated off a simple toilet pump to turn garden irrigation on when the tank got full off the gathered AC water drops. The class figured out over 32,000 gallons of clean "waste" water was successfully delivered to thirsty plants instead of the gravel. These gray water lessons have now been instituted on our own campus through rain barrels. The hands on water conservation experiments have powerfully impact our students. Students now continue to measure water savings, which integrates into math studies. Additionally, as part of the planting wellness with our keiki and community, funds were used to expand fruit and vegetable gardens. Students were given lessons regarding offsetting the school's carbon footprint. Funds received through foundations and the county were used for fruit trees and irrigation supplies necessary to turn an additional area on campus into another edible ecosystem. Lessons on photosynthesis and carbon-footprint offsetting go together for powerful lessons on"recycling air," as noted by students. Humans can tap into natural cycles to help heal the planet and produce food. Our immediate goals are to continue to provide essential garden class for all IPCS students and to continue to promote physical fitness. Through the generous support of USDA rural development, we are just beginning our grading and infrastructure for our four acre campus expansion. As part of the grading a much needed play field, will be constructed during the 13-14 school year. The bid for the project has been awarded and the campus expansion will not only have the large field but several self-sustaining gardens will be added throughout the campus. The gardens surrounding the classrooms will focus on indigenous, drought tolerant plants. Vegetable gardens and fruit trees will be watered with our gutter routed drainage system and reclaimed rainwater. We will continue to strive to increase ecoliteracy and understanding about the intersections of food, culture, and nature among staff, parents, and students. Wonder Gardens also hope to give voice and coordination services to the general "green movement" at IPCS by successfully implementing green projects and increased green opportunities to the IPCS community. Longer-term goals include expanding school culture to include sustainability issues and considerations about school systems' effects on island health in all team-management, decision-making circles. Future goals include incorporating more student-grown produce in healthy school lunches and snacks. Our success is measured by our students. We know our keiki are succeeding because our students are talking gardens! Parents report kids are beginning to enthusiastically try greens without the usual parental persuasion. Teachers support more gardening opportunities for students. IPCS green projects will continue to impact Hawaii Island in the most practical ways possible — by empowering the minds of children and their families. The entire staff was surprised at the success of the A+ afterschool program "soil to snack" experiment. Student hands planted and nurtured enough tangerine trees, banana patches, chard, kale, basil, papaya trees, collards, and spinach to supply snack ideas and ingredients twice a week for 60 children! These same hands helped plan, harvest, prepare, and serve the bounty they planted. Observers of the system and the children themselves are enriched by the experience of successfully integrating student-produced food in ways that are scientifically immeasurable. The practical and future implications of these life long lessons are limitless. We so appreciate the County of Hawaii's support. ATTACHMENT 1 FY 2012-13 Summary of Income In 0 Id)cAS fkbi C/VA/ Lvi AGENCY/ORGANIZATION: PROGRAM NAME: Pt"h'-,/ (Ale fi,i1e3-s` -L-rt o e`14:—6:4'741 cuik2 - Revenue Sources Funds Received: FY 2012-12 ` (07/01/12-06i30113) County of Hawaii $ 00 0-4' d (-)0 State of Hawaii Federal Funds Private Foundations $ 3) g 00 00 United Way Funds Admissions Donations Fundraising $ 7) Vending Machines Service/Program Fees $ 300 g' „ OC Third Party Reimbursements $ 00 o (DO Tuition/Client Fees Interest Income Others(please list) a. $ b. c. TOTAL REVENUES $ 19{4,00 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures 1.•� AGENCY/ORGANIZATION: ..-=-Y(It�C�f,Q l G r'J.S !l,C n'�� w64e/V-- 1Sh ! /i'C PROGRAM NAME: t.t�jr E� 9 ' j ).,{t ie( Cr `�i �r.nr:c, **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13(C/01/12-05/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes,Benefits(Health,Dental Insurance,etc.) $ 2. Professional Fees–Legal;Accounting/Bookkeeping;Audit Fees; Administrative Fees;Other 3. Operations-Membership,Training, Insurance,Rent/Lease, Utilities 4. Supplies-Office;Program;Consumable;Telephone;Postage& Freight • 5. Equipment–Purchase;Rental;Repairs& Maintenance $ )0(Ja7' OL 6. Other–Please specify: $ 7. Unused Portion–Return unused funds payable to: County Director of Finance — $ J TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD } � v # s6 ISLAND OF HAWAII YMCA Impact: Youth Assets 2011-12 FOR YOUTH DEVELOPMENT the FOR HEALTHY L VINE; "Strengthening the Foundation of Our Community." FOR SOCIAL RESPONSIBILITY Program Narrative The Island of Hawaii YMCA has been very fortunate in continuing its partnership with the County of Hawaii. Having the ability to utilize the funds to make a positive impact on the children and youth we serve has made a significant improvement to both our programs and the community. Our Preschool, licensed for 49 children ranging in ages 3-5 years. Preschool teachers have been successful in implementing their curriculum which includes five comprehensive strategies to teaching young children. These strategies include but are not limited to: The Foundation, Interest Areas, Literacy, Mathematics and Objectives for Development and Learning. Preschool children have the opportunity to learn and grow in an age-appropriate environment with the tools needed to educate the whole self academically, physically, socially and emotionally. Preschool activities consist of daily exercise, music and movement, nutrition and creative discoveries. Teachers have been provided with the materials and training necessary to implement the curriculum in their classrooms on a daily basis and attended trainings on Teacher In-Service Days. Parents have also been involved in the process through parent nights and open hr.ico rlcrliratarl to nrmmntina family iminlwcmcnt The Island of Hawaii YMCA's CLUB YMCA Teen Program has greatly benefited by the funds provided by the County in having the opportunity to attend a 3-day conference on Oahu learning about the legislative process, writing bills, parliamentary procedures, visiting the Supreme Court and meeting a few congressmen on our island. They were able to discuss issues that affect their own communities and gained a sense of independence having to be responsible without their parents. CLUB YMCA serves teens in grades 6-12. Teens meet Monday through Friday at the YMCA. They are transported to the YMCA from school where they have Study Hall, Leadership activities, Literacy Lounge as well as a rigorous Fitness Program that keeps their minds and bodies active. YMCA Staff have been provided with the materials necessary to incorporate the Developmental Assets® which include but are not limited to: Empowerment, Expectations, Constructive Use of Time, Commitment to Learning, Positive Values, Social Competencies and Positive Identity. The YMCA continues their relationship with the University of Hawaii at Hilo by having college students tutor our teens in Math, English and Reading. The Island of Hawaii YMCA Childcare and Youth greatly benefit from the funds received by the County grant and will continue to service the community through programs that build a healthy body, mind and spirit for all. ATTACHMENT 1 FY 2012-13 Summary of Income Zs 4_,uo o F ed9 AGENCY/ORGANIZATION: PROGRAM NAME: C'J/LO �f'F fr 17 4/ ��v�.P.�� • Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii Ct State of Hawaii $ /f6, 7'f'r Federal Funds $ Private Foundations 3)1, 9J-3 United Way Funds $ Admissions $ Donations / a/ ©0 C7 Fundraising -- Vending Machines $ Service/Program Fees $ 3 SLJ U 3)1 Third Party Reimbursements Tuition/Client Fees $ - Interest Income $ Others(please list) $ - - — a. $ — b. $ c. TOTAL REVENUES LS-66, `77� $ ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures ZJ'tis.vJ o f 44 dow ,yam-/e4 AGENCY/ORGANIZATION: PROGRAM NAME: C v � ,e& �'` ydu 7'," **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13(07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits(Health, Dental Insurance, etc.) $ .. O,O O Cl 2. Professional Fees-Legal;Accounting/Bookkeeping;Audit Fees, e Administrative Fees; Other $ `_ 3. Operations-Membership, Training, Insurance, Rent/Lease, Utilities �- $ 4. Supplies-Office; Program; Consumable; Telephone; Postage& Freight $ 5. Equipment-Purchase; Rental; Repairs&Maintenance $ — u 6. Other-Please specify: $ 7. Unused Portion-Return unused funds payable to: County Director of Finance $ TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD Z®, O a $ 47%...a (4).„ # s7 KA HALE 0 NA KEIKI Families At Risk 0 Tp8 KA HALE O NA KEIKI PRESCHOOL (/q'Q A private, non-profit preschool serving the families of the Hamakua Coast • 45-3668 Honoka'a-Waipi'o Road, Honoka'a, Hawaii 96727 �J Phone(808) 775-9870 Fax(808) 775-9055 Nationally Accredited by N.E.C.P.A. !fa Hale O lf yoNa awapieiki • August 25, 2013 COUNTY OF HAWAII PROJECT NARRATIVE FAMILIES-AT-RISK PROJECT 2012-2013 Thank you County of Hawaii for your continued support. Our community as a whole,.as well as the general public of Hawaii, has benefited greatly from our Families-at-Risk Project during the period 7/1/12 — 6/30/13. Even more importantly, all of Hawaii benefited from our Project for the future to come. During this period of time, a total of 35 children attended our school's Project daily. These 35 children were from low- income, working families. It is critical to understand that operating such a Project is costly, since we are in operation for more than 8 hours a day before this Project begins each day requiring a second qualified teaching staff must be maintained for the Project. • Overall, our goals are to insure that our keiki receive a quality education that will' prepare them to be ready for Kindergarten. All of our graduates this year benefited from our Families-At-Risk Project. Of those who graduated from our project this past month . of July, 100% were accepted into our local state Kindergarten! This is an incredible accomplishment on the part of our students, and the part of our Families-At-Risk Project. This is what it is about! Balancing our Budget to aim for project success was tough. Like last year, some of the outside funding from private foundations were either less than anticipated or not available or received at all. Private donations were also less this year, which caused us to plan more with having successful fundraisers. With funding becoming more and more less available, still the expenses of our Project increased. It increased for various reasons, such as serving more children. To keep within budgets, teachers' hours were closely monitored; as well as any and all operational expenses were also closely monitored. Because of this critical close management of our budget we were able to accomplish our goals for our Project. Not only our staff and our Board members, but also our parents themselves made tremendous sacrifices to achieve success. • Private funds are the key to the success of this Project, but those funds are even more limited due to the world-wide Recession. Support we received from Hawaii County has most certainly helped the participants of our Families-At-Risk Project towards a successful, productive future. • • Support cuts are unfortunately understandable, but in these times, now when the poverty families of our community are even less able to pay their share for our Project, it makes for an even rougher time if our supporters continue to make cuts in contributions. Our children deserve best! Our keiki are our future! Who will speak for our keiki? At Ka Hale 0 Na Keiki, that is exactly what we are trying to do. We hope that the County will acknowledge the importance of investing money in prevention and continue their financial commitment in our future. We cannot thank the County enough for their understanding and generosity. Children who attend preschool enter kindergarten ready to learn. Children later have better test scores in reading and math, and tend to be more social. And, they are less likely to be involved in crime as adults and less likely to become pregnant as teenagers. Because of our Families-at-Risk Project, 35 low-income children, including our recent graduates, have been given the skills and tools needed to begin a successful life that they otherwise would not have had. Instead of continuing the downwards-cycle of drug abuse and teenage pregnancy, statistically these children will instead succeed in school and avoid these damaging occurrences of society. Crime rates, drug-abuse rates, and • teen-pregnancy rates do NOT have to continue to rise; not, that is, if preventative measures are taken now, and are continued. That is what our Families-at-Risk Project is doing for our community, and the general public at large. We're helping to break that damaging cycle, 35 children at a time. The goals of our Families-At-Risk Project are to provide low-income children with quality care that improves their health, safety, learning, development, self-confidence and self- esteem, as well as family stability; and to provide low-income parents with quality child care to allow them to work full-time towards economic self-sufficiency and to better support & assist their children's education. Thanks to all of our community supporters, and especially the understanding and generosity from the County of Hawaii, the goals for our Project have been accomplished. Thanks to our Families-at-Risk Project, these parents have had a secure and nurturing environment to send their children until they returned from work. By operating our Families-at-Risk Project, 35 children were able to continue to receive safe and stimulating care while their parents were working, through our quality early childhood education program, when other programs usually close at earlier at 2:30pm. These children learn invaluable skills and attitudes that will last a lifetime: self-confidence, social skills, good self-esteem, conflict.resolution, etc. Additionally, parents are less stressed and more assure, knowing that their children are safe and well-cared for, thus helping to prevent the immediate situations of child abuse and neglect that stress may sometimes create. We not only helped 35 children but also their families, so the total estimated number of community members that directly and immediately benefited from our Project this past year exceeded over one hundred people! And more realistically stated, the residents of our entire State. Much Mahalo County of Hawaii for your continued support! Ka Hale 0 Na Keiki Inc. is a 501(c)(3) non-profit organization. All contributions are tax-deductible. ATTACHMENT 1 • FY 2012-13 Summary of Income AGENCY/ORGANIZATION: I I sale (1 -TIrrl„ PROGRAM NAME: rn I II e-Q At — f`i Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13), County of Hawaii $ _, State of Hawaii $ Federal Funds $ ham* Private Foundations $ 21 ‘C) CI 00, CO United Way Funds $ C Admissions $ c/ Donations $ 7- r r-,-) 00 Fundraising $ P(1 j') Vending Machines $ Ci Service/Program Fees $ C- Third Party Reimbursements $ Tuition/Client Fees $ ri r) (:)0 Interest Income $ r' Others (please list) $ (_) a. 4-1 4 re 1 -c or rio rfaLf $ A OCC C b. $ , !ky/ r ' o9 r ;rn 1-h or) ( ,. o t,.. c, c. $ _ t TOTAL REVENUES OTC) 0C-) ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: 1(0 4to, e 0 Na PROGRAM NAME: FY (es` " A ' g. **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $ ;DOQ. D0 2. Professional Fees—Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ g00,190 3. Operations—Membership, Training, Insurance, Rent/Lease, Utilities $ 1>O 4)0 4. Supplies—Office; Program; Consumable; Telephone; Postage& Freight 5. Equipment— Purchase; Rental; Repairs& Maintenance �,�,.� 6. Other—Please specify: 7. Unused Portion— Return unused funds payable to: County Director of Finance TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD \1 U' nn a;J # 58 KA OHANA 0 HONUAPO Honuapo Park Programs To the County of Hawai'i Grants-In-Aid Program From KA 'OHANA 0 HONU'APO FINAL GRANT REPORT For Fiscal Year July, 2013 to June, 2014 PUBLIC BENEFITS DERIVED: During fiscal year 2013 to 2014, Ka 'Ohana 0 Honu'apo(Ka 'Ohana)conducted a series of events at Honu'apo Park for the benefit of the Ka'u community and all the residents of Hawai'i Island: Sundays-in-the-Park: Ka 'Ohana held three(3) Sundays-in-the-Park family events but was forced to cancel a fourth event. Each"Sunday"event began at 1:oo pm and ended at 4:00 pm and most were sited in Whittington Beach Park. The first event was held on Sunday,August 26, 2012, and was titled"Science Sunday at Honu'apo." This event included guest host Hawai'i Wildlife Fund and sponsored booth presentations by the Big Island Substance Abuse Council,the state's Department of Land and Natural Resources,The Nature Conservancy, and the sea turtle project from Hawai'i Volcanoes National Park. The Hawaiian Civic Club of Ka'u hosted a free hot-dog booth with all food items donated by the Queen Lili'u'okalani Children's Center(QLCC). Children and teens were encouraged to participate in on-going activities (e.g.,beach clean-up contest, mural painting, a wetlands walk). Approximately 23o attended this event. Ka 'Ohana's second Sunday-in-the-Park,held on Sunday, March 10, 2013, attracted more than 340 people. Titled, "Tutu and Keiki,"this event included special co-hosts Tutu and Me Traveling Preschool and the Hawaiian Civic Club of Ka'u. Staff members from Tutu and Me volunteered their time to demonstrate the different activities they conduct during the week at both their locations in Na'alehu and Pahala: `family circle'gatherings and preschool learning activities. The Hawaiian Civic Club demonstrated lei-making,lauhala weaving,and Makahiki Season Hawaiian games: ulumaika, hu, moepahe'e,konane, and pala'ie. The Club also hosted a tent that showcased many Hawaiian artifacts— weapons,tools,household goods,hula implements, and body adornments. Ka 'Ohana's third event was held on Sunday,June 16, 2013, and attracted more than 300 people. The theme was"Pork in the Park." Patty Fujimoto,co-owner of a local Ka'u restaurant, Hana Hou, cooked many pounds of barbequed pork and gave away hundreds of samples of pork to park visitors. The QLCC provided the stage for an afternoon of local music with"Back to the 5o's,"a Ka'u group who played nostalgic 195o's ballads. "Full Tilt,"a local salsa group,ended an afternoon of music that entranced the largely kupuna audience who came and lounged under large tents eating barbequed pork. The fourth event that was planned, organized,and ready-to-go in early October, 2012,was cancelled at the last minute due to an unfortunate situation at Honu apo Park. Billed as"Kanikapila 2,"a popular musical event in Whittington Beach Park, plans included an afternoon of music headlined by Keoki Kahumoku and would have showcased several Ka'u musicians who always play`for free.' Unfortunately,for several weeks previously, Honu'apo Park had been terrorized by a homeless, mentally-ill man recently released from prison. He had set up two tents with furniture close to the restrooms and along the entrance road and was threatening park goers (especially Caucasians and their children),who came close to his tents or who encountered him in the park. After many calls and reports to the Parks and Recreation Department as well as the police,the county organized a SWAT team that came in and removed him and all his belongings about a week after our planned event. Since he was still in control of the park a week before our event,we cancelled our proceedings in order not to risk any harm to our families and children. Ka 'Ohana's Keiki and 'Opio Workshops: Ka 'Ohana conducted five(5) Keiki Workshops(under 13-years-old)and two(2) 'Opio Workshops(for those over 13)for school-aged children. The workshops (except for those at Ka'u High School)included two classes,one in Hawaiian culture and the history of Ka'u and the second in marine science,specifically regarding species in Honu'apo's estuary. Workshops at Honu'apo generally began at 9:3o am and usually ended at 1:oo pm. The first two workshops, an 'Opio Workshop for a senior science class of 10 students at Ka'u High School and another,a Keiki Workshop for 12 Pahala Elementary 4th graders, were held in early December, 2012. In January, 2013, 34 students, 3 teachers,and 2 parents from charter school Ka Umeke Kaeo joined Ka 'Ohana's teachers for most of the clay at Honu'apo Park. On April 17, 2013,two workshops, an 'Opio AP science class from Ka'u High School (9 teenagers)spent the school day at Honu'apo Park along with a special education class(a Keiki Workshop with 14 elementary students)from Pahala Elementary. Another workshop, scheduled for May 17th,was cancelled by the Principal of Ka'u High School because of scheduling conflicts. In early June, Ka 'Ohana conducted a Keiki Workshop for six(6)home-schooled children and their parents and grand-parents. This workshop for students and their parents who moved to Ka'u from the mainland included Hawaiian language pronunciation and translations. The final Keiki Workshop was held at Pahala Community Center in late June and included 12 elementary school students. One teacher taught hula and chant and a volunteer from the Hawaiian Civic Club of Ka'u taught lauhala weaving. S' 4)' yy �]L t E -,, x . f . --;4.. ;. ' 3 „ 1' pit 1 I 1 i h w ' . . rm . . .,,m!1 1 , _. ...• a - •-• ...i • P ,-4. ,L't• .,,,,: IP" Itwwir --,-. - CV 1 - ' 7....1 *4 I * sit # aLA ,iii _ ,' , •,.. , ' tayit , •,,. . *--;',-''''',. —4 1 - . tit, '5„4MIII L .... .,...., ' 0' '',......•,'„.f. f...... ..•,-, Ei •„-.,,, .',._„,„,-, ,,„, .,.... .,..., 1 ,,,,„ ,. .... 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P, 1 ATTACHMENT FY 2012-13 Summary of Income 1/� AGENCY/ORGANIZATION: Ka- (1 c cL 0 I-frn CA ap c) PROGRAM NAME: d(1,u (Cy)O f c.r K-PY r YV ,l Revenue Sources Funds Received: FY 2012-12 (07/01/12-06130/13) County of Hawaii State of Hawaii $ Q Federal Funds $ Private Foundations $ d United Way Funds $ 6 Admissions $ 0 Donations $ t5 a© • 00 Fundraising $ / 019. oc) Vending Machines $ Service/Program Fees Third Party Reimbursements $ Tuition/Client Fees $ D Interest Income $ Others(please list) $ n a. $ b. $ C. $ TOTAL REVENUES Q $ 4 WO- ttO ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: K12 0 4011 Lk' po PROGRAM NAME: (�Y1 t�l a�Q ?otrk 1'r l **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13(07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes,Benefits(Health, Dental Insurance,etc.) $ 2. Professional Fees—Legal;Accounting/Bookkeeping;Audit Fees; Administrative Fees; Other $ CI /O .+�Vl) 3. Operations—Membership,Training, Insurance, Rent/Lease, ( Utilities $ ( � 4. Supplies—Office; Program; Consumable; Telephone; Postage& l(� Freight $ 4 ' 'N O. ti ) 5. Equipment—Purchase; Rental; Repairs&Maintenance $ V 6. Other—Please specify: $ ' 734, 00 7. Unused Portion—Return unused funds payable to: County Director of Finance $ TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ � U 1 000. 60 # 59 KEAUKAHA ONE YOUTH DEVELOPMENT Youth Development z Keaukaha One Youth Development Youth Paddling Program 67 Keokea Loop Hilo, Hawaii 96720 (808)756-5859 August 9, 2013 MEMORANDUM TO: Wendy Baez, Hawaii County Council Human Services &Social Services Committee West Hawaii Civic Center Building A 74-5044 Ane Keohokalole Highway Kailua-Kona, Hawaii 96740 FR: Naomi Ahu,Administrative Assistant Keaukaha One Youth Development Youth Paddling Program RE: FY 2012-2013 Non-Profit Year End Report The following attachments are the Keaukaha One Youth Development-Youth Paddling Program's official submittal of our FY 2012-2013 Non-Profit Year End Report: 1) Summary of"public benefits" derived from the $10,000 County grant 2) Attachment 1 - FY 2012-2013 Summary of Income 3) Attachment 2 - FY 2012-2013 Summary of County Non-Profit Grant-in-Aid Expenditures Please contact me if you have any concerns or questions regarding this report. 1� 1-) l 1 Keaukaha One Youth Development Youth Paddling Program Summary of Public Benefits from $10,000 County Grant Fiscal Year 2012-2013 The $10,000 County grant awarded for fiscal year 2012-2013 was utilized for transportation and equipment expenses. See below for the "public benefits" derived from utilizing the budget in this manner: - The County grant provided bus transportation for Keaukaha Canoe Club's youth paddlers during the 2012 Moku 0 Hawaii Canoe Racing Association (MOHCRA) regatta season, allowing them to paddle in the race events held in Kailua-Kona. This service minimized the amount of vehicles traveling on the road to transport 60-70 youth and helped offset the personal transportation expenses to the families of these youth. - The County grant provided bus transportation to Keaau and Pahoa high school youth paddlers during the 2012 Big Island Interscholastic Federation (BIIF) paddling season to and from their schools to Hilo Bayfront for daily practices. This also helped offset the personal transportation expenses to the families of these youth and extended our programs outreach to additional communities. We also believe this helped offset drug and alcohol abuse and other negative after school activities by ensuring that the youth participated in a positive after school activity that contributed toward their physical, mental, and spiritual well-being. -The County grant provided airfare and ground transportation for qualifying youth paddling crews to the 2012 Hawaii Canoe Racing Association (HCRA) State Championships races held at Keehi Lagoon on the island of Oahu. This also helped offset the personal transportation expenses to the families of these youth.We also believe such exposure to these off island experiences contributed toward their physical, mental, and spiritual well-being. -The County grant provided service to the community through the rental of portable toilets at the Palekai site where the youth paddling program practices are held due to a lack of such facilities in the area. The portable toilets created a clean, sanitary environment for all using this site. -The County grant helped purchase additional paddles due to the increase of youth enrollment in our program during the 2013 MOHCRA paddling season. We believe this paddling program helps to ensure a safe place after-school for more youth primarily from the Pana`ewa and Keaukaha Homestead and Keaau and Pahoa communities. -The County grant helped pay for escort boat motor repairs. The escort boat provides safety for students while in the ocean. At any given moment the ocean can be an unforgiving place in the time of an emergency. Maintaining this service provides emergency access capabilities to Emergency Response teams if any such events were to occur. ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: Keaukaha One Youth Devlopment PROGRAM NAME: Youth Paddling Program Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii $ 10,000.00 State of Hawai`i $ Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ 1,215.00 Fundraising $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition/Client Fees $ Interest Income $ Others(please list) $ a. $ b. $ c. $ TOTAL REVENUES $ 11 ,215.00 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: Keaukaha One Youth Development PROGRAM NAME: Youth Paddling Program **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $ 0.00 2. Professional Fees—Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 0.00 3. Operations—Membership, Training, Insurance, Rent/Lease, Utilities $ 0.00 4. Supplies—Office; Program; Consumable; Telephone; Postage & Freight $ 0.00 5. Equipment— Purchase; Rental; Repairs &Maintenance $ 2,656.56 6. Other—Please specify: $ 7,343.44 7. Unused Portion— Return unused funds payable to: County Director of Finance $ 0.00 TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ 10,000.00 # 60 KOHALA ANIMAL RELOCATION AND EDUCATION SERVICE Canine Spay and Neuter g I— w o z � IS�[i to 1l��,,�� ‘GP --"4ATION �9 July 1, 2013 Ms. Wendy Baez Legislative Aide to Council Member Karen Eoff West Hawai'i Civic Center, Building A 74-5044 Ane Keohokalole Highway Kailua-Kona, Hawaii 96740 Re: County of Hawai'i Non-Profit Grant to KARES Dear Ms. Baez and Council Member Ms. Karen Eoff: The Kohala Animal Relocation and Education Service (KARES) has been most appreciative of the grant from the County of Hawai'i to support spay and neuter of companion dogs belonging to some of our most economically troubled families on the island. The award was for$12,500 for fiscal year 2012-2013 and was provided to KARES as one payment in full in July. All of the grant funds were spent in four months from July 6 to October 25th for 162 canine spay and neuter surgeries. This summary accompanies our Final Report with an accounting statement of all expenditures supported by the grant. In FY 2012 (Jan 1-Dec 31) KARES accomplished spay/neuter of 670 dogs and to date in 2013 a total of 291 dogs. The owners of the dogs have been most grateful for"no cost" spay and neuter surgeries. KARES acknowledged the assistance of the County of Hawai'i with signage at each community clinic. We thank the County for supporting the animal welfare efforts for the people of our island. KARES is committed to continuing the Canine Spay and Neuter Program and hope to do so with the future cooperation and funding from the County of Hawai'i. Sincerely yours, /4/), /t, 'il " Ilflie-A-- - Deborah Cravatta President and Founder KARES is a 501(c)3 Nonprofit Organization PO Box 44670,Kamuela,HI 96743•808-333-6299•808-880-1925 pets @kohalaanimal.org • www.kohalaanimal.org 1 004-04( 7- -t KARES Canine Spay and Neuter Program Overview: The Kohala Animal Relocation and Education Service (KARE) exceeded our own expectations of the number of dogs that could be surgically sterilized with grant funds made available by the County of Hawai'i. We spayed or neutered a total of 162 dogs in a period of 4 months. This achievement was made possible during this period because KARES sponsored spay/neuter(S/N)clinics that were taken directly into communities. We had negotiated reduced and highly competitive surgical fees with Dr. Celina Hatt who came twice to our clinics held in Ocean View in July and October where we sterilized 100 of the 162 dogs. The remaining 62 dogs were sterilized over the 4 months in private veterinary clinics, also at reduced fees compared with typical Big Island vet fees. The Original County of Hawai'i Non-Profit Proposal Budget and the Actual Award: KARES objective was to S/N a total of 600 companion dogs during the 12 months of 2012. Our grant proposal to the County of Hawai'i was a request for$40,800 to cover 55%of the total expected costs,thus for 330 of the 600 canine S/N surgeries. With the award of$12,500(30.6%of our original request)we had anticipated having sufficient funds to perform approximately 100 canine S/N surgeries. In actuality we out performed our expectations. With the substantially reduced vet fees available in KARES-sponsored S/N clinics we accomplished 60%more surgeries with the grant funds for a total of 162 dogs. Explanation of Public Benefit Derived from the Award:The benefactors of the grant funds were County of Hawai'i residents with companion dogs who would not have been able to afford these spay or neuter surgical procedures without financial assistance. Typically these families are living at or below the poverty level for Hawai'i Island, many in communities off-the grid,almost all unemployed or receiving assistance and for many, lacking vehicle transportation or sufficient gas money to even consider taking their dog to a veterinarian. Throughout FY 2012 KARES had organized five community-based S/N clinics reaching out to residents in Ocean View and the surrounding areas. Two of these clinics were funded by County of Hawai'i funds (total 100 dogs sterilized). Furthermore, in the absence of scheduled clinics, KARES paid for S/N surgeries at four private veterinary centers in Kapa'au, Kamuela, Kailua-Kona and Hilo to accommodate the immediate S/N of puppies or juvenile dogs, and those dogs in-heat to avert further unplanned or unwanted litters (additional 62 dogs sterilized). In the first half of 2013 KARES also conducted three dog spay/neuter clinics in Ocean View sterilizing approximately 45-50 dogs in each clinic day. Specific benefits for County of Hawai'i residents: 1) The spay/neuter(S/N)surgeries would not have been possible without the assistance of the County of Hawai'i funds nor the accessibility of the KARES clinics or KARES-negotiated reduced S/N fees at private vet centers. S/N procedures were provided without cost to residents. 2) KARES brought the veterinarian and volunteer clinic staff to locations in the community(garages of private homes and St.Jude's Episcopal Church parish hall). This made the clinics readily accessible to those with limited or no transportation. 100 dogs were sterilized in these clinics. 2 3) KARES volunteers also provided transportation, picking up and returning dogs to owners' homes. The clinic days were "community events"that helped spread the educational message of the need to spay/neuter dogs for the humane control of the animal population. Pet owners remained with their pets before and in the post-surgery recovery period. For almost all of the dogs,this day at the S/N clinic was the only time they had been seen by a veterinarian. 4) The veterinarian,veterinary technicians and KARES staff provided treatment for external and intestinal parasites,and skin care at no cost to the dog owners. 5) Pet owners in Ocean View and surrounding areas are plagued by the increasing numbers of free- roaming and feral dogs that are searching for food on their properties fighting and breeding with their dogs,frightening their children and causing property damage. The S/N procedures prevented the unplanned and unwanted litters of future generations of dogs that might be either abandoned to the wild or surrendered to animal shelters where they will be euthanized. 6) Many island families in rural areas KARES has helped have several dogs(more than 5). S/N prevents the breeding of their companion dogs within the pack and the production of even more dogs that the owners cannot afford to feed or afford to S/N. One example is an Ocean View family that brought two pit bulls to the Ocean View S/N clinic in October. One had just had its third litter of 13 puppies. 