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Home My WebLink AboutRES 410 Draft 01 2012-2014 Ntv os 60 COUNTY OF HAWAII •_ STATE OF HAWAII RESOLUTION NO. 441c) 14 A RESOLUTION APPROVING THE HAWAII STATE ASSOCIATION OF COUNTIES FISCAL YEAR 2015 PROPOSED OPERATING BUDGET, AS AMENDED. WHEREAS, the Hawaii State Association of Counties (HSAC) is a nonprofit corporation comprised of members of the four county councils of the State of Hawaii; and WHEREAS, HSAC bylaws state that before its annual meeting in June, each council shall approve the HSAC operating budget for the upcoming fiscal year; and WHEREAS, the HSAC Executive Committee on March 24, 2014, amended and approved the proposed operating budget for fiscal year 2015, as provided in the attached "Exhibit A"; now, therefore, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII that the HSAC proposed operating budget, as amended and provided in Exhibit A for fiscal year 2015, is approved. BE IT FINALLY RESOLVED that the County Clerk shall transmit a copy of this resolution to the President and to the Secretary of HSAC. Dated at Hilo , Hawai`i, this 13th day of May , 2014. INTRODUCED BY: CO CIL MEMBER, COUNTY OF HAWAII COUNTY COUNCIL ROLL CALL VOTE County of Hawaii AYES NOES ABS EX Hilo, Hawaii EOFF X FORD X I hereby certify that the foregoing RESOLUTION was by ILAGAN X the vote indicated to the right hereof adopted by the COUNCIL of the KANUHA County of Hawaii on May 13, 2014 _ X KERN ONISHI X ATTEST: POINDEXTER X WILLS YOSHIMOTO X 9 0 0 0 Reference: C-851/Waived GREDC COUNTY CLERK CHAIRPERSON & PRESIDING OFFICER RESOLUTION NO 419 1.4 Exhibit A Hawaii State Association of Counties (HSAC) Counties of Hawaii, Kauai, Maui, and City & County of Honolulu April 1, 2014 The Honorable J Yoshimoto, Chair Hawaii County Council 25 Aupuni Street, Suite 1402 Hilo, Hawaii 96720 Dear Chair Yoshimoto: SUBJECC: HAWAII STATE ASSOCIATION OF COUNTIES (--HSAC") FISCAL YEAR 2015 PROPOSED OPERATING BUDGET Enclosed is the IISAC fiscal Year 2015 Proposed Annual Budget, as amended. which was approved by the HSAC Executive Committee at its March 24, 2014 meeting. Also enclosed is related information for your reference. Section 21 of the HSAC bylaws requires that each Council approve the HSAC annual operating budget and that HSAC adopt the budget for the ensuing fiscal year at its annual meeting in June. "Therefore, may 1 request that you place the enclosed Fiscal Year 2015 Amended Proposed Annual Operating Budget on your next Council agenda for approval. Your attention to this matter is greatly appreciated. Should you have any questions, please contact me or Legislative Analyst Kimberley Willenbrink at (808)270-7761. Sincerely. MICHAEL. P. VICTORINO, Treasurer Hawaii State Association of Counties Enclosure cc: Mel Rapozo. HSAC President ocs:pro.j.bsac:FY2015 151tr.201 S proposed budget to Councils:kci 4396 Rice Street,Suite 209,LThu`e,Kauai,Ilawai`i 96766,(808) 241-4188 Hawaii State Association of Counties (HSAQ Counties of Kauai, Honolulu, Maui, & HawaN March 18, 2014 Councilmember Mel Rapozo, President Hawaii State Association of Counties 4396 Rice Street, Suite 209 Lihue,Hawaii 96766 Dear President Rapozo: SUBJECT: FISCAL YEAR 2015 PROPOSED ANNUAL OPERATING BUDGET As Treasurer of the Hawaii State Association of Counties (HSAC), I am submitting the attached proposed annual operating budget for Fiscal Year (FY) 2015. The proposed budget details incorporate the following assumptions and changes: 1. Membership Fees of$10,920 for each county will remain the same. 2. Conference Income will reflect approximately $10,000 for the June conference the City and County of Honolulu will be hosting. 