HomeMy WebLinkAboutCOM 0055.034 1998-2000 ~~v or,~`
Stephen K. Yamashiro ~ Dixie Kaetsu
Mayor Direc(or
•''"'%'dYn."~ S. K. Schulte
De uty
~ountp of ~a~aii
DEPARTMENT OF FINANCE
25 Aupuni Stree[, Room l18 Hilo, Hawaii 96720-4252 ~ ~
(808) 961-8234 Fax (808) 961-8248
August 21, 2000
The Honorable James Arakaki, Chairman,
And Members of the Hawaii County Council
County of Hawaii
25 Aupuni Street
Hilo, Hawaii 96720
Dear Chairman Arakaki and Members of the County Council:
SUBJECT: Transfer of Funds
August 1 through August 15, 2000
Attached are two Reports of Transfers Authorized showing transfers made from August 1
through August 15, 2000. The first report shows transfers relating to the fiscal year ended
June 30, 2000, and the second relates to the current fiscal year. Copies of the approved
transfer forms are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
C-~ "eaN1r'
Dixie Kaetsu
Director of Finance
Attachments
Comm. No. J • 0
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Ref. 'i'o' F
Ref, llate ~ ~ 1 2000
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Form p: A-102 J V
Revised: 03/93 COUNTY OF HAWAII \
REQUEST TO TRANSFER FUNDS
DEPARTMENT: _ Pire _ DIVISION:_._.
CONTACT: Pdrard Buaatny PHONE: 9ti1-8297 DATE: 8 / 2 / 2000
FISCAL PERIOD: July 1, 200i~o June 30, X001
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
a ~
010-Y_1-5121.A-2J1 Fire Protection-Public 5aLety Supplies ..5.25
' TOTAL:$ 15.25
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
OlU-l21-S~Z1.31-458 [icscus Equipment-Private 25.'LS
TOTAL:$ 25.4'5
EXPLANATION (Provide complete explanation.:
Transfer necessary to fund overdrawn account.
I
8 ,4
SUBMITTED BY: DATE: ~ <000
Department Head
' lRRlRRllff RRRRRRf RIf RlffRfIRRRRFRRlRIfIRf fR1RRFRFf1Rf11ffRfRlff}Rffllflflfllf Yi44l1Yf1f 411111ff1fflRRlf flf!llhlffffhhffllfff 4R11ff
ACTION: Recommend Approval Recommend Deferral Recommend Denial
SIGNED: DATE: i /
Director of Finance
Approved Deferred Denied
SIGNED: _ DATE: i_.___i
Mayor
108
Dales-sM Transfer No.
CONTROLLER
6
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Fdlm II: A-l02
Revised: 03/93
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COUNTY OF HAWAII
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REQUEST TO TRANSFER FUNDS
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DIVISION: VOCA
DEPARTMENT:
PROSECUl'ING,;A'I"I'ORNEY
DATE:
961-0466
CONTACT: N. Kelly I J. RossettipHONE:
a / ~/ 00
FISCAL PERIOD: July 1, 19 99 to June 30,fi .:.2000
FROM:
TO:
ACCOUNT NUMBER
010-211-5271.56-101
-106
-1U7
-115
-221
-~7
-450
-480
ACCOUNT NUMBER
010-271-5211.56-011
-021
....102
-109
-112
-225
-454
EXPLANATION (Provide complete explanation.):
AMOUNT
$1,225.45
893.50'
1,214.58
1,569.43
2,620.73
133.10 '
3,278.04 '
1,876.33'
AMOUNT
$2,114.71
5,000.00 "
1,288.06
2,000.00
'1,207.28
626.09
575.02
ACCOUNT TITLE
Postage & l<"Yeight
Printing &: Binding
Advertising
Misc. O:ntract Services
COOplter & Office SUpply
SUbscription , ~
Office Fqujpnent
'Misc. Eoui:anent TOTAL: $
ACCOUNT TITLE
Regul.ar Salaries & wages
overtime Salaries , Wages
Telepbooe
Equi.p:nent Maintenance
Mileage & Auto' AJJ.owance
Educ-Recr-Sci SUpp!#
Computer ~l~t
U,I1h:XYK
$12,811.16
12,811.16
TOTAL: $
Federal Grant - Victims of Crime Act
MjuStmentto Year-End ~, Jlflee9 to match Approved Budget
SUBMITTED BY:
DATE:
8 I 07
100
r ./....,//.. ~..i/ -./ /'---<>~, >.....:-:L?-
);7" Departmen(Head
*********************************~**********************************************************************************************
ACTION: ____Recommend Approval
SIGNED:
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_ Recommend Deferral
_ Recommend Denial
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DATE:
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-fipproved
SIGNED:
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_ Deferred
_ Denied
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DATE:
06/93-3M
,Transfer No. '
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109
CONTROLLER
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Fdlm II: A-102
Revised: 03/93
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COUNTY OF HAWAII
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REQUEST TO TRANSFER FUNDS
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DEPARTMENT:
PROSro.11'ING A~
DIVISION:J1ll7IOO '.