7) Making the assumption that the 162 dogs that were sterilized were left intact and responsible for a minimum of one litter of puppies(about 4 pups for small dogs and up to 8-10 or more pups for large dogs)the humane method of population control with S/N has potentially saved the lives of a minimum of 650 to a possible 1280 puppies in the first generation of reproduction, and many more puppies in further generations in otherwise intact dogs. Funding from Corporate&Private Foundations During the Award Period(7.1.2012 to 6.30.2013): DJ&T Foundation—1 (awarded 6.16.2012) $20,000 restricted to spay/neuter of medium to large companion dogs; 2 (awarded 9.15.2012)$25,000 to purchase transit van for mobile S/N clinics; 3 (awarded 3.27.2013)$20,000 restricted for S/N of medium to large dogs Petco Foundation- 1 (awarded 8.12.2012)$18,685 including$4000 for purchase of an anesthesia machine,oximeter and anesthesia supplies for use in KARES-sponsored clinics; remainder for canine spay/neuter surgeries; 2 (awarded 2.20.2013)$21,500restricted to canine S/N. Note: Approximately 10%of the total cost of the KARES Canine Spay/Neuter Program for July 2012 to June 2013 was funded by the award from the County of Hawai'i, and^'87%from grant awards from Mainland-based corporations and private foundations that provided assistance to the people and animals of our island. 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N N N N N 00 00 00 CO Co Cn 01 .-I .-1 O O — U co ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: Kohala Animal Relocation and Education Service(KARES) PROGRAM NAME: KARES Canine Spay and Neuter Program Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawai`i $ 12,500 State of Hawaii $ 0 Federal Funds $ 0 Private and Corporate Foundations $ 108,185 United Way Funds $ 0 Admissions $ 0 Donations $ 10,000 Fundraising $ 1,500 Vending Machines $ 0 Service/Program Fees $ 0 Third Party Reimbursements $ 0 Tuition/Client Fees $ 0 Interest Income $ 0 Others (please list) $ 0 a. $ b. $ 0 c. $ 0 TOTAL REVENUES $ 132,185 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: Kohala Animal Relocation and Education Service (KARES) PROGRAM NAME: KARES Canine Spay and Neuter Porqram **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13(07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $ 0 2. Professional Fees — Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 0 3. Operations — Membership, Training, Insurance, Rent/Lease, Utilities $ 0 4. Supplies —Office; Program; Consumable; Telephone; Postage & Freight $ 0 5. Equipment— Purchase; Rental; Repairs & Maintenance $ 0 6. Other—Please specify: Veterinary fees for canine spay and neuter procedures on 162 dogs(expended July 6-October 25, 2012) $ 12,500 7. Unused Portion— Return unused funds payable to: County Director of Finance $ 0 TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ 12,500 # 61 KONA ADULT DAY CENTER, INC . Adult Day Care jc? i KONA ADLLT DAY CENTER P.O. BOX 1360 KEALAKEKUA, HI 96750 (808)322-7977 County of Hawaii Non-Profit Annual Year End Report Narrative August 27,2013 Agency Mission Statement "Our mission is to provide health, social and recreational programs and activities that enable impaired adults to experience feelings of belonging, friendship, acceptance, accomplishment and independence in a caring and secure social environment. " Program Description Adult day care is viewed as a promising long-term care option because it provides regular and reliable respite to informal caregivers, while it fosters their continued participation in the workforce. Persons eligible for Kona Adult Day Services are those adults 18 years and above, but particularly those 65 years and older, having either a physical or a cognitive disability requiring supportive care. These are persons with Alzheimer's disease, dementia or other related memory disorder, those with physical disabilities such as stroke, Parkinson's disease, and multiple sclerosis and those who are socially isolated. Day care provides a less restrictive setting and a more cost effective program than other types of care, such as home nursing or institutionalization. Public Benefits Derived 1) For Individuals a. Client is able to associate with a place and a group corresponding to his/her sense of identity. b. Client's maximum level of independence is assessed and maintained through the individual program planning. c. Mentally and physically impaired adults are maintained at their highest level of functioning,thus preventing or delaying further deterioration. d. Health monitoring as well as protective and supportive care for the frail and disabled adults are included in care planning and services. e. The participant's knowledge of and access to elderly services available in the community. "We extend the quality of life for your family" www.konaadultdaycenter.com Narrative(continue) August 27, 2013 Page 2 f. Premature or inappropriate institutionalization in a nursing home or hospital is prevented. g. Socializing, peer interaction and continued relationship with the community is ensured. h. Isolation and prejudice often associated with frail and disabled adults is reduced. 2) For Families and Other Caregivers a. Families that desire to keep elderly members in the home are given relief from full-time care of an impaired adult. b. Family members are enabled to continue productive careers instead of being homebound with an elderly, disabled spouse, parent or other family member. c. Families and other caregivers are assured that elders dependent upon them are being cared for appropriately during the day. 3) For the Community a. An integral component of the community service network and of the long- term care continuum is made available to the West Hawaii Community. b. The medical community and other resources statewide are provided a liaison in the geriatrics, especially Alzheimer's disease and other related disorders. 4) Program Highlights a. Maintain 90% of participants at home for a minimum of six months with adult services. b. Maintain or improve socialization/interaction skills of participants by 90%. c. Maintain or improve hygiene/self-care of participants by 90%. d. Survey satisfaction of caregivers. e. Have intergenerational interaction activities. Submitted by: Rowena L. Tiq Executive Director ATTACHMENT 1 FY 2012-13 Summary of Income KONA ADULT DAY CENTER, INC. AGENCY/ORGANIZATION: ADULT DAY CARE PROGRAM NAME: Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii $ 100,880.00 State of Hawaii $ 25,234.40 Federal Funds $ .00 Private Foundations $ 48.447.1R United Way Funds $ .00 Admissions $ 400.00 Donations $ 23,603.53 Fundraising $ 9.350.00 Vending Machines $ nn Service/Program Fees $ 15,610.00 Third Party Reimbursements $ 4,011.30 Tuition/Client Fees $ 103,340.50 Interest Income $ .00 Others(please list) $ a. In-kind Rent $ 10,326.00 b. Sale of Asset $ 1,500.00 c. $ TOTAL REVENUES $ 342,702.91 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures KONA ADULT DAY CENTER, INC. AGENCY/ORGANIZATION: ADULT DAY CARE PROGRAM NAME: **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Bud et Category FY 2012-13(07/01112-06/30/13) 9 9 rY ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $ 8,500.00 2. Professional Fees—Legal;Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other 3. Operations—Membership, Training, Insurance, Rent/Lease, Utilities $ 3,500.00 4. Supplies—Office; Program; Consumable; Telephone; Postage & 3,000.00 Freight 5. Equipment—Purchase; Rental; Repairs&Maintenance 6. Other—Please specify: 7. Unused Portion—Return unused funds payable to: County Director of Finance $ �i— TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD 15,000.00 $ l # 64 KONA HISTORICAL SOCIETY Living History Program Operations COUNTY OF HAWAII NON-PROFIT GRANT FY 2012-13 FINAL REPORT NARRATIVE AGENCY/ORGANIZATION: KONA HISTORICAL SOCIETY PROGRAM NAME: LIVING HISTORY PROGRAM OPERATIONS Kona Historical Society (KHS) provides benefits to the public consistent with its mission: to preserve the history of Kona to enrich, inspire, and inform our community and visitors. We will do this through collecting, preserving, researching, interpreting, and disseminating the history of Kona. The organization was founded in 1976 by a small group of 25 Kona citizens who had become concerned that the rapid pace of development following Statehood was destroying historic and cultural sites, and that important documents and photographs were being lost. The founders wanted to preserve that history so important to Hawaii and to tell the story of Kona's past to both Kama'aina and to the new residents who were settling here, as well as visitors to the Island. KHS offers a place where residents and visitors can relate to the past through an interactive method that brings history alive. The Society's education programs are a prime example of a public benefit. It is especially important for school children to be exposed to history in a way that is hands-on and realistic. Many children from low-income families have few opportunities for exposure to museums and historical sites. School-sponsored excursions are often the only occasion for these students to get a physical sense of Kona's history. The KHS sites provide information about virtually all of Kona's different ethnic groups, so students get a sense of their own place and their unique contributions in Kona's history. Often students leave KHS with a new understanding and appreciation for their own family's history. Special events, such as last October's open house, A Day on the Kona Coffee Living History Farm (KCLHF), offered the first opportunity for many residents, both individuals and families, to visit this unique historic site free of charge. KCLHF is the only living history farm on the island, and the story it tells engages people of all ages. Children participated in sack races, a scavenger hunt, and other activities that took them to every corner of the site, while adults learned to make a traditional Japanese dish, chicken hekka, from Chef Sam Choy, and practiced lauhala weaving under the guidance of master artists. The heart of the organization, the Jean Greenwell Library and Archives, offers the tremendous benefit of preserving the community's history. It is the primary source for Kona's historic documents, photographs, films, oral histories, and maps for those conducting research for scholarly works or for their own personal interest. Many individuals who live in Kona, or whose origins are here, have Kona Historical Society Page 1 of 2 Final Report 2012-13 explored their family's ancestry through the archives. Without these archival resources, KHS's living history sites, publications, and numerous programs would not exist. The Kona Districts are an underserved area in terms of museums that provide opportunities to learn about Kona's immigrant history. Kona Historical Society's emphasis on the contributions of the many ethnic groups contributing to Kona's culture and environment, provides a connection for community members to their past. KHS keeps Kona's history alive through its historic sites, special programs, publications, and festivals, and inspires an appreciation for that history in our visitors and local residents. Our primary goal is to engage residents and visitors in interactive, hands-on activities that inspire them to appreciate the area's history and diverse culture. If participants take away an understanding of sustainable farming practices, the hard work and resourcefulness of early settlers, and the richness of culture that diversity provides, the results we are trying to achieve will have been met. History is concerned with the importance of human beings, and the stories, ideas, and words that help us make sense of our lives and our world. Its richness lies in its ability to introduce us to people we have never met, places we have never visited, and ideas that may never have crossed our minds. By showing how others have lived and thought about life, KHS helps to find answers about what is true to our heritage and our histories. The benefit that the public derives from KHS activities is an expansion of personal perspective and a deepening of awareness, understanding, and knowledge. Kona Historical Society greatly appreciates the County's support in offering these public benefits through its award of a Grant-in-Aid in the amount of$9,250 for the 2012-13 Fiscal Year. arm shes, kI k, ., J y Holland Executive Director Kona Historical Society Page 2 of 2 Final Report 2012-13 ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: Kona Historical Society PROGRAM NAME: Living History Program Operations Revenue Sources Funds Received: FY 2012-13 (07/01/12-06130/13 County of Hawai'i $ 10,675 State of Hawaii $ 25,823 Federal Funds $ 0 Private Foundations $ 5,438 United Way Funds $ 0 Admissions $ 0 Donations $ 10,434 Fundraising $ 2,871 Vending Machines $ 0 Service/Program Fees $ 67,504 Third Party Reibursements $ 0 Tuition/Client Fees $ 0 Interest Income $ 0 Others(Please list) $ 0 a. Gift Shop Sales $ 14,930 b. Coffee Sales $ 44,267 c. Portuguese Bread Sales $ 28,077 TOTAL REVENUES $ 210,019 ■ ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: Kona Historical Society PROGRAM NAME: Living History Program Operations *"ITEMS SUPPORTED BY COUNTY GRANT ONLY" FY 2012-13 (07101112-06/30113) Budget Category ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health. Dental $ 4,500 Insurance, etc.) 2. Professional Fees--Legal;Accounting/Bookkeeping;Audit Fees; $ Administrative Fees; Other 3. Operations --Membership, training, Insurance, Rent/Lease, Utilities $ 2,750 4. Supplies --Office;;; Program; Consumable;Telephone; Postage& $ 1,000 Freight I - 5. Equipment-- Purchase; Rental: Repairs&Maintenance $ 500 6. Other-- Please Specify: Livestock Feed $ 500 7. Unused Portion --Return unused funds payable to: $ 0 County Director of Finance TOTAL COUNTY NON-PROFIT GRANT-IN-AID FY2012-13 AWARD $ 9,250 # GS KONA LITERACY COUNCIL Kailua Learning Center FINAL REPORT Kona Literacy Council The public benefit derived from the funding received from the Hawaii County Grant(FY 2012-13) was the continuation of the free literacy programs provided by the volunteer tutors of the Kona Literacy Council at the Kailua Learning Center. The $2,343.75 we received from the County assisted us in maintaining our objective of keeping the center open so that we could continue to help break the illiteracy cycle in our community. The Kailua Learning Center is located on the ground floor of the Kailua Village Condominiums on Kuakini Highway. It has its own restroom and parking is available on site. We continued to write grants, solicit donations and participate in fund raising projects. We have applied to various state and federal agencies and corporations in our community. Generous private donations from our tutors and friends of the Kona Literacy Council have provided some of the funds. The Kona Literacy Council meets the critical mission of the program by keeping open the Kailua Learning Center in order to continue to improve the basic skills of adults, including the foreign born,by offering free one-to-one and small group tutoring in reading, writing, spelling, math, English as a Second Language, citizenship, key boarding and computer literacy. The Kona Literacy Council continues to meet its goals and objectives to: A. Continue renting space at the Kailua Village Condominiums ($300 per month) to use as a learning center and administrative office. B. Continue volunteer staffing of the Kailua Learning Center from 9:30 am to 3:00 pm, Monday through Thursday and Saturday 10:00 am to 2:00 pm. C. Expand programs to reach more non-reading adults and meet anticipated goals of new readers. D. Acquire more basic skills books and material E. Acquire basic office supplies; i.e. toner and paper for copier machine, brochures, stamps, etc. F. Increase collaboration between existing agencies. Description of the program and services and how they benfit the adults in West Hawaii. The Kona Literacy Council: 1) Continues to provide free one-to-one, small group and computer-assisted literacy services at the Kailua Learning Center to any adult who wants to improve their basic reading, writing, computation and computer literacy skills. 2) Registers, scheduals, matches learner with tutor, and prepares programs for new students for the year. 3) Continues recruiting and training new tutors. 4) Continues networking with community agencies to provide free literacy assistance to their clients, i.e. Department of Human Services, Department of Labor& Industrial Relations, Kona Community School for Adults, various Vocational Rehabilitation Programs, Bridgehouse, Alternatiaves to Violence, BISAC, court ordered participants, Family Support Services of West Hawaii, Hawaii Community College and the public libraries. 5) Offers pre-employment skills, helps in filling out application forms, resume writing and interview skills to enable our learners to get and hold jobs. 6) Improves family literacy services. 7) Helps foreign born learners with their communication skills and assists them in passing their citizenship test. 8) Empowers adults to become contributing members of our community by ensuring that everyone increases their literacy skills and becomes lifelong learners. 9) Offers help with passing tests (GED and CBHSD tests, driver's licenses). 10) Publishes a quarterly newsletter. 11) Continues writing grants, pursuing fund raising functions, and seeking donations,to keep open the doors of the Kailua Learning Center. 12) Holds general membership and public meetings quarterly. Since opening in Sept., 1992, over 600 adults have been tutored one to one. This past year we have helped 21 students improve their basic skills including 3 new students. The specific objectives of the volunteer tutors of the Kona Literacy Council are to help adult students: 1. raise their reading levels from 0 through 12; 2. increase computation skills from arithmetic through Algebra and Geometry; 3. develop communication, reading and writing skills of the ESL students; 4. prepare adults for the GED exam; the Competency Based High School Diploma program; driver's license test; and U.S. Citizen test. 5. assist college students with their writing skills Some other personal goals of the students included: helping their children with their reading and homework; filing out job applications, resumes and other forms; learning to type and read the Bible. Most of the 600 students who have studied with the volunteer tutors have made remarkable progress in their basic skills and self esteem thereby improving their lives and becoming better family members,workers and community members. The dedicated 6 volunteers of the Kona Literacy donated over 1,200 hours last year. We are constantly recruiting new tutors and office staff and offer tutor training to keep up with the demand for good volunteer tutors. Some of our volunteers are snowbirds, leave the Island or obtain full time employment, leaving us with vacancies to fill. We recruit new tutors by newspaper articles and word of mouth. Tutors need to successfully complete a tutor training course and are requested to make a commitment of at least one hour per week. Office help must make a commitment of at least one two- hour shift per week. Most of our volunteer tutors have had previous teaching experience and all our dedicated volunteer tutors and office staff desire to improve their community by giving the gift of literacy. ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: _Kona Literacy Council PROGRAM NAME: _Kailua Learning Center Revenue Sources Funds Received: FY 2012-12 (07/01/12 06/30/13) County of Hawai`i $ 3,125 State of Hawai`i $ 0 Federal Funds $ 0 Private Foundations $ 0 United Way Funds $ 0 Admissions $ 0 Donations $ 0 Fundraising $ 0 Vending Machines $ Service/ Program Fees $ 0 Third Party Reimbursements $ 0 Tuition /Client Fees $ 0 Interest Income $ 0 Others (please list) $ 0 a. Young Brothers Tug &Barge $1 ,500 b. Federal Pacific Campaign $ 195 c. Membership $ 40 TOTAL REVENUES $4,860 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: Kona Literacy Council PROGRAM NAME: Kailua Learning Center **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $ 0 2. Professional Fees— Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 0 3. Operations —Membership, Training, Insurance, Rent/Lease, Utilities $2,000 4. Supplies—Office; Program; Consumable; Telephone: Postage & Freight $ 645 5. Equipment— Purchase; Rental; Repairs & Maintenance $ 180 6. Other— Please specify: General Liability& Fire Insurance $ 300 7. Unused Portion — Return unused funds payable to: County Director of Finance $ TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $3,125 # 66 KONA SKATEPARK ASSOCIATION Move on Wheels Hawaii County Council Human Services and Social Services Committee(NP Grants) C/o Wendy Baez West Hawaii Civic Center Building A 74-5044 Ane Keohokalole Hwy. Kailua Kona, HI 96740 COH NONPROFIT YEAR-END FINAL REPORT: FY 2012-2013, page 1 NAME OF ORGANIZATION: Kona Skatepark Association 501c3 PROGRAM NAME: Move on wheels In accordance with the mission statement of Kona Skatepark Association (KSA)to keep youth active and engaged and provide opportunities to encourage fitness as defined below; County of Hawaii (COH)funds allocated to KSA facilitated several events and programs designed to fulfill said statement. With COH funding, KSA was able to begin implementing our Move on Wheels program, holding fiveevents and doing outreach work at various Big Island venues.COH grant funding allowed KSA to provide free access to the events, helping to overcome socioeconomic barriers to health. Event venues included Kona skatepark, Old Airport hockey ring and Volcano skatepark;with one event slated for Waimea Bowl rain- checked.Also as a result of receiving COH funds, KSA was able to provide youth with access to safety equipment,first-aid supplies, maintenance equipment, healthy alternatives to high-risk behaviors, education,food, activities, and both talent and effort-won rewards. KSA was also able tooffer bus fare to at least one event in lieu of attempted transportation support packages via the Department of Transportation (DOT) or the Department of Education (DOE). Attempts made to negotiate transportation support packages were way-laid by lack of funding on the side of KSA and other resource availability issues on the side of DOT.In addition,as many at-risk youth are also food-insecure, a portion of KSA operations funding is used to supply food and water as adequate nutrition and hydration are essential to successful and healthy participation in skateboarding events. COH NONPROFIT YEAR-END FINAL REPORT: FY 2012-2013, page 2 NAME OF ORGANIZATION: Kona Skatepark Association 501c3 PROGRAM NAME: Move on wheels Benefits of participating in KSA skateboarding events include increased physical fitness; building stamina,endurance and improving cardiovascular health, helping to off-set the risk of childhood obesity and diabetes. Increased physical fitness for youth is particularly important at this time when physical education in DOE schools is limited. Increased physical fitness is also linked to an increase in other positive behaviors and can lead to improvement in emotional and mental health. During KSA events emotional and mental fitness are also nurtured.Youth build self-esteem through practicing the art of skateboarding and they learn resilience and persistence through competition with themselves. Self- esteem is also improved by receiving support and encouragement from peers and mentors during events and workshops,as well as by participating in other aspects of the events.By including youth in organizational and executional processes,the public benefits derived from these events increase, empowering youth and improving community fitness. During planning and execution of these KSA events youth are engaged and empowered by participating on many levels from voting in the contests to doing a cost-benefit analysis of which location and when the next event should be held,to doing the volunteer work necessary to complete these types of events; with youth serving food, mentoring others, passing out water, prizes or anti-drug tokens provided by the Hawaii meth project, picking up trash,and recycling. In addition to providing the benefits above, COH grant funding also helped to educate and strengthen KSA with particular regard to events execution and program design. KSA outreach efforts at one DOE school did result in students writing up their own petition to present to the board of directors; in which they asked for an after-school skateboarding program which would be entirely free to students, using skateboarding equipment built by students, staffed and mentored by KSA volunteers and funded by COH grants. Nonetheless, Student, Parent and KSA efforts were dissolved by slow political process, lack of board support, and transportation issues. Given that these issues are not conducive to implementation of programming within the time-constraints of a FY;KSA learned/decided that the more effective, cost- efficient wayto conduct workshops was to integrate them into event layouts. ATTACHMENT 1 FY 2012-13 Summary of Income • q, ,A/6 �' Cpl- l b\1 AGENCY/ORGANIZATION: YV,` U.� PROGRAM NAME: Mb i Q D ► \NIttkee LS Revenue Sources Funds Received: FY 2012-12 07/01/12-06/30/13 County of Hawaii $ State of Hawaii Federal Funds Private Foundations United Way Funds Admissions Donations Fundraising Vending Machines Service/ Program Fees Third Party Reimbursements Tuition/Client Fees Interest Income Others(please list) a. b. c. TOTAL REVENUES MD- ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: 41101/4 tL pa(' • 1)6S0 D V\ PROGRAM NAME: t b J e On \If 0 ec J **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) il i'} 0 2. Professional Fees—Legal; Accounting/Bookkeeping; Audit Fees; s� Administrative Fees; Other (1 3. Operations—Membership, Training, Insurance, Rent/Lease, / ` �/ Utilities $ ( ti eD 4. Supplies—Office; Program; Consumable: Telephone; Postage& �� Freight 5. Equipment—Purchase; Rental; Repairs &Maintenance ' $6. Other—Please specify: 7. Unused Portion—Return unused funds payable to: County Director of Finance TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD ( D U� $ f �(1/41) # 67 KU ALOHA OLA MAU Hui Hoola 0 Na Nahulu 0 Hawaii Ku Aloha Ola Mau — Agency Name Hui Ho•ola 0 Na Nahulu 0 Hawaii - Program Name County of Hawai'i — Final Report FY 2012-2013 Public Benefits Derived • CARF International Accreditation Achieved - More haumana will be able to receive treatment services due to contracts through managed care. Intensive Oupatient and Regular Outpatient Treatment Services will be provided to Adult residences in need of rehabilitation and recovery of Alcohol and Substance Abuse Addiction. • ADA compliant handicap accessible ramp for wheelchair individuals built in May 2013. Steps to main entry doors of facility built for safety. Program Highlights • The Commission of Accreditation of Rehabilitation Facilities, known as CARF, has accredited the Hui Ho'ola 0 Na Nahulu 0 Hawai'i, a program of Ku Aloha Ola Mau for a period of three years which extends to June 2016. Ku Aloha Ola Mau has demonstrated during an on site visit that its program and services are of the highest quality, measurable and accountability. Ku Aloha Ola Mau team is dedicated and committed to improving the quality of the lives of the persons served which also and of importance makes a huge difference in their (haumana) lives as well as in their 'Ohana, Communities, etc. • Executive Director, Lisa Cook traveled from Oahu several trips to train, assist and support HI Island staff in preparation of CARF accreditation and for the arrival of the two surveyors scheduled for June 10-11, 2013. Lisa Cook, management staff from Oahu and Hilo clinics prepared required manuals, Policies and procedures and overview of all other administrative and clinical documents necessary. • Safety Inspections at facility was completed and approved by HI Fire Department February 2013. All fire extinguishers and alarm systems are up to standards required. All staff have been trained and certified to offer First Aid and CPR as needed. ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: KU ALOHA OLA MAU PROGRAM NAME: HUI HO'OLA 0 NAHULU 0 HAWAII Revenue Sources I Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii 10, 000 . 00 State of Hawaii $ 289, 524 . 00 Federal Funds $ Private Foundations $ United Way Funds $ 9, 712 . 56 Admissions Donations $ Fundraising $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition/Client Fees $ Interest Income $ Others(please list) $ a. $ b. $ c. $ TOTAL REVENUES $ 309, 236. 56 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: KU ALOHA OLA MAU PROGRAM NAME: HUI HO'OLA 0 NAHULU 0 HAWAII **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes,Benefits(Health, Dental Insurance, etc.) $ 2, 041 . 60 2. Professional Fees—Legal;Accounting/Bookkeeping;Audit Fees; Administrative Fees; Other 6, 895 . 00 3. Operations—Membership, Training, Insurance, Rent/Lease, Utilities 4. Supplies—Office; Program;Consumable; Telephone; Postage& Freight 5. Equipment—Purchase; Rental; Repairs& Maintenance 6. Other-Please specify: 3flights each for L. Cook 1 1, 063 . 40 and B.Hyatt 7. Unused Portion—Return unused funds payable to: County Director of Finance TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD 10, 000. 00 47 # 68 KUIKAHI MEDIATION CENTER Community Mediation Program COUNTY OF HAWAII NONPROFIT GRANT FY 2012-2013 FINAL REPORT Organization: Ku`ikahi Mediation Center Program: Community Conflict Resolution Submitted by: Julie Mitchell,Executive Director Ku`ikahi Mediation Center is the sole non-profit mediation center serving East Hawai`i and one of only five in the state. Our agency helps individuals, families, organizations, businesses, schools, and others to find creative solutions to challenging situations. Mediation resolutions tend to be long lasting and help to improve relationships, promote understanding, and ultimately strengthen our community. During the FY 2012-2013, County grant funds were used to support the following outcomes: • 507 mediation cases were opened, 415 cases were closed, and 548 total mediation cases were served. • Mediation cases were referred by: Circuit, District, and Family Court; attorneys and prosecutors; the Better Business Bureau and the Hawai`i Civil Rights Commission; social service agencies; and family, friends, and self. • Mediation case types included: auto accident, business, civil rights, consumer/merchant, domestic, family, foreclosure, friend, homeowners association,job related, landlord/tenant, neighbor, pet, real estate, and TRO (temporary restraining order). • 865 clients were served in the 415 cases closed. • Of the 245 cases that were mediated, 55% reached an agreement. • 43 professionally trained volunteer mediators donated 1,095 hours to conduct 285 mediation sessions. • When asked how they felt about the mediation process, 54% of exit survey respondents said "very satisfied" and 34% said "somewhat satisfied." • When asked if they would recommend mediation to others with problems, 64% of exit survey respondents said "definitely yes" and 29% said "probably." The public benefits derived from the award of County grant funds include the following: • East Hawai`i community members received low- or no-cost mediation services, with no one turned away for lack of funds. Our mediation services were provided on a modest sliding scale fee schedule. Almost 60% of our clients had annual household incomes of under $20,000. Community mediation services are often the only option for those with low or no incomes to resolve conflicts and move on with their lives. • Mediation provided a critical alternative to litigation, especially for those who could not afford legal counsel and/or had a hard time navigating the legal system as pro se (unrepresented) litigants. • Mediation was supported as a self-empowering, flexible process that allowed people to arrive at enduring resolutions to conflicts. The parties themselves controlled the outcome, so solutions came from within rather than without. Mediation agreements tend to be more durable than court orders since there is greater buy-in by the participants. • Ku'ikahi was able to further our mission "to provide a safe environment, an impartial process, and skilled, trained personnel for the delivery of affordable dispute prevention and resolution services to the East Hawai'i community." • Peaceful solutions were promoted in the County of Hawaii. Mediation success stories include the following: • Two couples came to our office to mediate a TRO (temporary restraining order) that one couple had taken against the other over a misunderstanding about some articles of missing property. They were family members. During the mediation process, it became clear that the strongest motivator for the two opposing parties to mediate was their longing to reunite the family for the benefit of the children, who were cousins. The cousins missed seeing each other for holidays and other family gatherings. The mediators asked each couple to get out some pictures of their children, and the women began crying, commenting on how much each other's children had grown. Shortly thereafter, the ice was broken, and all four of them agreed that it was more important to preserve the unity of the family than to continue holding grudges. Before we had the agreement written, they were planning birthday parties and beach days. After escorting them out of Ku'ikahi's office building, the mediators watched them catching up on each others' lives as they were hugging each other goodnight. • A tenant went to small claims court to settle a security deposit dispute with her landlady, a kupuna. The judge referred them to on site mediation at the courthouse. A Ku`ikahi mediator took the parties into a court conference room and 30 minutes later they had an agreement resolving the matter of the security deposit. When reappearing before the judge, the tenant said she'd like to publicly apologize for taking an 80-year-old woman to court. She then walked up to the kupuna—who was sitting in the back of the courtroom in her wheelchair—took her hand, and kissed it. Mahalo nui loa: We are very appreciative of the County's continued support of our services. County funding significantly contributes to Ku'ikahi Mediation Center 's ability to serve our community, especially society's most vulnerable members. ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: LL kc.A k PROGRAM NAME: e•A C.A... (C 11 to Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii $ State of Hawaii t - Federal Funds Private Foundations 32-17,2g United Way Funds Cif / I I L Admissions — Donations I G '11.