HomeMy WebLinkAboutREP FC 458 10/22/1991 REPORT OF THE
COMMITTEE ON FINANCE
Date: October 22, 1991 Re: Comm. 2680
Place: Councilroom
Time: 10 : 00 a .m.
Chairman and Members
Hawaii County Council
Hilo, Hawaii 96720
Your Committee on Finance, to which was referred Resolution
No . 346-91, reports as follows :
The purpose of Resolution No . 346-91 is to transfer and appropriate
$332, 767 as follows :
Out and From:
010-911-5911 . 13-341 Contingency-General $332, 767
Credited To :
010-111-5111 . 10-454 Mayor Equip-Computer Eqpt & Software $ 11, 500
010-111-5113 . 06-454 Clerical Svc Ctr Equip-Computer
Eqpt & Software 3, 000
010-121-5122 . 06-454 Accounts Equip-Computer Eqpt & Software 7, 500
010-121-5126 . 10-454 Data Processing Equip-Computer Eqpt &
Software 91, 000
010-131-5131 .45-454 Family Support Div Eqpt-Computer Eqpt &
Software 800
010-141-5141 . 06-454 Planning Equip-Computer Eqpt & Software 12,300
010-151-5151 . 06-454 Civil Service Equip-Computer Eqpt &
Software 8,300
010-221-5221 . 10-454 Fire Protection Eqpt-Computer Eqpt &
Software 6, 200
010-231-5232 . 06-454 Bldg Inspctn Equip-Computer Eqpt &
Software 1, 500
010-241-5241. 06-454 Civil Defense AGC Equip-Computer Eqpt & 700
Software
010-251-5251 . 06-454 Liquor Control Equip-Computer Eqpt &
Software 19 ,300
010-261-5261 . 06-454 Industrial Safety Equip-Computer Eqpt
& Software 51, 752
010-271-5271 . 09-454 Prosecuting Atty Equip-Computer Eqpt &
Software 31,450
010-271-5271 . 18-454 Kona Pros Atty Equip-Computer Eqpt &
Software 25, 000
010-271-5271 . 25-454 Career Crmnl Pros Prog-Computer Eqpt &
Software 6, 300
FC REPORT No. 458
ADOPTED: NOV 6 1991
a
FC- 458 Page 2 October 22, 1991
010-271-5271 .44-454 Pros Atty Forfeitures-Computer Eqpt &
Software 43, 865
010-503-5503 . 06-454 P&R Adm Eqpt-Computer Eqpt & Software 300
010-505-5505 . 11-454 Parks Maint Equip-Computer Equip &
Software 4 , 000
010-511-5511 . 06-454 Hoolulu Complex Equip-Computer Equip &
Software 4, 000
010-513-5513 . 06-454 Aquatics Equip-Computer Eqpt & Software 4, 000
Communication No . 2680, dated July 15, 1991, from the Director of
Finance, transmits for Council consideration Resolution Nos . 346, 347
and 348, which would transfer funds from the general, highway and
housing contingency accounts to various departmental computer
equipment and software accounts . Also transmits copies of the Data
Processing Review and Long Range Plan for the County of Hawaii .
Your Committee acknowledges the Financial Audit Report for Fiscal
Year 1989-1990 recommended a long range data processing plan be
developed for Hawaii County. During the Fiscal Year 1991-1992 Budget
Review, the Council adopted Bill 403 (Draft 3) which, as amended,
placed administration computer equipment and software fund requests
into appropriate contingency accounts pending administration
completion of an adequate long range data processing plan.
Your Committee was informed the Data Processing Review and Long Range
Plan, as submitted, represents the initial step toward establishing
maximum efficiency in computer operations, while addressing the
changing computer requirements of the County' s departments and
agencies .
Communication No. 2680 further states the Plan includes an assessment
of current applications and capabilities; an assessment of the
County' s needs which require data processing support; determination
of current and future hardware and software requirements to meet data
processing needs; determination of personnel training requirements;
and the current and future role and responsibilities of the Data
Processing Division and department users .
At the Finance Committee meeting August 13 , 1991, your Committee was
not satisfied with the information provided in the Long Range Plan.
They felt it was more an assessment and did not sufficiently address
critical aspects of strategic planning, such as objectives, budget
considerations, present and future computer architecture and
transition timetable.
It was noted that some sort of integrated computer system plan was
necessary and applications as geographical information, accounting,
data processing, etc. should be looked at collectively, rather than
continue to purchase hardware and software applications on a
piecemeal basis .
