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Home My WebLink AboutRES 206 Draft 01 1984-1988 COUNTY OF HAWAII STATE OF HAWAII RESOLUTION WHEREAS, pursuant to County Charter Section 3-14 interim amendments to the Salary Ordinance may be by resolution; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII that the Salary Ordinance is hereby amended for the following department: FEDERAL/STATE/COUNTY-PROJECT FUNDED POSITIONS (EXHIBIT B) SECTION 8.03. FAMILY SUPPORT DIVISION. OFFICE OF THE CORPORATION COUNSEL 1. Reallocate one position of Legal Stenographer SR-14 to Senior Legal Stenographer SR-16. BE IT FURTHER RESOLVED that a copy of this resolution be transmitted to the departments of Corporation Counsel, Finance and Civil Service for their information. Dated at Hilo, Hawaii, this 3rd day of September 1986. INTRODUCED BY: Z-41AiAlis Lir/41- Councilman, County of Hawaii COUNTY COUNCIL ROLL CALL VOTE County of Hawaii Hilo, Hawaii AYES NOES ABS EX DAHLBERG X DE LUZ X I hereby certify that the foregoing RESOLUTION was by DOMINGO X the vote indicated to the right hereof adopted by the COUNCIL HERKES X of the County of Hawaii on September 3 , 1986 JITCHAKU INOUYE X KOKUBUN y, ATTEST: LAI X SCHUTTE X YAMASHIRO J 0 U Reference C-726/FC- i RESOLUTION NO. 206 86 COUNTY C ERK IRM & : . SIDING OFFICER 4 • ° .e v t t Jt 73/ • v, ) • ^ t 1 It�- HAWAII COL 'Y COUNCIL POSITION INFOR. HIV bRNli�� ' 1 -partment: Corporation Counsel , Family 5nppnrt• Div, Date: April 30, 1986 -_.quest : Reallocation X Reclassification New Position • 7/1/86 - Cost Fund # of Pos . • Class Title HC No. SR Salary Diff. . Source in Dept. Federal id Legal , • Financial Ds. Stenographer 3216 14 $16,632 Yarti pa. . .6 • Senior Legal • ew Stenographer 3216 16 $17,961 $1,332 1• •• , 1. Give reasons how new duties arose (statutes enacted; Ordinances, • Newly authorized programs, basis for increased workloads, etc. ) : The duties of a Senior Legal Stenographer are currently being ' performed by this Legal Stenographer. • 2. .If reallocation, list only new duties . (Example: 1. Takes dictation 40%; 2. Keeps office accounts 30%, etc. ) : • • 1. Plans, supervises, maintains files and records in the Division 8% 2. Prioritizes and assigns work to stenographers 25% 3. Supervises maintenance of inventory of supplies 1% - 4. Keeps calendar of court hearings and appointments 5% 5. Evaluate performance of stenographers and counsel them 20% 6. Plan with the supervising attorney the updating of all office documents 5% 7. Orient new clerical staff with organizational/procedural setup 2% 3. Give reasons why new duties at higher level are needed and cannot he assigned to classes at higher level or handled in other ways such as short term contracts , etc. (Use productivity measurements where possible. ) : • There are no positions in .the Family Support Division at a higher level to which these duties can be assigned. • • • • o 4. Was reallocation or reclassification budgeted and if not, why were manpower needs not planned through budgetary process? ' Reallocation was not budgeted. The administration ' s policy is to budget for positions in effect at the time the budget 'i.s • • enacted. • • • . 5. List other 'rationale or pertinent statements and data: • The Family Support Division has two legal stenographers and three clerk stenographers. There is no senior legal stenographer to : • handle supervisory duties. • V Due to the -66 . 65% reimbursement of salaries in th,e Corporation Counsel, Family Support Division and the added 13 .5o. incentives being obtained from the Federal Government on the child support collections, the additional salary of the reallocated position will not cost the County of Hawaii any monies. • 6. Attach: • ' . • a. Old Table of Organizatidn b. New Table of, Organization with changes clearly visible • c. Old class specification, - See attachment 3 • d. New class specification - See attachment 4 • • • • • • • • • • 1,065 • DEP.iRTf1;NT OF CIVIL SERVICE COUNTY OF HAWAII LEGAL STENOGRAPHER Duties Summary: Performs independently a variety of legal stenographic and clerical work in a .legal office; and performs other related duties as required. Distinguishing Characteristics: This class differs from that of Senior Legal Stenographer in that the Legal Stenographer independently performs legal stenographic and clerical tYork and may supervise the work of others; whereas the Senior Legal Stenographer supervises and participates in providing secreta•.ial and stenographic services to a staff of attorneys. • Illustrative Examples of Work: Takes and transcribes dictations on, or types from rough draft, matters