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HomeMy WebLinkAboutCOM 0783.012 2012-2014 BRENDA J. FORD °''tY '"•'w Council Member ";„, y � Phone: (808) 323-4277 District 6 - Portion of N. Kona, � Fax (808) 329- 4786 South Kona, Kahl, & the Greater �. Volcano Area •. 4"6;+ ,„►+' • E-Mail: bford @co.hawaii.hi.us HAWAII COUNTY COUNCIL County of Hawaii West Hawaii Civic Center ,.,,, c1 74-5044 Ane Keohokalole Hwy. (Dr) Kailua-Kona, Hawaii 96740 -•c ---4, DATE: May 13, 2014 a ' TO: J Yoshimoto, Chairperson, And Members of the Hawai`i County Council N co FROM: Brenda J. Ford, Council Member SUBJECT: Proposed Amendments to Bill No. 231, Draft 2; An Ordinance Adopting a Pay Plan for Persons Employed by the County Other Than Those Whose Pay is Otherwise Provided for, Designates Payroll Periods, Pay Days, Prescribes Requirements with Respect to Official Fidelity Bonds, and Repeals Ordinance No. 13-50 and All Amendments Thereto, Said Ordinance to be Known as the Salary Ordinance of 2014. Please find attached proposed amendments to Bill No. 231, Draft 2. The proposed amendments are illustrated below by Ramseyer format(material to be deleted is bracketed and stricken; material to be added is underscored; all bolded for emphasis only). 1. Bill No. 231, Draft 2, is amended by amending subsection (B) of Section 3 to read as follows: "(B) The salaries of the Executive Assistant to the Council Chairperson, Deputy Executive Assistant to the Council Chairperson, Legal Specialist, Administrative Assistant to Legislative Auditor, Administrative Assistant to the County Clerk, Special Assistant, Audit Analyst, Legislative Specialist, Council Aide, [ : . • . • • • . • • • : •,] and Council Legislative Assistant of the Legislative Branch shall be at the following rates: Pay Grade EA-1 A B C D E 33,468 35,136 36,900 38,748 40,692 F G H 42,720 44,868 47,112 Comm. No, 7 '`3' / Ref.To: Pl CO4 fl / Ref. Date MAY 1 3 2014 Serving the Interests of the People of Our Island Hawai`i County Is An Equal Opportunity Provider And Employer J Yoshimoto, Chairperson And Members of the Hawai`i County Council May 13, 2014 Page 2 EA-2 A B C D E 31,872 33,468 35,136 36,900 38,748 F G 40,692 42,744 AD [E] [DI [E] [F] [G] 12736361 1294461 1A 468I [31,992] [33,588] [ ] [R] [J] [K] [L] [35,268] [37,014] [38,904] [40,848] [42996] [M] [N] [0] ['] [45,048] 1473-3041 [49,680] [52,164] A B C D E 33,588 35,268 37,044 38,904 40,848 F G H 42,996 45,048 47,304 AU C D E F G 47,952 50,352 52,870 55,512 58,284 H I J K L 61,212 64,260 67,476 70,836 74,388 LE-1 A[G] 1M1] C[E] D[E] E[G] 45,216 47,484 49,848 52,344 54,960 F[14] G[1] H[4] [K] [L] 57,696 60,588 63,600 166T7681 170,1-1-61 LE-2 A B C D E 61,284 64,344 67,560 70,944 74,496 F G H I 78,216 82,128 86,232 90,540 J Yoshimoto, Chairperson And Members of the Hawai`i County Council May 13, 2014 Page 3 CA-1 A B C D [El [27,228] [28,584] [30,024] [31,512] [3088] 33,088 34,752 36,480 38,304 [W] [G] [H] [34,752] [36480] [38,304] [CA 2] [A] [B] 1€] [B] [El [28,140] [30,024] [31,512] [33,088] [34,742] [F] [G] [n] [364791 13M-0-31 [40418] CLA-1 A B C D 42,720 44,868 47,112 49,476 SA-1 A B C D 45,768 48,048 50,448 52,980 aPProPriate-PaY-graded The Council Chairperson shall assign employees to a pay grade to be effective with the 2014-2016 Council term and thereafter. The pay grade is as follows: CA-1 and CLA-1 First Term of 2-Years Step A CA-1 and CLA-1 Second Term of 2-Years Step B CA-1 and CLA-1 Third Term of 2-Years Step C CA-1 and CLA-1 Fourth Term of 2-Years Step D J Yoshimoto, Chairperson And Members of the Hawai`i County Council May 13, 2014 Page 4 The Council Chairperson may also assign employees to any of the steps within the appropriate pay grade pursuant to Hawaii County Charter Section 13-3 and Rule 20 of the Rules of Procedure and Organization of the Council of the County of Hawaii, by determining "...that the person to be appointed is fully qualified by experience and ability to perform the duties of that office or position." Prior to any appointment or step movement in the CA-1 and CLA-1 positions authorized by the Council Member, the Council Chairperson shall review and may approve the appointment or step movement." 