3. Interest Income will remain the same. 4. The NACo Prescription Drug Marketing Fee revenue of$12,000 was approved in FY 2014. This income will remain the same. 5. The Total Revenues and Fund Balance will remain the same. 6. Executive Committee Travel was renamed to Executive Committee Travel-Air and Ground, and was increased in FY 2014 from $14,000 to $15,500 to cover members' ground travel costs. Executive Committee Travel will remain at $15,500 ($350 x 3 members x 10 meetings + $5,000 for members' travel costs to State Legislature), 7. Executive Committee Auditing/Professional Services will remain the same. 8. Executive Committee Stationery will remain the same. 9. Executive Committee Miscellaneous was increased in FY 2014 to $2,000 because by September 30, 2013, $1,418.36 had been expended for HSAC miscellaneous expenses. This expense will remain the same. 10. In FY 2014,an Online Quickbooks Monthly Fee expense of$500 was added to expenses. This expense will remain the same. 11. Special Committee Travel will remain the same. 12. Special Committee Miscellaneous will remain the same. 13. NACo Travel-Board was renamed to NACo Travel-Board-Air and Ground, and expenses were increased in FY 2014 from $11,700 to $13,500 to cover members' ground travel costs. NACo Travel-Board-Air and Ground will remain at$13,500($1,500 x 3 Board Directors x 3 meetings). 14. NACo Travel-Steering Committees was renamed to NACo Travel-Steering Committee-Air and Ground in FY 2014, and expenses were increased from $5,200 to $6,000 to cover members' ground travel costs. NACo Travel- 4396 Rice Street,Suite 209,Llhu`e,Kauai,fiawai`i 96766,(808) 241-4188 March 18,2014 Page-2 - Steering Committee-Air and Ground will remain at$6,000($1,500 x 2 Steering Committee members x 2 meetings). 15. NACo Promotional will remain the same. 16. NACo and WIR dues will remain the same. 17. WIR Travel was renamed to WIR Travel-Air and Ground and expenses were increased from $7,800 to $9,000 to cover members' ground travel costs. WIR Travel-Air and Ground will remain at $9,000 ($1,500 per rental x 2 Board Directors x 3 meetings). 18. WIR Promotional was increased in FY 2014 from $250 to $2,250 to offset an increase in revenues created by the NACo Prescription Drug Marketing Fee. This expense will remain the same. 19. WIR Miscellaneous and NACo Miscellaneous ($1,000 each) will remain the same. These miscellaneous funds are appropriated for congressional luncheons and contingencies. 20. Adjustments for Travel and Related Expenses will decrease by $500. The decrease in this expense is necessary to accommodate new expenses related to the Prescription Drug Scholarship Program and the County Leadership Institute Attendee. 21. The National Conference Fund was increased in FY 2014 from $50,000 to $60,000 to offset an increase in revenues created by the NACo Prescription Drug Marketing Fee. The Fund will decrease to $50,000 to accommodate new expenses related to the Prescription Drug Scholarship Program and the County Leadership Institute Attendee. 22. A new expense has been added, entitled "Prescription Drug Scholarship Program"with a$7,500 expense. 23. A new expense has been added, entitled "County Leadership Institute Attendee"with an expense of$3,000. 24. A notation has been included to reflect the payment and receipt of annual conference seed money. It is my recommendation that all four counties submit their approval or disapproval of the proposed annual operating budget to the HSAC Executive Committee before the May 2014 meeting of the HSAC Executive Committee. Sincerely yours, A C AOJ rp 4:: Michael P. Viet`orino 11SAC Treasurer Attachment acs:proj:hsac:FY2015.151tr:2015budgetdetails:kcw HSAC FISCAL YEAR(FY)2015 PROPOSED BUDGET FY 2014 FY 2015 Second Proposed Amended Budget REVENUES Budget 1 Membership Fees $43,680 $43,680 2. Conference Income $10,000 $10,000 3 Interest Income $28 $28 4 Corporate Sponsorship $0 $0 5 NACo Prescription Drug Marketing Fee $12,000 $12,000 Fund Balance, prior FY $94,409 $94,409 TOTAL REVENUES AND FUND BALANCE $160,117 $160,117 EXPENSES 1. Executive Committee Travel-Air and Ground $15,500 $15,500 2. Executive Committee Auditing/Professional Services $4,500 $4,500 3 Executive Committee Stationery $150 $150 4 Executive Committee Miscellaneous $2,000 $2,000 5 Online Quickbooks Monthly Fee $500 $500 1 Special Committee Travel $500 $500 2 Special Committee Miscellaneous $100 $100 1 NACo Travel-Board-Air and Ground $13,500 $13,500 2 NACo Travel-Steering Committees-Air and Ground $6,000 $6,000 3. NACo Promotional $250 $250 4 NACo Dues $27,268 $27,268 5. NACo Miscellaneous $1,000 $1,000 1 WIR Travel-Air and Ground $9,000 $9,000 2 WIR Promotional $2,250 $2,250 3 WIR Dues $3,804 $3,804 4, WIR Miscellaneous $1,000 $1,000 1. Adjustments for Travel and Related Expenses $12,795 12,295 2 National Conference Fund $60,000 50,000 3 Perscription Drug Scholarship Program $0 7,500 4. County Leadership Institute Attendee $0 3,000 TOTAL EXPENDITURES $160,117 $160,117 BALANCE $0 $0 Annual Conference Seed Money PAID IN 2013 RECD IN 2014 $5,000 $5,000 ocs:proj:hsac:FY2014.14misc:budget-2015 Proposed Budget:kcw Hawaii State Association of Counties (HSAC) Counties of Hawaii, Kauai, Maui, and City & County of Honolulu April 1, 2014 Councilmember Mel Rapozo, President Hawaii State Association of Counties 4396 Rice Street, Suite 209 Lihue, Hawaii 96766 Dear President Rapozo: SUBJECT: AMENDMENT TO THE HAWAII STATE ASSOCIATION OF COUNTIES ("HSAC") FISCAL YEAR 2015 PROPOSED OPERATING BUDGET At its meeting of March 24, 2014, the HSAC Executive Committee approved amendments to the IISAC Fiscal Year 2015 Proposed Operating Budget. The amendments are noted in the attached HSAC Fiscal Year(FY)2015 Proposed Operating Budget, as amended. As indicated in bold, the HSAC Executive Committee approved the following amendments: 1. The "NACo Prescription Drug Marketing Fee" revenue was increased by $3,000, from$12,000 to $1.5,000,thereby increasing total revenues to$163,117. 2. A new expense line item, entitled "Prescription Drug Promotion" was added with an expense of $3,000 to be used to market and promote the NACo Prescription Drug program. 3. The "WIR Promotional" expense was increased by $10,000, from $2,250 to $12,250 to accommodate promotion of the 2015 WIR Conference to be held on Kauai. 4. The "National Conference Fund" expense was reduced by $10.000, from $50,000 to $40,000. Should you have any questions, please contact me or Legislative Analyst Kimberley Willenbrink at(808) 270-7761. Sincerely, MICHAEL P. VICTORINO, Treasurer Hawaii State Association of Counties Enclosure ocs:proj:hsacTY2015.151tr:2015 proposed budget amend 1•kew 4396 Rice Street,Suite 209,L1hu`e,Kauai,Hawat`i 96766, (806) 241-4183 HSAC FISCAL YEAR(FY) 2015 PROPOSED OPERATING BUDGET, AS AMENDED FY 2014 FY 2015 Second Amended Amended Proposed Budget Budget REVENUES 1 Membership Fees $43,680 $43,680 2 Conference Income $10,000 $10,000 3 Interest Income $28 $28 4 Corporate Sponsorship $0 $0 5. NACo Prescription Drug Marketing Fee $12,000 $15,000 Fund Balance, prior FY $94,409 $94,409 TOTAL REVENUES AND FUND BALANCE $160,117 $163,117 EXPENSES 1 Executive Committee Travel-Air and Ground $15,500 $15,500 2 Executive Committee Auditing/Professional Services $4,500 $4,500 3 Executive Committee Stationery $150 $150 4. Executive Committee Miscellaneous $2,000 $2,000 5 Online Quickbooks Monthly Fee $500 $500 1 Special Committee Travel $500 $500 2 Special Committee Miscellaneous $100 $100 1 NACo Travel-Board-Air and Ground $13,500 $13,500 2 NACo Travel-Steering Committees-Air and Ground $6,000 $6,000 3 NACo Promotional $250 $250 4 NACo Dues $27,268 $27,268 5 NACo Miscellaneous $1,000 $1,000 1 WIR Travel-Air and Ground $9,000 $9000 2 WIR Promotional $2,250 $12,250 3 WIR Dues $3,804 $3,804 4 WIR Miscellaneous $1,000 $1,000 1 Adjustments for Travel and Related Expenses $12,795 $12,295 2. National Conference Fund $60,000 $40,000 3 Prescription Drug Scholarship Program $0 $7,500 4 County Leadership Institute Attendee $0 $3,000 5. Prescription Drug Promotion $0 $3,000 TOTAL EXPENDITURES $160,117 $163,117 BALANCE $0 $0 Annual Conference Seed Money PAID IN 2013 RECD IN 2014 $5,000 $5,000 ocs proj:hsaa FY2014 14misc:budget-2015 Proposed Budget amend 1:kcw