CONTACT: tiS. KeJ ly !J. 1?()s~tt>i PHONE:
<in 1-0466
DATE:
8 / ~/ 00
FISCAL PERIOD: July 1, 19 99- to June 30, ti:-2000
FROM:
ACCOUNT NUMBER
ACCOUNT TITLE
AMOUNT
010-271-5271.55-115
Misc. Contract Services
$10,345.25
TO:
ACCOUNT NUMBER
ACCOUNT TITLE
TOTAL: $ 10,345.25
AMOUNT
010-271-5271.55-104
T1:avel II Training
~. $10.345.25
TOTAL: $ 10,345.25
EXPLANATION (Provide complete explanation.):
FedSral Grant - Juvenile Accountability & Incentive Block Grant
'"k
Adjustment to Year-End Palances to .,tch ApprovediUiget
SUBMITTED BY: /)/>.,.:,,?/ ." ' DATE: 8 1 07 1 00
,// Department Head c
**********************************************************************************************************************************
ACTION: ~ecommend Approval
_ Recommend Deferral
_ Recommend Denial
SIGNED:
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/ApprOVed
--
DATE:
J 1 ,1' I -y-)
_ Deferred
_ Denied
SIGNED:
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DATE:
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Mayor
06/93'3M
, ,'110 ..
'Transfer Net
CONTROLLER
Form It: A-1 02
Revised: 03/93
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COUNTY OF HAWAII
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REQUEST TO TRAN,~FER FUND$.,_
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DEPARTMENT:
PR:GEcuTING AT'l'ORNEY
961-0466
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DIVISION: VACA
CONTACT: N. Kellvl .3. Rossetti PHONE:
DATE:
FISCAL PERIOD: July 1, 19 99 to June 3D, ~2000
FROM:
ACCOUNT NUMBER
010-271-5271.51-099
-101
-104
-106
-115
-227
-337
TO:
ACCOUNT NUMBER
010-271-5271.51-011
-021
-102
-112
-450
EXPLANATION (Provide complete explanation.):
ACCOUNT TITLE
Misc. salaries & Wages
,,,,,,Postage & F:reight
Travel & Training
Printing ..
Mise. Cont..T1!ct Serv"ices
~ter , Office SUpply
Subscription & Msnbe:rship
TOTAL: $
AMOUNT
$ 9,176.09
. .159.50.,;;;,."
2,310.53..'
1.479.15
2,441.30
5,676.71
1,480.00
22,723.28
ACCOUNT THLE
Reg. Salaries & Wages
0Vert.ime Salaries & Wages
Telephcne
Mileage & Auto Allowance
Office Fquipment
AMOUNT
$10,813.82
.34
410.80
1,132.21
10,366.11
TOTAL: $
22..723.28
Federal Grant - Violence Against arlldren
Adjustment to Year-End Balances to!2tch Approved &Jdget
SUBMITTED BY:
DATE:
,'rS
8 07
1
00
/-
: ' __-/J:r,~~_.:>,,( 71~." /;.,
.~_/"n f
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***********************************************************************************************************..*********.*********..
ACTION: ---<!"'Recommend Approval
_ Recommend Deferral
_ Recommend Denial
SIGNED:
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DATE:
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SIGNED:
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_ Deferred
_ Denied
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. DATE:
Mayor
06/93-3M
Transfer No.