(4 .CO Fundraising $ S`Li C.) –.6-- Vending Machines _— Service/Program Fees r./r C.a Third Party Reimbursements Tuition/Client Fees Interest Income Others(please list) a. i 1 – IC) b. , , C S, re c. TOTAL REVENUES $ 2 5!) 23 .t.N ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: KU '1 1.4.A tAk.. Alke (AT, WZ_.. PROGRAM NAME: (,..P "40"..) CoNi PLACA— (21e0(-4-A1(11\ **ITEMS SUPPORTED BY COUNTY GRANT ONLY** FY 2012-13(07)01/12-06/30/13) Budget Category ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits(Health, Dental Insurance, etc) $ j S ° 2. Professional Fees-Legal;Accounting/Bookkeeping; Audit Fees; Administrative Fees;Other 3. Operations-Membership, Training, Insurance, Rent/Lease, Utilities $ OC C 4. Supplies-Office; Program; Consumable; Telephone; Postage& Freight $ 7SU 00 5. Equipment-Purchase; Rental; Repairs&Maintenance 6. Other-Please specify: $ 7. Unused Portion--Return unused funds payable to: County Director of Finance $ TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ L LJ \117 LO! # 69 LEGAL AID SOCIETY Removing Barriers County's Vulnerable Population Telephone:(808)329-3910•Fax:(808)334-9650 LE GAL AID '• 75-5656 Kuakini Hwy.,Ste.202•Kailua-Kona,Hawaii 96740 IV I t. SOCIETY OF HAWAI`I Susan M.Ico f Dire tors President,Board of Directors M.Nalani Fujimori Kaina,Esq. Executive Director August 27, 2013 Wendy Baez Hawaii County Council Human Services & Social Services Committee (NP Grants) West Hawaii Civic Center, Building A 74-5044 Ane Keohokalole Hwy. Kailua Kona, HI 96740 Dear Wendy: Please find enclosed a copy of Legal Aid Society of Hawai'i's Nonprofit Year-End Report for the 2012-2013 fiscal year. Feel free to contact me should any questions arise. I can be reached at 808-329-3910 ext. 221. Very Tr y Yours, Joan a Sokolow Manaing Attorney-Kona Office i' LSC www.legalaidhawaii.org A UNITED WAY AGENCY Removing Legal Barriers For Hawaii County's Vulnerable Populations- Year End Report Public Benefits Derived From the Award of County Grant Funds to the Legal Aid Society of Hawaii Fiscal Year 2012-2013 Legal Aid Society of Hawai'i's Hawaii Island offices(Hilo and Kona), used the funds granted in fiscal year 2012-2013 to provide direct legal services to our County's most vulnerable populations. Direct legal services include everything from counsel and advice to representation of parties in court. Outcomes obtained include: educating our clients as to their rights,assisting in preparing legal documents, negotiating a settlement with an opposing party, and obtaining orders/judgments after a hearing or trial. While we assisted a wide variety of individuals and families,with vastly differing critical legal problems, the common denominator is that,without Legal Aid,these individuals would not have had the basic access to justice enjoyed by their more affluent neighbors. Legal Aid,with the assistance of County funds,leveled the playing field for our community's most impoverished members,by giving them information,assistance, and representation,that allowed them to participate in the justice system. During the most recent grant funding period,Legal Aid's Hawaii County offices opened nearly 1600 new cases. County Grant funds supported work in 75 of those cases,including: 4 Bankruptcy/Debt Collections; 3 Foreclosures; 10 Custody cases; 16 Divorces; 3 Guardianships and Adoptions; 11 Domestic Abuse cases; 13 Housing(Public&Private)matters; 4 Foodstamps (SNAP) issues; and 11 Advance Health Care Directives/Powers of Attorney/Simple Will cases. More specifically,the following are some examples of how our Hawaii County offices used the awarded funds to assist our community: Path to self-sufficiency: A limited English proficient and impoverished citizen was suffering further deprivation under an improper child support order under which he was having his checks garnished for children he has been caring for in his own home. Legal Aid Kona assisted family of four in recovering damages from their former landlord due to illegal lockout and illegal eviction. A member of Kona's homeless population was having trouble with his job search, as his application for Supplemental Nutrition Assistance had been denied due to a misunderstanding of his employment history. Legal Aid assisted him to get his benefit started so that he had the energy to continue his search for employment. Legal Aid referred him to the food bank during the interim period. Preventing homelessness: One of our local families was living in their car after an improper eviction from public housing. Plagued by health issues,and other extreme hardships that accompany homelessness,the family was becoming hopeless as the holidays approached. Legal Aid's advocacy overturned the eviction, thereby ensuring that the family of five was housed just in time for Christmas. Litigation was avoided in this case through legal advocacy. A newly widowed occupant of public housing would have been evicted without Legal Aid's advocacy in getting her a new lease after her husband's lease expired. Stabilizing Families: Legal Aid assisted a mother of two to get custody of her children when their father showed signs of serious mental illness and had begun exhibiting violent behavior. Clinic Services: Legal Aid's Kona and Hilo offices also provided its valuable divorce and custody clinics which assist community members to represent themselves to obtain divorces and custody orders needed to stabilize volatile family situations. In addition to poverty, some of the barriers facing these clients include disability and limited English proficiency. The clinics in the Kona office are limited to only those clients who have experienced domestic violence and/or are members of a vulnerable population (seniors,limited English proficient, disabled,etc.) Counsel and Advice: Legal Aid has assisted many members of the Hawaii County community by advising them of their rights and legal procedures as relate to the landlord tenant code,consumer issues (debt collection), public benefits, divorce, child support,restraining orders, etc. ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: Legal Aid Society of Hawaii PROGRAM NAME: Removing Barriers for Hawaii County's Vulnerable Population Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii $ 112,647 State of Hawai`i $ 237,381 Federal Funds $ 290,132 Private Foundations United Way Funds $ 18,000 Admissions Donations Fundraising Vending Machines Service/Program Fees Third Party Reimbursements Tuition/Client Fees Interest Income Others (please list) a. b. c. TOTAL REVENUES $ 658,160 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: Legal Aid Society of Hawaii PROGRAM NAME: Removing Barriers for Hawaii County's Vulnerable Population **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13(07/01/12—06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits(Health, Dental Insurance, etc.) $ 20,148 2. Professional Fees—Legal;Accounting/Bookkeeping;Audit Fees; Administrative Fees; Other` 1.902 3. Operations—Membership, Training, Insurance, Rent/Lease, Utilities $ 5,350 4. Supplies—Office; Program; Consumable; Telephone; Postage& Freight ! 900 5. Equipment-Purchase: Rental; Repairs& Maintenance $ 1,200 6. Other—Please specify: T. Unused Portion—Return unused funds payable to County Director of Finance TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ 30,000 O # 7o LYMAN MUSEUM Education and Public Programs L)TnIaIi. Museum . . . in association with the Smithsonian Institution C6 Haili Street — Hilo, Hawai`i 96720 August 27, 2013 Hawai'i County Council Human Services and Social Services Committee (NP Grants) C/o Ms. Wendy Baez West Hawaii Civic Center Building A 74-5044 Ane Keohokalole Hwy. Kailua Kona, HI 96740 Dear Ms. Baez: Please find enclosed the nonprofit year-end report for the Hawai'i County Council's human services grant for the Lyman Museum's program, "Education and Public Programs." We deeply appreciate the County Council's support of our efforts to provide learning opportunities, programs, events, and activities that educate and encourage involvement by the Hawai'i County community. Sincerely, (---- -- --7---7---- t Barbara G. Moir, Ph.D. President/Executive Director Curator, Education and Operations Accredited by the AMuseu Association Phone (808) 935-5021 -- Fax (808) 969-7685 --- Email: info @lvmanmuseum.org -- wwwlymanmuseum.org of Museums "EDUCATION AND PUBLIC PROGRAMS" LYMAN MUSEUM NONPROFIT YEAR-END REPORT HAWAI'I COUNTY COUNCIL The Lyman Museum's Education and Public Programs component was awarded County of Hawai'i grant funds in FY 2012-2013. Education and Public Programs at the Lyman Museum both reaches out to the community and draws it in to the Museum, to "tell the story of Hawai'i, its islands and its people"through programs, events, and activities that educate and encourage involvement by the public. In FY 2012-2013 the following public benefits were derived from the award of County grant funds to the Lyman Museum's Education and Public Programs: o Curriculum-appropriate and State standards-linked school tours were provided to student groups of all grade levels, pre-kindergarten through college/university o Teachers on the Island of Hawai'i were provided information about available Lyman Museum educational, school-focused programs and how to access them o Docents were trained to lead school tours o A varied, stimulating, and high-demand program of semi-monthly lectures, performances, hands-on workshops, demonstrations, talk-story sessions, and educational driving tours was shared with the general public over the course of the year o Unique programming specifically linked to each special exhibit at the Museum was developed and presented to the community Some 1,802 students were provided with docent-led tours of the Lyman Museum; 117 teachers from 51 schools received information about the Museum's educational, school- focused programs and how to access them; thirteen hands-on, educational workshops for students were provided to schools; two Museum docents received training and mentoring for school tours; and 40 public programs were presented to more than 1,495 appreciative attendees. In FY 2012-2013 the Museum continued to strengthen and expand its range and frequency of public programming, presenting a total of 40 lectures, presentations, performances, demonstrations, hands-on workshops, talk-story sessions, and educational driving tours. Programming was well attended and enthusiastically received, according to surveys completed by attendees. The programs covered a wide range of topics exploring Hawaii's natural history, human history, cultures, and art forms. Program titles included the following: o "Pelagic Magic" o "Northeastern Woodland and Native Hawaiian Cultures" o "Ali'i Women of the Monarchy Period" o "Yankee Whaling and the Art of Scrimshaw" o "Hawaiian Missionaries: Pastors and Postage Stamps" o "Kamehameha the Great: The Early Years" o "Kamehameha the Great: To Conquer and Unite: 1785-1805" o "Kamehameha the Great: Keeping the Peace, Growing the Kingdom: 1805-1819" o "Hawaiian Language Revitalization in Hilo" o "The Voyages of Captain James Cook" o "Joseph Nawahi, Hawaiian Patriot" o "The Hawaiian Hoary Bat" o "The Bond Family of Kohala" o "The Island Civilization of Ancient Hawai'i" o "King David Kalakaua" o "Mauna Kea Forest Restoration" o "Mauna Kea's Subaru Telescope" o "Kaho'olawe: Its Past, Its Present, Its Future?" o "Hawaiian Pollination Stories" o "Papahanaumokuakea: Sacred Name, Sacred Place" o "The Natural History of Hawai'i" o "Memoirs of Henry Obookiah" o "The Hawai'i Endangered Bird Conservation Program" o "Changes in Land Use and Tenure in the Hawaiian Islands" o "Ethnoecology and Hawaiian Agriculture" o "How to Know the Wild Mushrooms in Hawai'i" o "Walter Murray Gibson" o "Little Seashells I Have Grown to Love" o "An American Girl in the Hawaiian Islands: Letters of Carrie Prudence Winter, 1890-1893" o "Camp Tarawa" o "Using Native Hawaiian Plants in Landscaping" o "Early Stone Structures of East Hawaii" o "The Garden as Provider" o "Gathering Places of East Hawai'i" o "Niihau Shell Workshop" o "The Garden as Healer" o "Domestic Structures of East Hawaii i" o "The Garden as Paradise" This generous grant from the Hawai'i County Council enabled the Lyman Museum to continue its delivery of high-quality educational programs on the Island of Hawaii, to the benefit of both its school-aged population and adult community. ATTACHMENT 1 FY 2012-13 Summary of Income LyM /}4 nn.USe-Vp _ AGENCY/ORGANIZATION: PROGRAM NAME: EcIAA.c a_f" ct Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii State of Hawaii $ / Federal Funds $ Private Foundations $ G( 1 (V , Up United Way Funds $ 0 Admissions $ 2- 7c 0 , Donations $ 3 ( -)co . Gr0 Fundraising $ ).ti (0 d , cO Vending Machines $ Service/Program Fees $ I T) 3 1 JO t Third Party Reimbursements $ 0 Tuition/Client Fees $ I (a , Interest Income $ 32-. o0 Others(please list) $ a. 0 (-.S+ $ ( E'0 00 . CZ) b. /VVe/ Abtrs . (s $ I� a co, a c. G;f f- SL rve. (- $ TOTAL REVENUES $ Cc( ( '(?-• o0 / ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: Ly r'A !� k U SE() t` PROGRAM NAME: A.Cc%_ d`1' rcAktk. c. r **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) 9 9 ry ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $ 7 c1, 30 2. Professional Fees-Legal;Accounting/Bookkeeping;Audit Fees; Administrative Fees; Other 3. Operations-Membership, Training, Insurance, Rent/Lease, Utilities $ 2. C( S ( (,o 4. Supplies-Office; Program; Consumable; Telephone; Postage & Freight $ 2 S L( 5. Equipment- Purchase; Rental; Repairs& Maintenance $ 6. Other- Please specify: $ 7. Unused Portion-Return unused funds payable to: County Director of Finance $ — TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ ga71-0 4111 zsr■ co,,ad # 7a MALAMA 0 PUNA Puna Panthers Hawaii County Year End Report Agency: Malama 0 Puna Program: Puna Panthers FY 2012-2013 (1) Narrative Summarizing the Public Benefits Derived from County Grant Funds: In August 2012, the Puna Panthers Association entered its third year of Tackle Football in the Pahoa District of the Big Island. The association was able to purchase equipment and uniforms and field for the first time, a Midgets Football Division with 25 youth participants ages 12 to 16. In addition, the association was able to sustain 26 Pee Wee Division tackle participants, 24 Mitey Mites Division tackle participants; and, another 120 Flag Football Participants with the season ending on June 2, 2013. The total youth participation during this contract year included 195 youths. In addition, there were 17 Sunday games that took place at the Hawaiian Beaches Field and other county parks on the East Side, 3 Championship games on the West Side and 1 game on Maui HI. To prepare for these games there were approximately 40 practice days throughout the year, where coaches and community volunteers were available at the field. During this contract year a total of 25 youth coaches and approximately 15 board & community members volunteered to make this season a success. All coaches attended and completed the Pop Warner Coaches Clinic, Positive Coaching Alliance (PCA) Training, USA Football Online Certification, and Player Safety Coaching Training. In addition, all Head Coaches &Assistant Head Coaches completed American Sports Education Program (ASEP) online training. These training experiences and continued family involvement have contributed to the health &well being of our youth, family, and community through sports football. Of the 195 youth served during the year, all were engaged in pro-social skills through football at a minimum of 3 days a week, practicing respect, responsibility, positive communication, teamwork, following direction, accepting feedback, modifying behavior, and learning conflict resolution on the field when "tempers rise" between team mates and opponents. In addition, all 195 youth sustained a 70% GPA ("C" average) or higher; and, of the 195 youth, approximately 90 players sustained an 80% GPA ("B" average), and approximately 20 players sustained a 90 to 100% GPA ("A" average). On and off the field Coaches, Board Members, and Community Volunteers continue to facilitate the need for knowledge while putting and emphasis on education. Page 1 Narrative Summary Continued: Player families were included in a number of parent meetings that discussed ways to support our youth, and trainings that facilitated the Puna Panther Association Philosophy & Pop Warner Parent Code of Conduct. Furthermore, parents and their extended family participated in a number of drug and alcohol free events during weekend football games, fundraising events, and banquets where relationships were built between family, volunteers and community members. Lastly, the Puna Panther Association purchased a screen printing machine for printing annual flag football shirts and shorts. This will save the association approximately $1000 to $1500 dollars a year. In addition, the printing machine will be used to make and sell booster shirts and other items for fundraising and promote program sustainability. Prepared by: Po Date: Q l 2-411 (3 Randal Kaipo Like, Puna Panthers V.P. Page 2 ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: /tia-14-17'7£t c9 ia-/I a—) PROGRAM NAME: ` i-7 C- �`-' ')15 Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii a0 e $ State of Hawaii $ Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ 'D Fundraising $ /l� Vending Machines $ Service I Program Fees $ / 1. 72Z_/ Third Party Reimbursements $ Tuition/'Client Fees $ Interest Income $ Others (please list) $ a. 96=a1-76L. e))ik e✓ ?7l4./ $ /aD b. $ c. $ TOTAL REVENUES $ 3 Z 2 / ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: /t-/a ` na - 0 ��%'%J t, PROGRAM NAME: ?<_P1 **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $ 2. Professional Fees—Legal;Accounting/Bookkeeping;Audit Fees; Administrative Fees; Other 3. Operations—Membership, Training, Insurance, Rent/Lease, Utilities �,{w$ qq. 4. Supplies—Office; Program; Consumable;Telephone; Postage & Freight -�—eueKr'C__) $ /_3F/0 , /0 5. Equipment—Purchase; Rental; Repairs&Maintenance $ e2./97. 07 6. Other—Please specify: $ 7. Unused Portion—Return unused funds payable to: County Director of Finance TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ J�� Kasi # 73 MALAMALAMA WALDORF SCHOOL Culture and Arts Specialty Program Malamalama Waldorf School The Light of Knowledge August 28,2013 Hawai'i County Council Human Services and Social Services Committee(NP Grants) c/o Wendy Baez West Hawaii Civic Center Building A 74-5044 Ane Keohokalole Hwy. Kailua Kona, HI 96740 Dear Wendy, Enclosed you will find our report for the Culture&Arts Program for fiscal year 2012-2013.We dearly appreciate your support in helping us deliver a valuable program. Sincerely, Kelley Lacks Malamalama Waldorf School, Director admin @hawaiiwaldorf.com 982-7701 ATTACHMENTS(4) HC 3,Box 13068 • Kea'au, Hawai'i 96749-9220 Phone(8o8)982-7701 • Fax(808)982-7806 www.hawaiiwaldorf.com Email:info @hawaiiwaldorf.com MWS is non-discriminatory in admissions,employment or in access to its educational programs and/or activities. MWS is a 501(c)(3)organization. MALAMALAMA WALDORF SCHOOL — Agency Name Culture & Arts Program — Program Name The Waldorf Curriculum offers a `vertical integration'from year to year,and equally important is the `horizontal integration' enabling students to engage the full range of their faculties at every stage of development.The Specialties play an integral part in the education process throughout the grades.These are not considered luxuries, but fundamental to their growth and development as well-balanced individuals. For the Malamalama Waldorf student,an enhanced curriculum of Hawaiian Studies,Japanese, Handwork, Art, Music and Movement Education are not simply subjects to be read about, ingested and tested.They are experienced.Through these experiences,Waldorf students cultivate a lifelong love of learning as well as the intellectual, emotional, physical and spiritual capacities to be individuals certain of their paths and to be of service to their community and to the world. The understanding of our land and our place in it is vital to our children as members of our community.Bringing Hawaiian Studies and Japanese into the classroom curriculum, we invited an understanding of not only the written and oral language,songs,traditional stories,foods, and games but a better understanding of our local culture and our place within. Handwork was brought to the children based on their developmental stages. As their hands increased in steadiness, so did their power of concentration. As the child picks up their work, each hand is assigned its own activity,establishing bilateralism as well as eye-hand control.The older children progressed to following clear directions and patterns; to forming their own creative ideas that contributed to the outcome. Lastly,forming their own ideas, creating designs based on these ideas,and then actually carrying them out resulted in a beautiful and well thought out piece of work. It was a satisfying experience as well as a confidence builder to make something from start to finish and see the practical results.This ability to "teach the will to think" grows in supporting a child's problem-solving capacities in later years. In addition to the art presented in the Waldorf curriculum, a well-known Hawaii artist was brought in to share her expertise with the 5th through 8th graders. Her attention to Hawaii's flora exemplifies her appreciation of the environment that surrounds us in Hawaii.With her guidance, the students worked in varied mediums to gain new skills that not only supported their class studies, but gave them a new way to view and appreciate the beauty that exists in their Hawaii. Children were engaged in Music through flute,recorder, ukulele and voice.They worked through the cycle of music: learning, practicing, refining and performing, giving a sense of completion and accomplishment. In addition,they learned and demonstrated self-expression through NONPROFIT GRANT NARRATIVE FISCAL YEAR 2012-2013 MALAMALAMA WALDORF SCHOOL — Agency Name Culture & Arts Program — Program Name improvisation and worked on building their positive self concepts through solo work in class and in front of an audience of their peers and community members. Movement Education was brought to the children in Kindergarten through lath grade. Activities were poised to address meeting individual goals as well as how to participate in a group, encouraging awareness and consideration of others.The typical physical education was supplemented with circus arts and dance. Tunic clad 5th/6th graders participated in the annual Greek Pentathlon held on Maui.This is the age considered appropriate for children in this age group to physically experience their study of ancient Greece,with its focus on sport and the ideal form.The students trained for months with an emphasis on safety. Students made a related presentation through drama,voice and dance to all those in attendance. The events represented were javelin,wrestling, discus, long jump and relay races.The outcome for each child was more than their participation in all the events.There activities were about reaching deeply and following through,about celebrating the movement and one another's efforts. At the completion a judge announces what each child contributed in citizenship and grace.This is a marker in the child's life as they step onto the field of life. With limited resources we offered Eurhythmy for a week,through the use of a visiting Eurythmist from the San Francisco Waldorf School whom brought a unique experience to our children, faculty and community.This event was open to the school and larger community as an experience in healing through movement. As noted above,students are met in many different ways, and each lesson is intentionally brought in a multi-sensory manner, designed to meet children with a range of intelligences and strengths. A deep love of learning is fostered by bringing lessons in a creative and imaginative manner. Everything about the school comes together in creating a true community that exemplifies a loving, peaceful and respectful environment.There is nothing of more lasting value than an education which develops a child's full human potential and can truly benefit the public, our `Ohana. NONPROFIT GRANT NARRATIVE FISCAL YEAR 2012-2013 ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: AAALAL'r\c L Atao .5:_moQL PROGRAM NAME: ("ADC:Tv U‘9,.C:-_, !\-r.-TS PRoCc 2c}v'v1 Revenue Sources Funds o Received:: oY 2012-12 2 County of Hawaii $ -{ . SOO . QQ 1 State of Hawaii $ �� , I Federal Funds $ ((G i di B . cJ 9 Private Foundations $ TR L 3�- ' United Way Funds $ Admissions $ Q Donations $ c�/ (2941 . `IS Fundraising $ 7- 3, . 03 Vending Machines $ Q Service I Program Fees $ �� Third Party Reimbursements $ Tuition/Client Fees $ 3i 13-0 - Q D Interest Income $ a Others(please list) a. k CA-icN►titi UT A 3o . 6_4(G u'f $ S 3t . (.0 b $ a c. $ C= TOTAL REVENUES ( $ i / 76 , (I ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: m ALA N LA/14 (...j 4L OO F SC Crcc-c_- PROGRAM NAME: i,l40de ° Ack PC03 V-C"A./ **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13(07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes,Benefits(Health, Dental Insurance,etc.) $ ate° 2. Professional Fees-Legal;Accounting/Bookkeeping;Audit Fees; Administrative Fees; Other $ l� CCO • 3. Operations-Membership,Training, Insurance, Rent/Lease, Utilities $ 4. Supplies-Office; Program;Consumable;Telephone; Postage& Freight _-�---- 5. Equipment-Purchase; Rental; Repairs&Maintenance c2 OC) 6. Other-Please specify: $ 7. Unused Portion-Return unused funds payable to: County Director of Finance $ �---- TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD i # 74 MENTAL HEALTH KOKUA Residential Rehabilitation Services FRMENTAL IR/ HEALTH KOKUA Opportunities to Begin Again TO: Hawai'i County Council Human Services, Social Services, and Public Safety Committee (NP Grants) c/o Wendy Baez West Hawai'i Civic Center, Building A 74-5044 Ane Keohokalole Hwy Kailua-Kona, HI 96740 FROM: Gary Michell, M.S. Hawaii Island Services Director DATE: August 26, 2013 SUBJECT: County of Hawaii Award Mental Health Kokua Program services, Report for FY 2012-13 Grant funding at $5,000 was received in FY 13. Following is our year-end program benefit and services report. 1. Public Benefit Grant funds were applied to operating costs of our transitional rehabilitation residential facilities in Hilo (PATCH Place and Hale Amau) and in Kona(Hale Alanoe and Kealahou) that specifically serve persons who have serious mental illness, and who would be at risk of homelessness, incarceration, or hospitalization if transitional community residences were not available. The public benefit is the availability of a community based, cost effective humane resource for this population in Hawaii County. 2. Application of County Grant funds in achieving mission The actual bed day cost per consumer in FY 13 to live and receive rehabilitation services at Hale Alanoe and Hale Amau was $82 a day and at and Kealahou and PATCH Place was $55 a day. The grant in effect provided 78 bed days for consumers in placement. Comparative bed day costs in a psychiatric hospital are estimated at $800 to $1000 a day. The mission of the program was achieved through a combination of State, United Way, and County grant support. 3. Meeting Goals and Objectives Grant funding enabled us to continue operating our facilities, and serve 51 persons at PATCH Place, 16 persons at Hale Amau, 9 persons at Kealahou and 11 persons at Hale �., A non-profit organization United Y cart Main Administrative Office Kona Administrative Office Way 1221 Kapiolani Boulevard, #345 75-166 Kalani Street, #103 Honolulu, HI 96814 Kailua-Kona, HI 96740 Phone (808) 737-2523 Fax (808) 734-1208 Phone (808) 331-1468 Fax (808) 331-1378 August 25, 2012 Re: Final Report for FY 2011-12 Page 2 of 2 Alanoe. By year-end, 76%transitioned to more independent living in the community, less than 4%required psychiatric hospitalization, and 92% of the consumers were satisfied with services provided. All consumers showed improvement in daily living skills. 4. Clients Served Mental Health Kokua provides services through the following residential projects in Hawaii County: • PATCH Place and Hale Amau - Transitional residential programs in Hilo • Kealahou and Hale Alanoe - Transitional residential programs in Kona In FY 13, at PATCH Place and Hale Amau, we served a total of 67 persons, including 50 men and 17 women. Seventy-eight percent (78%) of PATCH Place and Hale Amau clients were between 28 to 57 years old, 40% were diagnosed with schizophrenic disorders, and 54%with depression and/or bi-polar disorders. In FY 13, at Hale Alanoe and Kealahou, we served a total of 20 persons, including 11 men and 9 women. Seventy-five percent (75%) of Hale Alanoe and Kealahou clients were between 28 to 57 years old, 60% were diagnosed with schizophrenic disorders, and 40% with depression and/or bi-polar disorders. 5. Other Funding Sources See Summary of FY2012-13 Income (Attachment 1) 6. Expenditures Supported by County of Hawaii Grant Funds See Summary of FY 2012-13 Grant Expenditures (Attachment 2) ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: Mental Health Kokua PROGRAM NAME: Residential Rehabilitation Services Revenue Sources Funds Received: FY 2012-12 County of Hawaii (07/01/12-06/30/13) $ 5,000 State of Hawaii $ 1,272,401 Federal Funds $ 0 Private Foundations $ 0 United Way Funds $ 20,020 Admissions $ 0 Donations $ 2,387 Fundraising $ 0 Vending Machines $ 0 Service/Program Fees $ 166,445 Third Party Reimbursements $ 0 Tuition/Client Fees $ 0 Interest Income $ 0 Others(please list) $ 0 a. $ b. $ c. $ TOTAL REVENUES $ 1,466,253 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: Mental Health Kokua PROGRAM NAME: Residential Rehabilitation Services **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits(Health, Dental Insurance, etc.) $ 0 2. Professional Fees—Legal; Accounting/Bookkeeping;Audit Fees; Administrative Fees; Other $ 0 3. Operations—Membership, Training, Insurance, Rent/Lease, Utilities $ 5,000 4. Supplies—Office; Program; Consumable; Telephone; Postage& Freight $ 0 5. Equipment—Purchase; Rental; Repairs&Maintenance $ 0 6. Other—Please specify: $ 0 7. Unused Portion-Return unused funds payable to: County Director of Finance $ 0 TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ 5000 /\\/\ # 75 NEIGHBORHOOD PLACE OF PUNA Family and Community Strengthening Neighborhood Place of Puna Family and Community Strengthening Program Final Report Narrative 2012 - 2013 Neighborhood Place of Puna(NPP) is a 501(c)(3) non-profit organization committed to helping parents raise safe and healthy Keiki. Neighborhood Place of Puna is one of the very few programs that East Hawaii families can turn to for support when things begin to get out of control and they recognize they need help as parents and as a family. NPP provides consistent, ongoing, in-home, family strengthening services that may include: financial literacy training, basic parenting skills, age appropriate discipline, basic hygiene and life skills, connecting parents to available resources, helping parents understand their children's developmental stages, and much more. Because of the tough economic times and the closure of more non-profits and service agencies,NPP has served more families than ever before in the last year. Under our Family and Strengthening Program: • 101 families received intensive home visiting services during the grant period. 101 families were assessed for child abuse and neglect risks including previous child abuse reports, domestic violence, substance abuse, adequate resources, parental depression etc. A culturally appropriate and individualized service plan was developed with each family. • 543 families received information and referrals through telephone or walk in services. • 101 families received advocacy and support in an effort to help them access needed services including housing, medical care, food stamps, legal services, transportation, etc. Advocacy and support for such services as WIC, Legal Aid, Section 8 Housing, Office of Social Ministries, Alu Like, Catholic Charities, Salvation Army Family Intervention Systems, Disability Rights, Department of Human Services, etc. was provided. Outreach workers provided transportation to meetings, sat in on IEP meetings, benefit meetings, doctors visits, etc. with parents in order to help them get the services they needed for themselves or for their children. • The Neighborhood Place of Puna's resource directory was updated and expanded. 101 families were given a copy of the resource directory along with instructions on how to use it. During the program year 85% of families completed their service plans. 100% of families served did not have reports of child abuse and neglect while in the program. Six-month follow-ups indicate that 100% of families served were free of child abuse and neglect reports. 1 Building community and Strengthening social connections is an important part of prevent child abuse and neglect. To this end Neighborhood Place of Puna has been working actively with other agencies and community groups to educate the community, bring resources to Puna, and work collectively to strengthen all of Puna. In FY12-13 NPP was actively engaged in helping to organize 24 events to promote child abuse and neglect prevention and support families in providing a safe and stable environment for their children. NPP staff also participated in 156 community activities; meeting, events, workshops, etc.,that coordinated community resources, to help educate the community about Child Abuse and Neglect Prevention or provide additional resources for East Hawaii families. NPP continued its work of reaching out to and educating local businesses, churches, social welfare organizations, and social clubs about child abuse and neglect prevention. This past year 30 of the above organizations joined with NPP in educating their staff and member about child abuse and neglect prevention. Additionally, over 300 individuals volunteered with NPP in FY12-13. In the short space allowed, it would be impossible to list all of the programs, collaborations, and events that NPP has organized or collaborated in over the last year. Below is a highlight of just a few of our activities. • Roundtable Meetings in Hilo and Puna: A monthly opportunity for services agencies, concerned citizens, and business to get together to identify areas of common concern and begin to work on solutions. • Kupuna Support Group: Fortnightly support group for grandparents raising their grandchildren. • Annual Puna Wrestling Clinic: A two day free wrestling and takedown clinic for Puna and Hawaii island youth. • Day of Mercy Projects: These are collaborations between NPP, a local family, and local church to provide basic home improvements. This past year we work with a family to enclose the lanai on their 600sq ft Puna"shack" so that the 2 boys and 2 girls in the home could sleep in separate rooms. • Family Christmas: NPP provides gifts for the children of all the families we serve. The parents come to NPP and pick out the gifts they would like to give their children; they then wrap them, and present them to the children at Christmas. This past year we provided gifts for close to 150 children. Neighborhood Places are important because they reflect and respond to their own communities. What works for families accessing services from the Neighborhood Place • of Kona, or Central Kalihi or Waianae may not work for families in Puna. By providing home based family strengthening services, we are able to help families fend for themselves and nurture their children to the best of their ability. When families are strong, communities are strong. 