HomeMy WebLinkAboutCOM 0055.033 1998-2000 ~~v orq
Stephen K. Yamashiro Dixie Kaetsu
Mayor Director
'+'o:'A~"r~ S. K. Schulte
Deputy
~uuutp of ~a~aii
DEPARTMENT OF FINANCE
25 Aupuni Street, Room 118 Kilo, Hawaii 96720-4252
(808) 961-8234 Pax (808) 961-8248
.7
August 3, 2000 =
The Honorable James Arakaki, Chairman,
And Members of the Hawaii Cotmty Council
County of Hawaii ~
25 Aupuni Street
Hilo, Hawaii 96720
Dear Chairman Arakaki and Members of the County Council:
SUBJECT: Transfer of Funds
July 16 through July 31, 2000
Attached are two Reports of Transfers Authorized showing transfers made from July 16
through July 31, 2000. The first report shows transfers relating to the fiscal year ended
June 30, 2000, and the second relates to the current fiscal year. Copies of the approved
transfer forms are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
Dixie Kaetsu
Director of Finance
Attachments
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Form b: A-102 ) ~
Revised: 03/93 / COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT: pU81-IC WORK$ _ DIVISION: ~t~ Er~neer Offii~
~ CONTACT: N CRAWFORO._ _ PHONE: X9321 _ DATE: / _ 30 / 40
FISCAL PERIOD: July 1, 19 June 30, 19 2
I
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
i 4115-$Qi-5Eit14 02-149 t_andf4;ls i~yuipmetrt Ftcu:~crs & dAainterence 5,0~ 170
f.
TOTAL: $ 1'.000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
I~ 085.601-5804 52-R i}9 !'uua=~:tituiu 1.an~t`iiI • ~~;u~prneen2 Repa rs & tvlainttnanca Es,000 JO
TOTAL $ 6000 ~
EXPLANATION (Provide complete explanation.:
~ Additicxtal fL,7td8 needed for unanticipated Ptwanahulu LF aQUtlarr;eni parts. repair & matntenan ~ sen^u~s
Funds avar9abie in Landfill Base acCOUnf.
SUBMITTED BY: _ - _ DATE: i _ - r
Department Head
ACTION: ~ Recommend Approval Recommend Deferral Recommend Denial
SIGNED: - _ DATE: ~ i _ - /
Director of Finance
Approved Deferred Denied
SIGNED: - DATE: _i _ i
Mayor
06193-3M Transfer No. 99
CONTROLLER
Farm p:A-102
Revised: 03/93 COUNTY OF HAWAII ~ '
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Office of the Cozporatiom cotvraal _ _ DIVISION: F~SW~~rt
CONTACT: Uieede PHONE: 951-8251 DATE: 07 200n
FISCAL PERIOD: July 1, 7 992 to June 30,ttb6 2000
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
~ 010-131-5131.41-109 Repairs to Pfquipment $1,450.93
I
~ 010-131-5131.41-111 Rontal/tense of Equipment 55,434.Ob
TOTAL:$ 6.884.99
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-131-5231.40-011 Salaries i Mages-Regular $6,884.99
TOTAL'S 6,884.99
EXPLANATION (Provide complete explanation.:
Tta?sfer to salaries i vomgae to cavar sasisgs due to bargaining limit
pay increases psifl is fiscal year 1999 - 2000.
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SUBMITTED BY: 4y--~
F ~ ~ ~Y y "T'%' DATE: i r ~ 1,.
...:..............DepArhnen
*Head.............4 '
ACTION: Recommend Approval Recommend Deferral Recommend Denial
SIGNED: DATE: i _ r
Director of Finance
Approved Deferred Denied
SIGNED: DATE:__i_r
Mayor
100
- Transfer No.
06193 3M
CONTROLLER
Form p:A-102
Revised: 03/93 COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Office of Aging _ DIVISION:-__`
CONTACT: Pauline lukunaga PHONE: 961-8600 - DATE:_ UI ~ 21 ~ 00
FISCAL PERIOD: July 1, 19 99 - to June 30, (&2000
i
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
I 010-411-5411. I0-I15 tlise. Contract Services $4,983.00
TOTAL $ r 983.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-411-5411.09-U11 P,egular S & W $4.983.00
_ $4,983.00
TOTAL:
$
EXPLANATION 1Provide complete explanation.:
To cover shortage in Regular S 6 Y account due to unanticipated pay
raises.