111
CONTROLLER
F/ilrm #: A-102
Revised: 03/93
U '! COUNTY OF HAWAII 'W~i
REQUEST TO TRANSFER FUNDS'
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CONTACT: N. Kell.V I J. Rossetti PHONE:
.:..a:..".
.-,:~~;~;~: -
DIVISION: FORFEITURES
DATE: 8 / ~/ 00
DEPARTMENT:
PRJSEOJ1'I.NG ~
:...
FISCAL PERIOD: July 1, 19.99- to June 3~ 2000
FROM:
ACCOUNT NUMBER
010-271-5271.44-101
-115
-229
-337 -331
ACCOUNT TITLE
Postage & Freight
Mise. Contract Services
Bldg &I CanstrMaterials
SUbscription & Membership
AMOUNT
$ 40.00
2,500.00
500.00
418.45
TO:
ACCOUNT NUMBER
ACCOUNT TITLE
TOTAL: $ 3#458.45
AMOUNT.
010-271-5271.44-104
-341
Travel & Training
Misc. Charges
$2#800.00
658.45
TOTAL: $ 3#458.45
EXPLANATION (Provide complete explanation.):
Adjustment to Year-Fad Balances to match Approved Budget
SUBMIITED.BY:./ ./. ~7 ;:: ..f', //, DATE: 8 I 07 I 00
. .~:/ Department Head
**********************************************************************************************************************************
ACTION: ~""Recommend Approval
_ Recommend Deferral
_ Recommend Denial
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Director of Fin'aoce
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DATE:
:::)
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SIGNED:
SIGNED:
--L Approved
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_ Deferred
_ Denied
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DATE:
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06/93-3M
Transfer No.
112
CONTROLLER
Farm p~A-102 4 ~ 1 J
Revised: 03/93 \ COUNTY OF HAWAII \
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PARKS AHD RECREATION DIVISION: Aauaties
CONTACT: Dee Ann Sadaytsu PHONE: 961-8419 DATE: 08 0$ / OD
FISCAL PERIOD: July 1, 1992 to June 3Q X900_
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
OSO-500-5513.21-099 W HI l..ifeguard Svc - 2i~YZi1[ Misc S6W 36,454.54
i OlU-500-5513.22-110 W HI T,ifaguard Svc - Repairs to Facilities 2,923.3b
010-500-5513.26-449 W HI lifeguard Svc - ?Kotor Vehicle 7,3`L2.76
TOTAL:$ 4b,700.bb
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-500-5513.21-01I W HI Llfeguard Svc -Reg S&W 36,454.54
~i, 010-500-5513.22-102 W Hi Lifeguard Svc -Telephone 1.6.40
010-500-5513.22-109 W Hi Lifeguard Svc - Bquip Repairs/Maint 2,010.4D
010-500-5513.22-115 W HI Lifeguard Svc -Misc Contract Services 501.29
010-500-5513.22-219 W HT Lifeguard Svc -Medical Supplies 395.27
010-500-5513.26-454 W HI Lifeguard Svc - Cowputer Equipsent 7,322.76
TOTAL:$ 46 700.66
EXPLANATION Provide complete explanation.:
A transfer is needed to bring County books in line with approved grant asounts
_ -
...1~ ~ DATE: / /
SUBMITTED BY: ~ -"T _°':`,i_
- Departmedt Head
ACTION: Recommend Approval Recommend Deferral Recommend Denial
SIGNED: - DATE: ! /
Director of Finance
Approved Deferred Denied
SIGNED. DATE: - ! _
Mayor
1~3
Transfer No.
osis3-ten
CONTROLLER
i
Form p: A-102 '~L~
Revised: 03/93 COUNTY OF HAWAII
~ REQUEST TO TRANSFER FUNDS
DEPARTMENT: HAWAII CG.iNl'Y IOLICE I~PARiMF]V'P DIVISION: ~?PTI~gATI~
CONTACT: __S~nry Ffaesat0 PHONE: 951-2274 DATE: OB _ / ~ _
FISCAL PERIOD: July 1, 19 99 to June 30,
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-201-5203.02-112 Administration -Mileage b
Auto ~llawnce S 705.00
010-201-5207.01-021 South Hilo - Regular S b w 51.000.00
I
TOTAL:$
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-201-5212.02-102 Rona - Telephone b 5 535.00
010-202-5214.02-114 R.Qta - Electricitq $ 170.00
010-201-5206.OI-Oli Hilo [ID - Regulax• S b W S1.000.00
TOTAL•$
EXPLANATION Provide complete explanation.:
Flmds aza availebl8 under these aocouatte clue to lower than anticipated costs.