2 ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: i e--\c3\■\\c)oc\i\ct PROGRAM NAME: h��,;.�y ate• C�w.w�`,.�.�.\y �c� � �:.y��ro�C��^'� Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii $ ao,occ State of Hawai'i $ ( S cl IMO Federal Funds $ Private Foundations $ b United Way Funds $ a0I60V Admissions $ (� Donations $ q",445`( Fundraising $ Vending Machines $ Service/Program Fees $ v Third Party Reimbursements $ Tuition/Client Fees $ v Interest Income $ �� Others (please list) $ O a. $ b. $ O c. $ O TOTAL REVENUES $ e?.( /(4.5 ( ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: Ae``G\or\e..O� PROGRAM NAME: '-C„∎nn■�`� **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $ 2. Professional Fees—Legal;Accounting/Bookkeeping;Audit Fees; Administrative Fees; Other 3. Operations—Membership,Training, Insurance, Rent/Lease, Utilities S a?° 4. Supplies—Office; Program; Consumable;Telephone; Postage & Freight 5. Equipment-Purchase; Rental; Repairs&Maintenance $ 6. Other—Please specify: M<<.ec,.y_ 6 7. Unused Portion—Return unused funds payable to: County Director of Finance $ TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD D $ a�r OOOa # 7G NEIGHBORHOOD PLACE OF PUNA Ready to Learn Neighborhood Place of Puna Ready to Learn Program Final Report Narrative 2012 - 2013 Neighborhood Place of Puna(NPP) is a 501(c)(3) non-profit organization committed to helping parents raise safe and healthy Keiki. On June 22, 2013 Neighborhood Place of Puna and the "Ready to Learn" committee hosted the 9th annual "Ready to Learn" free school supplies distribution at two sites in Puna, Maku'u Farmers Market in lower Puna and St. Theresa's church in upper Puna. This year 1675 children and school aged youth received free school supplies. Seventy Four(74)volunteers helped with this project. Parents accompanied their keiki as they put their new supplies into donated shopping bags. The Majority of children reside in Puna, but families came from as far away North Hilo. Fifty-five (55) different schools and forty(40) subdivisions were represented. Seventy-one percent (71%) of the children self-identified as Hawaiian. One hundred and ninety-seven (197) children were orphans or half orphans. Two hundred and thirty-five (235) children were not living with their biological parents. Additionally, over 200 children stood in line with their parents/ guardians to receive Keiki IDs from the Prosecutor's Office. Donations from eleven (11) businesses, churches, service clubs, government agencies, schools, foundations, non-profits and individuals helped purchase over $14,500 in pencils, paper, crayons, scissors, composition books, glue, binders, portfolios, colored markers and colored pencils. Pens, rulers, binders and portfolios were also donated. The Ready to Learn School Supply Project is a simple project with a big goal - to provide Hawaii's needy children with basic school supplies to give them a "jumpstart" at learning. It is the only free School Supplies Distribution held in Puna. The event is staffed by volunteers and Neighborhood Place of Puna donates all of its staff time as well as office resources. It is an effort to build self-confidence in children and help them reach for their dreams. No child should have to go to school without the basic supplies that would make their educational experience worthwhile and enjoyable. It is the goal of this project that every child starts school "Ready to Learn". 1 ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: Aen\/■b4t-\mac• '�1 G,C_e- d PROGRAM NAME: �cr„,� -co Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii e• $ SO00 -- State of Hawaii $ Federal Funds $ Private Foundations $ Ott)° United Way Funds $ p Admissions 1 $ d Donations $ at-t6r-°v Fundraising $ Vending Machines $ O Service/Program Fees $ Third Party Reimbursements $ Tuition/Client Fees $ Interest Income $ Others (please list) $ — a. 'r k ,,%. $ 3 aan=o z b. $ c. $ -- TOTAL REVENUES $ I Lk (t. •0" ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: t e.c ,�or�OOC� ��aLC- O� -'�•` PROGRAM NAME: Rtc„r•.y #o **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $ Q 2. Professional Fees—Legal;Accounting/Bookkeeping;Audit Fees; Administrative Fees; Other O 3. Operations— Membership, Training, Insurance, Rent/Lease, Utilities $ �` 4. Supplies—Office; Program; Consumable;Telephone; Postage & Freight 5. Equipment—Purchase; Rental; Repairs& Maintenance $ U 6. Other—Please specify: Sc.Lwc)k e6 Scc r 7. Unused Portion—Return unused funds payable to: County Director of Finance $ d TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD oa $ SbvO _ C 4 v # 77A O KA'U KAKOU Ka'u Family Fun Fest Ka'u Family Fun Fest 2012-2013 Final Report This year we added the 4th of July parade in Naalehu to our fun fest. Actually, instead of having the fun fest the last Saturday and the parade on the 4th of July, we combined the fun fest activities and the parade to be on the last Saturday in June which was June 29, 2012. The parade had 35 entries with Mayor Kenoi, Representative Onishi and Council Woman Brenda Ford. Several organizations such as Hawaiian Civic Club of Ka'u, Boys and Girls Club, Tutu and Me,Thy Word Ministries,the Assembly of God Church and various riding groups joined us for the Parade. Ka'u Auto Parts won the most patriotic entry prize and the most creative entry went to Ocean View Free Evangelical Church. After the parade we had Fun Fest in the Park at Naalehu which consisted of a rock wall, 2 water slides and a bouncy castle. OKK also served shave ice and hot dogs to all the keiki and their parents. 400 hot dogs were served. Then,for the Seniors OKK, held a bingo luncheon. There were 70 participants for bingo. This continues to grow each time we have bingo and lunch. Huli chicken, rice or mashed potatoes, salad and watermelon was served for lunch. The participants always play bingo until everyone wins a prize. For the whole day we had 42 volunteers with approximately 336 volunteer hours. It was agreed that fun was had by all. Respectfully submitted by .. /0e..eitizi e____de,t, Nadine Ebert, Secretary ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: �q�/ efilt)zt PROGRAM NAME: ,41/2 ..F)! 1;ir -1//(n- %227 Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii $ DO?5 State of Hawaii $ Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ d Fundraising $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition/Client Fees $ Interest Income $ Others(please list) $ a. $ b. $ c. $ TOTAL REVENUES ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: c' 75 (� i %�✓(k'A - PROGRAM NAME: ve ""' 1--eIC 1 **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13(07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits(Health, Dental insurance, etc.) $ 2. Professional Fees—Legal;Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other 3. Operations—Membership,Training, Insurance, Rent/Lease,� Utilities 4:"1/01/46,412.042/)/ .?��y $ MO• 4. Supplies—Office; Program;Consumable; Telephone; Postage& Freight $ qnX, 5. Equipment—Purchase; Rental; Repairs&Maintenance v $ /606. 6. Other—Please specify: h'i.,�,�-r/ $ 76 7. Unused Portion—Return unused funds payable to: County Director of Finance $ TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ 17A # 77B O KA'U KAKOU Ka'u Sanitation Program OKK 2012-2013 Sanitation Program Final Report As part of our mission to make Ka'u more beautiful and clean 0 Ka'u Kakou continues to fund having 2 porta-pots at the South Point fishing area and 2 at the Punalu'u boat ramp. We also provided porta-pots for the Plantation Days in Pahala and for BISAC at risk keiki while they are at the Shibuya Pig Farm. We have not been able to keep any sort of count of who uses the facilities at the South Point fishing area or the Punalu'u boat ramp. However,they are always full at the scheduled service time. We do continue to receive letters and donations from grateful people from all over the nation. At Pahala Plantation Days there were approximately 300 people in attendance. The restrooms in the house would not have been sufficient to serve that many people. Teri Shibuya takes about 30 teenage keiki to her farm for one week. They work on life skills such as farming techniques, cooking and operating as a family. The porta-pots provide enough restrooms for this large group. Respectfully submitted by e, Nadine Ebert, Secretary ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: PROGRAM NAME: 6tzC�►2/ /,l f71 y�. �.Y)- ✓ Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii $ 7 D4 0 State of Hawaii $ Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ Fundraising $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition/Client Fees $ Interest Income $ Others(please list) $ a. $ b. $ c. $ TOTAL REVENUES $ 7� OCe, ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: „©r PROGRAM NAME: jcyLtvZ?&vJ-I **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13(07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits(Health, Dental Insurance, etc.) $ 2. Professional Fees—Legal;Accounting/Bookkeeping;Audit Fees; Administrative Fees; Other 3. Operations—Membership,Training, Insurance, Rent/Lease, Utilities 4. Supplies—Office; Program; Consumable;Telephone; Postage& Freight 5. Equipment—Purchase; Rental; Repairs& Maintenance 7 OO 6. Other—Please specify: $ 7. Unused Portion—Return unused funds payable to: County Director of Finance $ TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD # 77 O KA'U KAKOU Punalu'u Annual Fishing Tournament Fifth Annual Fishing Tournament January 26, 2013 January 26, 2013, 0 Ka'u Kakou held its 5th annual Keiki Fishing Tournament. This was a great success in that one our goals is to provide an opportunity for the whole family to participate. We noticed this year that more of the extended family was in attendance as the numbers will show. This is a catch and release event. Each participant receives and prize for participation, also prizes for the most fish caught, largest fish overall, largest aholehole, kupipi, hinale'a and po'opa'a. We also have a family grand prize drawing and a grand prize drawing for ages, 1-3, 4- 9 and 10-14. We had 324 in attendance,fifty-eight 0-3 years of age and two hundred sixty-six 4-14 years of age. 273 keiki preregistered. They had an opportunity to pre-register with forms delivered to the schools, and various businesses in the area. Out all of those the pre-registered there were 70 no shows. But,we had 121 new registrants the day of the event. This was up from 304 last year. This year, with the help of QLCC, we provided fruit and cookies before the event started and with lunch after the event was over. For lunch they had a choice of barbecued pork sandwich or hot dog with coleslaw,vegetable sticks and fruit. We also gave each one a shaved ice. We served 750 lunches. This is when we realized that many of the kupuna were attending with their grandchildren as well as the parents. This was exciting to see that this is truly a family event. This continues to be an all volunteer event. We had 90 people volunteered about 650 hours. I am sure there are countless hours that go unreported. It is hard to get everyone's name on the time sheet. OKK was pleased the television show"Hawaii Goes Fishing" came and filmed the event. Respectfully submitted by Nadine Ebert, Secretary ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: O Ka'u Kakou PROGRAM NAME: Punalu'u Annual Fishing Tournament Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawai`i $7,0000 State of Hawaii $ Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ 155.00 Fundraising $ Vending Machines $ Service/ Program Fees $ Third Party Reimbursements $ Tuition /Client Fees $ Interest Income $ Others (please list) $ a. $ b. $ c. $ TOTAL REVENUES $ 7155.00 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: O Ka'u Kakou PROGRAM NAME: _Punalu'u Annual Fishing Tournament **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $ 00 2. Professional Fees— Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 00 3. Operations —Membership, Training, Insurance, Rent/Lease, Utilities $ 00 4. Supplies—Office; Program; Consumable; Telephone; Postage & Freight $ 1500 5. Equipment— Purchase; Rental; Repairs & Maintenance $ 2205 6. Other— Please specify: $ 3295 7. Unused Portion — Return unused funds payable to: County Director of Finance $ TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ 7000 A d<k) %-a" # 7s PALEKANA KAI OCEAN SAFETY, LLC Ocean Safety Program COUNTY OF HAWAI'I NONPROFIT GRANTS 2012/13 YEAR-END REPORT AGENCY/ORGANIZATION: PALEKANA KM OCEAN SAFETY,LLC. PROJECT NAME: OCEAN SAFETY EDUCATION Palekana Kai's main objective during the 2012/13 fiscal year was to educate community youth, at-risk youth and those of our community in public safety awareness through our water safety programs which include: Ocean Awareness/Safety, First Aid/CPR and lifeguard training at various schools and Youth Agencies. Fortunately The Hawaii County Council had generously awarded Palekana Kai Ocean Safety a Grant in the amount of$25,000.00 in July of 2012. This grant was used to purchase educational books, dvds, certifications,training equipment and supplies, office equipment, make the needed repairs to equipment and enabled us to pay for our General Liability Insurance which would not have been possible without the Nonprofit Grant Funds. Previously the equipment our Instructors used to train our youth were worn, or damaged and needed to be replaced. Due to the funds that we received we now have brand new up-to-date equipment which we are excited about, because it has allowed us to expand our program in the areas of AED (automated external defibrillation), Oxygen. Blood borne Pathogens and an extensive Life guard Training Course. Our Certified Instructors and Staff are now able to provide our students with a consistent level of program delivery and able to teach our youth and those of our community effectively. Public benefits derived from the awarding of the non-profit grant: 1) (6)water awareness classes were conducted - 60 youth participated 2) Youth mentorship Programs were conducted - 14 youth participated 3) (7)First Aid/CPR, AED (automated external defibrillator)classes were conducted - 35 youth participated 4) (3)Life guarding Classes for youth were conducted- 12 youth participated 5) (7 First Aid/CPR, AED(automated external defibrillator), Oxygen, Blood borne Pathogen Classes were conducted- 54 Adults participated 6) (9) Youth who participated in these informational classes were able to use their Certificates of completion as experience on their resume's, 6 are currently employed, 2 are currently Junior lifeguards 7) (6) Youth have used the skills that they have learned to help save a life, 3 drowning victims, 2 distressed swimmer, and a conscious choking victim 8) Palekana Kai Ocean Rescue Team provided rescue services at 8 canoe races, Regattas, The Businessman Race, One-man race, Rough water swim and the Queen Lili'uokalani Long Distance Race - able to Service over 2000 participants 9) Palekana Kai Ocean Safety was able to accommodate East Hawaii Ocean Safety Officers/Lifeguards with their in-service"Search and Rescue Training"with the use of our water rescue manikins. They expressed appreciation, it actually helped them to prepare for a real life rescue. 10) Palekana Kai Ocean Safety Team were also invited to provide Ocean Safety for the Hokule'a Crew 11) Palekana Kai has also collaborated with a professor from the University of Hawai'i to help him develop"current drowning statistics in Hawai'i" 12) Thanks to the funds from the County of Hawai'I we are able this year to expand our Program from the Ocean to the mountains -"Remote Wilderness First Aid Palekana Kai Ocean Safety has Collaborated with the following Organizations: 1) The County of Hawai'i 2)The Salvation Army Family Intervention Services 3)Ke Ana La'ahana 4)Ho'okala 5) Ke Kama Pono 6) Hui Maka'ala 7)Na Ho'ola Pono 8) Ka Hana No'eau 9)Lanakila Learning Center 10)The Kamehameha Canoe Club 11) Kamehameha Pre-School 12)Pacific Internship Program for Exploring Science 13) Pacific Aquaculture & Coastline Resources Center 14) Richardson Ocean Center 15) The University of Hawai'I 16)American Red Cross 17)Black Inc.Water Patrol 18)Mauna Loa School 19)Hawai'i County Ocean Safety Officers 20) Hawai'I Fire Department 21) Kea'au High School 22) Manawai 0 Hanakahi 23)Na Kama Kai on the Island of O'ahu 24) ILAU-Independent Leaders of Aloha United 25) Papa Wa'a Ho'omau and so much more .. ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: 1k.71E'Kai ?2n salty zzc- - PROGRAM NAME: 04 v Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii $ 035/ 80. OP State of Hawaii $ Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ Fundraising $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition/Client Fees $ Interest Income $ Others(please list) $ a. $ b. $ c. TOTAL REVENUES ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: Po/ 7ika"/V /2I 19(M)S44 / PROGRAM NAME: 00 714 4J d 7 **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) 2. Professional Fees -Legal;Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 77& - 441/— 3. Operations— Membership, Training, Insurance, Rent/Lease, Utilities 2i , 4. Supplies-Office; Program; Consumable; Telephone; Postage & Freight $ 5. Equipment- Purchase; Rental; Repairs & Maintenance qgfr7 6. Other- Please specify: 7. Unused Portion— Return unused funds payable to: County Director of Finance TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD # 81 PARENTS AND CHILDREN TOGETHER Economic Development Center PARENTS AND CHILDREN TOGETHER A FAMILY SERVICE AGENCY August 7, 2013 Hawaii County Council Human Services and Social Services Committee (NP Grants) c/o Wendy Baez West Hawaii Civic Center Building A 74-5044 Ane Keohokalole Hwy. Kailua, Kona, HI 96740 RE: County of Hawaii Nonprofit Grant-In-Aid Program Fiscal Year 2012-2013 Dear Ms. Baez: Attached is the final report for the Hawaii County Grant-In-Aid for FY 2012-201;3. Also enclosed are Attachment 1: FY2012 Summary of Income and Attachment 2: Summary of County Nonprofit Grant-In-Aid Expenditures forms. Please contact Cathy Lee Loy at (808) 842-7093 if you have any questions. Sincerely, im Gould Chief Operating Officer 1485 Linapuni St.Suite 105,Honolulu,HI 96819 Tel:808-847-3285 I Fax:808-841-1485 I www.pacthawaii.org 1. A brief narrative, not to exceed two (2) pages, summarizing the "public benefits derived" from the award of County grant funds; The Economic Development Center (EDC), one of 16 programs of Parents And Children Together (PACT) originally proposed to provide microenterprise creation services to low-income individuals at a cost of$100,000 per year to start 10 businesses. A micoenterprise is defined as a small business of 5 or less employees with less than $250,000 in revenue. The projected cost per business start-up was $10,000. In FY 13, EDC started two new microenterprises with the $21,250 that was awarded. Description of Microenterprise Project services: The Microenterprise Project consisted of eight components, each carefully designed to support clients who, over the life of the grant, received training and job experience needed to become licensed business owners. 1. Outreach and Recruitment: The project began with an intensive outreach campaign in West Hawaii, specifically Honaunau to Waikoloa. The campaign included potential clients and providers who work with the target population. Providers included: • Kaloko Housing • Kahaluu Housing • PACT Headstart • Kaimalino Housing • Kamaaina Hale • Kailua Village Stroll • Hui Laulima • Alahou Clean and Sober • Parents Attentive to Children • Hawaiian Homes (PATCH) • Neighborhood Place of Kona • Lokahi Apartments • Queen Liliuokalani Childrens • Women, Infants, and Center Children (WIC) • North and South Kona Welfare • Homeless Awareness Offices Resource Fair 2. The Intake and Assessment processes are critical to clients' overall success as they determine the direction and scope of each client's plan. How many plans were completed? EDC completed 16 Intake and Assessments. 3. Technical Assistance: Training: 14 clients completed the "Core Training" which covered basic information about workplace values and expectations. Based on our experience, low- income clients typically have not been exposed to these basics. 14 clients completed Business Literacy: (30 hours) The Business Basics course provides the basics of running a small business and includes how to start and manage a business, including accounting, filing taxes, marketing, writing a business plan, accessing capital, and how to obtain required licenses. With guidance, clients researched and wrote their own business plans. 4. 2 clients started Microenterprises, Bayside Adventures — Kayak rental and tour business and Big Island Canoes— Kayak rental and tour. The two businesses have agreed to work together to handle each other's client overflow in the Kealakekua Bay area: The EDC staff worked one-on-one with each client to ensure their individual business plans were completed, start-up equipment was purchased, licensing was in order, and that their operations met industry standards. 5. 2 clients were provided Business Support: Once the businesses were started, the Economic Development Center continued to provide technical assistance every two weeks, which is "best practice" to help sustain the business. The Program Specialist and client met on a regular basis to develop action steps to implement the overall plan, and made agreements on what the client had to have completed by the next session. 6. 2 clients retained their Microenterprises: The Program Specialist sought to maximize retention in the businesses by continuing to coach the clients. The Program Specialist met/communicated with the client no less than twice a month. Meetings with the client consisted of continued reinforcement of(1) how to plan; (2) setting goals and objectives; (3) carrying out action tasks; (4) budgeting; and (5) understanding all aspects of the business. 7. Microenterprise feasibility: The program has a demonstrated seven year success rate with microenterprise development. One of the unique strengths of the Economic Development Center is our ability to "grow" novice entrepreneurs. The 2 microenterprises started in May 2013 are projected to generate income in the summer months of July and August 2013. 8. Microenterprise sustainability: EDC's trainings met the special needs of this target population by providing individualized support for clients. The Program Specialist served as a personal coach and facilitated the development of individual plans tailored to each client's strengths. To date, 2 microenterprises are projected to generate income in July or August 2013. 2. Listing of other funding sources: Please see Attachment 1: FY2012-2013 of Income 3. An accounting of "all expenditures supported by county of Hawaii grand funds" Please see Attachment 2: FY2012-2013 Summary of County Nonoprofit Grant-in-Aid Expenditures of Income ATTACHMENT I FY 2012-13 Summary of Income AGENCY/ORGANIZATION: Parents And Children Together PROGRAM NAME: Economic Development Center Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii $ 21,250 State of Hawaii $ 154,650 Federal Funds $ Private Foundations $ 57,063 United Way Funds $ Admissions $ Donations $ Fundraising $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition/Client Fees $ Interest Income $ Others(please list) $ a. $ b. $ c. $ TOTAL REVENUES $ 232,963 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: Parents And Children Together PROGRAM NAME: Economic Development Center **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits(Health, Dental Insurance, etc.) 21,250 _ 2. Professional Fees—Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees;Other 3. Operations—Membership, Training, Insurance, Rent/Lease, Utilities 4. Supplies—Office; Program; Consumable; Telephone; Postage& Freight 5. Equipment—Purchase; Rental; Repairs&Maintenance 6. Other—Please specify: 7. Unused Portion—Return unused funds payable to: County Director of Finance TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ 21,250 I': # 83 PUNA COMMUNITY MEDICAL CENTER Uninsured/Underinsured Fund FINAL REPORT HSEDC GRANT: COUNTY NON-PROFIT GRANT/FY 2012-13 [July 1, 2012 to June 30, 2013] PUNC COMMUNITY MEDICAL CENTER [PCMC]: Uninsured/Underinsured Fund VENDOR NUMBER=>36859 ACCOUNT NUMBER=>010.471-.5472.83 GRANT TOTAL=>$64,000 NARRATIVE REPORT: From July 1st. 2012 through June 30`h, 2013, Puna Community Medical Center(PCMC)continued to provide acute/urgent care services at its clinic in the Pahoa Marketplace;this is the principle reason for our existence. PCMC is a walk-in clinic with no appointment needed;open 7 days weekly,including all holidays.The HSEDC's generous grant of$64,000 helped us to provide services to the uninsured/underinsured of our service area. The total number of client visits to our clinic from our opening in February, 2009 through June of 2013 was 23,224! During FY 2012-13,there were 6,179 visits.Of these,approximately 1,174(or 19%)were uninsured(the state average is n12%).The cost of providing these services is approximately$93.00 per visit(the amount we would expect to have received from insurers). That totals approximately$109,000+to provide services to the uninsured. The HSEDC grant helped cover those unreimbursed services. However,the funds were insufficient to continue the "Prescription Voucher" program;assisting with payments for prescriptions this past year.This is significant for our under-insured pts as well;those who have some basic coverage, but not for medications. The population of Puna District, most of it in our prime service area,grew 24%between 2000 and 2010 according to the 2010 census.Our service area has the fastest growing population in Hawaii,and we see no reason to believe that will change anytime soon. The percentage of unemployed is also higher than the state average,and with that number goes the lack of insurance. In addition, many residents here hold one or more"19 hour jobs" making them ineligible for employer based health insurance coverage.We expect our patient visit count to top 7000 this year, with about 20%unemployed. PCMC provides Urgent Care services to anyone who walks through the door,with or without insurance. No other local urgent care facility can say the same;those clinics often refer patients to us for care.We manage all sorts of medical and surgical problems;infections of the skin, respiratory,any urinary tract; respiratory problems like asthma and COPD.We manage sprains and strains,abrasions and lacerations, broken bones. In severe instances, we transfer clients to Hilo Emergency Room,either by their own vehicle or by EMS ambulance if warranted. We do physical exams for school and employment and pre-operative assessment.This includes spirometry for those who might need to use"haz-mat" masks. PCMC also provides immunizations;tetanus,flu vaccines.All of these services are available to anyone who needs them, including the uninsured. Referring to the attached bar graphs; in the"Income By Month"graph;the blue bottom portions are insurance reimbursed services,the red is for the uninsured services when we have sufficient grant monies to support this. However,the yellow portions represent the value of un-reimbursed services which we"eat"when the grant monies run out.We expect to see many more yellow bars this fiscal year unless we can find money elsewhere. OTHER FUNDING: The Uninsured Fund specifically has no other funding outside of the HSEDC grant.When the HSEDC funds run out, the cost of providing services to the Uninsured and Underinsured is pulled from our limited operating budget.We do not have"deep pockets";our dedicated staff members are all working at less than standard wage,and our Board of Directors are all volunteers.We keep the AC moderate,we turn off lights when not in use,we use all our expendable supplies judiciously. COMMUNITY BENEFITS: PCMC has been a stable, reliable resource to the community it serves for almost five years.We frequently used to here"I didn't even know you guys existed, until a friend told me." That statement is still heard, but only from time to time.What does still surprise some folks is that we are open Saturdays,Sundays and Holidays.The weekends are some of our busiest days. Holidays,while usually slower,are often times for lacerations,campfire burns,ankle sprains and the like. Our presence here adds to the quality of local life,with a degree of security that care will be available when it is needed much of the time,and the need to travel 35 miles to Hilo for care obviated. PCMC also benefits the larger medical community as well. By being open 7days a week,we allow the physician community more time to deal with their clients during their regular clinic hours;they do not have to be open when we are available to their clients.And, because we maintain excellent communications with every practice in Hilo including the ER,we are enhancing their efforts to establish and maintain a Patient Centered Medical Home. Very few clients coming to us have any complaints about our services,which are provided to everyone who seeks care,from newborns to the frail elderly.Our staff is made up entirely of members of the community we serve,with years of health service experience, and an intuitive awareness of lower Puna's unique"personality"and its socio/cultural dynamics.We try to keep our facility"user friendly"with a well appointed waiting area,fresh flowers, local art on the walls,as well as well equipped exam and treatment areas. People LIKE coming to us for care, it would be a shame to have to cut back on services, but with the cut backs in grant support we have before us,the fiscal reality of FY 2013-14 is grim. Nonetheless,we will do our best to find the necessary resources to keep the doors open. Tha, you for our support of PCMC. 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C■• ■ °` o ��� ° �■ 6p�'p o p°dp co 6p o O o 0 0 0 0 0 0 o O O o �° o O O o 0 o O o 0 0 o O O 6 o O O o 0 0 0 0 0 0 o O O (n o (n o (n o (n o 6 o tri o_ (n w w w LO ,f ch CO CO N N EA V> Ef) (f) (f) (fl () (A cA (n (A Ef) (f) panpoa8 GWOOUI o,. la __________________■■•■mu mu -- mu Illikl 11■111=1■1■11■1■Nmu MEI MEI 11■11■1■11■11■mu MI ..0 Eilti mu 0 1 .nom E ����mu § 12 1111111 8•=1 pi 8 N u v mu ++ ----MN 0 a) ��••■•..�.•�.�mu a- mu V mu 2 1 mm o a mu MN ..O sow it WI' WM MI/ N O mu u mu O O O O O O O w L. 2 M N , it u q -f, O S pa;ear;s;uai;ed ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: -RAND et,MMUtJtt 1C._ PROGRAM NAME: Lkf11 Cl U.V c4 l 1-AnCie:r s\Aized rc Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii ,,� $ c4 000 State of Hawai`i Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ Fundraising $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition/Client Fees $ Interest Income $ Others(please list) $ a. $ b. $ c. $ TOTAL REVENUES $ , ocC) ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: RAlla PROGRAM NAME: L(111:\ L M CY ��t �il�Sv� Llt(1 **ITEMS SUPPORTED BY COUNTY GRANT ONLY** FY 2012-13 (07/01/12-06/30/13) Budget Category ACTUAL EXPENDITURES I 1. Salary and Wages: Payroll Taxes, Benefits(Health, Dental Insurance, etc.) 2. Professional Fees—Legal;Accounting/Bookkeeping;Audit Fees; Administrative Fees; Other 3. Operations—Membership, Training, Insurance, Rent/Lease, Utilities 4. Supplies—Office; Program;Consumable; Telephone; Postage& Freight 5. Equipment—Purchase; Rental; Repairs&Maintenance Q $ 6. Other—Please specify: M \CAL ' 'Tc t-,R,.DtOSu $ ..coo 7. Unused Portion—Return unused funds payable to: County Director of Finance TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ \ 1 vq02 # 84 PUNA MEN'S CHORUS 2011-12 Concert Series Wendy Baez From: Wendy Baez <wbaez @hawaiicounty.gov> Sent: Monday, August 26, 2013 2:53 PM To: 'Mark Wyatt' Subject: RE:year end report Thank you Mark... From: Mark Wyatt . It• *... _.'.<•?•mail.com] Sent: Mond.,, ,ugust 26 2:29-PM To: wbaez@hawaiicounty.gov Subject: year end report PMC did community outreach singing in these schools to help educate on the danger of rat lung disease. Haaheo, Kaumana, Kapiolane, and Kalanianiole.We also performed at the hospice celebration of life event in Hilo, Marie Monarch, Puna Music festival, Orchid show and Goodwill's Christmas party for handicap children. 