HomeMy WebLinkAboutREP FC 376 04/09/1991 REPORT OF THE
COMMITTEE ON FINANCE
Date: April 9 , 1991 Re: 'Comm. 2426
Place: Councilroom
Time: 10 : 00 a .m.
Chairman and Members
Hawaii County Council
Hilo, Hawaii 96720
Your Committee on Finance, to which was referred Resolution
No . 314-91, reports as follows :
The purpose of Resolution No. 314-91 is to authorize the Mayor to
enter into a five (5) year lease agreement with purchase options for
the acquisition of two (2) copy machines for the Police Department,
one (1) for administration and one (1) for Records Division.
Communication 2426 dated April 2, 1991 from the Finance Director
transmits said Resolution 314 and draft copy of Bid Proposal
No . 1302, dated May 16, 1990, "Proposal and Specifications for
Furnishing, Installing and Maintaining Plain Paper Copy Machines at
Various Departments, County of Hawaii . " Therein, your Committee
notes initial contract for three (3) copy machines was approved and
contract executed. Per conditions of said contract, the County is
allowed to obtain additional, similar machines and receive same
terms and conditions during period of contract . The request for
Police Department machines is addressed in contract, but only now
proposed for approval by the Council .
Your Committee was informed the present copying equipment is old and
is often not functional, therefore, creating lost man-hours and
inconveniences .
Your Committee heard testimony from Mr . Douglas Felix, Business
Manager, Police Department, who explained they wanted to better
rationalize departmental needs and terms of the master equipment
contract offered by Xerox in their RFP dated May, 1990, and thus
waited to exercise available option.
He proposed that leasing is the best option, affords free
replacement of faulty equipment and allows the County to stay
abreast of rapid changes in technology.
Your Committee was informed the County can purchase the Xerox 1090 High
volume copier for $8,320 at the end of the lease. It was suggested
that long-term planning be instituted by the Administration
regarding future disposition of those machines purchased and
subsequently replaced with state-of-the art equipment .
FC REPORT NO, 376
ADOPTED: APR 1 7 1991
FC- 376 Page 2 April 9 , 1991
Section 10-11, Hawaii County Charter, states therein that any
contract, lease or other obligation requiring the payments of funds
from the appropriations of a later fiscal year or of more than one
fiscal year shall be made or approved by resolution.
Your Committee on Finance concurs with the intent of Resolution
No. 314-91 and recommends its adoption.
:/s/
HELENE H. HALE, CHAIRWOMAN
ROBER H. MAKUAKANE, VICE CHR. BRIAN J DE LIMA, _ uBER
V , •TAKASHI DOMINGO, ER MERL' K. LA M7TER
S , X460 (ABSENT & EXCUSED)
HARRY Si. RUDDLE, MEMBER SPENCER K. SCHUTTE, MEMBER
POL