Ftalds are needed to Dover higher than anticipated costa for utilities suchaes
telephone and electricity.
III SUBMITTED BY: DATE: _i -i
Department Head
ACTION: Recommend Approval Recommend Deferral Recommend Oenial
SIGNED: DATE: ~ i
Director of Finance
Approved Deferred Denied
SIGNED: DATE: i i_
Mayor
114
Dares-sM Transfer No.
CONTROLLER
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DEPARTMENT:
CONTACT: N.CRt\WFORO
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REQUEST TO TRANSFER FUNDS
PUBLiC WORKS
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F9rm #: A-102
Revised: 03/93
COUN)Y OF HAWAII
)(8321 DATE:
1999 2000
FISCAL PERIOD: July 1, 19 JCO'iXJune 30, 19 XXXX
PHONE:
DIVISION:
OS
Veh~Disposat
I ~I 00
FROM:
ACCOUNT NUMBER
ACCOUNT TITLE
AMOUNT
075-801-5802.71-341
PensiOOAccum - Veh Oisp
850.31
075-641-5641.02-341
:-1iscelJaneous Charges - Veil Oisp
161.n
TOTAL: $
1,012.08
AMOUNT
TO:
ACCOUNT NUMBER
ACCOUNT TITLE
07S-801-5S02. 74-341
FICAEl'tlpiovee Share - 'Jeh Dlsp
E1r.ptoyee Health fJ'J.an. - Veh Disp
550.56
07s.ao1...s802.78-341
.481.52
TOTAL: $
1,012;08
EXPLANATION (Provide complete explanation.):
Transfer fur.ds avaitabfe In Pension N;o.rm to cover retroadive pay in August 1999 and employee marital status
change for health plan.
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SUBMITTEDBY:j;' ., / . DATE: OS /. 16 /;J()
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****************************************************f*****************************************************************************
ACTION: / Recommend Approval ~ Recommend Deferral _ Recommend Denial
SIGNED:
"
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/_ Director of Finance
DATE:
':J / j / / ,~;D
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--..::.. Approved
_ Deferred
_ Denied
SIGNED:
DATE:
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Mayor
115
06/93-3M
Transfer No.
CONTROUI=R
F<9rm II: A-102
Revised: 03/93
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COUNTY OF HAWAII
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DEPARTMENT:
N. CRAWFORD
CONTACT:
REQUEST TO TRANSFER FUND~
PUBl~~\WORKS
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. Sofia waSte
/ ~/ 00
DIVISION:
X8321 DATE: 00
1999 2000
FISCAL PERIOD: July 1, 19 -'xx'~June 30, 19XXXX
PHONE:
FROM:
ACCOUNT NUMBER
ACCOUNT TITLE
AMOUNT
O85..ao1..o802.61-341
Pem.ion Accum ~ SW.Landfill
0es.001.5S0282-341
Pansrrin Accum - SW PwenahtJtu LF
43,212.85
2.049.34
TOTAL: $
45.262.19
AMOUNT
TO:
ACCOUNT NUMBER
ACCOUNT TITLE
085-801.5S02.84-341
FtCA Empfoyee Share -JJNI LF
27,187.73
085-801-5802.88--341
EmptoyeeHaaiih Ptan - SV<llF
16,025.12
085-e01-5802.85-341
,
ACAEmpk)yseShare - SW Puua.'1ahuiu u=
TOTAL: $
2.049,34
45,262.19
EXPLANATION (Provide complete explanation.):
Transfer funds avaiJabie in Pension Accum to coverretroacti'..te pay in August 1999.
/J.(
SUBMITTED BY: fLtl DATE: m I . 10 Ia-
\;:./ J bep~ent Head .
