HomeMy WebLinkAboutRES 484 Draft 01 2012-2014 JM(Y 'of'N�4
COUNTY OF HAWAII •:� '''-.'/ • STATE OF HAWAII
.7TH OF•r. -
RESOLUTION NO. 484 14
A RESOLUTION AUTHORIZING THE PAYMENT OF FUNDS OF A LATER FISCAL
YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE OF
A DIGITAL MAILING SYSTEM (POSTAGE MACHINE) FOR THE OFFICE OF THE
COUNTY CLERK, SUPPORT SERVICES DIVISION.
WHEREAS, the current digital mailing system located in the Office of the County Clerk,
Support Services Division, has posted almost two million pieces of mail and is experiencing
frequent breakdowns; and
WHEREAS, effective January 2015, the vendor will no longer service this system as it is
being discontinued, therefore, the Support Services Division will need to replace the current
system, which lease is set to expire on November 30, 2014; and
WHEREAS, the monthly lease payment for a new digital mailing system should be
approximately $500 per month; and
WHEREAS, the Postage-Council Svc account(010.101.5101.22) for the current fiscal
year contains sufficient funds for the lease of the digital mailing system; and
WHEREAS, pursuant to Article X, Section 10-11 of the County Charter, any contract,
lease, or other obligation requiring payment of funds from the appropriations of a later fiscal year
or of more than one fiscal year shall be made or approved by resolution; and
WHEREAS, pursuant to Article XIII, Section 13-13 of the County Charter, the County
may enter into contracts with private parties, which shall be signed by the Mayor and be
approved by the Director of Finance as to the availability of funds; now, therefore,
BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII that the
Mayor is hereby authorized to enter into a five (5) year lease agreement for a digital mailing
system (postage machine) for approximately $500 per month for the Office of the County Clerk,
Support Services Division.
BE IT FURTHER RESOLVED that sufficient funds shall be budgeted in future fiscal
years to cover the anticipated obligations of the County under the terms of the agreement.
BE IT FINALLY RESOLVED that the County Clerk transmit copies of this resolution
to the Honorable Mayor William P. Kenoi, the Director of Finance, and the Office of the County
Clerk.
Dated at Hilo , Hawai`i, this 6th day of August , 2014_.
INTRODUCED BY:
COUNCIL ME BE' , COUNTY OF HAWAII
COUNTY COUNCIL ROLL CALL VOTE
County of Hawai`i AYES NOES ABS EX
Hilo, Hawai`i EOFF X
FORD X
I hereby certify that the foregoing RESOLUTION was by ILAGAN X
the vote indicated to the right hereof adopted by the COUNCIL of the KANUHA X
County of Hawaii on Augpst 6, 9014
KERN X
ONISHI X
ATTEST: POINDEXTER X
WILLE X
YOSHIMOTO X
9 0 0 0
(5—!0:::;)
Reference: 0-972/Waived FC
COUNTY CLERK CHAIRMAN & PRESIDING OFFICER RESOLUTION NO. 484 1'4
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