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HomeMy WebLinkAboutRES 285 Draft 01 2012-2014OFFICE INFORMATION ONLY Meeting: Council—February 5, 2014 Action: Postponed to Call of the Chair; never taken up again Re: Res 285-14; Comm. 638 (2012-2014 tern) �J+tY.oF Mme' COUNTY OF HAWAII STATE OF HAWAII rpt! cF,M►�' RESOLUTION NO. 2S5 14 A RESOLUTION TO AMEND THE RULES OF PROCEDURE AND ORGANIZATION OF THE COUNCIL OF THE COUNTY OF HAWAII BY AMENDING RULE NO. 4, OFFICERS AND THEIR DUTIES, RELATING TO REFERRAL OF MATTERS RECEIVED BY THE COUNCIL CHAIRPERSON. WHEREAS, the Rules of Procedure and Organization of the Council of the County of Hawaii ("the Rules") govern the affairs of the Council of the County of Hawaii ("Council"); and WHEREAS, Rule No. 4, "Officers and Their Duties," is amended by adding language that would allow the Council Chairperson to determine what items must be referred to the Council or proper Committee Chairperson and to have the discretion to decline referral of non- legislative matters (e.g., reports and communications); and WHEREAS, currently all Hawaii County Council and Committee meetings are available for participation and viewing by the public either in person or via videoconferencing at three remote and two permanent sites; and WHEREAS, the estimated cost of each Council and Committee meeting including videoconferencing, wages, and other fixed costs is $6.00 per minute; and WHEREAS, this resolution promotes efficiency and fiscal responsibility; and WHEREAS, language in Rule No. 4 to be deleted is bracketed and stricken and language to be added is underscored, as indicated in the attached Exhibit A; now, therefore, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII that Rule No. 4 of the Rules of Procedure and Organization of the Council of the County of Hawaii is hereby amended, as indicated in the attached Exhibit A. BE IT FINALLY RESOLVED that the County Clerk shall provide to all appropriate parties those pages of the Rules that have been amended to replace the pages of the Rules made obsolete by the adoption of this resolution. Dated at COUNTY COUNCIL County of Hawaii Hilo, Hawaii Hawaii, this day of 1 hereby certify that the foregoing RESOLUTION was by the vote indicated to the right hereof adopted by the COUNCIL of the County of Hawaii on ATTEST INTRODUCED BY: 2014. COUNCIL MEMBER, COUNTY OF HAWAII ROLL CALL VOTE AYES NOES ABS EX EOFF FORD ILAGAN KANUHA KERN ONISHI POINDEXTER WILLE YOSHIMOTO Reference: C-638/COUNCIL COUNTY CLERK CHAIRPERSON & PRESIDING OFFICER RESOLUTION NO. 285 14 7 EXHIBIT A RULE NO. 4 OFFICERS AND THEIR DUTIES Officers. The officers of the Council shall consist of the Chairperson and Vice Chairperson who shall perform the duties prescribed by law and these rules. Each shall be elected by a majority vote of the entire membership of the Council and serve at its pleasure. Any vacancy shall be filled in like manner. 2. Presiding Officer. The Chairperson of the Council shall be the Presiding Officer of the Council and have the right to vote as other members. In the absence or disability of the Chairperson, the Vice Chairperson shall act as the Presiding Officer. In the absence or disability of both the Chairperson and Vice Chairperson, the Council shall elect from among its members a temporary presiding officer and the Finance Committee Chairperson shall serve as the Chairperson Pro Tempore for purposes of presiding over the election. It shall be the duty of the Chairperson to: (a) Open all meetings of the Council at the appointed hour by taking the chair and calling the Council to order. (b) Call for the approval of the minutes of the preceding meeting. (c) Maintain order and proper decorum and reasonably administer the receipt of oral and written testimony in accordance with these rules. The Chairperson shall not engage in debate or discussion of any issue unless first relinquishing the chair to the Vice Chairperson. (d) Announce the business before the Council in the order prescribed by these rules and the results of any Council vote. (e) Sign all documents and authenticate all official acts of the Council as required. (f) Receive all reports, communications, bills, resolutions, and other items from the public, the Mayor, various departments of the government, and individual Council Members, and [immediatel� ] make the proper referrals of these matters to the Council or to the appropriate Committee Chairperson(s)[.] as the Council Chairperson deems necessary. Should the Council Chairperson determine that a non -legislative matter (e.g., reports and communications) will not be referred to a Committee or the Council, the Council Chairperson shall notify the sender of the matter and provide a brief explanation as to why the request for referral has been EXHIBIT A declined. All communications shall be numbered and made available to the public, except as otherwise provided by law. (Section 13-20(a), Hawaii County Charter) (g) Authorize (approve or deny) requests for items to be waived to the Council agenda upon written approval of the Committee Chairperson. (h) Provide for the coordination of all meetings, functions, and legislative and administrative activities of the Council, and assure that they are honestly, efficiently and lawfully conducted. (i) Make known all rules of order when so requested and decide all questions of order and procedure, subject to appeal to the Council. 0) Serve as the chief spokesman and representative of the Council for matters before the public, the state and the federal governments, and the County administration in accordance with the official position of the Council. (k) Assist the Chairpersons and members of the Committees and ad hoc committees by assuring the availability of adequate administrative and staff support. (1) Authorize (approve or deny) all travel requests of Council Members and staff as provided in the Section 13-17, Hawaii County Charter, and Article 16, Section 2- 94(a) and (b), Hawaii County Code. (m) Recommend a calendar of events to include Council meetings, Committee meetings, agenda deadlines, recesses, special meetings, holidays, etc.