such hs letters, reports, legal opinions , resolutions, ordinances, briefs and affidavits; prepares and types legal forms and documents; interviews and screens applicants for legal• assistance; sets up and maintains files ; takes and trans- cribes verbatim statements ; testimonies and proceedings; checks citations from legal sources and searches files for reference data; maintains records; inventories supplies; may supervise the work of others. Minimum Qualification Requirements: Training and Experience: .1 combination of education and experience substantially equivalent to graduation from high school and 4 years of clerical experience of which 2 years shall have involved legal work including stenography. Knowledge of: commonly used legal terms, procedures, practices and forms; types of court actions and methods of court procedures; office practices and procedures. • Ability to: take dictation at a rate of 110 words per minute and • transcribe notes accurately; type accurately and rapidly; maintain legal records; deal effectively with employees and the public. Health and Physical Ce„dition: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for perform- ance of the duties. This is an amendment to the specification for the class LEGAL STENOGRAPHER which was approved on August 19, 1957. APPROVED: JULY 15, 1966 �r • • Personnel Director Attachment 3 • • O7 DEPARTMENT OF CIVIL SERVICE COUNTY OF HAWAII SENIOR LEGAL STENOGRAPHER • Duties Summary; • Supervises and participates in providing secretarial and stenographic services to a staff of attorneys; and performs other related duties as required. Distinguishing Characteristics: • This class differs from that of Legal .Stenographer in that the Senior Legal Stenographer supervises and participates in d graphic services to a staff of attorney ; whereas the�Legal Stcnographer1 steno- indepen- dently performs legal stenographic and clerical work and may supervise the work of others. • Illustrative Examples of Bork- • Plans and supervises the maintenance of files andrecords in the Co u Attorneys Office; furnishes legal secretarial and stenographic s rvices to asta of attorneys; determines priorities of work and makes work assignments; a ff stenographer to attorneys ; types correspondence, subpoenas, warrants of arrests law, penal Summons, motions, bills of particulars, stipulations and other leg docu- ments ; prepares weekly ,al docu- y schedule for staff attorneys for court appearances in Hilo and rural districts courts ; prepares calendar of trial cases; gathers materials and references for staff attorneys ; interviews witnesses and complainants before referral to staff attorneys ; orients staff attorneys and law clerks with organiza- tional setup; makes estimates for annual budget; supervises maintenance of supplies. ce of inventory }liuimmn Qualification Re uirements. Training and Experience; A combination of education and experience substantially equivalent to graduation from high school and 5 years of clerical experience of which 3 years shall have involved legal work including stenography. Knowledge of: commonly used legal terms, procedures, practices and forms; types of court actions and methods of court procedure; office practices and procedures. Ability to: take dictation at the rate of 110 words p minute an transcribe notes accurately; type accurately from plain copy atarr<rate of 45 d words • per minute; maintain legal records; deal effectively with employees and the public. Health and Physical Condition: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties. ormancv This is the first specification approved for the new class SENIOR LEGLI, STENOGRAPHER. APPROVED: AUGUST 15 1966 �,_,,,�� Attachment 4 Personnel Director ' COUNTY OF HAWAII - TABLE OF ORGANIZATION -•. Corporation Counsel A-17 HC-Z0021 Private Secretary SR-1 HC- 3206 �� Assistant Corporation • • Counsel A-15 HC-20022 • • • • . ' : . • J'ITIGATION SECTION COUNSELING/DRAFTING FA*'LILY SUPPORT - . CLERICAL STAFF , Deputy Corporation • • . SECTION DIVISION Counsel LG-1 Deputy Corporation HC-20023 Counsel LG-1 • • • HC-Z0048 HC-Z0054 HC-Z0024•-'' Supervising Deputy- Senior Legal HC-Z0025 • Corporation Counsel Stenorraoher SR-16 HC-Z0058 LG-2 HC-N0001 "r-rn^1 Claims Investigator- - Adjustor SR-23 • • HC-2708 - Legal Stenographer • SR-14 • I HC-2556• \ Deputy Corporation Para-legal Assistant 1 HC-0060 Counsel LG-1 SR-18 I CLERICAL STA F, HC-2933 • HC-N0002 • HC-N0010 HC-2984 • • HC-N0013 Senior Legal HC-3109 Stenographer S4-16 • HC-3216 . • • Legal Stenographer Clerk Stenographer • • SR-14 • SR-9 - • • HC-':0007' - HC-N0005 HC-N0008 • • • HC-N0011