2. Bill No. 231, Draft 2, is amended by amending Section 7.01(a) to read as follows: "Section 7.01(a) OFFICE OF THE COUNTY CLERK. 1 Executive Assistant to the Council Chairperson EA-1 2 Deputy Executive Assistant to the Council Chairperson EA-2 3 Council Legislative Assistant CLA-1 4 Administrative Assistant to the County Clerk AD 5 Council Aide CA-1 CA 2] 1716 Special Assistant SA-1 [8]7 Legislative Specialist LE-1 [9]8 Student Intern $7.25 hrly 11-019 Legal Specialist LE-2 [14110 Temporary Election Clerk SR-07 (B.U. 03)" A draft copy of Bill No. 231, Draft 3, is attached with these amendments incorporated. BJF/dkr/la Att. AN ORDINANCE ADOPTING A PAY PLAN FOR PERSONS EMPLOYED BY THE COUNTY OTHER THAN THOSE WHOSE PAY IS OTHERWISE PROVIDED FOR, DESIGNATING PAYROLL PERIODS, PAY DAYS, PRESCRIBING REQUIREMENTS WITH RESPECT TO OFFICIAL FIDELITY BONDS, AND REPEALING ORDINANCE NO. 13-50 AND ALL AMENDMENTS THERETO, SAID ORDINANCE TO BE KNOWN AS THE SALARY ORDINANCE OF 2014. BE IT ORDAINED BY THE COUNCIL OF THE COUNTY OF HAWAII: SECTION 1. Declaration of policy. It is the purpose of this ordinance to establish, pursuant to §3-13 of the Hawai`i County Charter, a pay plan for all persons employed by the County whose pay is not otherwise provided for. This ordinance also covers other matters relating to the compensation and temporary employment of County employees. The term "employees," as used in this ordinance, shall include all officers. SECTION 2. Payroll periods; pay days; fractional computation. All salaries and wages shall be earned and payable in semi-monthly payroll periods, from the first (1st) to the fifteenth (15th) of each month and from the sixteenth(16th) to the end of each month. The fifteenth (15th) day and last day of each month, except for June, shall be the pay days for all employees. The June 30th payroll shall always be paid on the first workday in July. In the case where the required service has been rendered during a full month, one-half (1/2) of the monthly rate shall be paid at the end of each payroll period. The director of finance shall be authorized to approve payroll claims covering compensation for fractional parts of a month computed otherwise than in accordance with the foregoing requirements, in cases where compliance with such requirements would result in hardship or unfairness to the employees involved. SECTION 3. Rate of Compensation. (A) There shall be a pay plan covering appointive executive/administrative positions. Employees occupying positions covered by this pay plan shall be paid at rates of compensation set forth by the pay grade assigned or salary fixed and established by section 7 of this ordinance or any amendatory resolution. (B) The salaries of the Executive Assistant to the Council Chairperson, Deputy Executive Assistant to the Council Chairperson, Legal Specialist, Administrative Assistant to Legislative Auditor, Administrative Assistant to the County Clerk, Special Assistant, Audit Analyst, Legislative Specialist, Council Aide, and Council Legislative Assistant of the Legislative Branch shall be at the following rates: Pay Grade EA-1 A B C D E 33,468 35,136 36,900 38,748 40,692 F G H 42,720 44,868 47,112 EA-2 A B C D E 31,872 33,468 35,136 36,900 38,748 F G 40,692 42,744 AD A B C D E 33,588 35,268 37,044 38,904 40,848 F G H 42,996 45,048 47,304 AU C D E F G 47,952 50,352 52,870 55,512 58,284 H I J K L 61,212 64,260 67,476 70,836 74,388 LE-1 A B C D E 45,216 47,484 49,848 52,344 54,960 F G H 57,696 60,588 63,600 LE-2 A B C D E 61,284 64,344 67,560 70,944 74,496 F G H I 78,216 82,128 86,232 90,540 CA-1 A B C D 33,088 34,752 36,480 38,304 CLA-1 A B C D 42,720 44,868 47,112 49,476 SA-1 