~fx: ~ ~_~'i.,'.,..a
SUBMITTED 8Y: - _ DATE: _ 07/ Z 1 ~
Depart' ent Head
ACTION: Recommend Approval _ Recommend Deferral Recommend Denial
SIGNED: _ DATE:. / - /
Director of Finance
Approved Deferred Denied
SIGNED: DATE: i-/
Mayor
101
oeras-sM Transfer No.
CONTROLLER
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Form II: A-102
Revised: 03/93
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COUNTYOE HAWAII
REQUEST TO" TRANSFER FUNDS
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;%'li~'.~UBuc WORKS
DEPARTMENT:
CONTACT: H,'CRAWFORD
PHONE:
DIVISION:
07
~.
/ ~/ 00
X8321 DATE:
I 1999 2000
FISCAL PERIOD: July; 1, 19 ~une 30, 19 ~
FROM:
ACCOUNT NUMBER
ACCOUNT TITLE
!
AMOUNT
010-171--5171.21..011
B~g Repairs & ~mtr8g S & W
Rood -Contmi - 'Mise Cotltr-~ &arvbls
742.97
01~~,02-115
933.04
TOTAL: $
1,876.01
AMOUNT
TO:
ACCOUNT NUMBER
ACCOUNT TITLE
010..171-5171.91-099
I
Bldg-.Design & Ef.g' MiscS & W
742.97
010-421-5421.21,;115
Rura! CemeterieS - Mise Contract SsMcss
933.04
EXPLANATION (Provide complete explanation.):
Funds needed tocova; overdraft reTA'sfcr BfdgiD &E and Highway labor c.~ to Rural Cemeteries.
Funds avaiiabletn Stdg R & M Reg S 8. W and in! flood Cornrof Mise Contract SeMces accounts.
TOTAL: $
1,576.01
SUBMITTED BY:
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DATE:
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ACTION: ---::1iecommend Approval
Department Head '
************************************************************~*********************************************************************
_ Recommend Deferral
_ Recommend Denial
SIGNED:
0".~L".
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"-- Direct6/ of Finance\ - ,- '"
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DATE:
7 1 ~,o,i;:- 1 ,., .=1._.,
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-L Approved
--+- Deferred
_ Denied
SIGNED:
{
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'Mayor
DATE:
/ .," /~
06/93-3M
Transfer No.
102
CONTROLLER
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COUNty OF HAWAII
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. REQUEST TO ~RANSFER FUNDS;
DEPARTMENT: PUBLIC~RKs iH<DIViSION:<;i'f~id Waste
CONTACT:N. CRAWfORD PHONE: X8321 DATE: 07 /~/ 00
I.'
FISCAL PERIOD: JUI~ 1, ~ to June 30,~
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ACCOUNT TITLE
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Pension Accum- V~ Ofso
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~on Accum - t.andffl1
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ACCOUNT TITLE
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Vet! D1sp -Mise S & ~
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RCA - Emptoyer Sr~'"e - landfill
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EXPLANATION (Provide complete explanation.): ,I
Fur.ds needed to ecver,overdraftreTA's fcr&'dg D. e andHlghwaylabot charges to Rural Cemeteries.
Fllnds """i_In Btdg R aM Reg saw and in T ~ Mise Ccnfr2cl: SerW:es aa:wnts.
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SUBMITTED BY: h · \, I, '-' /, DATE: ./, ,t> ()
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'f Department Head I L '
**********************************************************************************************************************************
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ACTION: ~ Recommend APpr~v~1 _ Recomtend Deferral
(~/h) :
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-~:....,I; -~i',,~_" " ';"__~"_! "\. ,.' ......
,~ Di.ikctor of Finahc~ I ' \,..