1 r ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGAN A IZATION: t r, „ r PROGRAM NAME: Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii' $ State of Hawaii' Federal Funds Private Foundations •:gr---7,- United Way Funds Admissions Donations gg- " Fundraising Vending Machines gggg, Service/Program Fees Third Party Reimbursements $ Tuition/Client Fees Interest Income Others(please list) ( :7k(7, $ 1 C a. $ Tr- b. c. TOTAL REVENUES $ 'C'3 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: ri-kr C\t\ PROGRAM NAME: **ITEMS SUPPORTED BY COUNTY GRANT ONLY** FY 2012-13(07/01/12-06/30/13) Budget Category ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) 2. Professional Fees—Legal;Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other 3. Operations—Membership, Training, Insurance, Rent/Lease, Utilities $ LV 4. Supplies—Office; Program; Consumable; Telephone; Postage& Freight 5. Equipment—Purchase; Rental; Repairs&Maintenance 6. Other Please specify: ) rZi ‹. $ 7. Unused Portion—Return unused funds payable to: County Director of Finance TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD (-)0 $ 0010 # 85 RECYCLE Hawaii LeSS Waste Means More Fun "Less Waste Means More Fun" Final Report Submitted by Recycle Hawaii From FY 2012 through 2013, Recycle Hawaii used Hawaii County Grants-in-Aid funding to supplement private donations and organizational income (derived from the resale of unwanted items at RH re-use centers in Pahoa, Keaau, Waimea and Hawi) to cover costs related to a zero waste outreach program. The purpose of the program was to support the development of zero waste events via student initiatives, with the events occurring at the schools or in the community. The following schools expressed written interest in the program: Hawaii Preparatory Academy, Kealakehe Elementary School, Kealakehe High School, Innovations Public Charter School, Kona Pacific Charter School, Kahakai Elementary School, Holualoa Elementary School, Laupahoehoe Community Charter School, Honoka'a High/Intermediate School, Pahoa High/Intermediate School, Kea'au Middle School, Hawaii Academy of Arts & Sciences, Connections Public Charter School and Waiakea Elementary School. Recycle Hawaii education specialists were then invited to make a presentation about zero waste at the following schools during which time teachers registered for the program: Innovations Charter School, Kona Pacific Charter School, Kealakehe High, Kealakehe Elementary, Honaunau Elementary, Ke Kula o 'Ehunuikamalino, Kohala Middle School, Hawaii Preparatory Academy, Kea'au Middle School and Connections Public Charter School. The following schools staged a zero waste event as part of the program. (It should be noted that some schools on the west side of the island are already involved in zero waste activities and did not need our support to continue with their efforts; these schools include HPA and WHEA.): Innovations Public Charter School, Kona Pacific Charter School, Kohala Middle School, Honaunau Elementary School, Ke Kula o 'Ehunuikamalino, and Connections Public Charter School all participated in the program. Because we felt participation was low, Recycle Hawaii worked with Hawaii Community College in Hilo to stage Earth Day activities there as zero waste. This event hosted 1500 school children from across the island (but primarily from the east side). As a result of the program, approximately 3,000 students were exposed to the concept of zero waste, with approximately 2,500 of them having a direct experience with it at an event were discards were separated and processed to minimize the amount taken to the landfill. Over all, it was far easier to get participation from the charter schools and we had an especially good connection with the schools where there are gardens. We believe this is due to the fact that students who garden are taught that food discards are a valuable resource and they have an interest in reclaiming that resource on campus. GIA funds reinforced existing initiatives and started new ones. Ke Kula o 'Ehunuikamalino and Innovations Public Charter School went on to organize all activities for the rest of the year as zero waste. Only Connections Public Charter School, Kohala Middle School and Earth Day at HCC calculated the diversion rates for their events. Connections achieved an 86% diversion rate, Earth Day at HCC came in at 99.6% while Kohala Middle School managed to achieve 100%. Our biggest achievement came in collaboration with the school garden educator, Sam Robinson, at Kohala Middle School who worked with students to stage a zero waste cafeteria day. The success of that experience led administrators to commit part of their 20th Century Charter School funding to continue the program and make their cafeteria operations zero waste moving forward. Post school year, students there also set up a bokashi system, to compost food scraps and grow more food during a six-week summer program. RH will continue to coordinate with Ms. Robinson, the school garden educator there, as she works with Kohala Middle School students and administrators to develop a model program we can pitch to the Hawaii State Department of Education. As part of the program, RH also participated in the Hawaii Environmental Education Alliance to share stories about the ZWSI and encourage other educators to organize zero waste events and cafeteria days. ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: Recycle Hawaii PROGRAM NAME: Less Waste Means More Fun Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii $ 15,000.00 State of Hawaii $ 0 Federal Funds $ 0 Private Foundations $ 7,000_ United Way Funds $ 0 Admissions $ 0 Donations $ 0 Fundraising $ 0 Vending Machines $ 0 Service I Program Fees $ 0 Third Party Reimbursements $ 0 Tuition /Client Fees $ 0 Interest Income $ 0 Others (please list) $ a. Income derived from resale of donated items $ 4,500_ b. $ c. $ TOTAL REVENUES $ 26,500 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: Recycle Hawaii PROGRAM NAME: Less Waste Means More Fun **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $ 8267.47 2. Professional Fees— Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 6732.53 3. Operations —Membership, Training, Insurance, Rent/Lease, Utilities $ 4. Supplies—Office; Program; Consumable; Telephone; Postage & Freight $ 5. Equipment— Purchase; Rental; Repairs & Maintenance 6. Other— Please specify: 7. Unused Portion — Return unused funds payable to: County Director of Finance $ TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ 15,000 k17 goi # s6 SALVATION ARMY FAMILY INTERVENTION SERVICES Independent Living Skills Program — West Hawaii THE SALVATION ARMY-FAMILY INTERVENTION SERVICES HAWAII COUNTY NON-PROFIT GRANT INDEPENDENT LIVING SKILLS PROGRAM- WEST HAWAII FINAL REPORT 7/1/12 TO 6/30/13 Performance Measures: Projected YTD Completion of ILSP 30 40 Participates in IL Activities 30 41 Participates in IL Plan 30 41 Follow up and Monitoring 30 41 100% of foster youth ages 12-15 demonstrated an increase in independent living skills, as identified in their IL plan. 80% of foster youth age 16 plus completed their independent living skills program and attained at least a fair prognosis of achieving goals, as identified in their IL plan 100% of foster youth 18 plus, participated in Higher Education, Vocational Training Employment and/or Military 93% avoided non-marital childbirth, incarceration and homelessness during program participation The Salvation Army Family Intervention Services-Independent Living Program is designed to help foster youth and emancipated foster youth ages 12-21 prepare for and manage the transition to productive, self-sufficient adulthood with a base of independent living skills used to emphasize career, education and job-skills that are tailored to the respective participants relative to age, level of education and psychosocial developmental levels. One full time Youth Development Specialist (YDS) was funded under the Hawaii County Grant and support from other contract funds. Throughout the year, the Youth Development Specialist provided individual and after-school outreach services (group facilitations, youth retreats, skill- building activities,positive alternative activities, and follow-up and monitoring services). Also, the YDS collaborated with school personnel, community groups and associations, and community agencies and services to network, build relationships, and provide support with activities and special events. The components covered in group activities centered on the following themes: EDUCATION: • Education &Vocational Planning • Study&Test Taking Skills • Post-High Planning & Preparation • Pathways to College • Financial Aid Resources • Admission Assistance CAREER& EMPLOYMENT: • Career Assessment • Career Planning & Exploration • Pre-Employment Preparation • Entrepreneurial Exploration & Development • World of Work LIFE SKILLS: • Independent Living Skills Assessment • Daily Living Skills • Housing & Community • Money Management • Self-Care • Culture & Diversity Awareness • Leadership Development • Community Service • Teen Pregnancy Prevention In addition, all participants were afforded the opportunity to participate in community job fairs, housing fairs, excursions to the Work Force Development Division, field trips to Hawaii Community College, West Hawaii Community College, and University of Hawaii at Hilo. Community Collaborations: Inter-Agency: Foster Care Alumni Support Program, Transitional Living Program-HYSN, Emergency Shelter Service, Group Home Services, Positive Youth Development Program Community Based Outreach Services. Community: Workforce Development Division, Social Security office, West Hawaii Community College, Hawaii Community College, University of Hawaii at Hilo-Learning Center, Admissions, Financial Aid, Hawaii Youth Services Network, Foster Youth Coalition-Kona Chapter, E Makua Ana Youth Circle Program-Kona, Epic Ohana Inc., Care-A-Van, Housing and Urban Development, Catholic Charities, Kona Community School for Adults DOE Schools: Konawaena, Kealakehe, Kohala, and Kau High Schools, and Charter Schools Such collaborations and partnerships serve as extra support to our participants and allow us to link youth and their families to individualized, culturally and gender sensitive community-based programming We would like to thank the Hawaii County Council for all the support and funding that helped support program services and activities in the West Hawaii District. The West Hawaii Community, Schools, Families, and Foster Youth were able to benefit from our program services and activities, and made a positive impact towards a healthy lifestyle. ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: The Salvation Army-Family intervention Services PROGRAM NAME: Independent Living Skills—West Hawaii Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii $ 18,750.00 State of Hawaii $ 80,402.66 Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ Fundraising $ Program Service/ $ Third Party Reimbursements Tuition/Client Fees $ Interest Income $ _ • $ a. $ b. $ c. $ TOTAL REVENUES $ 99,152.66 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: The Salvation Army-Family Intervention Services PROGRAM NAME: Independent Living —West Hawaii **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $ 12,852.54 2. Professional Fees— Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $2,090.47 3. Operations — Membership, Training, Insurance, Rent/Lease, Utilities $ 1997.76 4. Supplies—Office; Program; Consumable; Telephone; Postage & Freight $ 1378.68 Repairs & Maintenance 5. Equipment— Purchase; Rental; Re { $ 430.55 6. Other— Please specify: $ 7. Unused Portion — Return unused funds payable to: County Director of Finance $ TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ 18,750.00 # s7 SALVATION ARMY FAMILY INTERVENTION SERVICES Prevention Programs — Kea'au THE SALVATION ARMY-FAMILY INTERVENTION SERVICES HAWAII COUNTY NON-PROFIT GRANT PREVENTION PROGRAM- KEAAU FINAL REPORT 7/1/12-6/30/13 Performance Measures: Projected YTD Completion of BOTVIN Life Skills 60 97 Participates in Pos. Alter. Activities 60 97 Participates in Case Mgt. Services 20 20 Participates in Ohana Days 60 120 Follow up and Monitoring 60 97 The Salvation Army Family Intervention Services-Prevention Program (TSA-FIS-Prevention)provides a safe and nurturing environment along with access to opportunities, experiences, and services to support positive youth development. We utilize a prevention approach to decrease the use and abuse of alcohol, tobacco, and other illicit drugs, involvement with gangs and violence, delinquent behaviors, early sexual behaviors, and to improve academic performance and school attendance. The Botvin Life Skills Curriculum was utilized in the Upper Keaau schools during this contract period. In addition we provide Community-Based Outreach Services, Case Management Services, and Positive Alternative Activities to youth ages 7-18 and their families, residing in upper Keaau district. The public benefits derived from this grant is the fostering of healthy development of youths served, and keeping them out of the juvenile justice system, which taxes the manpower and financial resources of the police, courts, treatment and counseling programs, school, and the community at large. Beyond the competencies described above, it is our belief that in order to succeed, youth need to have a sense of belonging within their community, with their peers and most importantly with family. When achieved, opportunities come forth, involvement of the community become prevalent and the youth and family experience positive growth. One full time Youth Development Specialist (YDS) was established under the Hawaii County Grant and support from other contract funds. Throughout the year, the Youth Development Specialist provided in school and after-school services (group facilitations, youth retreats, skill-building activities, positive alternative activities, and follow-up and monitoring services). Also, the YDS collaborated with school personnel, community groups and associations, and community agencies and services to network, build relationships, and provide support with activities and special events. Finally, the YDS provided family strengthening activities to increase communication, understanding, and positive relationships between youth and family. Other activities provided and participated throughout the year are as follows: • We collaborated with The Neighborhood Place of Puna, Queen Liliuokalani Children's Center and other agencies for the 9th annual School Supply Distribution in Keaau which was held at St. Theresa's Church in Mountain View. We serviced over 700 youth and families in upper Puna. • We held quarterly community service projects such as; "Alcohol Awareness week" sign waving, "Red Ribbon Week", "Speak Out Against Domestic Violence" sign waving, The Great American Smoke Out Anti-Tobacco Project, Outreach feeding Projects (for senior citizens, and homeless.) Youth participants are brought together from Upper and Lower Puna for some activities • Environmental strategy activities emphasizing prevention of alcohol amongst minors in upper Puna • Botvin Life Skills Curriculum taught in Peer Education & Health classes at Keaau High School • Botvin Life Skills Curriculum taught at Kula Ahi Ahi ATV summer Session at Keaau High • After school classes at Keaau Elementary School Using Botvin Life skills • Held "girls group" focusing on life skills, health and wellness, goal setting and self-esteem • We held a Water Awareness Program with Palekana Kai at the Bay front area in June 2013. We followed up with participants and transported them for two days/week to learn about Water Safety and engage in cultural activities. We also had a community service project—Beach cleanup. Participants from upper and lower Puna • Our youth and families participated in"Family Day" activities, learning family strengthening activities using arts and crafts, family photos and empowering games. • Staff participated in community fairs, Ohana Fun Run and activities promoting drug and alcohol prevention Community Collaborations: Linkages with Other Agencies: Referrals to the prevention programs are currently coordinated through the In-School Services at Keaau Elementary, Intermediate and High Schools, Mountain View Elementary. TSA-FIS has also worked cooperatively in coordinating services for youth and families with the following programs: Big Island Substance Abuse Council; Workforce Investment Youth Employment Services; Hawaii County Community Policing Officers; Bay Clinic; Queen Liliuokalani Children's Center; Neighborhood Place of Puna; Boys and Girls Club of the Big Island; Penn Foundation, Keaau Parks and Recreation, Puna Community Action Team (PCAT), and Youth Empowerment Services (YES) We would like to thank the Hawaii County Council for all the support and funding that helped support program services and activities in the Keaau Community. The Keaau Community, Schools, Families, and Youth were able to benefit from our program services and activities, in which made a positive impact towards a healthy lifestyle. ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: The Salvation Army-Family Intervention Services PROGRAM NAME: Prevention Program-Keaau Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii $ 31 ,750.00 State of Hawaii $ 82,188.44 Federal Funds $ Private Foundations United Way Funds Admissions Donations$ Vending Fundraising $ $ Program Service/ $ Third Party Reimbursements Tuition/Client Fees Interest Income Others (please list) $ a. $ b. $ c. $ TOTAL REVENUES $ 113,938.44 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: The Salvation Army-Family Intervention Services PROGRAM NAME: Prevention Services-Keaau **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $ 22,151 .60 2. Professional Fees— Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 3515.70 3. Operations— Membership, Training, Insurance, Rent/Lease, Utilities $ 2503.80 4. Supplies—Office; Program; Consumable; Telephone; Postage & Freight $ 3125.60 5. Equipment— Purchase; Rental; Repairs & Maintenance $ 453.30 6. Other— Please specify: $ 7. Unused Portion— Return unused funds payable to: County Director of Finance $ TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ 31 ,750.00 Oft \ C)A # 88 SALVATION ARMY FAMILY INTERVENTION SERVICES Prevention Programs - Pahoa THE SALVATION ARMY-FAMILY INTERVENTION SERVICES HAWAII COUNTY NON-PROFIT GRANT PREVENTION PROGRAM- PAHOA FINAL REPORT 7/1/12-6/30/13 Performance Measures: Projected YTD Completion of BOTVIN Life Skills 60 100 Participates in Pos. Alter. Activities 60 100 Participates in Case Mgt. Services 20 22 Participates in Ohana Days 60 120 Follow up and Monitoring 60 100 The Salvation Army Family Intervention Services-Prevention Program (TSA-FIS-Prevention) provides a safe and nurturing environment along with access to opportunities, experiences, and services to support positive youth development. We utilize a prevention approach to decrease the use and abuse of alcohol, tobacco, and other illicit drugs, involvement with gangs and violence, delinquent behaviors, early sexual behaviors, and to improve academic performance and school attendance. The Botvin Life Skills Curriculum was utilized in the Pahoa schools during this contract period. In addition we provide Community-Based Outreach Services, Case Management Services, and Positive Alternative Activities to youth ages 7-18 and their families, residing in the Puna districts, with strong emphasis in Pahoa. The public benefits derived from this grant is the fostering of healthy development of youths served, and keeping them out of the juvenile justice system, which taxes the manpower and financial resources of the police, courts, treatment and counseling programs, school, and the community at large. Beyond the competencies described above, it is our belief that in order to succeed, youth need to have a sense of belonging within their community, with their peers and most importantly with family. When achieved, opportunities come forth, involvement of the community become prevalent and the youth and family experience positive growth. One full time Youth Development Specialist (YDS) was established under the Hawaii County Grant and support from other contract funds. Throughout the year, the Youth Development Specialist provided in school and after-school services (group facilitations, youth retreats, skill-building activities, positive alternative activities, and follow-up and monitoring services). Also, the YDS collaborated with school personnel, community groups and associations, and community agencies and services to network, build relationships, and provide support with activities and special events. Finally, the YDS provided family strengthening activities to increase communication, understanding, and positive relationships between youth and family. Other activities provided and participated throughout the year are as follows: • We collaborated with The Neighborhood Place of Puna, Queen Liliuokalani Children's Center and other agencies for the 9th annual School Supply Distribution at the Makuu Market in Pahoa. We serviced over 1031 youth in lower puna. • We held quarterly community service projects such as; "Alcohol Awareness week" sign waving, "Red Ribbon Week", "Speak Out Against Domestic Violence" sign waving, The Great American Smoke Out Anti-Tobacco Project, Outreach feeding Projects (for senior citizens, and homeless.) • Environmental strategy activities emphasizing prevention of alcohol amongst minors • Held classes with the Pahoa Intermediate School students in their CSAP program, and Teen Health classes. The youth are involved with the Botvin Life Skills Curriculum. • Held "girls group" focusing on life skills, health and wellness, goal setting and self-esteem • We held a Water Awareness Program with Palekana Kai at the Bay front area in June 2013. We followed up with participants and transported them for two days/week to learn about Water Safety and engage in cultural activities. We also had a community service project—Beach cleanup. • Our youth and families participated in"Family Day" activities, learning family strengthening activities using arts and crafts, family photos and empowering games. • Staff participated in community fairs, wrestling clinics, Pahoa fun a thon and activities promoting drug and alcohol prevention Community Collaborations: Linkages with Other Agencies: Referrals to the prevention programs are currently coordinated through the In-School Services at Pahoa Elementary, Intermediate and High Schools, HAAS (Hawaii Academy of Arts and Sciences), Ku O'Kala, Keonepoko Elementary. TSA-FIS has also worked cooperatively in coordinating services for youth and families with the following programs: Big Island Substance Abuse Council; Workforce Investment Youth Employment Services; Hawaii County Community Policing Officers; Bay Clinic; Queen Liliuokalani Children's Center; Neighborhood Place of Puna; Pahoa Parks and Recreation; Boys and Girls Club of the Big Island; Alu like Inc; Pahoa Weed and Seed, and Nanawale Community Center. We would like to thank the Hawaii County Council for all the support and funding that helped support program services and activities in the Puna Community. The Puna Community, Schools, Families, and Youth were able to benefit from our program services and activities, in which made a positive impact towards a healthy lifestyle. ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: The Salvation Army-Family Intervention Services PROGRAM NAME: Prevention Programs-Pahoa Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii $ 14,000 State of Hawaii $ 72,275.66 Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ Fundraising $ Vending Machines $ Service/ Program Fees $ Third Party Reimbursements $ Tuition /Client Fees $ Interest Income $ Others (please list) $ a. $ b. $ c. $ TOTAL REVENUES $ 86,275.66 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: The Salvation Army-Family Intervention Services PROGRAM NAME: Prevention Programs-Pahoa **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $ 8660.48 2. Professional Fees— Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 1604.54 3. Operations— Membership, Training, Insurance, Rent/Lease, Utilities $ 1736.93 4. Supplies—Office; Program; Consumable; Telephone; Postage & Freight $ 1708.32 5. Equipment— Purchase; Rental; Repairs & Maintenance $ 289.73 6. Other— Please specify: $ 7. Unused Portion — Return unused funds payable to: County Director of Finance $ TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ 14,000.00 `71 # s9 SPECIAL OLYMPICS HAWAII EAST Hawaii .11° Special Olympics Hawaii__ East Hawaii Area Post Office Box 7265 * Hilo, Hawaii 96720 * Telephone: (808) 990-5751 Email: careyuchida(a�gmail.com Ms. Wendy Baez West Hawai'I Civic Center , Bldg A 74-5044 Ane Keohakolole Hwy Kailua Kona, HI 96740 July 8, 2013 Dear Ms. Baez, Please find enclosed the County of Hawaii's July 2012-June 2013 Year end Non Profit grant report as required by our agreement. We are honored to have received this generous grant and thankful. If there are any questions or concerns regarding this report, please feel free to contact me at your convenience. Sincerely, r 2f-Ch Care y 111. Uchida Area Director enclosures (1, 16.( ep ■ .ir.1% Special Olympics Hawaii— — East Hawaii Area Post Office Box 7265 " Hilo, Hawaii 96720 Telephone: (808) 990-5751 Email: careyuchidaAgmail.com County of Hawaii NonProfit Year-End report for 2012-2013 Special Olympics Hawaii — East Hawaii Area Narrative Report The $13,750 awarded to our program has helped us to provide equipment, family events, competitions and training for our participants. Our goal was to have 190 athletes participating in our program by June 2013. We have exceeded our goal and have 208 athletes currently in our area program. We also have exceeded our goal of having 70 unified partners in our program by this same date, as we currenty have 91 unified partners in our area program participating side by side with our athletes. A special program called "Project Unify" has a special group of high school students at Hilo High School partnering special education students with general education students in sports competitions. Hilo High School's girls basketball team has mentored the Special Olympic athletes at Hilo High School in track & field this past semester. These students formed unified 4 x 100 relay teams consisting of 2 Special Olympic athletes with 2 members of the girls basketball team. There were a total of 4 unified relay teams competing at area competitions in Hilo and at the State Summer games on Oahu this past May. The unified partners (general education students) trained from February to May with the Special Olympics athletes weekly to perfect their skills at passing the batons, keeping within the designated lanes and increasing their speed. Project Unify will be expanding to other school shortly and will promote the idea of accepting everyone no matter what their ability or disabilities are. We have provided sports specific coaches training on Oahu to 10 new coaches from East Hawaii in basketball, track, softball, soccer & bowling. This has exceeded our plans to send 5 coaches to the trainings. This grant has provided funds to pay for the costs to train these coaches so that they may be able to train our athletes in their specific sports. We have provided our area program with 3 family events throughout the year as we mentioned in our grant application. In April we held a Spring Dance where athletes and families gathered at the Church of the Holy Cross to enjoy refreshments, great music and were able to socialize with their peer. In August we held our annual Ohana Summer Picnic at Clem Akina park where over 125 athletes and family members enjoyed a day of great food, games, fun activities and fellowship. Our Christmas Party was held in December at the Church of the Holy Cross with about 150 people attending. A great Christmas dinner was served to all of our athletes and families, followed by a dance, singing of Christmas carols and our annual area awards. The rental costs for these facilities were paid with the County of Hawaii Non Profit grant funds. We have provided transportation to our athletes, unified partners and coaches to 2 area competitions which were held in Kona and our 3 State competitions held on Oahu. In July of 2012 we took 83 athletes, unified partners and coaches to Kona to participate in the area soccer and bocce competition with the West Hawaii delegations. In August 2012 we paid the airfare for 48 athletes and coaches to travel to Oahu for the State Aukake games. The athletes competed in bocce and soccer at Waiau District Park. In October we had 87 athletes and 16 unified partners participate in our area bowling competiton at Hilo Lanes. October is when we held our Big Island basketball competition at Waiakea High School. Eight teams, with over 75 athletes, from East and West Hawaii competed in order to qualify for the State Holiday Classic games. The year ended with the State Holiday Classic State games on Oahu the first weekend of December. At this state game, 131 athletes, unified partners and coaches traveled to Oahu to compete with their peers in basketball and bowling. April 2013, we held our Big Island Track & Field Competition at Keaau High School where we had 102 athletes and unified partners compete. With the help of 135 volunteers from the community, this event was made possible. Our last state competition was held on Memorial Day weekend in 2013 at the University of Hawaii at Manoa. We had 162 athletes, unified partners and coaches travel to Oahu to compete in track &field and softball. The County of Hawaii's nonprofit grant has allowed us to provide competitions for our athletes so that they may advance to our state games on Oahu. Another objective that we mentioned on our grant application was to conduct a new fundraiser called Bowl a Thon. We held our annual bowl a thon on June 28 with 62 participants raising over$5,000. We have provided community members, service clubs, schools and churches the opportunity to participate with our program at many events throughout the year. At our area Family Picnic in August, the Hilo High School Key club volunteered to do arts & craft activities with our athletes and families as well as volunteer to help us with games for everone. In September we held our 3 day fundraiser called Cop on Top at Walmart. We had many community groups assisting us throughout the 3 day event. Volunteers from groups like the County of Hawaii's RSVP program, UH Hilo women's softball team, Hawaii Army National Guard, County of Hawaii Police Department, Hilo High School and the Champions Everyday athletic club helped throughout the fundraiser. In October, the Hilo High School bowling teams along with the University of Hawaii at Hilo's men's baseball team volunteered at our Big Island bowling competition. In November, the University of Hawaii at Hilo's men's basketball team and the Waiakea High School Key Club volunteered at our Big Island basketball competition at the Waiakea High school Gym. In April of 2013, we had over 135 volunteers helping at our track and field competition at Keaau High School. Some of the groups volunteering were the Labor Alliance, HSTA, HGEA, AFL-CIO, Waiakea High and Hilo High School key clubs, Hilo High School Leo club, Hawaii National Guard Youth Challenge Academy, St. Joseph Church youth group, Champions Everyday club, Keaau High School GT/PE Class and Civics club, University of Hawaii at Hilo's adapted PE class and the Hawaii County Police Dept.. Our program depends on volunteers and the generous and giving people of East Hawaii to volunteer many hours to our program to make it sucessful. The last objective mentioned in our grant proposal was to send 2 athletes to Global Messenger training on Oahu. We sent 2 athletes and 2 mentors to this training in October 2012 and these athletes now do public speaking for our program and have represented Special Olympics East Hawaii very well. Through the County of Hawaii's Nonprofit grant, not only have the athletes, unified partners, coaches, volunteers and families benefited from the funding, many community groups have also benefited as they were given the opportunity to give back to the community in which they live in to make it a better place for everyone. ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: Special Olympics Hawaii PROGRAM NAME: Special Olympics—East Hawaii Area Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii $ 13,750.00 State of Hawaii $ 0 Federal Funds $ 0 Private Foundations $ 9,326.00 United Way Funds $ 0 Admissions $ 0 Donations $ 34,174.00 Fundraising $ 67,659.00 Vending Machines $ 0 Service/Program Fees $ 0 Third Party Reimbursements $ 0 Tuition/Client Fees $ 0 Interest Income $ 8.00 Others (please list) $ 0 a. $ b. $ c. $ TOTAL REVENUES $ 124,917.00 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: Special Olympics Hawaii PROGRAM NAME: Special Olympics — East Hawaii Area **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) 9 9 y ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $ 2. Professional Fees—Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other 3. Operations—Membership, Training, Insurance, Rent/Lease, Utilities $ 1823.00 4. Supplies—Office; Program; Consumable; Telephone; Postage & Freight $ 268.00 5. Equipment—Purchase; Rental; Repairs& Maintenance $ 3,351 .00 6. Other—Please specify: cost for area competitions on the Big Island in Track&field, Softball, Soccer, Bocce, Bowling, Basketball and golf. $ 8308.00 7. Unused Portion—Return unused funds payable to: County Director of Finance $ TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ 13,750.00 / q(I\ # 90 SPECIAL OLYMPICS Hawaii West Hawaii - General Funding Special Olympics West Hawaii End of Year Narrative 2012-2013 We are continuing to expand our Kohala Area program. We have a new Head of Delegation who will begin to reach out to more athletes and unified partners throughout the coming years. We were also able to establish a delegation at Ka'u Middle School with a partnership with After School All Stars. Our total outreach to this Kohala and Ka'u Area is 16 athletes, 15 special partners, 11 coaches/volunteers. We were unable to start a Unified Soccer program this summer for Kona due to the low interest throughout the state. Until there is more unified soccer teams for our team to compete in we will continue to provide traditional soccer for our athletes. This season we had 7 athletes train and compete at our Regional Games held here in Kona in August and travel to Oahu to compete at the State Aukake Classic August 17-18th. I'm proud to say we were able to bring home a bronze medal. Our program cannot run without the dedication of our 24 coaches who dedicate many hours a week, month after month training our Special Olympics West Hawaii athletes. Coaches are sent to Oahu to be trained by specialized event trainers and then must complete 10 hours of practicum work directly with our Special Olympics athletes in order to become certified Special Olympics coaches We partner with the local Kona Boy Scouts of America who come out to our Area Competitions. Ka'u Middle conducts inclusionary sports program involving both Special Education and Regular Education Students. Our partnership with these school organizations help to bridge the gap between Special Ed and Regular Ed students. Special Olympics West Hawaii continues to partner with many community organizations and partnerships. We continue to volunteer for the Visitor Industry Charity Walk and Kona Marathon. Over the past year, as a new Area Director, I have reached out to our community and especially to our families and added 3 new committee members to our Area and Games Management team. Currently we have an active Management team of 13 people who are working together to help make Special Olympics West Hawaii the best that it can be. We are so grateful to these individuals that give hundreds of hours to our athletes. After training for 12 weeks and competing in the Regional Basketball Tournament in Hilo, our Basketball team did a fantastic job at the 2012 Holiday Classic. No basketball team was selected from Hawaii to attend the National Games in New Jersey in 2014. We will continue to have this be our goal for our athletes. Special Olympics West Hawaii continues to have a strong presence in our community with our fundraising events. This year we added a new event called Crossfit for Special Olympics that helped us to meet our fiscal goal. Our Area Management Team continues to work hard to provide the services for our Special Olympics athletes. The support that we receive from the community through volunteering at our event is wonderful. Throughout the year, we had 102 volunteers that helped us with our coaching and fundraising events. Our Cop on Top event held at our local Wal-Mart for the first time this past year was a wonderful success. Working with our local law enforcement officers is always such a treat for our athletes and their families along with working with the staff from Wal-Mart. The biggest impact that we feel this partnership with the Police and Wal-Mart is our athlete's ability to interact with the community of Kona. There is no other event as large as this were our athletes are "exposed" to the general public. A big thank you out to our wonderful Kona community who each year give so generously to our program but more importantly treat our athletes with such love and respect during this great event. Our West Hawaii program continues to go grow in athlete as well as special partner numbers. As you remember, special partners are people without intellectual disabilities that train and compete on the same teams as our Special Olympics athletes. These inclusionary sports help greatly in bringing our community together without judging each other on what our disability might be. We currently have 51 athletes and 59 special partners for a total of 110 participants is the West Hawaii program. We trained and competed in 8 sports: Track and Field, Softball, Swimming, Powerlifting, Bocce, Soccer, Bowling and Basketball. West Hawaii conducted five competitions in the Kona area and traveled to three Regional tournaments in Hilo and on Oahu as well as traveled to three State- wide competitions on Oahu. Special Olympics West Hawaii also provided its very first MedFest event for our Special Olympics athletes in the Ka'u area. This event provides a free medical screening for our Special Olympics athletes. As you may know, many of our athletes come from very low economic families and cannot afford to go to a doctor for a physical. A licensed physician conducts the exam for any Special Olympics athletes at no cost to the program or the athlete's family. ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: SPECIAL OLYMPICS WEST HAWAII PROGRAM NAME: SOWH GENERAL FUND Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii $ 11 ,500.00 State of Hawaii $ Federal Funds $ Private Foundations $ 14,900.00 United Way Funds $ 1 ,500.00 Admissions $ Donations $ 9,024.54 Fundraising $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition/Client Fees $ Interest Income $ 77.05 Others(please list) $ a. Special Events $ 27,371 .25 TOTAL REVENUES $ 51,372.84 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: SPECIAL OLYMPICS HAWAII PROGRAM NAME: ,Special Olympics West Hawaii **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13(07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $ 2. Professional Fees— Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other 3. Operations —Membership, Training, Insurance, Rent/Lease, Utilities 4. Supplies—Office; Program; Consumable; Telephone; Postage & Freight $ 3,500.00 5. Equipment— Purchase; Rental; Repairs& Maintenance $ 3,000.00 6. Other—Please specifiy Travel &Special Event Cost $ 5,000.00 7. Unused Portion—Return unused funds payable to: County Director of Finance $ TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ 11 ,500.00 ��lv # 91 SURE FOUNDATION Yeshua Outreach Center COUNTY CLERK COYNT'. Friday, August 23,2013 2013 AUG 26 AM 8 37 Hawai'I County Council, Human Services and Social Services Committee(NP Grants) c/o Wendy Baez West Hawai'I Civic Center Building A 74-5044 Ane Keohokalole Hwy. Kailua Kona, HI 96740 Dear Hawai'I County Council, Human Services and Social Services Committee(NP Grants), Please find enclosed the Year-end report for the Yeshua Outreach Center(YOC), sponsored by Sure Foundation,Inc. We have included as required a two-page summary of the"Public Benefits"of our activities at YOC funded by County non-profit grant funds, and a detailing of our income and expenses for the period of grant, from July 1 s`, 2012 until June 30th,2013. If there is anything further that your committee would like to know or have record of regarding YOC,please feel free to contact us. We would like to thank the committee for the support of our efforts, and we look forward to working together in the future. Sincerely, ktkitt Wthi Andrea Miday, Coordinator for Yeshua Outreach Center Friday, August 23,2013 SURE FOUNDATION, INC. Public Benefits of the Yeshua Outreach Center The Yeshua Outreach Center, supported by Sure Foundation, Inc. has continued to serve the community of Kea'au, the Puna District and the County of Hawai'i as a whole over the past year by providing an alternative environment for youth and adults of our community to pursue healthy physical fitness programs and sporting events. We have enjoyed tremendous support from community members, politicians and the media regarding our efforts. Our goal of impacting lives, families and our community through, Yeshua, which means healing, wholeness and victory, has been greatly facilitated by the generous support provided by the County of Hawai'i's, non-profit grant program. We have focused the financial contributions made by the County non-profit grants program to our efforts in the Boxing, Weightlifting and Synergy Youth Programs. Our Boxing Program holds weekly training sessions, coached by trained and certified volunteers that occur on Tuesdays and Thursdays from either 3:45 to 5:00 PM(kids/novice) or a second session from 5:00 to 6:30 PM (advanced). On Fridays, we have selected sparring matches from 5 to 7 PM. Regular boxing events, which feature bouts with boxing clubs from other parts of the Big Island, O'ahu and Maui enable our members to focus their training programs, to compete and to hone their skills. During the past year's funding period for the County non-profit grant, we held four of these Yeshua Boxing events featuring between 11 and 14 bouts per show. We held USA-sanctioned boxing events on July th 13 & 14th and September 15th, 2012 and January 12th and May 11th, 2013. Attendance at each of these events ranged from 300 to over 400 community members. To assist us in holding these events, we have 70 to 80 church volunteers to help organize, work and clean-up. Hawaii Police Department, Special Duty Officer Earl Haskell oversees the events. We are honored to have had in attendance at many of our past events, Mayor Billy Kenoi, Hawaii State Rep. Jerry Chang, Council Members Dominic Yagong (Fight Announcer), Dennis "Fresh"Onishi, J Yoshimoto, Fred Blas and current Council Member Greggor Ragan. In addition to our own USA-sanctioned boxing events at the Yeshua Outreach Center, our boxers have also participated in bouts at other locations on the islands of Hawai'i, Kaua'i, and O'ahu. The Yeshua Center's Boxing Program has encouraged many new boxing clubs in our area, and has brought positive recognition to our district of Hawai'i. Yeshua's Weightlifting Program is continuously growing. However, the limitation to maintaining a larger number of consistent participants is the lack of a formal weight-training room, designated specifically for fitness equipment. While the Boxing Program enjoys its own designated training area, the Weightlifting Program, with its large amount of special equipment, is not housed in its own area. The space restrictions in the gymnasium area donated by Sure Foundation, Inc. dictate that a new facility will have to be erected to house the Weightlifting Program. In the long term, the Yeshua Outreach Center views this weight-training and fitness facility as an excellent resource for the community, and a very important strategy for helping Yeshua become financially independent. Friday,August 23,2013 SURE FOUNDATION, INC. The Synergy Youth Program provides alternative drug-free and alcohol-free, Friday night activities for teenagers in our community. We are constantly receiving compliments and thanks from parents and community members for offering this program to the youth of our community. It meets every Friday night from 6 to 9 PM, and provides van shuttle service home for kids, who would be unable to attend without transportation. Friday night activities are supervised by church volunteers, and include sports activities such as volleyball, skateboarding, etc, music, dancing, games, and dinner provided free of charge. The Youth Program has grown even more than last year with over 175 kids attending each week. We are only limited by our ability to transport the kids to and from the event. The Synergy Youth Program is a unique program in our community, directly addressing the problem of providing kids healthy, constructive and fun alternatives. Together, these Yeshua Programs have had a dramatic effect on the community as demonstrated by the interest in enrollment and attendance of Yeshua sponsored events. The Yeshua Outreach Center is an excellent example of how combining County funds, private church salaries and facilities and community volunteers can have a huge impact on a local community. We are working on increasing our enrollment and expanding our special events to enable the Yeshua Outreach Center to become financially independent. On behalf of the Yeshua Outreach Center, we would like to thank the members of the council who have supported our efforts and directly benefited members of our community. ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: Sure Foundation PROGRAM NAME: Yeshua Outreach Center Revenue Sources Funds Received: FY 2012-12 County of Hawaii (07/01/12-06/30/13) $ 25,000.00 State of Hawaii $ Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ 4,460.05 Donations $ 707.50 Fundraising $ Vending Machines $ Service/Program Fees $ 4,173.00 Third Party Reimbursements $ Tuition /Client Fees $ Interest Income $ Others (please list) $ a. Facility Use $ 3,617.50 b. Sale of Goods $ 2,472.39 c. $ TOTAL REVENUES $ 40,430.44 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: Sure Foundation PROGRAM NAME: Yeshua Outreach Center **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $ 2. Professional Fees—Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 2,487.67 3. Operations —Membership, Training, Insurance, Rent/Lease, Utilities 4. Supplies —Office; Program; Consumable; Telephone; Postage & Freight $ 11,962.78 5. Equipment —Purchase; Rental; Repairs & Maintenance $ 9,519.23 6. Other—Please specify: Special Events $ 1,030.32 7. Unused Portion —Return unused funds payable to: County Director of Finance $ 0 TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ 25,000.00 # 92 VOLCANO ART CENTER Hina Project �,`*•1 VOLCANO r� - ART CENTER (/ l WHERE PEOPLE,ART AND NATURE THRIVE OUR MISSION Volcano Art Center(VAC) August 23, 2013 is a nonprofit 501(c)(3) organization founded in 1974 to develop, promote and Hawaii County Council perpetuate the artistic,cultural Human Services and Social Services Committee (NP Grants) and environmental heritage c/o Wendy Baez of Hawaii's people through the arts and education. West Hawaii Civic Center Building A 74-5044 Ane Keohokalole Hwy BOARD OF DIRECTORS Kailua Kona, HI 96740 LINDA PRATT Re: HINA Project Final Report Chair PATRICIA LARSEN-GOODIN Dear Ms. Baez: Vice President MIKE MIYAHIRA Please find enclosed our final grant report for the funds received July 2012 Treasurer through June 2013 for the Hawaii Island Network of Artists (HINA) Project. We JULIE WILLIAMS sincerely appreciate the confidence you have shown in Volcano Art Center and Secretary in our island's arts community to explore the economic impact of Hawaii Island artists. DONNA BARR " 'LA DEVILLE We have included a brief Public Benefits Narrative, the Summary of FY 2012-13 ROBERT HERKES Income and summary of FY 2012-13 Grant Expenditures as requested. In addition, we have also provided you with a spreadsheet titled Final BERTIL LONG Expenditures and Income, and five double-sided, printed copies of the final MARY MIHO FINLEY produced HINA Report. JULIA NEAL Thank you again for the opportunity to provide this worthwhile research paper. VICKI PENNEY-ROHNER You can visit our project website, which includes artists who have participated STACY ROGERS in the HINA Survey, at ww.HlNArtists.org. We welcome any questions or JIM WILSON comments you may have. Sincerely, ADMINISTRATION TANYA AYNESSAZIAN Tanya Aynessazian Chief Executive Officer Chief Executive Officer CONTACT VAC Encl Volcano Art Center 19-4074 Old Volcano Road PO Box 129 Volcano, Hawaii 96785 0)967-8222 info @volcanoartcenter.org www.volcanoartcenter.org Hawaii Island Network of Artists(HINA) Report and Website Narrative—Public Benefits Overall The public benefits received from the creation of this report and website provides documentation through data collection and analysis that local artists have a tangible and economic impact on our island. While this report focused specifically on visual artists,there are many other artist/entrepreneurs working in Hawaii County—musicians, songwriters and music teachers, dancers, performers, actors, cultural practitioners making traditional Hawaiian crafts like kapa and ohe kapala—that could benefit from additional research and support. HINA,the Hawaiian Goddess of Hilo and herself a kapa maker, is a symbol of innovation and unification.This report highlights the potential economic value to both our artists and island community. Assistance for Artists and Supporting Organizations Results from the HINA Project will be mailed to arts organizations and available to individual artists by request. Data in this report shows we are likely just beginning to understand how the artists of Hawaii County can further contribute to creating a healthy,thriving economy around the arts. Dr.Tam Vu, Associate Professor and Chair of Economics at the University of Hawaii at Hilo concluded that"Although visual artists account for a very small percentage of Hawaiian employed residents,they have made positive and significant contributions to the economy in both household income and per capita income," and she further states that results"suggest that any support from government ... has paid off handsomely in terms of improving the Hawaiian economy as a whole." It is our hope that this report and its results will initiate further study into the economics of creativity and how to increase financial resources and support for artists who are making a business of their craft. It is also likely that artists and arts organizations will utilize the HINA Report and its findings to secure both private and public funding. Entrepreneurial Training It is our hope that this report and its results will initiate additional study into the economics of creativity and how to increase business and entrepreneurial training and support for artists who are making a business of their craft.Already,Volcano Art Center has received a $8,000 state contract in the summer of 2013 to provide these kinds of workshops from the State Department of Business, Economic Development and Tourism:Creative Industries Division, as a direct result of initiating the HINA Project in 2012. Public and Extra-Curricular Education The HINA Project provides fuel for discussion on how to bring back the arts into the public and charter school educational curriculum. As shown in this report, artists can make a living doing what they love, and contribute significantly to the overall economy.We welcome all inquiries on how to work together to provide information and factual data to provide the strongest case possible for the arts to be included as an essential component of elementary and secondary education. Tourism The HINA Project illustrates the potential of artists and the arts to be contributing to economic sustainability. While the state has always focused on tourism development, it is often overlooked at how many local artists have work in the resorts,airports, and public spaces besides retail galleries.We hope to begin to formalize the critical significance of local artists, and bill Hawaii Island as an arts destination. Accordingly,we can inspire small business entrepreneurs to create art and studio tours,gallery crawls, and overall,engage more intimately with local, inspired and inspiring, artists. • ATTACHMENT Final Expenditures and Income HINA Economic Impact Report and Website County of Hawaii VAC & TOTAL EXPENSES IN-KIND PROJECT CASH Request Other BUDGET Please list specific project expenses and group expense items by category as appropriate Operating Website hosting-Years 1-2 134 134 Office Supplies 143 143 Survey Printing 150 150 Printing- HINA Reports (20) 375 375 GasNan Use 168 Meeting Spaces 45 250 295 Subtotal - 1,016 250 1,098 Marketing Graphic/Web Design 600 600 Vertical Response-online survey services 94 94 Meals 24 24 Feedblitz - - Advertising-PSAs 811 525 1,336 Web/Social Media/Word of Mouth 500 100 600 Subtotal - 2,029 625 2,654 Administrative Monthly Meetings 4,000 500 4,500 Research/Folllow up/Project Manager 14,900 3,500 5,000 23,400 Economic Report Writing 2,600 2,600 Volunteers(2 regular, ongoing) - VAC CEO staff time 5,080 1,000 6,080 Bookkeeper staff hours/benefits 300 300 Editor 2,350 2,350 Subtotal 21,250 9,380 8,600 39,230 'TOTAL EXPENSES 1 21,250 I 12,424 I 9,475 I 42,981 (a) (b) (c) (d) County of Hawaii VAC & TOTAL INCOME IN-KIND PROJECT CASH Request Other BUDGET County of Hawaii Funding Request 21,250 21,250 Organization's Contribution 12,424 12,424 Other Sponsors/Sources - 9,475 9,475 TOTAL INCOME 21,250 12,424 9,475 43,149 ,. . , HAWAIgi NETWORK OF ARTISTS Connecting you"With Fine .Artists anICraftspeople ..Across 3-law ai`i H in4 tth u, Survey $c h by Frei* OI4g cc4P,nritaw Coe140 ... .. Set WOW:est., �,Y. Hawaii Island I',ICiNOlk Q lutists Ik t v A 11hnr,i2+t:rid 00.110 I-..:d_n-,LL ,:rc<.g S. It joe or Darr,4,40,nd !hhr•:hcpd.:: tuliOnel"r El,s aa.mku Phc"era„.. Kathy Lc-y, The Hawaii Island Network of Artists Research Report: Exploring the Economic and Social Impact of Hawai`i Island's Visual Artists July 2012-July 2013 �� rr�9,1 ‘•�� Op4 ART Arro# Goo ARr 04. rr��� (6k ifj Op, `4;ART A140- The Hawaii Island Network of Artists Research Report: Exploring the Economic and Social Impact of Hawaii Island's Visual Artists July 2012-July 2013 Research Report August 2013 Volcano Art Center PO Box 129 Volcano, HI 96785 Telephone: 808-967-8222 Partially funded by the County of Hawai`i and through the volunteer efforts of Volcano Art Center & Contemporary Publications. Prepared for the County of Hawai`i by Tiffany DeEtte Shafto, Hawi, HI Produced by Contemporary Publications Tiffany DeEtte Shafto, Owner Contributors: Tanya Aynessazian, CEO Volcano Art Center; Tam Bang Vu,Associate Professor and Chair of Economics, College of Business and Economics, University of Hawai`i-Hilo Designed by Contemporary Publications, Hawi, HI VOLCANO ART CENTER'S CEO'S PREFACE I came to Volcano Tiffany and I shared many more conversations, Art Center(VAC) and a year later we began putting the project to in 2010 with a paper. In January 2012,we submitted a proposal mission to "de- to the County of Hawai`i, and our enthusiasm " ' velop, promote and commitment to our island community of and perpetuate artists finally paid off. In July 2012, Volca- the arts." I knew no Art Center received partial funding from that to re-invig- Hawai`i County and began this grand project orate a nonprofit to survey and document the economic impact a organization re- created by local visual artists through a one- lying on art sales year project aptly named the Hawaii Island and artists in a Network of Artists (HINA). The acronym declining economy, that there would be a tie in HINA has a special second meaning; Hina, the between economic development and creativity. Hawaiian Goddess of Hilo and a kapa maker, is I immediately began reading about other or- a source of innovation and unification. ganizations across the country to explore how they support and work with individual artists. The staff of Volcano Art Center is honored to Learning about other municipalities' and orga- provide the opportunity for visitors and resi- nizations'commitment to the arts further fueled dents to relate personally with Hawai`i's artists my desire to create opportunity for professional and their work. I'm inspired and touched by growth here on Hawai`i Island. our island's artists, and their consummate abil- ity to create. And the artists themselves are so "I'm interested in the deeply inspired by this beautiful island,the life economics of creativity." it gives,the love it shares. Our goal was to hon- or our connection to the culture and history of -Tanya Aynessazian this island through the inspiration it provides to Then I met Tiffany DeEtte Shafto! She was the volunteer President of Hawai`i Craftsmen at the time and immediately,we had a connection. L �.r. Tiffany shared with me that the National En- dowment for the Arts,in their 2006 report"Art- ists in the Workforce," identified that the State of Hawai`i ranks #3 per capita of the 50 states with fine artists and craftspeople. According to their report,nearly 15 of every 10,000 residents is an artist. Given our involvement with the ar- tistic community,we are certain Hawai`i Island has far more than 270 visual and fine artists. - t On that day, this project—though nameless "Connections" but steaming with mana—was born. by Tiffany DeEtte & Timothy Allan Shafto Economic& Social Impact of Hawai`i Island Visual Artists today's makers. HINA has no doubt propelled Yes, Hawaii County,we are on the right track! our mission to "develop, promote and perpetu- ate"to the next level. Though I feel good about the success of the HINA Project, it is clear we are just begin- "I'm inspired by our island's ning to realize the economic and social impact of artists - specifically, our islands' artists and artists, who are themselves their impact on Hawai`i County. With an island so deeply inspired by this full of artists - visual, performing, cultural, film and media, literary-it is clear that we can beautiful island." all contribute and learn to build and support a -Tanya Aynessazian thriving economy around the arts. I want to thank Tiffany, all the artists who the staff and board of Vol- Casa have participated, CEO cano Art Center, and all the community arts Volcano Art Center organizations on the island, for their kokua during this project, and for supporting the -� business of creativity. A sincere mahalot $I . also goes out to Chris Vandercook of HPR g" h` the Hawaii Tribune-Herald, Kau Calendar, '21 s- -It.. ry Big Island Video News and Sherry Bracken. Without our community media, we could not N. lr --- - have been as successful as we have been The ° economics of creativity takes a village-or at least a community. I expect entrepreneurial training and corn- Volcano Art Center (VAC) is a 501(c)(3) non- munity-based education for artists will be a profit organization founded in 1974 by a group growing trend over the next few decades. Cre- of visionary artists who saw that the region of ating new resources for the creative workforce Kilauea, with its dynamic volcano, environment, is just beginning. Recent research on Google and beauty, is a place for creative people of all shows that the digital revolution has drasti- ages and experience to gather, become inspired cally changed the film business, but the indus- by and connected to our natural environment try has been slow to adapt. Knowing the new and to make powerful works of art. Our mission paradigm requires new training, in 2013, The is to develop, promote and perpetuate the San Francisco Film Society became the first artistic, cultural and environmental heritage of film support organization to embrace and of- Hawaii's people. We appreciate the opportunity fer entrepreneurial training for artists as a part to produce The HINA Report and Website Proj- of the 56th San Francisco International Film ect and to begin to document Hawaii Island's Festival. creative workforce. www.volcanoartcenter.org ii Economic&Social Impact of Hawai`i Island Visual Artists PROJECT MANAGER'S PREFACE Creating the Hawai`i Island Network of Artists The Conversation on HPR interviewed me about Research Report and Website project has been the project on August 14, 2012 and kicked off in- a fascinating experience, providing me with terest across the state and Tanya was interviewed further insight into this amazing creative corn- by Sherry Bracken for HPR on February 13, munity and the arts organizations that serve 2013,reinvigorating our efforts.Matthew Lovein us. I am grateful to Volcano Art Center's CEO, of Lovein Productions generously produced a Tanya Aynessazian, for coming to me with wonderful TV spot for us.Big Island TV donated the idea for an economic impact study, and to the air time during the holiday season and website Hawai`i County for partially funding the project. visitors increased substantially! Since launching the year-long Hawai`i Island ...our community helped us prove Network of Artists (HINA) Project in August what we set out to... 2012,Tanya and I met with more than 100 artists through 11 community meetings, accumulated Community support for the project was very 473 "likes" on Facebook, and had 4,084 unique encouraging and we learned of the various visitors to the website (www.HlNArtists.org). hurdles for participation along the way, but Our primary goals were to prove the econom- creating the website was the largest joy for me. is impact and rich density of Hawai`i Island's Reading the sources of inspiration for each • visual artists by surveying them. Although the artist, "discovering" artists I haven't yet met, ( project was only partially funded, causing some seeing so much beautiful work, and creating a challenges such as not having an online version way to share it with the rest of the world—that of the survey until half way through the project, was bliss. My mantra has been that arts orga- we still received 323 survey responses. After nizations need to behave more like marketing deleting responses from the neighbor islands, organizations in order to better support artists and even one for the mainland,the final total for and I am grateful to Volcano Art Center for Hawai`i Island was 315—giving us enough data taking it to heart. Many of the 179 artists who to prove what we set out to. chose to be included on the website are not even members of VAC. Each community meeting was a different experi- ence. Word of mouth and Facebook were our best This project was worth the investment, includ- means of spreading the news,though we did share ing $5,000 of my donated time, and though our community meetings in Ke Ola, the Hawaii underfunded, our community helped us prove Tribune-Herald, West Hawaii Today, and several what we set out to—that this Island is rich with of the local community papers. Other arts organi- artists who collectively make a significant zations hosted us and assisted in forwarding the contribution to our local economy. Mahalo to news to their members, including University of everyone who participated! It wouldn't have Hawai`i Hilo Art Department,the Waimea Artists happened without you. Guild, Donkey Mill Art Center, and Society for Kona's Education&Art. Several artists who own Tiffany TJeEtte Siia fto galleries helped spread the word to the artists they Project Manager represent and really helped drum up participation. Hawaii Island Network of Artists (HINA) Economic& Social Impact of Hawai`i Island Visual Artists iii TABLE OF CONTENTS Executive Summary 11 Exploring the Economic & Social Impact of Hawai`i Island's Visual Artists 13 Who are Hawai`i Island's Visual Artists? 15 Where are they from? 16 Where are they now? 17 What difference do artists make on our economy? 18 What difference do artists make on our community? 19 What would make a positive difference for artists? 20 In Conclusion 21 Appendix 1 23 � .yam - u � ;, ,. �_ 9 m + '� d ? ?ii-'F w`3a 3'r�`�? wk n ! t . , ,. yM. .:,;•''.' E r i f ..',14;;;. ;.-11 y�t<. .w< 1 a s�G'i "F, +d 4f ,a ''t , .�' F; -t $ '4 5 ul :� w i it h r�'S w i _ n, a i �P - ' apt ;�q kK t,iG nhY -` a�'�j i', ,.1,1 . -.,e� ""I eWI }kr. :-i s,, 'iF -,: i ^,�t^' i 1�, yIH, t 'Cfr??[[,, '�� � x� dtl cx 6y , , .i i ,, .-r a -'I�� +e " I.:k i t et t,1 '1 i 'i` rd.�1� 24,n e �p c .�r d ,,-ham �g- M� . n ��pp �.�� � r y � is �s d4 Wa' �' 4 JR a',"ti 7i f' � ',.,„CHI' �y:;;;i"� 4�-li,n , L=M 4"4, �,r ,rr, _ �r '�`s ( i °` _rt w F: N s a A Y ".ltlen5 t vS -k . ..�.6 - ?�...'- . a s �� "ac ..p �`+� e F ry Y t � fi t Y 13'.,'n'. "Lehua's Bowl of Light" a .. b Mary Sky Schoolcraft l ' • EXECUTIVE SUMMARY This report reveals that Hawai`i Island is not 4. Artists are aging-61% are 56 or older, with only rich with visual artists, but that these art- an additional 24% in the 41-55 age range. ists make a "significant" contribution to our local economy, and subsequently, our quality 5. There is a strong willingness amongst artists of life. Visual artists are creative entrepreneurs to teach hands-on workshops(65%), and an who wear many hats and are a part of every even larger interest in learning (81%). aspect of our society. Collectively, they create an under-recognized creative workforce, and 6. The majority of their art sales are local. are under-appreciated for their contributions. Through this one year project, we've learned 7. 95%shop at farmer's markets-directly putting quite a bit about this creative community and their earnings back into the local economy. how to further assist in the development of this creative workforce. 8. The majority who participated are original- ly from the US mainland-182 of 315 with Surveys were distributed to Hawai`i Island vi- CA&NY topping the list. sual artists from September 2012- May 2013, • 67 from HI and as a mahalo for participating, respondents • 66 from CA were given an opportunity to have a free web • 19 from NY page on the Hawai`i Island Network of Artists • 25 from abroad (Europe, Philip- website (www.HINArtists.org). In total, 315 artists participated in the survey and 179 of pines, Canada, Germany, Sweden, those are now on the website—creating a beau- & France were among the answers) tiful resource directory that is searchable by district, medium, last name or business name. H aW a i`I Island's visual artists Several interesting things popped out when make a significant contribution looking at the data. to our local economy. 1. Hawai`i Island's visual artists make a sig- nificant contribution to our local economy, 9. More than 80% had art classes in elemen- according to Tam Bang Vu,Associate Pro- tart' & high school...proving that early ex- fessor and Chair of Economics, College posure to the arts can lead to a career. of Business and Economics, University of Hawaii-Hilo, who reviewed the eco- 10. Gardening, reading, and swimming, were nomic data collected from the survey. among the top hobbies. 2. The results successfully prove that there is a higher than expected concentration of art- This project received only partial funding, and ists on this Island. though we have successfully proven that visual artists make significant contributions to our lo- 3. About 58% of visual artists work in multi- cal economy and way of life, with full funding, ple media—creating works in two or more we would have learned even more. Additional different materials and styles. funding is required to continue the momentum and expand the HINA Project. . Economic& Social Impact of Hawai`i Island Visual Artists 11 EXPLORING THE ECONOMIC AND SOCIAL IMPACT t 1 ' l' ':: ::::' OF HAWAI`I ISLAND'S VISUAL ARTISTS This report is the conclusion of a one year re- ' search project surveying Hawaii Island visual ;y artists to better understand their economic and i �'"' social impact on our local community. At the r 1kr Y t r onset, the goals of Hawai`i Island Network of . _ t Artists Report and Website were to: ' 1. To create and deliver a comprehensive report documenting the rich diversity of Hawaii Island visual artists and the economic impact of this creative work- force. The arts are strongly supported by tourism, yet Hawaii is overlooked as an arts destination. By showing the strength of our community, we can in- crease awareness for the economic im- 1 ( pact of this creative workforce as well — as generate the vital statistics that HTA ____ and the HVCB need to focus the mar- A keting efforts on the arts. Visitors are seeking meaningful experiences and -► are interested in buying locally made jY t 4 products—our local artists create both \, -�=- �, 4 `- • of those things. �` ~ 2. To create a website that showcases the people who make for a living—artists ' �' who drive an overlooked sector of our ' economy—so that they can continue to earn their living through the power of their own creativity during these try- " _ ing times. By shining a spotlight on -�.3,..a `' �1 ,, "`--. ,, ti this creative power and supporting our E ,,� �y,,�,/ $„ community, we will share the inspira- ,�,i:Ni , iii. tion and imagination that is inspired by -.� the Aloha spirit. mot ~ a 3. To educate the public about the value and significance of artists and mak- Above: Community Meetings in Volcano, Pahoa, and UH Hilo. Economic&Social Impact of Hawai`i Island Visual Artists 13 ers, both traditional and contemporary, ties, and online from January 9–May 15,2013. working in the mediums of clay, fiber As a mahalo for taking the survey, artists with (including kapa and lahala), glass, met- a GET license were offered a free web page al, mixed media, wood, painting, and on the website www.HINArtists.org. A total photography. of 315 local visual artists participated and 178 took advantage of the free web page, resulting 4. To help preserve the art of making by in a beautiful resource directory enabling resi- documenting those who are making dents and visitors to discover local talent. their living following their creative passions. The website will serve as in- The National Endowment for the Arts "Art- spiration for generations to come. The ists in the Workforce" report, published in arts are how cultures are remembered 2008, was a source of inspiration. It states that and by documenting today's artists, we Hawai`i ranks #3 of the 50 states with fine art- will create a resource for the historians ists and craftspeople,with 14.9 of every 10,000 of tomorrow. residents being an artist. Based on 2012 census data, that would mean this island has 282 visual 5. To assist in marketing Hawai`i Island artists. The HINA survey included photogra- as a place of creative inspiration where phers, though in "Artists in the Workforce," we can re-awaken our innate connec- they were given their own category (Hawai`i tion to earth and land—the very things ranked #1). So for apples to apples compari- that inspire so many of our talented son, the 23 responses from photographers who artists. exclusively produce photographs were deleted, ( leaving 292 visual artists which successfully To achieve these goals surveys were distributed proves that there are more than 282 visual art- and collected through 11 community meetings ists on this Island. It is important to note that from September 19, 2012 to May 15, 2013, as the total participation was much lower than well as through various arts community activi- the actual number of artists we interacted with through the course of the project. A-. 