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Home My WebLink AboutCOM 0068.000 1998-2000 t~ OF N oJp ,k~ Stephen K. Yamashiro ~W~;' ~ Harry A. Takahashi Mayor Director qr. o•• x. ro!!•r ~ ~ i J. td. $Chntt2 ATE Ol N'~ Deputy ~Ollrirp Of ~A~[1~II ,DEPARTMENT OF FINANCE 25 Aupuni Sheet, Room 118 Hilo, Hawaii 96720-4252 (808)961-6239 • Fax (808)961-8248 December 22, 1998 Honorable James Arakaki, Chairperson and Members of the County Council Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 Re: Amendment to Operating Budget The State of Hawaii has increased the funding level of the Glass Recycling Program for the Solid Waste Fund by $70,000. The total appropriation should be $286,000. Enclosed is a bill for an ordinance to appropriate the additional $70,000. If there are any questions, please do not hesitate to call the Department of Public Works. Harry A. T ahashl Director of Finance APPROVED: e~~K amashiro Mayor Enc. d3, i 1 t Conn. Na. F11e Na. F N D o P R. , Itet. TD, ~c e.t. Das! nFr. 2 9 Form B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: PUBLIC WORKS DATE: 12/18/98 STAFF CONTACT: Pam Mizuno PHONE: 961-8460 A. REQUEST: Increase budgeted revenue in Fund 085 SOLID WASTE FUND Account no. 3305.06 GLASS RECYCLING PROGRAM By $70,000.00 Total Projected Revenue should be $286,000.00 Increase appropriation in Account no. 085-601-5604.28-115 SOLID WASTE, GLASS RECYCLING PROGRAM, MISC CONTRACT SERVICES by $70,000.00 Total appropriation should be $286,000.00 B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDEDI: MODIFICATION ORDER NO. 1, State of Hawaii ASO LOG NO. 98-003, date April 1, 1998, increased the funding level from the State for the Glass Recovery Program by $70,000.00. The increase for FY99 increases the total compensation to $286,000.00. Council action is required to accept and expend the additional funds. See letter and Contract Modification Form Attached SIGNED: v ~ DATE: ~ / Q 8 Department Head E'_°"~ak ~sse e ~ BENJAMIN J. GAVETANO ! 7 i~ LAWRENCE MIIKE GOVERNOR OF HAWAII ~ DIRECTOR OF HEALTH k gT4 ~ STATE OF HAWAII - DEPARTMENT OFHEALTH In reply, please refer to P.O. BOX 3378 EMDISHW HONOLULU, HAWAII 96805 April 16, 1998 County of Hawaii Dept. Of Public Works 25 Aupuni Street, Room 202 Hilo, Hawaii 96720 Dear Contractor: Subject: Corrected Version of ADM. SERV. OFFICE LOG NO. 98-003 Modification Order No. 1 Enclosed is the corrected version of our modification order for the glass recovery program funds. The first copy I sent with a similar letter included an incorrect figure for the additional funds. Unfortunately, the funds do not exist to provide that level of funding. Please ignore the first modification and process this one instead. You will notice, that the funding level has increased by $70,000.00 from last year's funding level. This is a one-time draw down of moneys accrued when the fund was created but there was a contracting lag. The increase is not permanent, so please budget your program accordingly. I apologize for the error in the first version. Please forward this modification order for signature by an authorized officizl, and return it to our fiscal office, not to our office. I have attached the memo with directions from our fiscal office. As always, note that the agreement will be sent to you once it is fully executed. , Sincerely, , ~ ..II ~ 1 Carrie McCabe Office of Solid Waste Management Encl. CONTRACT MODIFICATION FORM STATE OF HAWAII DHPARTMENT OF HEALTH MODIFICATION ORDER NO. 1 Date April 1, 1998 Contractor/Awardee County of Hawaii ASO LOG No. 98-003 contract Title Glass Recovery Program A. MODIFICATIONS The following modifications are to be performed in accordance with all contract stipulations (specifications, delivery po irt, rata o£ delivery, period of performance, price, quantity, or other provisions by mutual action of the parties to the contract.) The parties mutually agree to extend the agreement to June 30, 1999, and increase the total amount of compensation by $286 000.00 to continue the glass recovery and recycling program. , ource of funds: FY98 FY99 S 348 H 000331 372 216,000.00 286,000.00 B. CONTRACTOR/AWARDEE's QUOTATION The modifications described in A, above, will be performed at a contract price ~ increase decrease of $ 286.000.00 The Contractor/Awardee will not undertake to perform the changes in A, above, until this modification order has been approved and issued. Cont acto Awardee's Signature Date C. STATHMHNT OF CONTRACT FIINDS Original Contract Price $ 216,000.00 Previous Adjusted Contract Price $ Amount of this Change: Plus R Minus_ 286,000.00 New Adjusted Contract Price $ 502,000.00 D. VALIDATION OF CONTRACT MODIFICATION Director of Health Date A50-1[00 TORY - (]/]9/961