****************************************J*****************************************************************************************
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ACTION: /Recommend Approval t_ Recommend Deferral _ Recommend Denial
SIGNED:
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A Director of Finance
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----.iApproved
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DATE:
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_ Deferred
_ Denied
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SIGNED:
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DATE:
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06/93-3M
. Transfer N.o.
116
CONTROLLER
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Revised: 03/93
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COUNTY OF HAWAII
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REQUEST TO TRANSFER FUNDS
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DEPARTMENT~.;!i!'i"
CONTACT: Richard NiShlmur:;
K>;\'341 DATE:
20002001
FISCAL PERIOD: July 1, 19 -.:L.X1ta<June 30, 19 XXX)(
PHONE:
. Traff..c:.
Pl.JBUGWeRKS
,.:3 00
I~I
FROM:
ACCOUNTNUMBER
ACCOUNT TITLE
AMOUNT
Q20..281 ~5281_3:2- 115
Traffic S'treet Ughis - Ml1=:-..c C"...ontrect Serv,res
~
30000.00
3OOOOJlO
TOTAL: $
TO:
ACCOUNT NUMBER
ACCOUNT TITLE
Traffic Equipment- Motor Vehicle
AMOUNT
3QOOO.OO.,
af;-Q;.2S1-5281.Q8....!149
SCOO(tOO
EXPLANATION (Provide complete explanation.):
TOTAL: $
52
81.32-115 If ~ry, blJQgeted traffic sigMJ impro',,-ements'toVJll re ~med to supply funds for
equipme.nt purc~.
5281.0$-449 Tr<iff;csignai mainrenaneeVl3n "'inS irr.'Ct\.~ rna iraw.c a~iderrtaM damaged beyond repair. A
replacement'~n is needed as soon 8..<,; posslbl-e a."lO was not boog/l?:ted. .
.j
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y;)"'BMITTED BY, ~~~ ~ead DATE >? I ~ J ~
'******************************************1*****"********************************************************************************
ti'
ACTION: --L Recommend Approval ~ Recommend Deferral _ Recommend Denial
SIGNED:
.~ .
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'-{Director of Fi~nce
..-........
DATE:
,fiX "I D-)
-L Approved
_ Deferred
_ Denied
SIGNED:
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f
DATE:
,
.-
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Mayor
06/93-3M
Transfer No:
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CONTROLLER
Form Y: A-102
Revised. 03 93 COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
' DEPARTMENT: MaYOr's Office _ _ DNISION: OIiC'>)
CONTACT: Edwin S. Taira PHONE: 961-83J9 _ DATE:_ 8 / 9 / 2000
FISCAL PERIOD: July f , ~'i0(i0~ June 30, 7~p1
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-951-5951.06-115 Uull Self-Help Housing 60,000.00
010-951-5551.18-115 County of 8I Tenaut-.3used
kept Assistance 9,576.00
TOTAL:$b9,576.0U
T0: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
OlU-951-5951.23-115 'hale Ulu Hot III kebab. 60,QOO.UU
010-951-5951.09-115 Havi Self-Help Housing
b Hrnae Rehabilitation 4,576.00
TOTAL:$ 69,576.00
EXPLANATION Provide complete explanation.:
The Ouli Self-Help !lousing Project has an unexpended balance of ¢60,000.00.
ho additional funds are regulred f+3r the Ouli protect, therefore the
;60,000.00 ii being transferred to the Hale Ulu Hoi Ili kebab. Protect.
The Hale Ulu Hoi Protect ie providing rental units to handicapped persons.
i
j 'The HUY4i: Rehab. Program ~ee1u an additional 19,576.00 to execute a
contract with a ho~nvaer to zehabllitate lta home to realte it
handicapped accessible. by traasfarriag the funds, tiie HCEUC v111
Le able to complete the HO1dE Rnhabilltation Protest.
i
I
SUBMITTED BY: ~ - DATE: i i slll
Depanment Head
ACTION. Recommend Approval Recommend Deferral _ Recommend Denial
I
SIGNED: DATE: i i
Director of Finance
Approved - Deferred Denied
SIGNED: DATE: - i - i -
Mayor
I~ Transfer No. 4
06193-3M
CONTROLLER