HomeMy WebLinkAboutCOM 0726.000 2012-2014 J�TV Os N.�,..
�' ' ' Nancy E. Crawford
William P. Kenoi V,%:
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Mayor '.:K ',5 �r I.
Deanna S. Sako
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County of Hawaii
Finance Department '
25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 c:-.)(808)961-8234 • Fax(808)961-8569 �-
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February 28, 2014
J Yoshimoto, Council Chairperson and o
Members of the Hawai`i County Council
Hawai`i County Council
25 Aupuni Street
Hilo, Hawai`i 96720
Re: Resolution for multi-year agreement
Enclosed is a resolution authorizing the payment of funds for more than one fiscal year, for a
new multi-year agreement, for a new phone system at the Prosecuting Attorney's Hilo office.
The system they currently use is seven years old and obsolete. Furthermore, replacement parts
are no longer being manufactured.
If there are any questions, please do not hesitate to call Lee Lord from the Prosecuting
Attorney's office at 934-3315.
4
Nancy C awford
Director of Finance
Enc.
cc: Prosecutor
KRIS. 330—‘ -\
Comm.No, 7O2
Ref.To: FG
Ref. Dote MAR 01 2014
Hawaii County is an Equal Opportunity Provider and Employer
Form #: B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Prosecuting Attorney DATE: 02/19/2014
STAFF CONTACT: Lee Lord PHONE: 934-3315
A. REQUEST:
The Prosecutor's Office is requesting a resolution authorizing the payment of funds, in a later year and for
more than one year, for a multi-year lease to purchase a phone system for the Hilo office to replace the
current phone system that is obsolete and has no replacement parts in production any more. The estimated
number of handsets is 95 along with a receptionist's console. The lease/loan to purchase would be for a term
of five (5) years.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The current phone system at the Hilo Prosecutor's office is seven (7) years old and is now obsolete. The
company that manufactured the phone system has discontinued production of parts to repair the system.
Should any futher breakdowns occur, repairing the system is subject to finding "formerly used" parts. This
system has well exceeded its useful life and any breakdowns could seriously impact communications within
the office as well as with those outside of the office, causing a major impact on productivity.
Anticipated costs are approximately $90,000 with interest over a five year lease/loan to purchase term.
Estimated lease cost is $1,500 per month or $18,000 annually for the system. Additional years of
maintenance will cost approximately $6,500.
This purchase will be supported in the current budget FY 13 - 14, 010.271.5271.02.109 and FY 14 - 15,
010.271.5271.02.109
SIGNED: DATE: C9 9' 2---0
Department Head
B-52 Attachment
Clarification: The phone system will cost approximately$80,000 for the first year, which includes the
maintenance for the first year.
Kay Oshiro told me that the financing for the $80,000 at 2%will make the total payments for the loan at
$90,000.
The "Loan" payments will be $1,500 a month.
Starting the second year we will be charged approximately$6,500 per year for one year of maintenance
agreement.