FC- 458 Page 3 October 22, 1991
Your Committee requested the Administration provide more detailed
departmental justifications . They suggested each department submit
for Council review a complete (Form H1 and H2) as found in the
Appendices in the Administration' s plan. The Council decided to
defer action on Resolutions 346, 347, and 348 .
Committee Chairwoman informed members of meeting October 17, 1991
with Finance Director to discuss subject resolutions and
justifications transmitted for Committee review by way of
Communication No. 2924 . Committee Chair explained the justifications
entitled "Request to Budget New Equipment" were not sufficiently
completed and most did not provide enough detailed information. She
requested each department submit for Committee review complete
computer plans addressing needs and implementation schedule and
timetable. She noted Administration' s intention to hire a consultant
to expand the Data Processing Review and produce a product similar to
the Maui Computer Plan, subject of Communication No . 2937 . She cited
in the Maui Plan that each (Maui) department had completed a 5-year
computer plan which was reviewed and evaluated and incorporated into
a County-wide long-range plan. Thus, the reason for requesting
similar planning actions by County of Hawaii departments .
Your Committee discussed Resolution No . 346 and each requested
appropriation for computer equipment. They also heard testimonies
with additional justifications from Administration representatives .
The Chairwoman felt equipment for desk-top publishing by the Mayor ' s
Office was redundant and unnecessary. Although proposed for use to
produce a newsletter, the Chair noted that Civil Service stated in
their justifiation they would, in fact, be assigned the
responsibility for producing the newsletter .
The Committee deliberated each item and resolved to support proposed
expenditures for only Family Support Services, Accounts Division,
Planning Department, Safety Division and some of the equipment
requests made by Data Processing .
Family Support Division, Office of Corporation Counsel, supplied
ample justifications to purchase three (3) surge protectors for a
total of $300 . 00 . It was felt surge protectors are possibly
necessary items for all departments and recommended EDP look at their
policy guidelines regarding that type of equipment . Further, the
requested memory expansion board for $500 . 00 was believed to be cost
efficient as it expands present computer capacity to fully use the
software application currently in-use.
The Accounts Division presented a thorough plan in the information
submitted October 17, 1991 and the Committee agreed their total
request for $7, 500 . 00 was justifiable.
FC- 458 Page 4 October 22, 1991
As well, the Planning Department ' s proposal was complete and the
department had in-house expertise for design, acquisition, set-up and
expansion of requested (LAN) system. The Committee requested the
department consider a system to accommodate tabular and geographic
information system and advise the Council as to their findings .
The Committee felt information submitted by Safety Division was
sufficient to warrant acquisition of requested equipment and
proprietary software. Members were further informed that the
proposed system would positively affect Police and Fire Department
Workman' s Compensation workload. Also, Corporation Counsel testified
subject equipment would be useful with risk management on a
County-wide basis . The total appropriation approved is $51, 752 . 00 .
Data Processing plan was not entirely sufficient to warrant release
of all funding for computer equipment . The Committee felt
justifications for the requested tape back-up system was adequate as
equipment will reduce unit tape cost, man-hours and save space. The
approved appropriation was for $20, 000 . 00 .
Also approved was Data Processing request for telecommunication
upgrade totaling $40, 000 . The Committee was informed the need is now
critical and acquisition is supported by other agencies of the
County. The appropriation is designated for replacement purchase of
telecommunications modems .
Your Committee was informed the EDP update submitted October 17 was
not meant to be an update of the Data Processing Review and Long
Range Plan, rather an update of EDP division. Further informed that
only 50% of County departments and agencies presently have a computer
plan. The Police Department, Prosecuting Attorney' s Office and
Liquor Control Board have all requested and budgeted for independent
consultant study. At this point, Committee members suggested a
comprehensive study was needed to look at the entire County needs
rather than by departments .
Pursuant to Section 10-9 of the Hawaii County Charter, the Council,
by resolution, may transfer part or all of any unencumbered
appropriation balance from one agency to another .
Your Committee voted to amend Resolution No . 346-91 to reflect
support for aforementioned departments and the specific computers
cited. Other requested equipment not included in Resolution No. 346,
Draft 2, as amended, and Resolution 347 were deferred pending
completion of planned consultant study.
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FC- 458 Page 5 October 22, 1991
Your Committee on Finance is in accord with the intent and purpose of
Resolution No . 346-91, Draft 2, and recommends its adoption.
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HELENE H. HALE, CHAIRWOMA
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ROBER H. MAKUAKANE, VICE CHR. BR • J. +E LIMA, MEMBER
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TAKA HI DOMINGO MEMBER MERLE K. LAI , MEMBER
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HARRY S. R DLE, MEMBER PENCER K. SCHUTTE, MEMBER
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