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- Approved ---+- Deferred
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Form II: A-102
Revised: 03/93
FROM:
ACCOUNT NUMBER
075u801,..saoz71-341
085-801-5802.81-341
TO:
ACCOUNT NUMBER
015-541..$41.01-'099
08S--801-Sa02.1J4.341
SIGNED:
SIGNED:
Mayor
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AMOUNT
389.69
338.45
TOTAL: $
72lU4
AMOUNT
389.69
338.45
TOTAL: $
128.14
- Recommend Denial
DATE:
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_ Denied
DATE:
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06/93-3M
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CONTROLLER
Transfer No. .10,J
Form p:A-102
Revised: 03/93 l' ~ ~ -
COUNTY OF HAWAII '
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PARKS AIYD RECREATION _ DIVISION: HOOLULU _
CONTACT:._ 8EE AIR! SADAYASU PHONE: 961-8619 DATE: / ~1-/
FISCAL PERIOD: July t, 199E to June 30,711 ~
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
it 010-500-5511.02-tlb Hoolulu Complex OC6: &lectricity $71.00
I
TOTAL:$ 871.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-500-5511.06-480 Roolnlu Complex Bgpt: MSec Bgpt 871.00
TOTAL:$ 871.00
EXPLANATION (Provide complete explanation.:
A transfer is Heeled to cover shortage in Hoolulu Complex's mist
equipment account. Savings in the electricity account is being used to
fund this transfer.
SUBMITTED BY: ~ DATES/_~:-r ~~'~-1
Dep3rtmern Head
ACTION: - Recommend Approval Recommend Deferral _ Recommend Denial
SIGNED: _ DATE: _ ~ / _ /
Director of Finahce
- _ Approved Deferred Denied
SIGNED: DATE: _ /
Mayor
104
I 06/93-3M Transfer No.
CONTROLLER
Form b: A-102 ~ /
Revised: 03/93 ~ COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT: ~ TRANSIT AGENCY DIVISION:____
CONTACT: PHONE: ~(yl 4'iG4 DATE: _S1Z / / ~
FISCAL PERIOD: July 1, 19`x- [o June 30,E 240ti
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
014-311-5311.01-099 STAhDIiY/SHIFT ~ 612.85
010-31i-5311.02-102 TF.LF~'Ht'~(E ~ 2.256.28
010-311-5311.70-115 CX}NTRACTF~7/tdISC, SERVICES $10,366. ~
(Federal)
TOTAL $ 13.236.11
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-311-5311.01-Q11 >~iG. SALARY !1 t~AGi~ X11,005.78
I 010-311-5311.01-021 !3VT. SALARY r~ F'tAGi~ $ 2,231.33
TOTAL $ 14 ~ 7"•tF, i l
EXPLANATION (Provide complete explanation.(:
TO COVER t8K7:TECTT'G SH4RTFAIJ.S IN SALARY & WAC,E.S.
_
SUBMITTED BY: ~ ~ _ DATE: / _ /
Department Head
1fRRRfRR1fRRl RRR1RRRf RRRRRR1fRRlfllf Yf1h1R1f1ffff11f11ff1f41fh1f'YYf'Yf fYRklk RRRR11R1fR1Rf Rfhlf#RY4RR1RRf RRRf 1R4Rf 4f Yff4f RRR1RRRRRRR
ACTION: Recommend Approval Recommend Deferral _ Recommend Denial
SIGNED: _ DATE: 'i_ /
Director of Finance
Approved Deferred Denied
SIGNED: _ DATE: / _ /
Mayor
105
06/93-3M Transfer No.
CONTROLLER
Form tt:A-102 ~ 1 ~ J
devised: OS/93 COUNTY OF HAWAII
''I REQUEST TO TRANSFER FUNDS
DEPARTMENT:. CIYIL DEFENSE _ _ _ DIVISION:
BRUCE BUTTS 07 T4 00
CONTACT:- - _ ----.PHONE: 9fi1-9229 DATE:
FISCAL PERIOD: July 1, to June 30,a~1
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-241-5241.02-102 TELEPHONE 1000.00
010-241-5241.02-103 JANITORIAL 400.00
010-241-5241.02-109 EQUIPMENT REPAIRS/MAINT. 1000.00
~ 010-241-5241.02-114 ELECTRICITY 3000.00
I
rOTAL:$5400.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-241-5241.01-021 OVERTIME SALARY & WAGES 5400.00
TOTAL:$5400.00
EXPLANATION (Provide complete explanation.):
TO TRANSFER FUNDS T COYER OYERDRAMN SALARY & MACES.