A B C D 45,768 48,048 50,448 52,980 The Council Chairperson shall assign employees to a pay grade to be effective with the 2014- 2016 Council term and thereafter. The pay grade is as follows: CA-1 and CLA-1 First Term of 2-Years Step A CA -1 and CLA-1 Second Term of 2-Years Step B CA-1 and CLA-1 Third Term of 2-Years Step C CA-1 and CLA-1 Fourth Term of 2-Years Step D The Council Chairperson may also assign employees to any of the steps within the appropriate pay grade pursuant to Hawai`i County Charter Section 13-3 and Rule 20 of the Rules of Procedure and Organization of the Council of the County of Hawai`i, by determining "...that the person to be appointed is fully qualified by experience and ability to perform the duties of that office or position." Prior to any appointment or step movement in the CA-1 and CLA-1 positions authorized by the Council Member, the Council Chairperson shall review and may approve the appointment or step movement. (C) The salaries of the deputies of the Offices of the Corporation Counsel and the Prosecuting Attorney shall be set pursuant to Chapter 2, Article 26 of the Hawai'i County Code. (D) Exempt positions covered by this ordinance which have been assigned to classifications and pay grades by the director of human resources shall be paid at excluded managerial (EM), salary range (SR), and blue collar(BC)rates contained in appropriate collective bargaining contracts and executive orders. SECTION 4. Employment governed by budget and appropriation. Employees to fill all positions whether enumerated herein or not are to be employed as needed and as specified in the respective applicable department budgets approved for the year, or in ordinances or resolutions supplemental thereto, to the extent that funds are available and appropriated by the county council as provided by law; provided, however, that an additional employee may be appointed on a temporary basis to fill any such position during the period that the incumbent of the position is on a temporary assignment or a long-term leave of absence due to illness, injury, or otherwise, provided that funds are available in the agency's salary and wages account. SECTION 5. Emergency employment. When an emergency exists in the opinion of the mayor and additional labor or service not provided for by this ordinance is needed by the county to care for such emergency, the mayor is authorized to appoint to a position or to employment with the county any such person or persons as the mayor deems necessary at rates which are comparable to the rates of corresponding county positions to care for such emergency; provided, however, that no person shall be so appointed unless at the time of appointment of such persons there shall be available legally expendable funds sufficient for their compensation. In the event the mayor appoints any person or persons to positions or employment under this section, the mayor shall report the same to the county council at its next regular meeting. SECTION 6. Official fidelity bonds. Pursuant to the provisions of section 2-2 of the Hawai`i County Code and any amendments thereto, official fidelity bonds, filed and approved in the form and manner set forth in sections 46-26 and 46-28, Hawai`i Revised Statutes, shall be required of the persons appointed to or occupying certain positions enumerated in the above sections; said bonds shall be in the custody of the director of finance. SECTION 7. That the compensation of positions in the classes of work listed below are hereby fixed and established as follows: Item Title Pay Grade Section 7.01 LEGISLATIVE BRANCH. Section 7.01(a) OFFICE OF THE COUNTY CLERK. 1 Executive Assistant to the Council Chairperson EA-1 2 Deputy Executive Assistant to the Council Chairperson EA-2 3 Council Legislative Assistant CLA-1 4 Administrative Assistant to the County Clerk AD 5 Council Aide CA-1 6 Special Assistant SA-1 7 Legislative Specialist LE-1 8 Student Intern $7.25 hrly 9 Legal Specialist LE-2 10 Temporary Election Clerk SR-07 (B.U. 03) Section 7.01(b) OFFICE OF THE LEGISLATIVE AUDITOR. 