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Home My WebLink AboutCOM 0561.000 2012-2014 o+tY OF M, ' Nancy E. Crawford William P.Kenoi `P Y Mayor ; . .,1,��i Director Deanna S. Sako 4 TE ,�"•• Deputy Director OF•NF'�' County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 ^� (808)961-8234 • Fax(808)961-8569 CD November 27, 2013 ,b• -' J Yoshimoto, Council Chairperson and Members of the Hawai`i County Council — Hawai`i County Council 25 Aupuni Street Hilo, Hawai`i 96720 Re: Resolution for multi-year subscription agreement Enclosed is a resolution authorizing the payment of funds for more than one fiscal year for a new multi-year subscription agreement with Thomson Reuters for Westlaw Next online legal research service. The current subscriber agreement expires on December 31, 2013 and the Office of the Prosecuting Attorney wishes to extend this. They have been offered a multi-year subscription rate, which represents a significant annual cost savings over rates without a multi-year contract. This service, which they have been using for over 18 years, has been utilized to reduce their book subscriptions and the costs of legal research. The Office of the Prosecuting Attorney requests that this resolution be waived from the Finance Committee and be placed on the December 18, 2013 Council Agenda due to the impending expiration of their current subscriber agreement. If there are any questions, please do not hesitate to call Lee Lord from the Office of the Prosecuting Attorney at 934-3315. • Nancy C awford Director of Finance Enc. cc: Prosecutor Comm.•N3. <Re S • a44q Hawaii County is an Equal Opportunity Provider and Employer Ref. To:W _T ' 3> Ref. Date 20 Form #: B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Prosecuting Attorney DATE: 11/18/2013 STAFF CONTACT: Lee Lord PHONE: 934-3315 A. REQUEST: Approval to enter into a multi-year agreement with Thompson Reuters for online legal research service. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): See attached sheet The Office seeks to renew our agreement with Thomson Reuters for WestlawNext online legal research. Our current subscriber agreement expires on December 31, 2013. We have been offered several options for WestlawNext. With a three year contract the breakdown would be- 1st year cost $3,142.50/month, 2nd year cost $3,173.93/month (1% increase above year one), and 3-year renewal at $3,205.66/month (1% increase above year two). Total cost summary -- WestlawNext: 1-year renewal - $37,710.00 2-year renewal - $38,087.16 3-year renewal - $38,467.92 Three Year Grand Total with renewable contract would be $114,265.08. Without a discount for entering into a three year agreement the cost would be- 1st year cost 1 $3,281.86/month, 2nd year $3,511.50/month, and Year 3rd year $3,757.40/month. 1st year no-contract - $39,382.32 2nd year no-contract - $42,138.00 3rd year no-contract - $45,088.80 Three Year Grand Total without a contract would be $126,609.12. We have been utilizing Westlaw for legal research for over 18 years. The plan offers unlimited access to 35 attorneys and other appropriate support staff. It should be noted that the monthly rate is a tremendous savings over paying for research at the customary hourly rate and that we have been able to reduce our book subscriptions in lieu of providing our legal staff online research capabilities. We request a waiver of Finance Committee action in order to complete the approval process prior to our agreement expiration date. DATE://- ATE:` / /? Department Head VALERIE T. POINDEXTER °`....... . KAREN EOFF Chairperson ^. • BRENDA FORD DRU KANUHA GREGGOR ILAGAN ` _ ' ZENDO KERN —� DENNIS"FRESH"ONISHI Vice Chair +r'�+,:"•••• `°F";:s MARGARET WILLE J YOSHIMOTO HAWAI`I COUNTY COUNCIL County of Hawai`i Hawaii County Building 25 Aupuni Street Hilo,Hawai`i 96720 November 27, 2013 J Yoshimoto, Council Chair Hawai`i County Council 25 Aupuni Street Hilo, Hawai`i 96720 RE: Resolution No.249-13: Resolution Authorizing the Payment of Funds of a Later Fiscal Year and of More Than One Fiscal Year for a Multi-Year Subscription Agreement with Thompson Reuters for Westlaw Next. Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawai`i, this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. Sincerely, Valerie T. Poindexter, Chair Committee on Finance Approved/Date/Waive to Council: Disapproved/Date/Refer to FC: J Yoshimoto, Council Chair J Yoshimoto, Chairperson Hawai`i County Council Hawai`i County Council VP/sc Hawai`i County is an Equal Opportunity Provider and Employer