2 ntit4, 114%.taisk:10, ,,,....*(4,26.1, ,,.4100,,,,,444. i . i. 410---!* ' i , slettro, ,2 Ili i ti,t, ,. Left: "Koi Pond" by Kate & Will Jacobson 14 Economic&Social Impact of Hawai`i Island Visual Artists Who are Hawaii Island's visual artists? Gender The overwhelming majority of artists surveyed have a GET license. Their art is their business and they are working to make a living doing what they love. ■ Female • Respondents to the HINA survey were El Male 70% women and 30%men. • The majority are college educated-88% having either had some college,a Bach- elor's, or Master's Degree. • 80% had art classes in elementary & Age high schools • 80% have health insurance with the =F-. majority being self insured IN 56-65 • 71% own their own home O 41-55 • 95% shop at farmer's markets— • 65-75 putting money directly back into our ® 26-40 local economy El 76+ • 56% are financially sustaining them- 0 selves through their art business- 25- either fully (18%) or in-part (38%) • 43% work a non-arts job as well and of those, 84% would quit their job if they There is a were able to fully sustain themselves Graying of the Arts through their art business. • They buy the majority of their supplies online (61%) and locally (37%). • 55 & Over • There is an obvious graying of artists O 41-55 with 61% being over the age of 55, • 26-40 though 65% of artists on this island are willing and interested in teaching. • 25 & Under Economic& Social Impact of Hawai`i Island Visual Artists 15 Where are they from? The majority of artists who responded to the Participants Were Born In: survey are originally from the mainland, with California and New York leading in numbers by state. Responses by artists born and raised in Hawai`i (67) outnumbered California by 1 (66). It became clear that the majority of artists who migrated here brought their arts businesses with them, as shown in the chart below. This is likely due to the beauty of the Island and the abundant sources of creative inspiration found everywhere one looks, as documented on the website www.HINArtists.org. •Mainland ❑Hawaii •Abroad ▪Unanswen Artists Years in Business vs. Years in Hawaii #of Artists 100 80 60 40 f •r ■Years in Hawaii _ 20 I ' Years in Business 0 Years in Business less than 5-10 Years in Hawaii 5 11-20 21-30 31 or more 16 Economic& Social Impact of Hawai`i Island Visual Artists Where are they now? Painting/ Artists by Mixed Drawing/ Photogr District Clay Fiber Glass Metal Media Printmaking aphy Stone Wood Multiple Puna (88) 23 27 11 12 45 47 21 12 20 54 Kau (12) 2 2 1 1 5 2 3 1 4 5 S. Kona (20) 6 6 3 3 10 9 7 3 6 12 N. Kona (41) 10 5 4 5 10 25 6 1 6 18 S. Kohala (31) 6 7 3 4 11 23 16 4 9 18 N. Kohala (14) 4 3 3 2 3 9 3 1 7 Hamakua (19) 1 2 4 2 4 10 4 7 7 N. Hilo (5) 2 3 1 2 S. Hilo (47) 8 10 6 7 22 25 15 5 10 28 Undeclared (38) 8 5 4 8 13 24 6 4 7 20 Survey responses varied by district,though part Visual Artists by Media of the outcome was in direct correlation to the amount of time put into community outreach in ^' (, each district. Of the 315 total surveys collect- ed, Puna and South Hilo had the largest number of participants with 88 and 47 respectively. s� Community support for the project was sub- stantial,with word of mouth being the strongest �J t k s means of carrying the message. Community '*= meetings were hosted by Volcano Art Center, UH Hilo Arts Department, Society for Kona's Education and Art, Donkey Mill Art Center, and in several Hawai`i County facilities. Ad- ditional opportunities to share the project were ,._r- " •Clay hosted by the Hawai`i Wood Guild, Waimea 0 Glass Artists Guild, Big Island Woodturners Club, • Fiber Paradise Studio Tours, and through outreach at farmer's markets, craft fairs, and artist-owned • Metal galleries. El Mixed El Painting The most surprising statistic came from the number of artists who work in more than one ■ Photography discipline (58%). Visual artists cross boundar- CI Stone ies and mediums, often exploring more than •Wood one, as evidenced in the chart above. • MULTIPLE Economic& Social Impact of Hawai`i Island Visual Artists 17 What difference do artists make on our economy? In her paper, "Visual Artists and Economic Artists create the very things that Development in Hawai`i," (Appendix 1) Tam Bang Vu, Associate Professor and Chair of many of our visitors want—an au- Economics, College of Business and Eco- theistic connection to this Island nomics, University of Hawai`i-Hilo, "inves- tigates the correlation between the businesses and an object to remember the conducted by the visual artists and the economy occasion by and through their in Hawai`i. Using data on individual artists creative businesses, they make in Hawai`i provided by the Volcano Art Cen- ter and Hawai`i Island Network of Artists ad- a "significant" positive impact on ministrators and data on the Hawaiian econo- our local economy. my from several websites, the paper perform estimations on two models: one is a single equation model with per capita income of Hawaiian economy in both household income and per capita income. The results suggest that the towns in question as dependent variable, and the other is a system of equation to ac- any support from Hawaiian government to the count for feedback effect between household artists has paid off handsomely in term of im- incomes of the artists and household income proving the Hawaiian economy as a whole. A of the towns. We then analyze the results new and interesting result is that the possible and offer policy implications to improve the reversed causality, identifying the effects of lives of the Hawaiian artists who have made various sectors in the Hawaiian economy on positive and significant contributions to the the living standard of the artists, is positive but Hawaiian economy." not statistically significant. This implies that any effort by the federal, state, or local gov- "Although visual artists account for eminent to improve overall economy is not enough to improve the lives of the Hawaiian a very small percentage of Hawai- artists, who have made great contributions to ian employed residents, they have the Hawaiian economy but who will need more attention from the government in their effort to made positive and significant con- improve their own lives." tributions to the Hawaiian economy This is a powerful insight. in both household income and per capita income." Artists create the very things that many of our visitors want—an authentic connection to this Island and an object to remember the occasion According to Professor Vu, "Although visual by—and through their creative businesses,they artists account for a very small percentage of make a"significant" positive impact on our lo- Hawaiian employed residents, they have made cal economy. But what else do they do for our positive and significant contributions to the community?Who are they? 18 Economic& Social Impact of Hawaii Island Visual Artists • What difference do artists make on our community? Artists create amazing communities full of are a part of every walk of life and in every vibrant activities—art openings & shows, district. They are also creative entrepreneurs educational workshops, markets, and special who are making part of their living through exhibits. They create happenings and bring their own creations—bringing ideas to life– people together, enriching their communities while positively effecting the economy and through the process. quality of life on Hawai`i Island. Visual artists donate their artwork to charities throughout the But, the word "artist" conjures up images of a Islands (and can only write off the cost of their particular stereotype. An Urban Institute re- materials), shop at farmer's markets, volunteer search report titled, "Investing in Creativity: A for causes they believe in, and are involved in Study of the Support Structure for U.S.Artists," organizations both locally and on the mainland. found that 96% of Americans value art in their You might even have a hobby in common with lives and communities and only 27% value art- artists. Here's the top of the list: ists. What leads to this kind of disconnect? • Gardening (88) • Reading (54) Are these insights enough to • Swimming (53) • Hiking (48) start changing the conversation • Cooking (26) ( and stereotype about artists? • Snorkeling (17) • Walking (17) In an effort to better articulate the roles art- • Yoga/QiGong/Tai Chi (16) ists fill in our society, and to help change the • Sewing (16) conversation/appreciation, we asked respon- dents to tell us more about themselves. What When asked what words they would use to became clear through the research is that "art- describe themselves, a whole wide array were ist"is only one of the titles most of our creative chosen, though there were some commonali- entrepreneurs wear.Hawai`i Island's visual art- ties. The following words were written by 10 ists are also math teachers,park rangers, CPA's, or more artists. bus drivers, landscapers, carpenters, secretar- • Creative (78) ies, computer hardware engineers, child care • Passionate (36) providers, event coordinators, public school • Curious (22) counselors, beekeepers, office managers, gal- • Loving (20) lery owners, farmers, general contractors, dog • Positive, Hardworking (18) breeders, yoga instructors, teachers, massage • Energetic, Happy, Kind (17) therapists, loggers, nursery owners, writers, • Caring, Funny, Enthusiastic (13) consultants, realtors, architects, restaurateurs, • Driven, Generous, Honest (11) counselors, antique dealers, hula instructors, • Friendly, Spiritual, Organized (10) nurses, librarians, and the list goes on. Are these insights enough to start changing the Chances are, you know several artists—they conversation and stereotype about artists? Economic& Social Impact of Hawai`i Island Visual Artists 19 What would make a positive difference for artists? During our community meetings we learned donations to their events. Not only would the about the greater needs of the visual arts corn- artist have an opportunity to speak with the munity like affordable health insurance,business buyer of their work, but the buyer wold have development training,marketing training,and in- an opportunity to meet the artist who made the creased appreciation for this rich arts destination. artwork they so appreciate. We learned of simple things the State can do, Artists enrich our residents and visitors through like develop a State sign for "Artists Village" their art and their Aloha.The Hawai`i Island Net- or a logo like a painters brush and palette to work of Artists website (www.HlNArtists.org) is go alongside the food/gas highway signs to a first step at creating further connections by shar- help direct visitors to areas full of artist operated busi- � ness like Volcano, Hawi, ����G �y �� �'` �� � 1EFd ! Kapaau,Holualoa,and Hilo. ��i � The additional revenue -through sales and income p a*yr� a r - taxes would quickly offset - _ the expense while helping -t41 , ,; b7 �,. to connect art buyers with F�. �4 '� sr artists—serving both our .6— visitors and our local corn- r : P �`ter yfi . munity. # z We learned visual artists r , are constantly bombarded , with requests by various charitable organizations to _ _ donate their artwork—and they do—further supporting Above: "Sky, 'Ohi`a, Earth" the community.Yet for tax purposes,visual art- by Andrea Pro ists are only able to deduct the value of their materials—not even their wholesale price.And ing the artwork, sources of inspiration, and links to compound it, the organizations that request- to artists websites for those who were interested ed the work rarely invite the artists to attend in taking advantage of a free marketing opportu- the fundraising event (seems to give support to nity. The site has been used by more than 4,000 the 96%- 27% statistic mentioned earlier).Art- unique visitors since it began on August 15,2012. ists are expected to pay full price while giving Additional funding to continue the website devel- away hundreds to thousands of dollars worth opment—making it the central "call to artists" of their artwork. One easy thing to change?We site as well a fuller resource directory—would suggest organizations invite artists who make positively affect our community. 20 Economic&Social Impact of Hawai`i Island Visual Artists In Conclusion Although only partially funded, (and When artists (creative entrepreneurs) more funding is required) The Hawai'i Island Network of Artists Research Re- are earning more money, they are willing port & Website Project was successful to invest in their business development at proving Hawai`i Island has a larger proportion of visual artists than previ- further strengthening the positive eco- ously documented and as such, is an arts nomic effect of visual artists. destination. The website HINArtists.org is effectively being used as a resource direc- eral local organizations suffer from not being tory by visitors, gallery owners, and residents, able to pay managers/administrators instead to learn about the various artists on this Island. relying on volunteers which has reduced But what happens next? their ability to be as effective as they could be if people with specialized experience were paid The experience of hosting community meetings appropriately. Having funding available for the in each of the nine districts of the Island provid- administration of the projects and programs he- ed a much clearer insight into the needs of our ing funded is crucial to the improved impact of local arts community. Creating a State program non-profit arts organizations. These organi- for highway signage to denote arts communities zations exist to serve artists, and have been ( throughout the Islands would be highly benefi- hindered by the current funding norms. cial.Visitors would find the cultural experiences they are seeking with ease,artists income would For artists, there were several hurdles for par- increase,and more sales and income taxes would ticipation in the survey that could be alleviated funnel into the State. It's a win/win proposition through training. Hurdles included writing the that should be acted upon promptly with the "source of inspiration" bio for the website, help of the Hawai`i Tourism Authority and the properly sizing photographs, and having Big Island Visitors Bureau. professional quality images. When artists(cre- ative entrepreneurs) are earning more money, Additionally, opportunities need to be created they are willing to invest in their business de- for artists to: velopment—further strengthening the positive • teach economic effect of visual artists. • receive business development training • receive marketing training • receive group health insurance rates • receive full tax deductions for donated artwork In order to achieve the above, arts organiza- tions need more support for their administration efforts. Most funding only covers the project or 1 "Voyaging Table" program and not the actual management. Sev- 6, Tai Lake Economic&Social Impact of Hawai`i Island Visual Artists 21 Na • gardening, ing vileos a'ng care a my gar,en.coo ing,writing.. a science.go,swimming,gardening,art. orts.music.tai 5.gardening.trot et sma toys and dolls.w. umpkins,do play video dames.watch movies/tv,read. •ep my Ilents alive.reading,.aintin..swi od building,ukulele music,organic dardenind volunte•r with dlayim ukulel: a.playi Ping.p. welry., veggie• hi ku :ugh rition, didary. ing,ga making garden teach, g.re. g.rum. hing t sad to t,photo hiking. ing.s Jewel ading.• a,knitti: sword ing.qu dancing fry m. avei a activ samba. sin mi.. ing.wri reading ing.: sta'n• g,loc. g.reading,qi gong.meditation,sail boa riding.computer games.gardening,spa king re comm dn,on ,ru ician.g king,s ' ' ing.tr ' '' -rt take surfing 'mini ame• nteres a.readi nymph cing.s plein ai .wim ding, ing,ga •ping.t t.arch: g.read beach. ,g,coo riti ,spend a with f nic gar the cc: pastels ening. ing.. phatog tal med ss.guit ngbcard grow a ers, ooki wimmi iking. ukulel: paintin. swimm golf.gar tronsm work in the green house and read banks.re. g.swimming.bicycling.swimming,hiking,tea i logy.g. -iqueie. sea Ion nnnger. are . .'rcIec 'agicien.':ire:. u a •nary i •eding.Public s eraser. eater. emu'.n o: •:cturers.Rehr.. .cation re far special needs kids.Teach c• •anage a vacation rental. Offer He erasion: ology and Organic Facia r service.Teacher.Tutor English 6 ice manager for family . •ach nursing. _ _ red US Air Force.Retired librarian" writer.Freelance Illustrator.Dui, in print nate.sell.', - each meet, • :.k.n• hio,curate .mm:• . art.Assi : er artists.■ .hic designer.t• :el histo y digs.W els.We: Cloth in Custom ':rist she. ker an m ary.Ho •.Publics _ -_. " -- -. -- - - -ired...in semen -- ----- -:re Engin curity. - - - - "_Retail --_.- - p - ",worka� ortfori� ��er ho:' - - --. - - - ..Caen,' - __ _. _a - - -- : - paler Ha :. --r 7-- -- -.. stretio tundrais- .Interio pantry _ apy Cr. rural Bo: _ admin. _ - - - ducalio 'cal offic. 'ssional is Coord' - "ach/Bra_- ante ion a Assistance -. " - lawn ca y manager. sol.Ma use lb 'refit)an a ace .Retired. sery o P/T Too .struction and Fermin.. .envira• 'stry.Tea farmer.Vac. Retired icing.Pr vice-dining.catering.housekee:' ' -- - on renta "- " _ clerk R: - •.char.Real estate man: - - 6 mane:. "" : •Sales.Magician.Hook: t.Ca-a Studio. epairs.Pet sitting.Retire •rts retr •d eleme • Substitute teas he Ha . •'ahala Senior Ci .Environ a huma shed au •ss lnstru t resor a.Teach Careg'• 'cation -•onager.r hop online Owner of a card co :ter ca •tats Mena. .Consult lecturer •:•an agement 'ste/Bl - I alespe Nal framing.art restoration and c. n.event .te dining. director asthma .as we g.ecca. Medical ion.Hea Ae inns .ician/e and con- •nil art Gallery In ion for: ice.My .nd I own ng busi: dude cu •..art c. -tine an, es.reran hire art "- ':s.I pro - - .nd odes - ' en for m - •- theraps property .:..r.General h _ . -alter"I '. --` ,'th children• utism Mani. "- __ .... . ..kkeepi, y hushan. ness.I: •logist am and Sa :steer.I: .ing business owners.Mn owner.' arming artist.Math teach ilo_Buil' lure bur :r:lass " - 'all an an sales.G -• " - •cutive t •:refit Cultural n•- - - mint/. •nselor.Human '- e mix wi• th all classes of society and are therefore the most pas ate.: woi creative.. friendly,eas, t ale with.likes to n,. moth nitre.passionate ner, ..are lover. osit ode. e.fin men and mass.. a gi steno•^iving. roes loving joy grat health.pampas fatale, •estinn.creatve brie, /fahrir',narde' ••of ac I de ing wit d so ern I.hawa, tli!!! istic ten fest sass ite.. teal. r.wi :eke'.na gra visit posit' 'fel, -facete ;ski ,py.•ind. res bas :onrecte, per it expe.. tees •ful. d wo ig.t .ca• nsci s.di 'sae •igin Juicl Siam mtei.tai id.t rely illed. him pati alw s re. y to 'hers in nee. d worsmg.get: ienti tedious.focuse• .e.h row: ic.c letei led. trep euri'era ve. s.w: car ing. ver oy. Ise.c riot •vdepei t.outaoinn• able. amir^n-non. nigh-._.._uric. igen :al I cleat .I-op a.fu wing out pas_._..to di ••ac' cre i.re ceful.de date me! ve-.. tligh id.ft nuin•. .pective.curious rant ndei `Iran. env c.c 've.enth tic.playful.cons Be.t pos .an ions!hi 'y.co. ..ent astir 'eati nits goad Imor ',one ny.i ed.J frienu. .erous :pe venei a.c, Iner .oh__ cur im e.ex, "Mal.inquisi' rea I.qt tune •.cre lye. `.ca. o fig ants ,utgoing.fun t.as Ionic .ind. re.t tful empatheti HAWAII isiAND NMIIIORK OF ARTISTS www . H I NArtists . f rg APPENDIX 1 Visual Artists and Economic Development in Hawaii Tam Bang Vu* College of Business and Economics University of Hawaii-Hilo This version:July 28, 2013 (Publicly Available Working Paper at Volcano Art Center and Hawaii Island Network of Artists) Abstract This paper investigates the correlation between the businesses conducted by the visual artists and the economy in Hawaii. Using data on individual artists in Hawaii provided by the Volcano Art Center and Hawaii Island Network of Artists administrators and data on the Hawaiian economy from several websites,the paper perform estimations on two models: one is a single equation model with per capita income of the towns in question as dependent variable, and the other is a system of equation to account for feedback effect between house hold incomes of the artists and household income of the towns. We then analyze the results and offer policy implications to improve the lives of the Hawaiian artists who have made positive and significant contributions to the Hawaiian economy. Key Words: visual artists, household income, per capita income, employment * Associate Professor and Chair of Economics, 200 W Kawili Street, Hilo, HI 96720, 974-7462, tamv @hawaii.edu . Note: The data for this paper will remain the property of the Volcano Art Center and will not be transferred to a third party or made public. Researchers who are interested in the data should contact the Volcano Art Center. 1 • 1. Introduction This paper examines contributions of Hawaiian visual artists on economic development in the big island of Hawaii. Using a cross-sectional dataset on 315 visual artists provided by the Volcano Art Center Hawaii Island Network of Artists administrators, we perform data analyses on two econometric models. The first model is a single equation with the per capita income of the towns in questions as the dependent variable, which is regressed against the ratio of the artists' years of residency in Hawaii to the artists' years in business, the average household income of the artists, and the ratio of the number of artists in each district to the population of the respective district. The second model is a system of equation that accounts for the feedback effect between the average household income of the towns and that of the artists. The results show that Hawaiian visual artists make positive contributions to the living standard of the Hawaiian residents. On the reverse causality, we find that the effect of the Hawaiian economy on the living standard of the artists is positive but not statistically significant. 2. Methodology and Data To perform data analysis, two econometric models are introduced. The first model consists of a single equation: in PERCAR =a +a2RESIDN, +a3 in ARTHHI, +a4APRATIO+a5CON, +e;, (1) 2 where PERCAR is per capita income of the towns in questions, RESIDN is the ratio of the artists' years of residency in Hawaii to the artists' years in business, ARTHHI the average household income of the artists,APRATIO the ratio of the number of artists in each district to the population of the respective district, and CON is a vector of control variables that might affect the dependent variables. The prefix "In" denotes any variable in logarithmic form. The second model comprises a system of equation: In HHINC, _,13 +,13,In ARTHHI, +/131n APRATIO,, + In PERCAR+f5CON1, +u; (2.1) In ARTHHI, =71 +72 In HHINC, +y31n APRATIO, +y4 In PERCAR+y5CON2, +v, (2.2) Where HHINC is average household income of each town in question, CON1 is a vector of control variables that might affect the dependent variable in Equation (2.1), and CON2 a vector of control variables that might affect the dependent variable in Equation (2.2). The first dataset in this article is on 315 visual artists and is provided by the Volcano Art Center for the first two quarters of 2013. The variables used in this paper include the artists' years of residency in Hawaii, the artists' years in business, the number of artists in each of the nine districts in the big island of Hawaii and household income of each artist. There are only a handful of artists from Honolulu, so these data points are removed from the dataset so that the paper can focus on the big island of Hawaii. Several artists reported their years in Hawaii as "a whole life," which is not considered a data point for regression because there is no way we can determine the number of years the artists mean by "a whole life," and so was eliminated. 3 The second dataset consists of average household income and per capita income of each town in question, as well as county data on tourism, government investment on capital projects, and average household income of each town. This dataset is collected by the author from the Department of Business, Economic Development &Tourism website as well as the zip- code.com home page. Data on other variables are only available to 2010, so data on individual artists are subtracted by 2.5 years to bring all data back to the 2010 values. This necessitates the removal of any artists that resides in Hawaii less than 2.5 years. Hence, the final sample has 262 observations. 3. Results Performing a VIF test as discussed in Kennedy (2008), we eliminate the high correlated variables. The regression of Equation (1) is performed with the "robust" command to control for the White heteroskedastic problem. The results for the benchmark variables in the first model are reported in Table 1. From this table, one percent increase in the proportion of artists' residence in Hawaii to the artists' years in business raises average per capita income of the towns in questions by 0.0064%. The second benchmark variable reveals that one percent increase in the artist household income raises average per capita income of each town by 0.000124%. Additionally, the third benchmark variable shows that one percent increase in the proportion of artist population to the district population raises average per capita income of each town by 0.008%. Considering that the proportion of artists in each town is small, this implies a substantial contribution of the visual artists to the economic development Hawaii. Comparing to our preliminary results in an earlier paper, where only the ratio of the artists' 4 • residence in Hawaii to the artists' years in business as the sole benchmark variable in addition • to the control variables, the new results imply that the visual artists in Hawaii have made positive contributions to the economic development of Hawaii in many ways. Table 1. Results for Equation (1): Benchmark Variables Dependent Variable: Log of Per Capita Income Linear regression Number of obs = 262 F( 10, 249) = 4.92 Prob > F = .0000 R-squared = 0.4315 Root MSE = .18591 1nPERCAR I Coef. Std. Err. t P>It1 [95% Conf. Interval] RESIDN I .006377* .003092 2.18 0.031 .0000225 .0004528 1nARTHHI I 1.24e-04** 3.9e-05 3.12 0.002 4.57e-05 2.02e-04 APRATIO ► .0080426* .0040593 1.98 0.049 .0047633 1.603764 Note: * and ** denotes 5% and 1% statistical significance, respectively. To justify for using of System (2), we perform an augmented Granger Causality test for the system. The results are reported in Table 2. Note that each lagged values is abbreviated as lag1, lag2, etc. As discussed in Greene (2003) and Wooldridge (2003), an adjusted R-squared in a simultaneous estimation does not have a meaningful interpretation. Instead of an adjusted R-squared, the STATA package we use provides the root mean square error (RMSE)that we report in the table. A small RMSE implies a good fit of the model. From this table, household income of the artists "Granger causes" household income of the towns, that is, Hawaiian artists made contributions to the Hawaiian economy. Also from this table, neither household income nor per capita income of the towns "Granger causes" household income of the artists,that is,the effects of the Hawaiian economy on the artists are positive but not statistically significant. Hence, using a system of equations is not needed. 5 Table 2. Granger Causality Test for System (2): Benchmark variables Equation Observations RMSE chi2 P 1nHHINC 260 1.176981 610.51 0.0086 1nARTHHI 260 2.97864 839.56 0.0000 I Coef. Std. Err. z P>IzI [95% Conf. Interval] + 1nHHINC I LAG1 I .0477251 .1310502 0.36 0.716 -.2091285 .3045787 lnARTHHI I .0000411* .0000203 2.02 0.043 1.23e-06 .0000809 LAG2 I 3.96e-07 2.69e-06 0.15 0.883 5.66e-06 4.87e-06 1nPERCAR I .6014415 .6803702 0.88 0.377 1.934943 .7320595 LAG3 I .1476655 .4312837 0.34 0.732 -.6976349 .9929659 1nARTHHI LAG4 I .0088007 .0630378 0.14 0.889 -.1147511 .1323525 1nHHINC I .187895 .261213 0.72 0.472 -.3240731 69986.3 LAG5 I .1517569 .3617196 0.42 0.675 -.8607142 .5572005 1nPERCAR I .1762886 .1812487 0.97 0.331 -.1789524 .5315296 LAG6 I .4401538 .1023292 -0.43 0.667 -.2445768 .1565461 Note: * and ** denotes 5% and 1% statistical significance, respectively. Based on the Granger causality results in table 2, we proceed to estimate the second model as another single equation: In HHINC, _131 +1321n ARTHHI, +1631n APRATIO, +134 1n PERCAR+/35CON1, +u, (3) The results for the bench mark variables for Equation (3) are reported in Table 3. From this table, one percent increase in artists' household income raises average household income of the towns in questions 0.063%. The second benchmark variable reveals that one percent increase in the proportion of artist population to the district population raises average i household income of each town by 0.007%. Finally, the third benchmark variable shows that 6 one percent increase in overall per capita income raises average household income of each town by 0.56%. This is understandable because this overall increase in per capita income was accounted for by all sectors in Hawaiian economy. The results for the first two benchmark variables in Equation (3) imply great contributions of the visual artists to Hawaiian economy, as the overall household income was only rising at the rate of 3.2% in 2010. Table 1. Results for Equation (1): Benchmark Variables Dependent Variable: Household Income in each Town Linear regression Number of obs = 262 F( 11, 250) = 4.81 Prob > F = 0.0000 R-squared = 0.4746 Root MSE = .57167 I Robust 1nHHINC I Coef. Std. Err. t P>Itl [95% Conf. Interval] ! + 1nARTHHI I .0627** .0135 3.17 0.002 1.62e-04 6.92e-04 EPRATIO I .00733* .001602 2.05 0.041 .0005889 .0000760 1nPERCAR ( .556832* .232575 2.39 0.017 .0987757 1.014889 Note: * and ** denotes 5% statistical significance. 4. Conclusions Although visual artists account for a very small percentage of Hawaiian employed residents, they have made positive and significant contributions to the Hawaiian economy in both household income and per capita income. The results suggest that any support from Hawaiian government to the artists has paid off handsomely in term of improving the Hawaiian economy as a whole. A new and interesting result is that the possible reversed causality, identifying the effects of various sectors in the Hawaiian economy on the living standard of the artists, is 7 positive but not statistically significant. This implies that any effort by the federal, state, or local government to improve overall economy is not enough to improve the lives of the Hawaiian artists, who have made great contributions to the Hawaiian economy but who will need more attention from the government in their effort to improve their own lives. Future efforts, including financial aids, business consulting, and management skill training, should be made to help Hawaiian artists organize exhibitions, art fairs, and advertisements in order to attract customers, especially the foreign tourists, and raise their sales in the future, in the mean time making even greater contribution to the economic development of the Hawaiian state in general and to the economy of the big island in particular. References Department of Business, Economic Development &Tourism website, Quarterly Statistical & Economic Report http://dbedt.hawaii.gov/economic/data reports/qser/ The zip-code.com home page, 2013, http://www.zip-codes.com/default.asp Greene, W., 2003. Econometric Analysis, Fifth Edition. Pearson/Wesley, Princeton, NJ. Kennedy, P., 2008. A Guide to Econometrics, Sixth Edition, MIT Press, MA. Wooldridge, J., 2003, Introductory Econometrics: A Modern Approach. Thompson, Ohio. 8 i_ 11 its pile is inteuti«nall� Flank. ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: VOICAKO Art" (en-I-e r PROGRAM NAME: 14IN 1041411 Network of Ar+fists Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii $ 21 , 250 State of Hawai`i $ Federal Funds $ - Private Foundations $ - United Way Funds $ - Admissions $ - Donations $ (CO Fundraising $ Vending Machines $ - Service/ Program Fees $ - Third Party Reimbursements $ Tuition/Client Fees $ Interest Income $ - Others(please list) $ a. Volcano Port Cen t $ t -' 3 24 b. in-14►Ncl c. $ - TOTAL REVENUES $ 44 31 141 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: VOICAnb Avi (64+er PROGRAM NAME: IN A rid Net w ark of,Aor-F;stc **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) I - 2. Professional Fees— Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other 3. Operations—Membership, Training, Insurance, Rent/Lease, Utilities 4. Supplies—Office; Program; Consumable; Telephone; Postage& Freight 5. Equipment—Purchase; Rental; Repairs & Maintenance 6. Other—Please specify: Proiett Mov yer /EA/'fee eventae d Fees $ 21 ,z.sm li 7. Unused Portion—Return unused funds payable to: County Director of Finance I $ I TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ 2J, 2c ' Y # 93 WEST HAWAII COMMUNITY HEALTH CENTER Adult Emergency Dental Services West c awaii Community ��,ea 1th Center Administration • 75-5751 Kuakini Highway,Suite 203 • Kailua-Kona,Hawaii 96740 • (808)326-3878 •Fax(808)329-9370 KAILUA-KONA ADMINISTRATION Board of Directors Officers August 29, 2013 Terri Toki, President Nellie Medeiros, Vice President Yvonne Gilbert, Council Member Karen Eoff Secretary Vice-Chair, Hawai'I County Council Vernon Bieraugel, District 8,North Kona Treasurer West Hawaii Civic Center Members 74-5044 Ane Keohokalole Hwy. Brett Carey Kailua-Kona, HI 96740 an Gannon Jean Gray Aloha Council Member Eoff, Peter Hoffmann Jay Kreuzer Bruce Makarewicz Attached please find West Hawaii Community Health Center's final report for 'ke Matsukawa the FY 2012-2013 Hawaii County grant award of$10,000 for the WHCHC cola Pagan Dental Van's Adult Emergency Dental Services. Peggy Ratliff Executive Director Should you have any questions, please contact me at: 331-6472 or email: Richard Taaffe lavery @westhawaiichc.org. Medical Director Thank you, Christopher Russell,MS-PAC Director of Operations 1 Kathie Brooks Lauren Avery Director of Development&Marketing Enc. FY2012-2013 Report • Hawai'i County 2012-2013 Grant Award Report August 29, 2013 Funded: $10,000 ,; ---"-- te ' €`€ Public benefits derived from the award of County i grant funds 1 sl t r i ■ � Program Objective: ,, •, %«,40, Provide quality emergency dental care to approximately I ��°s 800 adults who are uninsured or covered by Medicaid. ; --- _.