HomeMy WebLinkAboutCOM 0007.028 2012-2014 J�SY Os M�
William P. Kenoi <P• ��tr Nancy E. Crawford
Mayor Director
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Deanna S. Sako
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Deputy Director
County of Hawaii
Finance Department
25 Aupuni Street, Room 2103 • Hilo,Hawaii 96720
(808)961-8234 • Fax(808)961-8569
April 02, 2014
J Yoshimoto, Chairman,
and Members of the Hawaii County Council
County of Hawaii
Hilo, Hawaii 96720
Dear Chairman Yoshimoto and Members of the County Council: a o
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SUBJECT: Transfer of Funds
March 16 through March 31, 2014
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Attached is a Report of Transfers Authorized showing transfers made from March 16 3>m
through March 31, 2014. Copies of the approved transfer forms are attached for W D;0
reference. --
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If you need further information, please contact the department that requested the transfer.
Sincerely,
/ d'W.
Kay Oshiro
Controller
Attachments
Comm. No. / • 'Z%
Ref. To: (-- _
Ref. Date � 4
Hawai'i County is an equal opportunity provider and employer �
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Form#:A-102 COUNTY OF HAWAII
Revised-07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT. Public Works DIVISION- Automotive
CONTACT. Randy Riley PHONE- 961-8548 DATE: 02 / 28 / 14
FISCAL PERIOD: July 1, 20 13 to June 30, 20 14
FROM. ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-181-5181.52-218 Fuels& Lubricants $ 125,000.00
TOTAL $ 125,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-181-518161-449 Motor Vehicle Equipment $ 125,000 00
TOTAL: $ 125, 000.00
EXPLANATION (Provide complete explanation)
Fuel prices for the first 8 months of the fiscal year are lower than anticipated.
Funds needed for the purchase of a crane truck.
SUBMITTED BY ' DATE
Department Head
Head
ACTION _ Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed DATE: I/ / I L+
Director o finance
SDeferred Denied
Signed DATE MAP 2 7 2914
Mayor
Transfer No. 3L f
Form#:A-102 COUNTY OF HAWAII
Revised 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Civil Defense Agency DIVISION-
CONTACT: Darryl Oliveira PHONE: 935-0031 DATE: 03 / 19 / 14
FISCAL PERIOD: July 1, 20 13 to June 30, 20 14
FROM. ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-241-5241-02-102 CD Oce Telephone $ 5,000.00
010-241-5241.02-114 CD Oce Electricity 3,00000
01/0�-24c11.524))1J.02-115 CD Oce-Misc Contract Services 2,000.00
/J.J
o
TOTAL- $ 11,500.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-241-5241.06-450 CD Age Equipment, Office Equipment $ 11,500.00
TOTAL: $ 11,500 00
EXPLANATION (Provide complete explanation).
To transfer funds for a replacement of copier. Specific accounts and programs have been identified for source of
funds based on costs savings experienced this year and due to, or related to modification of operations, and
changes in activities and equipment.
SUBMITTED BY: DATE: - / V
Department Head
ACTION _Recommend Approval _Recommend Deferral _Recommend Denial
Signed: L� DATE-
MA� 2 4 X014
Director Finance
VAc roved _Deferred _Denied
Signed- DATE: MAP 14 2114
Mayor
Transfer No 31
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT Planning DIVISION Planning
CONTACT. Joaquin Gamiao PHONE. 961-8174 DATE. 03 / 18 / 14
FISCAL PERIOD: July 1, 20 13 to June 30, 20 14
FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.141.5141.02.104 Planning Oce,Travel/Conference $ 1,450
TOTAL. $ 1,450
TO. ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.141.5141.06.450 Planning Equip, Office Equip-Fixt-Fum $ 1,450
TOTAL: $ 1,450
EXPLANATION (Provide complete explanation)
Transcriber for Commisison meetings was purchased in 1989 for $4,000. The equipment is now consistentaly
.inoperable. There are no funds in the equipment account. We would like to use the unused balance in our travel
account(HCPO)to purchase a new transcriber. Present quote is for$1450.
SUBMITTED BY- = > ' DATE: MAR A 8 201
artment Head
**,t **itir**itatirkkirir#,4j D
ACTION: Ll Rec=6"d.Approval —Recommend Deferral —Recommend Denial
Signed: DATE: MAR/ 19 2014
Director of ance
Approved _Deferred _Denied
Signed: DATE: M�R 2 412 014
Mayor
Transfer No 30
i
Form#.A-102 COUNTY OF HAWAII
Revised 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT Corporation Counsel DIVISION
CONTACT Joyce Unoki PHONE 961-8251 DATE 03 / 11 / 14
FISCAL PERIOD: July 1, 20 13 to June 30, 20 14
FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010 131 5 13 1 02 115 Corporation Counsel oce, Misc Contract $ 6,00000
TOTAL $ 6,000 00
TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010 131 5 13 1 06 454 Corporation Counsel Eqpt, Computer Eqpt $ 6,00000
TOTAL $ 6,000 00
EXPLANATION (Provide complete explanation)
Transfer needed to replace high volume scanner(one of two purchased in 2006), because the automatic
document feeder is broken and cannot be reparn-ed Per DIT, the remaining high volume scanner(also purchased
in 2006) is reaching the end of its useful life This purchase will ensure continuation of vital office functions
should the remaining scanner break down
Litigation expenses are often unpredictable Through the first 8 months of the fiscal _year, our litigation expenses
have been less than anticipated, therefore monies are available in our 115 account.
SUBMITTED BY DATE
Department Head
ACTION _/Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed "J�OAA DATE
Director of FiVpnce
✓A proved _ Deferred _ Denied
Signed _ DATE MAP 17 414
Mayor
Transfer No 29