HomeMy WebLinkAboutCOM 0473.000 2012-2014 William P.Kenoi " :� \,14: Nancy E. Crawford
Mayor n ..t; �' . Director
Deanna S. Sako
+r'�' +q"•�'��`. Deputy Director
County of Hawaii
Finance Department
25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720
(808)961-8234 • Fax(808)961-8569
ry
October 17, 2013
J Yoshimoto, Council Chairperson and
Members of the Hawaii County Council
Hawai`i County Council „`rl
25 Aupuni Street COs
Hilo, Hawaii 96720 CD
Re: Resolution for multi-year lease
Enclosed is a resolution authorizing the payment of funds for more than one fiscal year, for a
new multi-year lease agreement, for one multi-function color copier for the Department of
Liquor Control. They currently have one copier in Kona and one copier in Hilo. The Kona unit
is in constant need of repair and no longer has a service agreement. They wish to transfer their
Hilo copier to Kona, and purchase a new unit,to be used by their Hilo Office to accommodate
the higher-volume copier needs at this location.
If there are any questions, please do not hesitate to call Marcia Matsui from the Department of
Liquor Control at 961-8218.
Nancy rawford
Director of Finance
Enc.
cc: Liquor Control
K:We 5. 1R3- t
Comm. No. II 73
Ref. To: FC.
Hawaii County is an Equal Opportunity Provider and Employer Ref. Date OCT 1 7 203
Form #: B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: LIQUOR CONTROL DATE: 10/01/13
STAFF CONTACT: MARCIA MATSUI PHONE: 961-8218
A. REQUEST:
To enter into a five year lease agreement for a multi-function, color, digital imaging device to be located at
the Dept. of Liquor Control, 101 Aupuni St., Unit 230, Hilo, HI.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The Department of Liquor Control owns two copiers. The copier located in the West Hawaii Civic Center
Liquor Office is becoming problematic and no longer carries a maintenance agreement. The Department
would like to transfer the Hilo office's copier, with a maintenance agreement, to Kona, and lease a multi-
function copier for Hilo.
The Hilo Office is central for all liquor operations and a multi-function machine that does digital copying,
scanning, faxing and network printing would increase staff productivity and replace a fax machine and stand
alone printers that are also in need of replacement.
The Kona office will be able to network their printing jobs and also eliminate stand alone printers that need
replacing.
Cost to lease a multi-function copier with maintenance, copies and toner supplies will be approximately $450
per month.
SIGNED: �� DATE: OCT 0 2 2013
Department Head