HomeMy WebLinkAboutCOM 0007.021 2012-2014 t.11-:OS M+` ..William P. Kenoi 0 �t'� Nancy E. Crawford
Mayor ,�� Director
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Deanna S. Sako
'os'N'%' Deputy Director
County of Hawaii
Finance Department
25 Aupuni Street, Room 2103 • Hilo,Hawaii 96720
(808)961-8234 • Fax(808)961-8569
December 18, 2013
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J Yoshimoto, Chairman,
and Members of the Hawai`i County Council ,— -;
County of Hawai`i --
Hilo, Hawai`i 96720 c 3f
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Dear Chairman Yoshimoto and Members of the County Council:
SUBJECT: Transfer of Funds
December 1 through December 15, 2013
Attached is a Report of Transfers Authorized showing transfers made from December 1
through December 15, 2013. Copies of the approved transfer forms are attached for
reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
441
Kay Oshiro
Controller
Attachments
Comm. No. ?'°Li
Ref.To: FG-
Hawai'i County is an equal opportunity provider and employer. Ref. Date nFr. 1 8 2013--
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Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Finance DIVISION: Purchasing
CONTACT: Jeff Dansdill PHONE: 961-8440 DATE: 11 / 26 / 13
FISCAL PERIOD: July 1, 20 13 to June 30, 20 14
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5123.32.227 Storeroom, Computer& Office Supply $ 14,000
TOTAL: $ 14,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5123.06.454 Purchasing Eqpt, Computer Eqpt& Software $ 14,000
TOTAL: $ 14,000
EXPLANATION (Provide complete explanation):
Funds are needed for the purchase of seven (7) replacement computers for Purchasing Division. The current
computers, specifically their Microsoft XP operating system, is not fully compatible with Public Purchase, the
Division eprocurement system. Funds are available in the storeroom account due to favorable paper and office
supply pricing received due to consolidating purchases and receiving greater discounts.
c / ?
SUBMITTED BY: _Al .; -diaar/ DATE: /( / 027/ /
De.artment Head
************** ******************** **************** 1**************************************************************
ACTION: Recommend Approval Recommend Deferral Recommend Denial
DATE: NOV/ 2 9 Z 13
Signed: /
Directo. of Finance
Approved Deferred Denied
DEC - 3 2013
Signed: '' DATE: / /
ayor
Transfer No. (1
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Fire DIVISION: Emergency Operations Division
CONTACT: Noel Ah Choy PHONE: 932-2903 DATE: 12 / 06 / 13
FISCAL PERIOD: July 1, 20 13 to June 30, 20 14
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.221.5221.02.111 Fire Protection-OCE, Rental/Lease of Equip $ 31,800.00
TOTAL: $ 31,800.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.221.5221.10.449 Fire Protection - Eqpt, Motor Vehicle $ 22,300.00
010.221.5221.10.457 Fire Protection - Eqpt, Fire Station Equip 9,500.00
TOTAL: $ 31,800.00
EXPLANATION (Provide complete explanation):
This budget transfer is needed to cover the cost of the following:
1. Higher than anticipated fire station equipment replacement(e.r. A/C units and refrigerators); and
2. A ladder truck that is being purchased with CDBG funds, came in over grant amount. $22,300.00 is
needed to complete the purchase.
The account we are taking the funds from included one Tanker that will not be purchase till next fiscal year.
DEC 4 6 2013
SUBMITTED BY: '' DATE:
Department Head
ACTION: Recommend Approval _Recommend Deferral _Recommend Denial
Signed: (Aft, / DATE: r'3 /0 `7 / /3
Director of finance
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_Approved _ Deferred _Denied
Signed: DATE: /2— / / /3
`1-1Mayor
Transfer No. 12
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Public Works DIVISION: Automotive
CONTACT: Randy Riley PHONE: 961-8548 DATE: 12 / 03 / 13
FISCAL PERIOD: July 1, 20 13 to June 30, 20 14
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
1 -010-181-5181.52-218 Fuels&Lubricants $ 21,397.07
TOTAL: $ 21,397.07
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
2 -010-181-5181.61-449 Motor Vehicle Equipment $ 17,320.02
3 -010-181-5181.61-480 Misc. Equipment 4,077.05
TOTAL: $ 21,397.07
EXPLANATION (Provide complete explanation):
1 -Fuel prices for the first 6 months of the fiscal year are lower than anticipated.
2 -Bid for 1-Ton Truck came in higher than anticipated.
3 -Replaced previous A/C Refrigerant Handling System due to unexpected equipment failure.
/C gfi S .I )- ,
SUBMITTED BY: ��v -� ( DATE: -1-
Department Head
ACTION: I Recommend Approval _Recommend Deferral Recommend Denial
Signed: "1.44-k DATE:
, Dir for of Finance
� Approved Deferred _Denied
Signed: ' &ti-- .. DATE: I L / `� / 0
Mayor
Transfer No. t 3