ANTICIPATED OYERTIM' EXPENSES FOR FISCAL YEAR HERE UNDERESTIMATED.
i ~
SUBMITTED BY: ~~d ~ ~ ~ _ 1 ~ ~ DATE: ~ / _ . /
Department Head
i ACTtON: Recommend Approval Recommend Deferral Recommend Denial
SIGNED: _ DATE: / _ /
Director of Finance
Approved Deferred Denied
SIGNED: - - - DATE: / _ /
Mayor
Transfer No. 106
Ofi/933M
CONTROLLER
Form II: A-1 02
Revised: 03/93
COUNTY OF HAWAII
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REQUEST TO TRANSFER FUNDS.,
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PUB€..~WORKS
DEPARTMENT:
CONTACT:N. CRAWFORD
;~"~'F<_",
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Highway
/ ~/ 00
DIVISION:
DATE: f11
1999 2000
FISCAL PERIOD: July 1, 19 ~ June 30, 1 ~
PHONE:
X8"....21
FROM:
ACCOUNT NUMBER
AMOUNT
020-801.:.5802,01.-341
TO:
ACCOUNT NUMBER
Q20..301-5301.12-109
Q2O';.301-5301.31-011
020-301..s.301.42-111
020-301-5301.52-230
020-301..s301.62-109
lJ2O..911-5911.87 --341
ACCOUNT TITLE
Pens.'on ~'Tt - Hip-ay
36,855.00
TOTAL: $
36,855.00
AMOUNT
7,059.80
3,942.20
608.20
410.30
14,820.30
10,014.20
SB,S55..00
."..,
ACCOUNT TITLE
S HUoRoad .. Equipment Repairs & Maim
NlSKohala RoadRagS & W
NlSKona Road - RentaYlease of Equi'pmer.t
Kau Road - H~'3y f.itaterl.-als
p..ma Road - Equi~--ent Repairs & Maim
\Vorkst$ COO1P - Highway
TOTAL: $.
EXPLANATION (Provide complete explanation.):
,
\
Funds needed to cover ove."draft for August 1999 Kohala Read retro pay'~ higher.than anti~
Kona Road equipment rerna~ cost..Kau Road rnt:~ay ~a1$'.~ f{oaO ~~ ~IfS~..~
cost, and Highway WerkerCofr4' CC$l'. S ;RllO ~f~"lrSi.a~~'_
Funds available inPens!cn Ac:o.!m ..letighway Account
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S"aMITT'Day,'" r Ii-;-,.,. ~ (.~'"::r ,"! OAT"' 7 I :;; "I 00
. Depcytmen Head ./
**********************************************************************************************************************************
ACTION: -L Recommend Approval
SIGNED:
SIGNED:
. 06193-3M
_ Recommend Deferral
_ Recommend Denial
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\. pirect~r of Finance".. "
-L Approved _ Deferred
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_ Denied
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Form tt: A-102 3
Revised: 03193 COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Parka and Recreati~~ DIVISION: Panerees Zan _
CONTACT: Pamela y4zuron ---PHONE: 959-71'L4 DATES /_2L/QQ____
FISCAL PERIOD: July 1, ]Q ~ to June 30,'{9 8~
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
Ilo Uh'
010-500-5523.02-1111 Panacea Zoo -Repairs [a lracilities 1.1,400.00
TOTAL:$ 11,40U.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
i 010-500-5523.25-469 Panacea Zoo - Hotor Vehicle 11.400.00
TOTAL: $ 1 1 .40(S _ 00
EXPLANATION (Provide complete explanation.l:
A tranafsr is needed to purchase a used vehicle fro>a the GSA. This vehicle will
replacs the van currently being used by the Zoo. Ponds are available !n the
e airs have en cancall.ed ast oned.
110 account as some of the r be /p p
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SUBMITTED By: DATE: ~ - /
Department Head
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ACTION: Recommend Approval Recommend Deferral Recommend Denial
SIGNED: - DATE: / /
Director of Finance
Approved Deferred Denied
SIGNED: DATE: / /
Mayor
i! 0ei93-3M Transfer No. - 2 _
CONTROLLER