1 Administrative Assistant to Legislative Auditor AD 2 Audit Analyst AU Section 7.02 OFFICE OF MANAGEMENT. Section 7.02 (a) COUNTY PHYSICIAN. OFFICE OF MANAGEMENT. 1 County Physician $90,652 2 Assistant County Physician $86,346 Section 7.02(b) OFFICE OF HOUSING AND COMMUNITY DEVELOPMENT. OFFICE OF MANAGEMENT. 1 Assistant Housing Administrator EM-05 2 Housing and Community Development Specialist VI SR-26 (B.U. 13) 3 Housing and Community Development Specialist V SR-24 (B.U. 13) 4 Housing and Community Development Specialist IV SR-22 (B.U. 13) 5 Housing and Community Development Specialist III SR-20 (B.U. 13) 6 Housing and Community Development Specialist II SR-18 (B.U. 13) 7 Housing and Community Development Specialist I SR-16 (B.U. 13) 8 Special Program Manager SR-24 (B.U. 13) 9 Special Program Coordinator SR-22 (B.U. 13) 10 Special Projects Coordinator II SR-20 (B.U. 13) 11 Special Projects Coordinator I SR-18 (B.U. 13) 12 Housing Quality Standards Technician III SR-17 (B.U. 03) 13 Housing Quality Standards Technician II SR-15 (B.U. 03) 14 Housing Quality Standards Technician I SR-13 (B.U. 03) 15 Housing and Community Development Worker III SR-13 (B.U. 03) 16 Housing and Community Development Worker II SR-11 (B.U. 03) 17 Housing and Community Development Worker I SR-09 (B.U. 03) 18 Accountant IV SR-24 (B.U. 13) 19 Accountant III SR-22 (B.U. 13) 20 Accountant II SR-20 (B.U. 13) 21 Accountant I SR-18 (B.U. 13) 22 Senior Account Clerk SR-13 (B.U. 03) 23 Housing Administrative Assistant SR-13 (B.U. 03) 24 Account Clerk SR-11 (B.U. 03) 25 Senior Clerk-Stenographer SR-11 (B.U. 03) 26 Clerk III SR-10 (B.U. 03) 27 Clerk II SR-08 (B.U. 03) 28 Student Helper I $7.25 hrly Section 7.03 DEPARTMENT OF PUBLIC WORKS. 1 Student Helper I $7.25 hrly 2 Student Helper II $7.75 hrly Section 7.04 DEPARTMENT OF ENVIRONMENTAL MANAGEMENT. 1 Student Helper I $7.25 hrly 2 Student Helper II $7.75 hrly Section 7.05 DEPARTMENT OF PARKS AND RECREATION. SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM, ELDERLY ACTIVITIES DIVISION. 1 Senior Community Services Aid $7.25 hrly Section 7.06 DEPARTMENT OF HUMAN RESOURCES. 1 Student Helper I $7.25 hrly 2 Student Helper II $7.75 hrly 3 Engineering Student SR-13 (B.U. 03) (assigned to departments for training purposes) Section 7.07 DEPARTMENT OF WATER SUPPLY. 1 Student Helper I $7.25 hrly 2 Student Helper II $7.75 hrly SECTION 8. The positions and rates of compensation adopted in the 2014 budget of the County of Hawai`i are hereby ratified and confirmed as of July 1, 2014; and that any creation of positions or changes of pay subsequent to the adoption of said budget, shall take effect as authorized on the date of such creation or change of pay or a date otherwise prescribed, subject to the certification of availability of funds by the director of finance. SECTION 9. Ordinance No. 13-50-and any resolutions amendatory thereto are hereby repealed. SECTION 10. The repeal of the ordinance, enumerated in section 9 above, shall not affect any act done, ratified, or confirmed, or any right accruing and accrued or established, or any action, suit, or proceedings had or commenced in any several cause prior to said repeal, but all rights and liability under said ordinance hereinabove repealed shall continue and may be enforced in the same manner and with the same force as if said repeal had not been made. SECTION 11. Severability. If any section or any part or clause of any section of this ordinance be decided by the courts to be unconstitutional or invalid, the same shall not affect the validity thereof which can be given effect without that so decided to be unconstitutional or invalid SECTION 12. This ordinance shall be known as the Salary Ordinance of 2014 and the salaries herein shall take effect on July 1, 2014.