---�� 4 Progress Made Toward Objective: The West Hawaii Community Health Center Dental Van is parked at the homeless shelter at Hope Services in the center of Kailua-Kona, which provides emergency dental services for the uninsured and those with Medicaid. Currently, it is open two days per week(Monday and Tuesday) from 8:00am— 4:30pm and is staffed by Dr. Pine and two dental assistants. There is no way to judge the number of people who will need emergency dental services on any given day or year, but it is evident by the numbers that the service is definitely needed, as there is no other facility on the western shores of Hawai'i Island for these at-risk and vulnerable people. The statistics below affirm the work that has been done, and the need for continuing these dental services for the public: • FY July 2011 —June 2012—915 adult patients received emergency dental service. • FY July 2012—June 2013 —671 adult patients received emergency dental service. The decrease in the number of adult patients served over the last two years is a positive outcome ; but no telling the reasons why. We can only hope they are caring for their oral health more frequently,thus bring down the number of encounters the Dental Van records. Yearly, the Dental Van runs at a deficit; however, WHCHC feels it is an important service of health care for West Hawaii,thus, continues to provide the resources. The Dentist previously on staff traveled from Oahu to Kailua-Kona on a regular basis was transitioned out in September 2011, with the hire of Steven Pine, DDS, who resides permanently on the Island of Hawaii. This has allowed for an increase in consistency in operation of two chairs at the site two days each week, and has saved greatly on travel expenses. There are many wonderful and heartfelt stories about the impact we have on this community. Patient Satisfaction Surveys are conducted on an ongoing basis. Here is the results of the Dental Van work: • An 18 year old Marshallese boy,who has never been to a dentist,came to the dental van for care. He had difficulty breathing, as well as a huge swelling from an abscess.Dr Pine cared for the patient and rescheduled him for follow-up care. He has come back for the treatment and now out of pain 1 • Dr Pine shared a story about a woman who was seen on the van. Her sister in law called the van at 4pm on last Tuesday afternoon in desperation. She had just gotten home and saw the patient, who is mute, crying pointing to her tooth. Miranda told her to come on in. Dr Pine assessed that two teeth needed to be extracted. However, she has type 1 diabetes and hadn't eaten all day. Her blood sugar was 50. The patient went to get something to eat and then returned. Dr Pine extracted the two teeth. Staff stayed until 730. The patient returned a week later for her follow up appt. She and the sister in law were so grateful. • A patient was seen in late fall for extractions. He was living out of his truck. Staff coordinated paperwork so he could get Emergency Quest Insurance. He came back last week and shared he was so grateful we were able to help him acquire insurance. He was sick all the time but thought it was because he was drinking so much. Because he had insurance, he saw the medical doctor. He was diagnosed with cancer, quit drinking, and now is not living in his truck. • A patient presented to the dental van due to pain on her tooth. As was customary, blood pressure was taken. It was very high. She said that she had high blood pressure but was unable to receive her medication because she did not have a doctor. She was referred to WHCHC for blood pressure evaluation and given a follow-up appointment to come back to the dental van The Patient returned in one week(with much lower blood pressure) and had her tooth extracted along with the evaluation. She also had a restoration on a front tooth. After the completion of the work the patient was handed a mirror to evaluate the restoration. She immediately starting crying and said that this was going to change her life. She said "you don't understand I am going to be able to get a better job now"! In the end the patient came in due to dental pain but, she has now has a Primary Care Physician, is being treated for her high blood pressure, was taken out of pain, her cavities fixed and in the process has developed an entirely new self image with greater self esteem. (2) Listing of Other funding sources Attachment 1 (3) Expenditures supported by County of Hawai'i grant funds Attachment 2 Lauren Avery Director of Deve s sment& Marketing West Hawaii Community Health Center 75-5751 Kuakini Hwy, #203 Kailua-Kona, Hi 96740 Ph: 808-331-6472 2 ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: (1)E57` /- /W A/I C (\N,Y./ (L,kn-c l,E� TE�, i:iz - PROGRAM NAME: 1)0L7TA U U • Revenue Sources Funds Received: FY 2012-12 LL (07/01/12-06/30/13) County of Hawaii $ AO- State of Hawaii if)/ 0 70. Federal Funds Private Foundations United Way Funds Admissions Donations Fundraising Vending Machines Service I Program Fees Third Party Reimbursements Tuition I Client Fees Interest Income Others (please list) a. t LPrkL.6" l2E-\/ b. c. TOTAL REVENUES $ /P23, Y/4, ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: 0E67- I-4A, t (% L(,(N (5)A-1.-"T 4 iii PROGRAM NAME: TAL- te/PriA **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category ACTUAL EXPENDITURES 06/30/13) 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $ AQ 2. Professional Fees— Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other 3. Operations—Membership, Training, Insurance, Rent/Lease, Utilities 4. Supplies—Office; Program; Consumable; Telephone; Postage & Freight 5. Equipment— Purchase; Rental; Repairs & Maintenance 6. Other— Please specify: 7. Unused Portion — Return unused funds payable to: County Director of Finance TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD K N3 # 94 WEST HAWAII COUNTY BAND FRIENDS Volunteer Musician and Uniform Fund , West Hawaii County Band Friends: End of Year Report FY 2012-2013 "Public Benefits Derived From Award" The award helped the WHCB Friends purchase a Sousaphone for parades, uniforms for musicians and provide transportation assistance to the volunteer musicians of the WHCB. The Sousaphone helped the Band to have a fuller sound and easier carry for the tuba players in marches and the Band was able to expand the number of parades this year for the benefit of the local communities. The new uniforms, as well as having a beautiful appearance, are also cooler than the previous uniforms and have increased the comfort and endurance of the musicians as they march. This will also help expand the total number of parades in future years. The parades are very popular and well attended and the Band is grateful to be known as a "highlight" in these events. The parades give the communities a cultural experience and sense of pride in their town and also present a positive and enjoyable vacation experience for visitors to the Big Island. The volunteer musicians were able to receive transportation assistance from the award and the WHCB Friends was integral in launching the WHCB's first ever season of its free monthly concert series at Hale Halawai. As more musicians were able to afford gas and other transportation costs in driving to rehearsals and concerts, the Band was able to have more music parts covered. This helped to create a program of concerts which featured repertoire from the classic band, Broadway musical, popular genres and Hawaiian song libraries. This diverse programming benefited the enjoyment of the audience, which was comprised of resident and visitor members of all ages and backgrounds. ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: We s . t(!(t/1 u., e kt df PROGRAM NAME: 1/0 /�{ 11 T��,� L(�S7 Cyr C{ ✓(S r7/1-12 G� Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii $ �� 2 5 v State of Hawaii $ V Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ 2 5 9 7 7 Fundraising $ S G Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ t5 Tuition/Client Fees $ Interest Income $ (� Others(please list) $ a. $ b. $ c. TOTAL REVENUES $ Is ) � 9 L/ ick\K . r. ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: / �( ' 'ua/1 tt. Band PROGRAM NAME: VG fu i f e e--r- PO si cf Cc 17 S G? d- **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13(07/01/12-06/30/13) 9 9 y ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $ 57' 2. Professional Fees—Legal;Accounting/Bookkeeping;Audit Fees; Administrative Fees; Other $ <,; C 3. Operations—Membership, Training, Insurance, Rent/Lease, Utilities $ 4. Supplies—Office; Program; Consumable; Telephone; Postage & Freight $ 5. Equipment—Purchase; Rental; Repairs& Maintenance $ 30 a G 6. Other—Please specify: • /72h Y� }� (I S $ 10) 6 t7 a 7. Unused Portion—Return unused funds payable to: County Director of Finance $ TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ ' l 2.5-C c # 9s WEST HAWAII MEDIATION CENTER Mediation Services West Hawaii Mediation Center Annual Report County of Hawaii FY 2012-2013 Grant Award: $12,250.00 Prepared By: Janie Chandler-Edmondson, Executive Director Prepared On: 8/25/13 WHMC Annual Report Mediation Services: West Hawaii Mediation Center provides mediation services to the entire West side of the Island of Hawaii, which includes the districts of Hamakua,North & South Kohala, North & South Kona, and Ka'u. Funds received from the County of Hawaii assist WHMC in providing high quality mediation services in an affordable and accessible manner — two very important features given the large geographic area and generally low socio- economic conditions in West Hawaii. The Center provides mediation services to community members regardless of ability to pay. Clients cited job loss or financial hardship as primary reasons for their inability to contribute. Over 40% of clients reported income of less than $20,000.00. Areas with sustained growth include Divorce and Family(24%) Foreclosure (23%), Landlord/Tenant 16%) and small loan/debt(15%) WHMC continued to provide its "Working it out!" program to West Hawaii schools including training for schools in peer mediation and conflict resolution education. The following is a summary of some of the key data supporting the success achieved by WHMC: The cases came from a wide variety of referral sources: 70% Court/Prosecutor/Police Referred(Court includes District, Family, Circuit) 30% Self Referred Our services are provided by two 3/4-time professional staff(Case Manager and Executive Director), and forty-five trained volunteers who are also community members in West Hawaii. WHMC is under the charge of a volunteer Board of Directors with ten community members. The president of the board is Sherman Warner. Mediation Intake Information 2010-2011 Cases served 470 Number of Clients Served 935 Number of sessions held for all cases mediated this fiscal year 239 Percentage of cases that participated in mediation 61% Percentage of mediated cases that reached agreement 66% Volunteer mediators utilized during fiscal year 43 Volunteer mediator hours(for all sessions held this fiscal year) 819 Case management hours 2535 Income of clients served: Up to$20,625 40% $20,626 to$41,250 27% Above$41,250 33% Client Satisfaction: 94%were satisfied with process. 94%would recommend mediation to others with problems. Training Opportunities: WHMC provided a number of training opportunities to public and private organizations, as well as volunteers at the center. The following trainings were offered this year: Annual Refresher Mediation Training—Mediator ethics"Sticky Situations". Advanced skills trainings -2 Basic Mediation Training -2 Foreclosure Mediation Training — 1 (provided in cooperation with Kuikahi Mediation Center(Hilo) for mediators island wide.) In addition to training, WHMC spoke at various social forums/community events to educate the public on all our services offered. School Based Programs This past fiscal year, the Center offered Peer Mediation Training and mentorship to interested schools in West Hawaii. This program involves working with the local school counselors and teachers to offer training of selected students for the peer mediation program. The Center also added a Middle School Pilot Project. The following schools participated in the "Working it out!" Peer Mediation training program and received all services free of charge: Working It Out! - Peer Mediation Honokaa Elementary(2 programs) Kohala Elementary(2 programs) Kohala Middle Parker School Waimea Country School WHMC also presented conflict resolution skills to families and youth at Waimea Keiki Fest(500 participants). ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: West Hawaii Mediation Center PROGRAM NAME: Mediation Services Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii $ _12,250.00 State of Hawaii $ _41,638.00 Federal Funds $ 0 Private Foundations $ 6,000.00 United Way Funds $ 12,000.00 Admissions $ 0 Donations $ 10,000.00 Fundraising $ 0 Vending Machines $ 0 Service/Program Fees $ Third Party Reimbursements $ 0 Tuition/Client Fees $ __34,615.00 Interest Income $ Others(please list) $ a. Attorney General Foreclosure Asst funds $ _x74,612.00 b. $ c. $ TOTAL REVENUES $ 191,115.00 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: West Hawaii Mediation Center PROGRAM NAME: Mediation Services **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) ACTUAL EXPENDITURES 1 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $9,000.00 2. Professional Fees— Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ __1 ,000.00 3. Operations—Membership, Training, Insurance, Rent/Lease, Utilities $ _1 ,000.00 4. Supplies—Office; Program; Consumable; Telephone; Postage & Freight $ _1 ,250.00 5. Equipment—Purchase; Rental; Repairs& Maintenance 6. Other—Please specify: 7. Unused Portion—Return unused funds payable to: County Director of Finance $ TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ 12,250.00 o � � #96 YWCA OF HAWAII ISLAND Healthy Start Plus YWCA of Hawai'i Island -Agency Name Healthy Start Plus- Program Name The YWCA Hawaii Island Healthy Start Plus (HSP) received $42,500 for the fiscal year 2012- 2013 from the County to augment state funds that assure home visiting services throughout East Hawaii to prevent child abuse and neglect and provide support for children, from newborns to 3 years old, and their families. Additional funding for HSP is listed in the financial information attached to this report. PUBLIC BENEFITS DERIVED The HSP operated by the YWCA of Hawai'i Island is a voluntary home visiting program that supports families and promotes positive parent-child relationships. Families are identified via a screening and assessment tool, which recognizes risks for sub-optimal health, developmental delays and maltreatment. Home visiting provides culturally appropriate support services within the family's home environment and focuses on the reduction of parental and environmental stressors, which is directly related to child maltreatment. The funding from the County of Hawaii and other revenue sources has allowed HSP to provide a safety net to East Hawaii's most vulnerable families and children. At a time when domestic violence, reports of abuse, neglect, and death of children are on the rise—a reflection of today's economic distress, the HSP program has been a stabilizing force for families of East Hawaii by reaching out to parents of newborns and children to help them cope with family responsibilities. HSP has helped families learn parenting skills, positive relationships through bonding, nurturing, and professional assistance. In addition, the program has helped with the some of the necessities of life—by assisting with access to community resources, which provides food, clothing, medical care and shelter. In the first six months of the fiscal year, 66% of babies born at the Hilo Medical Center screened at risk for child abuse and neglect—nearly double the rate identified in the preceding year. These children are at increased risk for sub-optimal health, developmental delays and maltreatment. Current research indicates this problem is a serious threat to the lives of these children and will have a tremendous impact on the community in the future. The YWCA's Healthy Start program is the only home visiting program in East Hawaii that provides services to the family in the child's natural environment (child's home) and is voluntary until the child reaches three years of age. The program's paraprofessional and professional staff provides in-home services including child development screenings, assessments for potential delays, and referrals for Early Intervention Services. In addition, staff provides child development information and uses a nurturing parenting curriculum with all families enrolled in the program. Healthy Start Plus is unique and effective as it identifies and can serve infants at risk right from the start, before abuse can begin. It is a cost effective pro-active prevention program that saves lives, prevents child maltreatment, promotes child health, development and school readiness, and saves taxpayers dollars by preventing child abuse and neglect, which reduces the related child welfare cost for an abused or neglected child. The State of Hawaii, Department of Human Services estimates that child welfare related cost for high-risk families not served preventively are about$78,333 annually per family. One Healthy Start mother who had left an abusive relationship shares her story, "My husband . . .would wake me up several times a night to hurt me, he would provide no financial support, would not let me work, was consistently on drugs, and insisted I stay on state welfare and food stamps to support him. Unfortunately, during the day, I was so exhausted...and angry and NONPROFIT YEAR-END REPORT FISCAL YEAR 2012-13 Page 1 shamed that I did not know how to treat my two little boys with anything but anger...I would hate to think what my children would still be going through if[the Healthy Start worker] hadn't come to teach me about raising kids and what was healthy and acceptable in relationship. My kids would have been raised with nothing but anger—what kind of adults would that have made them? Finally, I would have never had the courage to leave my abusive relationship for a better life." Finally, the Healthy Start Program is vital for our vulnerable keiki. Can there be any person more vulnerable and yet more full of promise than a young child? Protecting and nurturing our youngest citizens, so they emerge as healthy, productive adults, deserves to be a top priority of public policy. Even in these difficult economic times, it is reassuring that the County of Hawaii is able to recognize the importance of funding the Healthy Start Program that provides help for families of at-risk children from birth to 3 years old. Below you will find the program's performance measures for fiscal year 2012-13. PROGRAM PERFORMANCE MEASURES for FY 2012-2013 FY 2012-13 FY 2012-13 Result Estimate Actual Percentage of enrolled *children with no 98% 227 out of 99% confirmed child abuse and/or neglect report 229 Percentage of enrolled *children with a 207 out of completed Family Service Plan (FSP) within 60 88% 229 90% days Percentage of enrolled *children with an 96% 229 out of 100% identified medical home 229 Percentage of enrolled *children with a confirmed developmental delay should be 100% 11 out of 11 100% referred for Early Intervention Services Percentage of*children fully immunized by 2 88% 104 94% year of age out 109 Percentage of*families enrolled for 12 months 107 out of ° of service received and accepted family planning 95/0 111 96/° NONPROFIT YEAR-END REPORT FISCAL YEAR 2012-13 Page 2 ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: YWCA of Hawaii Island PROGRAM NAME: Healthy Start Plus Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawai'i $ 42,500.00 State of Hawai'i $ 849,886.24 Federal Funds $ Private Foundations $ 73,370.47 United Way Funds $ Admissions $ Donations $ 353.00 Fundraising $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition/Client Fees $ Interest Income $ Others (please list) $ a. Refund $ 2,697.89 b. $ c. $ TOTAL REVENUES $ 968,807.60 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: YWCA of Hawaii Island PROGRAM NAME: Healthy Start Plus **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $ 36,526.52 2. Professional Fees — Legal;Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 5,973.48 3. Operations—Membership, Training, Insurance, Rent/Lease, Utilities 4. Supplies—Office; Program; Consumable; Telephone; Postage & Freight 5. Equipment— Purchase; Rental; Repairs & Maintenance 6. Other— Please specify: 7. Unused Portion— Return unused funds payable to: County Director of Finance I $ i TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ 42,500.00 C t POl..v _ � V #97 YWCA OF HAWAII ISLAND Sexual Support Services The YWCA of Hawaii Island Sexual Assault Support Services FY 12-13 Final Report The YWCA of Hawaii Island Sexual Assault Support Services (SASS) received $36,250 for the FY 2012-2013 from Hawaii County to augment state funds to assure island wide availability of sexual assault support services to victims and their families. In addition to the funding from Hawai'i County, SASS was supported through state general funds contracted by Department of The Attorney General through Sex Abuse Treatment Center (SATC) in Oahu which acts as the master contractor to neighbor island providers. The SASS program also received federal Victim of Crime Act (VOCA) through the Hawai'i County Office of the Prosecuting Attorney and Federal Appropriations through the Office of Victims of Crimes in FY 2011-2012 that ended in October 2012. Finally, the YWCA of Hawaii Island also receives community donations and contributions. The funding was used to support core services when the appropriation funding ended in October. SASS services included phone and in person crisis intervention services twenty four hours a day, 365 days a year, island-wide. Callers to the hotline received crisis counseling or face to face contact during a forensic medical examination or support during investigative interviewing in conjunction with law enforcement or the Children's Justice Centers. For children and adults who disclosed sexual assault, follow up information/support assisted crime victims and their support systems cope with symptoms and behaviors that result from sexual abuse as well as begin to regain control in their lives disrupted by the assault. The crisis period is critical, as research indicates the trauma can either be mitigated or exacerbated by the responses to the disclosure, meaning that guidance to victims and their families and/or friends is important in understanding the impact of sexual assault and how healing can be enhanced through their support and other services. In addition to case management and legal system advocacy, SASS offered individual, group and family psychotherapy. Support services offered early following an assault are most likely to reduce the long term consequences that occur when sexual abuse/ assault goes undisclosed or untreated. When a victim is not supported by families, friends and the community or able to access support services, typical effects may include depression, acting out or self destructive behaviors, anxiety, poor school or work performance, addictions, eating disorders, and difficulty in forming healthy relationships as a parent or spouse. All services offered through the SASS program are at no cost to the victim or their family. Another aspect of this component were multiple coordination efforts with other community service providers to link services, strengthen public policy, and maintain public attention to the needs of sexual assault survivors. Such collaborations included East and West Hawaii Child Welfare Services, the East and West Hawaii Children's Justice Centers, the State of Hawaii Coalition Against Sexual Assault (HCASA), the police, the prosecutor's office, the Big Island Coalition Against Physical and Sexual Assault (BICAPSA), Neighborhood Place of Kona, and other community agencies. PERFORMANCE OBJECTIVES AND MEASURES: Objective Measurement Actual Comments 2012- 2013 Fully trained Phone line 906 There was a single day where the personnel are available 24 telephone line was not working available to assess hours/day, (Hawaiian Telecom issue) but the and respond to 365 days a program was able to man the callers on the Sexual year estimate phone 24/7. All calls into the crisis Assault Crisis phone serving at line were answered. line. The crisis line is least 1000 available 24 hours a callers day, 7 days a week, Of those 906 calls, 409 of the calls 365 days a year. were from victims and 497 calls were follow-up calls or calls related to a victim and their care. Crisis counseling, 175 victim 172 The number of service contacts is legal systems service based on call-outs by the SART advocacy, information contacts team. The program had the and referral are capacity to meet the needs of provided to each sex more victims during the course of assault victim the year had there been additional undergoing medical- call-outs. legal examination in East Hawaii and West Hawaii. 150-200 victims will receive service contacts. Objective Measurement Actual Comments 2012- 2013 Survivors of sexual 375 240 The program had a short break in assault receive therapeutic services in West psychotherapy Hawaii. One therapist was on services and maternity leave for 3 months and intensive clinical case in January, both therapists left the management from agency and no therapeutic masters prepared services were offered from that therapists in East office. All other services were Hawaii or West maintained and clients were Hawaii. Victims we communicated with during the counsel range from 4 closure and/or referred out if years of age to needed. Therapeutic services elderly. recommenced in March and both offices are running at full schedule. No clients were turned away during the grant period and there was never a wait list for services while therapists were present. ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: YWCA of Hawaii Island PROGRAM NAME: Sexual Assault Support Services Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii $ 36,250.00 State of Hawaii $ 326,416.71 Federal Funds $ 140,772.61 — Private Foundations $ United Way Funds $ Admissions $ Donations $ 618.50 Fundraising $ 13,418.88 Vending Machines $ Service/ Program Fees $ Third Party Reimbursements $ Tuition/Client Fees $ Interest Income $ Others (please list) $ a. refund $ 119.46 b misc revenue $ -225.00 c. $ TOTAL REVENUES $ 517,371.16 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: YWCA of Hawaii Island PROGRAM NAME: Sexual Assault Support Services **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $ 2. Professional Fees - Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 1 ,427.65 3. Operations— Membership, Training, Insurance, Rent/Lease, Utilities $ 2,165.90 4. Supplies —Office; Program; Consumable; Telephone; Postage & Freight $ 17,424.91 5. Equipment— Purchase; Rental; Repairs & Maintenance $ 8,478.35 6. Other— Please specify: Inc. Travel $ 6,753.19 7. Unused Portion— Return unused funds payable to: County Director of Finance TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ 36,250.00 r?" #9s YWCA OF HAWAII ISLAND Development Preschool YWCA of Hawaii Island Developmental Preschool Hawaii County Grant Report Fiscal Year July 1, 2012 to June 30, 2013 Purpose for Application: The YWCA of Hawaii Island Developmental Preschool received $13,750 for the FY 2012-2013 from Hawaii County to provide financial assistance for those families who would not be able to send their child to preschool if not for the availability of tuition assistance. In addition to the funding from Hawai'i County, our Developmental Preschool received additional support for tuition assistance from Hawaii Island United Way and the Samuel N. and Mary Castle Foundation, which specifically supports low income families. The preschool's families also help support the preschool through their annual fundraisers; a Family Fun Fair Day in November, a spaghetti dinner and May Day show, and KTA sweet bread sales. These fundraisers helped to cover additional expenses incurred through the school year. Why Preschool is Important: According to extensive research, preschool years are the most critical time in a child's development. During this time children, based on their environment and experiences, will learn trust, self expression and self worth. We, therefore, as an extension of the family, provide them with a warm, caring, safe and secure environment in which to explore and discover those things around them and within themselves. In this environment, we offer the opportunities for children to make choices that will enhance their naturally emerging skills. We encourage independent thinking, curiosity, exploration and discovery through developmentally appropriate curriculum, materials, and methods. It is through movement and discovery, rather than an immobile state, in which children grasp and learn about the world around them. YWCA Developmental Preschool is unique because we expose children to the academic world in a nurturing, safe and secure environment that is catered to each individual child. In our classrooms the children get a balance of a structured learning environment as well as time to learn through their own self-initiated discovery. Children are surrounded by things from which to learn. Our belief is that children don't need to be forced to learn. They want to learn and they will. We provide those opportunities for them and then they enhance them with their imagination, innocence, and eagerness to learn and explore the world around them. Each class has group times, usually in the beginning of class and again at the end. The group times include songs about the calendar (days of the week, months of the year, weather and seasons), the alphabet, and the number train. Story-telling, puppets, flannel board stories, musical instruments, parent readers and opportunities for children to "share" and open discussions are a few of the many components of group time. After group time, children are able to enjoy a "free play" through learning centers within the classroom as dramatic center, read in the library, play with blocks, puzzles or games and choose what they want to do. According to theorist, play is characterized by one or more of these features: (a) active engagement, (b) intrinsic motivation, (c) attention to means rather than ends, (d) nonliteral behavior, and (e) freedom from external rules (Van Hoorn, Nourot, Scales, &Alward, 2011, p. 5). The authors go on to state than when children are actively engaged and intrinsically motivated, they demonstrate their abilities to use language to communicate to others and solve problems (p. 6). All of the children get an opportunity to go outside for almost one hour. The activities outside are constantly changing with an abundance of opportunities for children to enhance their gross motor skills by climbing, running, jumping, balancing, riding bikes and catching, throwing and kicking balls while building on their social skills, self- regulation, and games with rules where rules may be negotiated and agreed upon by the players. The way a child learns in the very early years of their life will greatly affect the outcome of their education. Excitement and enthusiasm for learning depend on getting the right start. Because we are concerned with each individual child's future success, the YWCA Developmental Preschool provides an environment that stimulates creativity, critical thinking and social skills. Outcomes: The non-profit grant that we received from the County has assisted 25 children who otherwise would not have had the opportunity to be a part of an early childhood education program. It also allowed the parents of these children to either be gainfully employed or to return to school to further their education and work towards improving their family's financial future. The tuition assistance is a short term program that helps to pay a portion of a child's tuition while the family actively seeks other means of tuition support. Of the 25 children who received assistance, 20 received $600 or less, 2 received $700 - $800, and 2 received $1000. Three children needed assistance until they received Pauahi Keiki Scholars award and one received Race To The Top assistance. The remainder of the families just needed a little assistance to get them through some hard times; loss of funding, change in family's financial standing, loss of employment, long term illness, and three children eventually withdrew from enrollment because they could no longer afford to keep their child enrolled. This year the YWCA assisted and additional 12 families who had two children enrolled in our program at the same time. The YWCA offers these families up to a $150 monthly tuition discount based on availability of funds. Six months into our fiscal year, the YWCA had absorbed $9,102 of tuition assistance exhausting our ability to continue to offer $150 tuition discount for the second child. The Hawaii County non-profit grant made it possible to continue to extend the second child discount for some of these families and they were able to keep both children in our preschool. ATTACHMENT 1 FY 2012-13 Summary of Income AGENCY/ORGANIZATION: YWCA of Hawaii Island PROGRAM NAME: Preschool Revenue Sources Funds Received: FY 2012-12 (07/01/12-06/30/13) County of Hawaii $ 13,750.00 State of Hawaii $ 11,364.43 Federal Funds $ 71,056.62 Private Foundations $ 11,961.64 United Way Funds $ 20 000.00 Admissions $ Donations $ 1 ,173.50 Fundraising $ 4,382.66 Vending Machines $ Service/ Program Fees $ 13 409.01 Third Party Reimbursements $ Tuition/Client Fees $ 701,083.40 Interest Income $ Others (please list) $ a. Tuition discounts $ -22,067.50 b• Misc Revenue $ 520.45 c. Bad Debt Recovery $ 709.18 TOTAL REVENUES $ 827,343.39 ATTACHMENT 2 FY 2012-13 Summary of County Nonprofit Grant-in-Aid Expenditures AGENCY/ORGANIZATION: YWCA of Hawaii Island PROGRAM NAME: Preschool **ITEMS SUPPORTED BY COUNTY GRANT ONLY** Budget Category FY 2012-13 (07/01/12-06/30/13) ACTUAL EXPENDITURES 1. Salary and Wages: Payroll Taxes, Benefits (Health, Dental Insurance, etc.) $ 2. Professional Fees— Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other 3. Operations — Membership, Training, Insurance, Rent/Lease, Utilities $ 4. Supplies —Office; Program; Consumable; Telephone; Postage & Freight 5. Equipment— Purchase; Rental; Repairs & Maintenance $ 6. Other— Please specify: Tuition and Lunch Assistance $ 13,750.00 7. Unused Portion — Return unused funds payable to: County Director of Finance $ TOTAL COUNTY NONPROFIT GRANT-IN-AID FY2012-13 AWARD $ 13,750.00